-- workshop report -- project: client event: community ... · workshop notes page 2 of 14...

www.ahaconsulting.net.au

Project: SouthBeachBasketballCourt Client: CityofFremantle Event: CommunityConsultationForum Date: 12thNovember2015 6:00pm–8:00pm Author: JoelLevin,Aha!Consulting

Contents:INTRODUCTION 2

BACKGROUND 4

LOCATIONOPTIONS 5

OPTION1–NORTHERNEND 6OPTION2–SOUTHEAST(BEHINDCAFE) 7OPTION3–SOUTHWESTEND(BEACHSIDE) 8

PREFERREDLOCATION 9

RESULTS 10

AMENITY 12

APPENDIXONE–SESSIONPLAN 14

--WORKSHOPREPORT--

WorkshopNotes

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IntroductionOn November 12th 2015, the City of Fremantle hosted a workshop for thecommunitytodiscussthelocationofabasketballcourtatSouthBeach.74membersofthecommunityregisteredfortheworkshopandatotalof40attended.ThesessionwasfacilitatedbyJoelLevinfromAha!ConsultingandattendedbyCouncillors: Mayor,MrBradPettitt

DeputyMayor,CrJoshWilsonCrAndrewSullivanRachelPembertonJonStrachan(Apology)

CityStaff: JoanneSmith-ParkManger,CityWorksJenniferValesini-SeniorProjectOfficer-CommunityEngagement,StrategicPlanningErinnLitchfield-SeniorProjectOfficer-Recreation,CommunityEngagementEllaYouel-LandscapeProjectOfficer,CityWorks Xxxx

Theworkshophadthreeobjectives:

• Provide the background for the consultation conducted to date and thedecisionsmade

• ConfirmthelocationofafullsizebasketballcourtonSouthBeach• Identifyamenitiestobeincluded(withinprojectbudget)

Outcomes

There was a clear majority in favour of option 3locatedinthesouthernendofSouthBeachonthewestern side of the grassed areas (seepage 9 fortheresults).Thelocationwouldresultinaslightlyshortercourttoavoidremovaloftheexistingtrees.In terms of preferred amenity options, the topthreepreferencewere:

• Limestonewall• Benchseat• Rubbishbins

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ThenextstepisfortheCitytoreviewtheseoutcomesandplanfortheinstallationofthecourtin2016.

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BackgroundMayor Pettitt welcomed guests and Joanne Smith provided an overview of theproject,pastconsultationsandcouncildecisions.Keyelementsof thepresentationincluded:

• 2005 the need to reconsider the viability of the basketball court at SouthBeachwasbeingconsidered

• 2011adecisionwastakentoremovetheoldcourt• 2013 a proposal was developed to replace the court inWilson Parkwhich

wasmetwithsignificantcommunityconcern• 2014acommunityconsultationcanvassedperceptionsandviewsaboutthe

needforabasketballcourto 52%supportedabasketballcourtatSouthBeacho 34%opposedabasketballcourtatSouthBeachoutright

• 2015 council ruled outWilson Park as an option and resolved to locate acourtinthevicinityoftheSouthBeachcarpark.

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LocationOptionsThree optionswere presented to the community, alongwith a series of pros andcons for each options. Prior to presenting the three options, the followingclarificationsweresought:

1) IsthereanoptionNOTtohaveacourt?a. Response from theCity: Basedon the consultation that has already

occurred,thedecisionhasalreadybeentakentoreplacethecourt.b. Participantsweregiventheopportunityattheendoftheeveningto

castavotefornocourtsiftheychosetovotethatway.

2) Isthereachancetodiscussanoptionotherthanthethreepresented?a. Response from theCity: Basedon the consultation that has already

occurred,allotheroptionshavebeenruledoutforvariousreasonsofviability.

3) Is there a chance to locate the court in the very northern end of SouthBeach?

a. Thisareaisanopengrasseddogexerciseareaandwasdiscountedasaresultofthe2005communityconsultation.

ConsiderationsforalloptionsThere were a number of considerations that were raised by the community thatappliedtoalloptionsdiscussed,theseincluded:

• Anydesignneedstoconsiderthesafetyofchildreno Itwasconsideredthateitherfencingorappropriatelandscapingcould

beusedtoreducethedistanceballswouldtravelwhentheyleavethecourt

o Hedgingwassuggestedasanoptioninsteadoffencinginsomeareas• Canasphaltbeusedinsteadofconcreteasitisamoreforgivingsurfaceand

thereisanominalcostdifference?• How do you ensure you are not disadvantaging a large number of the

community by allocating space for a smaller number of the community touse?

o Thediscussionsonthisreflectedaneedtoconsiderwaystomakethespacemulti-usetomaximiseitsutilisation

• Canthesurfacebepaintedorbesomecolourotherthanconcrete?o Thiscouldbeconsideredbudgetallowing

• Universalaccessneedstobeconsideredforallsites

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Option1–NorthernEnd

The community input and discussion into this option identified the followingadditionalconsiderations:AdditionalPros AdditionalCons• It was seen as the most accessibleoption of the site for people with adisability

• Removes a larger section of grassedareawithaviewtothewater

• In the past, with the court near thecar park, people would leave cardoorsand radioson, creatinganoiseimpact

• Thespacehasmultipleotheruses• Itisadistancefromthecafe

It was noted and discussed that this option would not have any impact on theBather’sBeachSunsetMarkets.

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Option2–SouthEast(BehindCafe)

The community input and discussion into this option identified the followingadditionalconsiderations:AdditionalPros AdditionalCons• Discourageantisocialbehaviour,asitisinplainviewofOceanRoad

• Some felt the areawas underutilisedinitscurrentform

• Chance to renew/update the BBQwhenrelocated

• Somefelttheareawaswellutilisedbyfamiliesandusedforweddingsasitisprotectedfromthewind

• Proximity to the café could disturbothercustomers

• There is not great parking at thesouthernendofthebeach

• The position could make the spacecongested

Itwasnotedthattherearedisusedseptictanks,alamppost,aBBQandseatingthatwouldhavetobemovedifthisoptionwasselected.

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Option3–SouthWestEnd(BeachSide)

The community input and discussion into this option identified the followingadditionalconsiderations:AdditionalPros AdditionalCons• Proximitytothecaféforplayers• It had some natural elements (slope,trees etc) that would help mitigatestrayballs

• The slope creates a naturalamphitheatre that could open thespaceupforotheruses

• Somefelttheareawaswellutilisedbychildrenandfamiliesasitisprotectedfromthewind

• Proximity to the café could disturbothercustomers

• There is not great parking at thesouthernendofthebeach

• The position could make the spacecongested

• The current design looks to limitpedestrianaccess

Itwasnotedanddiscussedthatthisoptionwouldrequirethecourttobeshorterinlengthtoensurethatnotreeshadtoberemovedorweredamaged.Some of the community held the view that the current trees are non-native andcouldbereplacedwithmaturenativetreesorrelocated.

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PreferredLocationPriortovotingforthepreferredlocation,thefollowingcriteriawerediscussed:

• EnvironmentalImpact• (eg:dunes)

• ImpactonOthers• (eg: neighbouring residents, cyclists, walkers, dogs, café patrons,

throughtrafficetc)• Safety

• (eg:CourtUsers,OthersintheArea)• Cost

• Functionality

• (eg: multiple purpose, north/south orientation, fencing, power, Wifietc)

Othersconsiderationspresentedbythecommunitywere:

• Easeofparking• Easeofuniversalaccessforpeoplewithalldisabilities• Impactontheviewforotherbeachgoers

Each participant was given one vote per option (3 votes in total) and asked todemonstratethedegreetowhichtheyfelteachoptionmetthecriteriadiscussed.

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Results

Ascanbeseenfromthecharts,option3wasclearlythepreferredoutcome.

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Asmentioned,participantswerealsogivenanopportunitytostateapreferencefornocourttobelocatedatSouthBeach.

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Amenity

Afterconsiderationwasgiventothepreferredlocation,participantswereaskedtoconsiderthepriorityamenityelements.Items1-13onthefollowinglistwereprovidedanditems14-17weresuggestedbyparticipantspriortofurtherdiscussion.

Providedbycouncilasadiscussionstarter

1 Rubbishbineach $3,500

2 Parkingfor10bikes $5,000

3 Benchseat $4,000

4 Shadetree $500

5 Shadestructure $20,000

6 Limestonewalls(est.30meters) $7,500

7 Storagelockers(8) $500

8 Pathways/meter $200

9 WiFi $5,000

10 3.5mhighfencing(est.30meters) $10,650

11 Slackliningposts/pair $10,000

12 Courtlightingoff4poles $100,000

13 Bookingboard/system TBA

Addedbyparticipantsontheevening

14 Waterfountain TBA

15 Outdoorgym TBA

16 Coloured/paintedsurface TBA

17 Hedging TBAAttheirdifferenttablespeoplewereaskedtocomeupwithagrouprankingoftheitemsfrom1-17.Theresultsofthistallyareonthenextpage.

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Note:Itemswiththefewestvotesmeanspeoplescoredtheseitemsasahigherpriority1,2or3;eg:lowerscore=higherpriority.Ascanbeseenbythechartbelow,thetopthreeprioritiesontheeveningwere:

• Limestonewall• Benchseat• Rubbishbins

Thefollowingitemswereaddedbypeopleontherankingsheets:

#Votes/Comments Rankgiven

Addredtoasphalt 1 N/aMulti-useforvolleyball 1 10Handicap[SIC]access(pathways) 1

Rubberisedcourt 1 3Moretransport-extendedhours 1 4Shadetreesx2 1 N/aIncorporateseatingintolimestonewalls 2 1Improvementtotoiletsandshowers 1 1aNoteabouttheanalysisoftheseresultsSheetsthatwerereturnedwithoutallitemsranked(eg:blankspaces)couldresultinalowerthanintendedscoreforsomeitemsandthusafalsepriorityscoreoverall.Intheseinstances,anaveragescorewascalculatedandassignedtotheseunrankeditems.Forexample:Ifsomeoneprioritised10ofthe17itemsthereare7blankitems,theaveragescoreforitemsranked11,12,13,14,15,16,17is14.These7blankitemsaregivenascoreof14toavoidtheblankscoreaffectingthatperson’sprioritiesandtheoverallscore.

HIGHPROIRITY

LOWPROIRITY

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AppendixOne–SessionPlanPurpose:

• ProvideinputintothereplacementofthebasketballcourtatSouthBeach• Provideinputintotheprioritiesforthetypeoffacilitypossiblewithinthe

proposedbudget

6:00 GettingStarted

• Welcome• Housekeeping

- 6:10 Background

• Theconsultationprocesstodate,thedecisiontoreplacethecourt,theoptionsconsidered,theoptionsonthetable

6:25

Location• Purposeofthesession

- Confirmthelocationofthecourt- Identifytheprioritiesforamenitywithinbudget

• Recapthethreelocationsunderdiscussiontonight• Reviewcriteriafordiscussion

- Environmental- Impactonotherusers- Safety- Cost- Functionality- Anythingelse?

• Gatherfeedbackonthepreferredlocation

7:30 Facilities• Outlineofprojectbudget(earthworks,court,hoopsetc)• Outlineofpossibleamenitybeyondtheaboveandindicativecosts• Gatherfeedbackonthepreferred/priorityamenity

7:55 WrapUp

• Whatwillhappenwiththeinformation?

8:00 END

-END-

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