WOULD YOU LIKE TO HOST AMOTHER’S DAY CLASSIC?

Raising much needed funds and awareness for breast cancer research.

WHAT IS THE MOTHER’S DAY CLASSIC?

WALK ALL OVER BREAST CANCER.

The Women in Super Mother’s Day Classic is a walk or run that raises funds for breast cancer research and is held annually on Mother’s Day - the second Sunday of May. The event was initiated and continues to be organised by Women in Super.

This national event provides the community with a great way to celebrate Mother’s Day and to support breast cancer research. WIS sees its organisation of the Mother’s Day Classic, together with its work in promoting better retirement prospects for women, as an important investment in the future health of Australian women, so they can enjoy a happy and healthy retirement.

The Mother's Day Classic gives you the chance to make a difference to the lives of those diagnosed with breast cancer. Since Women in Super initiated the event in 1998, 5 year survival rates for women diagnosed with breast cancer have been increasing, and now stand at 90% of those diagnosed.

If you would like to help us make a difference we urge you to consider walking, running, volunteering, sponsoring or raising funds for the National Breast Cancer Foundation (NBCF) through the Mother’s Day Classic.

The next Mother’s Day Classic will be held on Sunday 13 May 2018 in all capital cities and many regional areas across Australia.

For more information: visit the Mother's Day Classic website.

See why people take part in the Mother’s Day Classic – Watch Now

ORGANISING A REGIONAL EVENT

The Mother’s Day Classic allows you to create your own community event where everyone can get involved and play an important role in raising funds for breast cancer research.

Regional events can be less formal than the capital city events and could be as simple as a walk in the park with family and friends.

2017 saw 100,000 people across 81 regional areas and ten major cities taking part in an MDC walk or run on Mother’s Day.

When deciding to host an MDC event the first questions to consider are:

❖ Do I have support of a committee or group?

❖ Is there a venue or location available and will I need council permits or road closures?

❖ Does the venue have space for on-the-day entries, warm up and maybe a sausage sizzle?

❖ What local businesses or groups could be involved and potentially become an event sponsor?

These are a small part of what’s involved when holding an MDC event, and we understand you may not have done this

before, which is why a full time MDC staff member is available to assist and support you in creating a special event!

Katherine, NT2017 Colac, VIC 2017 Huskisson, NSW 2017 Forster, NSW

Check out some 2017 event highlights from our regionals!

EVENT SUPPORT

Bendigo, VIC

FULL TIME MDC STAFF MEMBER

Available to answer any questions you have or help with event ideas. Information on how to contact the Regional Event Specialist is at the end of this document.

EVENT MANUAL

This has everything you need in it to host an MDC with information regarding risk management through to event sponsorship.

ONLINE RESOURCE PAGE

All your event templates are available on here – these range from marketing/promotion to certificates for volunteers or participants.

REGIONAL HOST CLOSED FACEBOOK GROUP

This group has been set up to provide members from across the country to share experiences, ask questions or promote ideas! It is there to help assist each other run successful events and acts as a support hub for everyone leading into event day.

HOST MENTOR PROGRAM

This is a new initiative to link new and returning hosts together to help support and encourage each other throughout the event experience.

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ONCE YOUR EVENT IS SIGNED UP

Once you have registered you event location the following will be completed and become available to you:

EVENT PAGE

An event page on the MDC website will be created to list all event information for your event. Local sponsors can be advertised here and any specific event information you would like can be added.

ONLINE REGISTRATION LINK

An online registration link will be available on your event page. We encourage participants to register online, although paper registrations forms can be available on the day at a higher cost.

MDC STOCK ORDER FORM

• Medallions, posters, flyers and volunteer t/shirts can be ordered. A online stock order form will be sent through for you to complete and order these items.

• Pink mesh banner – all new regional event locations get one pink mesh banner to use on the day and keep for future events.

• Some other items MDC can organise for your event at a cost are; Pink Finish Line Arch, Mesh Tribute Wall etc. Although we ask events to find a sponsor to cover these items, and to order them prior to February of the event year.

FIRST AID

All events with over 500 participants are required to have first aid available. MDC cover this cost and have an exclusive deal with St Johns. Smaller events can have a level two trained first aider available to ensure safety of participants should an incident occur.

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EVENT COSTS AND SPONSORSHIP

MDC major and gold sponsors: Companies NOT to approach:

• ME (banking services)• HCF Health Insurance• HESTA

Any companies who are associated or promote the following:• Alcohol• Cigarettes• Gambling• Fast Food

Costs covered by MDC: Costs NOT covered by MDC:

• MDC Medallions• MDC Volunteer T/Shirts• MDC pink mesh banner (to be

retained for future events)• First Aid• Advertising done via the MDC

National office

• Council permits• Road closures• Marquees, stage, PA• Portaloos• Additional signage• Local media/advertising• Prizes • Entertainment • Food – BBQ/fruit

Check out some event highlights from our regionals!

Any event has costs associated with it and we understand this, although we ask costs are kept to a minimum so more can be donated to NBCF.

Regional events are encouraged to gain sponsorship from local businesses or local council (grants or sponsorship) to help with event costs. While it is acknowledged you may not be in a position to organise significant corporate financial sponsorship, local businesses may be able to donate prizes and/or giveaways, cover expenses for a sausage sizzle, jumping castle or flowers for sale – this way all proceeds from sales go to breast cancer research.

Sponsorship comes in many forms and you may need to be creative on how to sell it to local business to get them involved. The event manual has more idea’s on how to gain sponsors and a sponsorship proposal and registration form is available to download from the resource page. Otherwise calling the national office for some tips is always welcomed.

When gaining sponsorship, MDC organise the financial side of this for you by providing an invoice for payment by the sponsor, this is why we ask you to fill out the sponsor registration form and send it back to us. The funds are credited to the MDC account, allocated to your event only and to be used when required.

2017 Karratha, WA 2016 Riverland, SA 2016 Toowoomba, QLD

Dalby, QLD

NEXT STEPS…

ANSWER THE FOLLOWING QUESTIONS:

1. Do I have a group of people who can form a committee?

➢ This is an important step as you will need help and support from others to put on the event.

2. What sort of event would I like to hold?

➢ Walk only or include a run? We encourage regional events to only hold a walk, please contact MDC first to hold a run.

➢ What length of walk/run? The most popular is a 4km and 8km, although you may choose whatever distance you wish.

\3. Is there a venue available to hold the length of walk/run?

➢ What sort of venue’s do you have available? Local football oval, athletics track, school or local park are some options to consider.

➢ Do you require a council permit or booking?

➢ Does traffic management need to be organised? We encourage events to find venues where they do not need traffic management as this is costly to have.

Once you have taken all this information in and have an idea about what your event will involve please organise a time to speak with the Regional Event Specialist to answer any other questions you may have and to go over event logistics and process to get your event registered!

KEY DATES

Newcastle, NSW

20-Nov-17 Registrations to host a regional event open

23-Mar-18 Registrations to host a regional event close.

01-Apr-18 Stock order forms due

06-Apr-18 Artwork request forms close

06-Apr-18 All events MUST email name of local council / land authority to the National Office.

12-Apr-18 Risk management plans due

10-May-18 Online participant registrations close

13-May-18 Mother’s Day Classic event day

We look forward to having you on board with the Mother’s Day Classic!

Regional Event Specialist: Emma Neely

Office Hours: Monday – Friday (9am – 5pm AEST)

Email: regionalevents@mothersdayclassic.com.au

Phone: 0428 500 099

*To be contacted outside of these hours please organise via the email provided.

MDC NATIONAL OFFICE CONTACT DETAILS