wps athletic handbook 20-21 · the purpose of the league is to coordinate and run athletic...

WINDERMERE PREP Athletic Policies and Procedures

Athletic Handbook Revised May 2020

WINDERMERE PREP TABLE OF CONTENTS

STATEMENT OF PURPOSE 1ATHLETIC DEPARTMENT CONTACTS 1ATHLETIC OFFERINGS 2-3COMMITMENT TO ACADEMIC SUCCESS 4SCHOOL ATTENDANCE 4EARLY DISMISSALS/ABSENCES 4STUDENT-ATHLETE EXPECTATIONS 4ATHLETIC DISCIPLINARY PROCEDURES 5PARENT AND PROGRAM EXPECTATIONS 5-6COACHING EXPECTATIONS 7-10

Coaching Education Classes 7CPR/First Aid/AED Certification 8Uniforms and Equipment 8Ensure Eligibility 8Team Rosters 8District Meetings 8Scheduling of Competitions 8Pre-Season Meetings 9Assistant Coaches 9Evaluation of Coaching Staff 9Game Day Attire 9Summer Program 9Public Relations and Statistics 10

ATHLETIC DEPARTMENT RULES AND PROCEDURES 11-20Academic Eligibility 11Athletic Team Commitment 11Athletic Forms 11Coaches Discretion 12Communication 12Dress and Behavioral Expectations 13Drug and Alcohol Policy 13Equipment and Uniforms 13Facility Requests and Rentals 13Financial Information 14Athletic Participation Fees 14Team Banquets and Senior Night 14Fundraising Policy 14Purchase Order Policy 14Spirit Pack Information 14

Summer Camps 14

Game Day Setup 15

Hazing Policy 15

International Students 16

Transfer Students 16

Lightning Safety 16

Multiple Sport Participation 16

Pre-Season Information 16

Sportsmanship 17

Team Captains 17

Team Schedules and Practice Times 17

Transportation 18

Varsity Letter Criteria 19

Volunteers 19

Weightroom Rules and Sports Performance 20

ATHLETIC TRAINING POLICIES & PROCEDURES 21-27Athletic Trainer 21

HIPAA Privacy Notice 22

Protected Health Information 22

Emergency Action Plan 23

Head Injury Protocol 24

Return to Play 24

Medical Kits 24

Sudden Cardiac Arrest 25

Heat Related Illness 25

Heat Acclimatization 25

Bloodborne Pathogen Exposure 26-27

FHSAA POLICIES 28-32Policy 21 - Off-Season Conditioning 28

Policy 22 - Non-School Team Participation 28-29

Policy 23 - Open Facilities Program 29

Policy 36 - Athletic Recruiting 29-30

Policy 37 - Improper Conduct & Impermissible Benefits 31-32

ATHLETIC STYLE GUIDE 33-34

STATEMENT OF PURPOSE The Windermere Prep athletics program strives to provide a high quality competitive opportunity for our students that aims to enrich lives, enhance the educational growth, promote the image of the school while building on the school’s mission and vision. Athletics are an essential component of the educational experience. Interscholastic athletic competition is an extension of the classroom and an educational activity that provides outstanding opportunities to teach life lessons. Through athletics, student-athletes will develop the values of sportsmanship, teamwork and leadership while learning how to win with humility and lose with grace. While our Athletics Department takes great pride in winning, we will never condone winning at any cost. Additionally, our focus will be to discourage any and all pressures which might neglect good sportsmanship and mental health.

The interscholastic athletics program at Windermere Prep strongly encourages the participation of all students. Through athletic participation, students learn to work efficiently in groups, develop time management skills and team spirit, while fostering a healthy desire to excel. The athletics program is an intrinsic part of our students’ educational experience; therefore, we provide this policies and procedures manual for students, coaches and parents/guardians to establish goals, rules, and procedures to accomplish the aforementioned belief. This handbook is an extension of the expectations and guidelines set forth in the Windermere Prep Student Handbook.

Goals: First and foremost, we strive to promote sportsmanship in all of our students. Components of sportsmanship are equally stressed: integrity, responsibility, and teamwork.

Rules: Windermere Prep has established a number of necessary rules to give students a behavioral outline to ensure that they fully understand their responsibilities to their school, their teammates, and themselves. These rules are specifically listed within this handbook, and parents, coaches, and athletes are responsible for the content and the guidelines. These rules apply during the entire sports season, on and off school grounds, twenty-four hours a day, seven days a week.

Procedures: The procedures portion of the handbook deals with common sense practices, which need to be enumerated for all to understand. These procedures deal with the numerous daily, weekly, and monthly activities in which students are likely to be involved. These include, but are not restricted too, clothing, game days, jewelry, grooming, etc., all of which are specifically outlined in the handbook.

Participation in Windermere Prep’s athletics program is a privilege. It is, therefore, incumbent upon the student-athlete, coaching staffs and families to be familiar with all of the rules and procedures outlined in this handbook.

ATHLETICS DEPARTMENT CONTACTS Athletic Office: 407-905-7737 ext. 3261 Athletic Website: www.wpsathletics.com

1 | 6189 Winter Garden Vineland Rd, Windermere, FL 34786 T: 407-905-7737

WINDERMERE PREP LAKERS

Patrick Hollern, Director of Athletics [email protected] | ext.3407

Jacob Doss, Director of Athletic Development [email protected] | ext.3345

Nikki Epel, Assistant Director of Athletics - Compliance [email protected] | ext.3410

Justin Reynolds, Assistant Director of Athletics - Facilities [email protected]

Micah Kurtz, Director of Sports Performance [email protected] | ext.3339

Robert O’Quinn, Head Athletic Trainer [email protected] | ext.3367

Hayley Ferone, Administrative Assistant to Athletics [email protected] | ext.3261

mailto:[email protected]







http://www.wpsathletics.com










2 | www.wpsathletics.com | @WPS_Athletics

ATHLETIC OFFERINGS Windermere Prep is a member of the FHSAA (Florida High School Athletic Association.) FHSAA rules are the rules of the Windermere Prep athletics program. Please feel free to visit the FHSAA website at www.fhsaa.org for more details surrounding the association.

All direct communication with the FHSAA should occur directly through the Windermere Prep Athletics Department. If you have a concern in which you think it is necessary to contact the FHSAA please contact the WPS Athletics Department first.

Fall Season: Spirit Cheerleading, Cross Country (Boys & Girls), Football, Golf (Boys & Girls), Swimming (Boys & Girls), Girls’ Volleyball Winter Season: Competitive Cheer, Girls’ Basketball, Boys’ Basketball, Girls’ Soccer, Boys’ Soccer, Girls’ Weightlifting Spring Season: Archery, Baseball, Beach Volleyball, Boys’ Lacrosse, Girls’ Lacrosse, Softball, Boys’ Tennis, Girls’ Tennis, Track & Field (Boys & Girls), Boys’ Weightlifting

HIGH SCHOOL GRADES (9-12) ATHLETICS 9th Grade and Junior Varsity Programs are designed and intended to developmentally prepare student-athletes for varsity competition. The amount of playing time will always be determined by the coach and is not guaranteed. Close communication between the varsity head coach, the junior varsity head coach and student-athletes is important and expected. Coaches will be using similar principles and strategies, so the transition from junior varsity to varsity will be seamless. 9th grade and Junior Varsity programs will not be available for all sports offered by Windermere Prep.

Varsity Program Goals - Competition at the varsity level is the culmination of each sports’ program. All student-athletes are expected to put forth their best effort always, especially when they are wearing Windermere Prep colors. We strive to compete at the highest level in each varsity sport, while upholding our ideals of sportsmanship, respect, commitment and integrity.

At the varsity level, coaches are not expected to give playing time to all athletes. Playing time is based on talent, performance and caliber of opponent. Varsity athletics is a competitive experience in which achievement and outcome are high priorities.

MIDDLE SCHOOL (GRADES 6-8) ATHLETICS Middle school programs are designed for students to develop a passion for sports and athletic competition. Through physical education and athletics, early adolescents develop and use their physical talents and skills. Each student-athlete will have the opportunity to play at some point during the season unless his/her abilities and the game situation make it unsafe for them to participate. As long as the student-athletes are committed to and are capable of participating, everyone should have the opportunity to compete at some point during the season. There will be specific game/opponent situations that will not be conducive to every team member getting playing time.

Windermere Prep will create multiple team levels to support strong participation. If a student-athlete demonstrates more advance skill sets, he/she may be asked to move up to a more competitive level. Student athletes will never be asked to move down to play below their grade level. The head coach of the program along with the varsity coaching staff will make this decision after consulting with the student-athlete and the athlete’s family.


http://www.fhsaa.org

http://www.fhsaa.org




The 6th Grade Level Program is designed to introduce the concept of a competitive team environment. The primary goal at this level is to have student-athletes learn to effectively function as members of the team (we/us/our - THE TEAM, THE TEAM, THE TEAM) and HAVE FUN! Sport-specific skill development will be the main focus of instruction at this level. Encouraging students to have fun and enjoy physical activity, while improving health and wellness, is crucial to their overall development. Coaches will be encouraged to promote playing time for each student-athlete in every contest. Not all sports offer exclusive 6th grade team programs.

The 7th Grade Level Program is designed to continue to develop and enhance sport-specific skills enabling student-athletes to compete at a more competitive level. Coaches at this level will build on the fundamentals introduced in the 6th grade and begin teaching more advanced skills and techniques. While Windermere Prep does not guarantee equal playing time, everyone will have an opportunity to compete at some point during the season. A skill-based selection process is utilized by coaches during the designated tryout period and can result in interested students being “cut” from the team roster.

The goal of the 8th Grade Level Program is to prepare student-athletes for the transition to high school athletics where they will be competing on Junior Varsity or Varsity Teams. Team practices will emphasize skill development, individual improvement, self-confidence and teamwork. While Windermere Prep does not guarantee equal playing time, everyone should have an opportunity to compete at some point during the season. A skill-based selection process is utilized by coaches during the designated tryout period and can result in interested students being “cut” from the team roster.

Our Middle School Program participates in the GOAC (Greater Orlando Athletic Conference), which consists of nine Orlando area private schools. The GOAC is commissioned and operated exclusively by each school’s athletic director. The purpose of the league is to coordinate and run athletic competitions for middle school programs with a focus on championship level competition for grades 6th-8th. The league athletic directors meet three times per year to discuss participation rules, safety and scheduling.

GOAC Member Schools: The Christ School The First Academy Foundation Academy Lake Highland Prep Lake Mary Prep The Master’s Academy Orangewood Christian Trinity Prep Windermere Prep


4 | www.wpsathletics.com | @wplakers

COMMITMENT TO ACADEMIC SUCCESS All students of Windermere Prep are responsible for their academic success. This essential responsibility serves as our guideline for the role athletics has in the life of the student. Academic commitments take precedence over any athletic interest. Given the demands of time and schedule made on the student, the planning and preparation of academic work is critical. Participation in athletics is not an acceptable excuse for poor academic performance. In other words, schoolwork comes first! In addition, all disciplinary obligations must be fulfilled before a student may participate in any extracurricular activity.

SCHOOL ATTENDANCE Students involved in extra-curricular activities must be in attendance at school to participate in their extra-curricular activities after school. WPS defines school and class attendance as:

• A full day of attendance is defined as a student being present for three (3) of four (4) periods on Block Schedule days (Monday, Tuesday, Thursday, and Friday). On Wednesdays, a full day of attendance is defined as a student being present for five (5) of seven (7) periods.

• For the purpose of this policy, class attendance is defined as the student being present and in class for the majority of an assigned class period.

Students not in attendance according to these requirements shall not be eligible to participate that day, in either games or practices. Students who skip a class resulting in an unexcused absence from that class will lose privileges, including the opportunity to participate in any extra-curricular activity, including athletics, scheduled on that day. The Director and Associate Director of the school, and/or Director of Athletics - according to the situation - may make exceptions.

EARLY DISMISSALS/ABSENCES It is the student-athlete’s responsibility to inform his/her classroom teachers of all known absences and/or early dismissals due to athletic events. Student-athletes are responsible for submitting assignments and completing tests for classes missed and pre-arranging with their teachers to make up work, including homework, tests, quizzes, and papers due in classes missed for athletics.

STUDENT-ATHLETE EXPECTATIONS 1. Athletics serves as an extension of the classroom. You are a WPS student above anything else. 2. RESPECT all coaches, teachers, peers and especially teammates. Failure to be respectful could result in

IMMEDIATE removal from the team. Disrespect will NOT be tolerated. 3. Student-athletes will be supportive and encouraging towards every teammate. Celebrate each other’s

accomplishments. 4. WPS athletes will conduct themselves and treat others with the utmost respect and kindness. Any behavior that

is considered disrespectful or inappropriate may result in loss of playing time or removal from the team. 5. Work and play hard every day to improve as individuals and as a team. 6. Be dressed, on time and ready for every scheduled practice, game and team activity. 7. Acknowledge that playing time on this team is an HONOR and a PRIVILEGE, not a right. 8. Student athletes are expected to attend EVERY scheduled practice, scrimmage, game and all other team related

activity.

Note: Coaches have the right to recommend to the Director of Athletics the dismissal of participants from the team roster for conduct considered detrimental to the team. Dismissal may be done with or without penalty. The decision by the Director of Athletics, with approval from the Head of School, to dismiss a student-athlete from a team is final.





ATHLETIC DISCIPLINARY PROCEDURES 1. The coach will first meet with the player(s) to discuss the issue(s). 2. The coach will then discuss the concerns with the Director of Athletics. 3. If concerns persist, the coach and player(s) will meet with the Director of Athletics. 4. If the problems continue after this meeting, the coach will meet with the parents or guardians of the player(s)

and the Director of Athletics to discuss the issues, what has been done and to determine the appropriate actions.

5. If the coach believes that the player(s) continue to exhibit the same difficulties, the coach, in conjunction with the Director of Athletics, can suspend the player(s) for a specific period of time.

6. Finally, if all other courses of action have not produced the desired results, the coach, with the approval of the Director of Athletics and Head of School, can remove the player from the team.

Note: A serious violation of team or school rules could result in a player being immediately suspended from the team by the coach. In such instance, the student-athlete would be called into the Dean of Students Office for a meeting.

PARENT EXPECTATIONS As each student explores extracurricular activities that interest him or her in the upcoming year, we expect that parents will reinforce the importance of commitment to those areas and help control the total number of commitments entered into by their child/children to avoid the pressure of too many commitments. Please read through the student-athlete expectations, found above, for involvement in athletics and reinforce these guidelines as the year unfolds. Parents play an essential role in helping our children learn the value of winning and losing. Parents and spectators are encouraged to cheer for our athletes and not against the other team. Allow the coaches to coach; let the players play; and let the officials officiate and everyone can then enjoy all athletic events.

Below are some suggested topics you can discuss with your child in these situations: Values of Winning – help your child learn the values of winning by:

• Offering congratulations for winning and identifying the efforts made by individuals and the team. • Recognizing the improvement and growth of both the individuals and the team. • Emphasizing competitiveness and doing one’s best.

Values of Losing —help your child learn the values of losing by: • Providing a period of quiet time for your child to “decompress” after a loss before you discuss the game. • Crediting the other team or play of his/her opponent. • Focusing on improvement by individuals and team. • Discussing what was successful. • Discussing what, if anything, individuals or the team could have done differently. • Accept the loss, set individual goals and move forward.

ISSUES OF CONCERN What are appropriate issues to discuss with the coach? In any discussion with a coach, whether in person, via text or in email, parents should communicate calmly and politely.

Parents are ENCOURAGED to discuss: • The treatment of their child • Ways to help their child improve • Concern about their child’s behavior • Coaches’ expectations for their child and the team • Team expectations, requirements and scheduling • Sanctions incurred by their child • College participation

Parents should NOT discuss: • Placement on the team • Playing time • Strategies used by the coach during contests • Other student-athletes, unless parents have a

concern regarding the way another student-athlete is interacting with their child


6 | www.wpsathletics.com

Playing Time One of the primary sources for conflict in athletics revolves around the issue of playing time. Please keep the following distinctions in mind as you consider your child’s experience. Every student-athlete at the Sub-Varsity level, who fulfills his/her academic and team commitments, will be given the opportunity for competition playing time. The amount and time of play will always be determined by the coach. At the Varsity level, there are no guarantees of playing time for any student-athletes. Playing time will be determined by the coaching staff with the focus on competing for championships. Athletes at all levels should have an expectation that their development will be evaluated, and coaches will communicate areas for improvement.

COACH OR PROGRAM COMPLAINTS Athletics can be an emotional endeavor, and occasionally a conflict may arise. If any parent has an athletic issue concerning his/her child, please respect and abide by our “24 Hour Rule” – that is, please wait 24 hours before contacting the coach, except in an emergency situation. We have found that all parties who feel that they have an athletics issue who take the time to reflect on the situation, the ensuing conversation will likely be based less on emotions and personalities and more on the facts of the matter. If you wish to discuss a program or issue concerning your child, begin by contacting his/her coach. Often the problem or concern is resolved at this level. If after 24 hours any parent still feels that the situation merits attention, please follow the procedures listed below:

Steps for resolution: 1. Athlete should speak with the coach, privately. 2. Parent(s) and athlete should speak with the coach, privately. 3. Contact the Director of Athletics to meet with all parties involved. 4. Lastly, schedule a meeting with the Headmaster, Athletic Director, and coach. The joint decision of the

Headmaster and Athletic Director as a result of this meeting is final.

Productive communication: • Please make an appointment to speak with the coach at a mutually convenient time, but not prior to, or after a

contest or practice. • If a meeting can’t be agreed upon, call the Director of Athletics, and the meeting will be set up. • Chatter or complaints between parents is counterproductive – please handle each issue directly through the

coach.

Please note that angry or aggressive communication is also counterproductive and coaches have the prerogative to disengage from conversations they deem detrimental to a positive resolution.

| @WPS_Athletics





COACHING EXPECTATIONS - THE ROLE OF THE HEAD COACH Any coach in charge of athletes at any level and in any sport must maintain a very high degree of integrity in carrying out his/her duties and responsibilities. At Windermere Prep, a coach’s primary duties shall include, but are not limited to, the following:

• Clearly communicate behavioral expectations and to enforce consistent consequences for violations of school rules and regulations.

• Ensure that all student-athletes have read and understood the Athletic Policies and Procedures Manual. • Respect all players and coaches. • Respect the integrity and judgment of game officials. • Promote the entire academic, athletic and extracurricular programs of Windermere Prep, directing their program

in harmony with the total school program. • Establish and model fair play, sportsmanship, and proper conduct. • Provide proper supervision of students at all times. Coaches are responsible for their student-athletes from the

time they show up to dress for practice and games until the time they are picked up. Part of your responsibility is to monitor all activity that is taking place in your team’s locker room before and after all practices/games. Coaches must make sure that the locker room is secure and locked at all times that there is not proper supervision. Coaches must make sure that all athletes have been picked up by their parents/guardians after games/activities.

• Use discretion when providing constructive criticism and when reprimanding players, maintaining control of emotions.

• Maintain consistency when requiring all players to adhere to the rules and standards of the game. • Properly instruct players in the safe use of equipment. • Develop system for equipment accountability. • Refrain from exerting influence on students to take lighter academic courses in order to participate in athletics. • Refrain from exerting undue influence on a student’s decision to enroll in an athletic program at any post-

secondary educational institution. • Know and understand all of the responsibilities involved in being a coach. • Know, understand and follow FHSAA Bylaws, Policies, and Procedures. • Conduct oneself in a professional manner at all times. • Inform the Director of Athletics by the next day via email in the event that a coach or player is ejected from a

game. • Communicate effectively and consistently with athletes and their parents, particularly with regard to changes in

game schedule, game location, or cancellations of practices and/or games. • Never allow himself or herself to be alone with an athlete in a room with the door closed. • Never give his/her school-issued keys to any student or parent. • Maintain the confidentiality of student information.

COACHING EDUCATION CLASSES The FHSAA mandates that ALL coaches and students are required to view the online education courses, “Concussion in Sports”, “Sudden Cardiac Arrest” and “Heat Illness Prevention.” Once videos are completed all coaches must turn in both certificates of completion to the Athletics Department. No Windermere Prep coach will be allowed to start their season without up-to-date Certificates of Completion.

All paid/supplemented coaches must take and pass the following online courses at http://nfhslearn.com: 1. “Concussion In Sports—What You Need to Know” 2. “A Guide to Heat Acclimatization and Heat Illness Prevention” 3. “Sudden Cardiac Arrest”

http://nfhslearn.com

http://nfhslearn.com



CPR/FIRST AID/AED CERTIFICATION It is mandatory that every Head Coach be CPR, First Aid and AED certified before they can coach a Windermere Prep athletic team. The Athletics and HR Departments must have a copy of your CPR/AED certification card on file. Assistant coaches are highly encouraged to also be certified.

UNIFORMS AND EQUIPMENT The head coach is responsible for all inventoried items for their sport and will work with our Equipment Manager to ensure all items have been properly checked. This includes proper storage and handling of equipment and uniforms. The coach will disperse and collect all necessary items. The coach has the responsibility of collecting all uniforms and equipment at the completion of their season. They must return everything to the Athletics Equipment Room, along with all inventoried items, including a list of any missing items.

Coaches have the responsibility of instructing their players on the proper use of athletic equipment, protective equipment and clothing. Coaches must also inform all players of the proper management and care of all equipment. Please make sure to inform the Equipment Manager and the Director of Athletics immediately of any damaged or unsafe athletic equipment, so it can be removed or fixed as soon as possible.

ENSURE ELIGIBILITY Coaches may not allow any student to participate in try-outs, practice, or games without proper written clearances, which includes current and complete FHSAA forms. Accurate and up-to-date rosters are imperative. The Athletic Department, in conjunction with the Athletic Trainer, will communicate with the Head Coach regarding the eligibility status of each athlete on the current roster. The Head Coach is then responsible to follow up with those athletes whose FHSAA required paperwork is incomplete or out-of-date.

TEAM ROSTERS Electronically submit an initial roster of your team to the Athletic Office by the first official practice date of your sport. Any additions or deletions from the initial roster must be communicated via email immediately to the Athletic Office and Equipment Manager. Ensure that your team’s Official Entry List roster, required by the FHSAA for post-season (state series) play, is submitted to the Director of Athletics by the due date for your sport, which can be found at www.fhsaa.com.

Head coaches must also create RegisterMyAthlete (RMA) profiles. Please note that it is the responsibility of each coach to check on RMA and with the athletic trainer to make sure all members of your team have the proper paperwork. If there is an athlete participating without the proper paperwork, that individual coach will be held responsible and liable. Therefore, if you have any additions to your roster after the original tryout/start date, you must check with the athletic trainer before you allow them to participate.

DISTRICT MEETINGS Varsity head coaches are required to attend a pre-season and a post-season district meeting for their sport. If you are unable to attend please send the assistant coach so a representative may attend the meeting. Be sure to bring complete statistics to the post-season meeting as athletes may be selected to represent Windermere Prep on district teams.

SCHEDULING OF COMPETITIONS Coaches are responsible to work with the Athletic Department in regard to season competitions. Coaches must obtain written approval from the Director of Athletics for tournaments or overnight trips before scheduling them. If games and/or tournaments are scheduled over a holiday break, parents must be made aware of this as soon as possible.

| @wplakers


http://www.fhsaa.com

http://www.fhsaa.com




PRE-SEASON MEETINGS It is required that the head coach of each sport meets with his/her student athletes and parent/guardians prior to the team’s first competition to discuss the following:

A. Safety requirements/rules/policies B. Team Rules C. Transportation Policy D. Letter Requirements E. Volunteer Opportunities F. Senior Night and Post-Season Recognition G. Other items the head coach believes should be included

Coaches, please notify the Athletics Department to schedule your Parent Meeting facility. Additionally, a representative from the Athletics Department can attend your Parent Meeting upon request.

ASSISTANT COACHES Head Coaches are encouraged to identify and recommend potential assistant coaches, however no assistant coach will be considered without first being introduced by the Director of Athletics. All Assistant Coaches, whether paid or unpaid, must also complete all Human Resource employment requirements prior to assuming any coaching duties. Once Human Resources has approved the candidate, all final decisions regarding hiring will be made with the head coach and the Director of Athletics.

EVALUATION OF COACHING STAFF Each head coach will receive written or verbal feedback utilizing the approved Windermere Prep Performance Evaluation process for non-faculty employees. Assistant coaches will receive either verbal or written feedback, as appropriate, from the Head Coach and/or the Director of Athletics.

GAME DAY ATTIRE Coaches should dress appropriately for the sport they are coaching. Dress should be clean and neat in appearance. Professional dress clothing or Windermere Prep attire for your sport is required. Blue jeans or t-shirts should not be worn. In general, coaches should wear collared shirts that are tucked in.

At games, all team members should remain “dressed out” in full uniform, when in public view, while waiting for earlier contests to finish as well as during pre-game warm- ups. The silent language of personal appearance not only projects an image of team unity, it is part of the total impression that Windermere Prep wishes to give to its students, parents, and visitors.

When teams travel to other schools, one of two approaches to attire may be taken: either all players wear pre-game warm-ups (e.g. shirts, jackets, and pants) if the team has them OR all players wear their full team uniform (jerseys, socks, jackets, and shorts or pants, depending on the sport). If the team has been given use of a team backpack or duffel bag, those items should be used to carry changes of clothing, athletic footwear, etc. Teams should be dressed out prior to leaving Windermere Prep’s campus. No student-athlete should arrive for a competition at another school dressed in street clothes.

SUMMER PROGRAM Coaches planning to have teams participate during the summer months need to be fully aware of FHSAA and Windermere Prep policies regarding such participation. The Director of Athletics must approve all activities in writing.



PUBLIC RELATIONS, TEAM STATISTICS AND RECORD KEEPING The importance of favorable media coverage is an important asset to the school’s public image. It is imperative that all reported information concerning athletic events be concise and accurate. In all reporting situations, the coach takes the role of a good-will ambassador for the school. Areas such as state rankings, individual, all-conference and all-state players should be promoted whenever the opportunity arrises. It is the responsibility of each head coach to compile game statistics and scores, and e-mail them to the media, Director of Athletics, and the Athletic Communication Coordinator at conclusion of all contests. Both JV and Varsity scores must be reported.

During the season, all varsity games must be reported to the following newspapers within 2 hours of the completion of an athletic event:

• Orlando Sentinel: 407-420-5474 or orlandosentinel.com/reportascore or @osvarsity via Twitter • Orange Observer: 321-297-7948 or [email protected] or @oberserverorange via Twitter

Ideally, every Windermere Prep athletic team will have a student manager and/or statistician to assist with the day-to-day management and record-keeping for the team. Game day and weekly statistics must be accurately kept, compiled and reported throughout the season.

In post-season play and for media coverage in-season, accurate statistics are imperative. The final responsibility for accurate record-keeping throughout the season, in all instances, remains with the Head Coach. If a team does not have a student-manager, a volunteer staff member or volunteer parent who is reliable can be engaged to keep team records. The record book is the property of Windermere Prep and should be turned in to the Athletic Department at the completion of the season.

| @WPS_Athletics

http://orlandosentinel.com/reportascore




http://orlandosentinel.com/reportascore



ATHLETIC DEPARTMENT RULES AND PROCEDURES ACADEMIC ELIGIBILITY In order to participate on athletic teams, a student must maintain academic eligibility. Please refer to the Windermere Prep Student Handbook for academic eligibility guidelines. All Windermere Prep students must be in compliance with FHSAA eligibility rules. FHSAA rules and policies are published annually and can be found at http://www.fhsaa.org/rules. In addition to academic eligibility, if a student wishes to represent Windermere Prep in extracurricular activities, his/her school conduct and attitude, as well as out of school behavior, must be beyond reproach. Participation in athletics is a privilege, and students may be denied participation if they fail to meet academic, attendance, or behavioral expectations.

FHSAA Standards: All middle school student-athletes must have a 2.0 GPA based on a 4.0 scale, at the conclusion of each semester. All high school student-athletes must have a cumulative 2.0 grade point average on a 4.0 unweighted scale, or its equivalent, at the conclusion of each semester to be academically eligible during the next semester.

WPS Standard: Any student on academic probation will jeopardize his/her eligibility for continued participation in extra-curricular activities, including athletics.

ATHLETIC TEAM COMMITMENT If, for some reason, a student-athlete decides to stop participating on a team, or is dismissed from a team, he/she will not be permitted to join or participate in any other sport for the duration of that sport season (Fall/Winter/Spring).

Most, if not all, of the Varsity teams, and some JV teams, practice during school holidays. The level of commitment on a Varsity team requires the student-athlete to participate in these practices during vacations. If you are the parent of a Varsity student-athlete, please plan on your son/daughter participating in these practices. If your son/daughter cannot attend these mandatory practices, it must be understood that there may be playing time consequences for failure to attend. Consequences vary and are handled by each individual coach. If there are special circumstances concerning a student’s participation in vacation practices, the parents need to inform the coach in advance of the practice(s).

ATHLETIC FORMS All 6th through 12th grade students who are interested in playing on ANY WPS Athletic Team MUST have the following forms completed prior to participation.

• FHSAA Pre-participation Physical Evaluation Form (EL2) • FHSAA Consent and Release from Liability Certificate (EL3) • Certificate of Completion – Concussion in Sports & Sudden Cardiac Arrest • Certificate of Completion – Heat Illness Prevention • Permission for Medical Treatment Form • Student-Parent Athletic Handbook Form • FHSAA Recruiting Affidavit (GA4) (required for transfer students grades 10-12) • FHSAA Registration for International Student (EL4) (required for international students)

All forms must be submitted through RegisterMyAthlete.com. Each student-athlete’s RegisterMyAthlete File must be completed and approved by the Athletics Department before a student can participate in ANY athletic activity. Click below to begin registration: www.RegisterMyAthlete.com.


http://www.fhsaa.org/rules


http://www.RegisterMyAthlete.com



http://www.RegisterMyAthlete.com



COACHES’ DISCRETION Coaches may establish their own rules and schedules (supported by the Director of Athletics) within guidelines that have been established by Windermere Prep. It shall be up to the coach when to have practice, how long to practice and what to practice. The coach shall make decisions regarding strategy, determination of captains, personnel and scheduling. If parents have questions regarding a coach and his or her rules, they should first be addressed to the coach.

COMMUNICATION Communication is a vital part of the success of any program. As such, the Athletics Department requires head coaches to communicate weekly about their programs. The Athletics Department will communicate both internally and externally on a weekly basis to ensure all athletic-related events and accomplishments are communicated to the WPS community.

All group communication to parents and players should be sent through RegisterMyAthlete. This tool will help ensure that parents or players do not miss important emails or messages. Coaches are required to email parents and players a weekly announcement that details the upcoming week’s schedule. Please keep in mind that it is Windermere’s Prep policy that all employees (Head and Assistant Coaches) must respond to parent’s phone calls and emails within 24 hours of being contacted.

Weekly Athletics Email Each program is required to send a weekly email communication to students and families of their team indicating the schedule for the week of practices and games. Please “cc” the Director of Athletics on the email.

Score Reporting and MaxPreps Mandatory score reporting for all events is now required by the FHSAA. Please report all scores to Patrick Hollern and Nikki Epel. MaxPreps scores and rosters are automatically updated through the FHSAA HomeCampus website, which will be monitored and updated by Nikki Epel and Hayley Ferone. Please note that team and individual stats are required to ensure accurate historical records.

Website News Along with reporting scores, coaches should include any highlights or top performers that can be posted to the WPS Athletics website. All news posted on the website is also posted on the WPS Athletics Twitter and Instagram feed. Please include a photo for news story submissions. All information should be submitted to Patrick Hollern and Nikki Epel.

Social Media Social media outlets can be great tools for our sports teams, however, along with the benefits of social media, we must also be cautious of what our players, teams and coaches are posting.

WPS Athletics Social Media: • Maintain separate professional and personal accounts. • Team Twitter accounts must be maintained by a member of the WPS coaching staff. • Send all Facebook posts to Laine Allen (and cc Patrick Hollern), who manages the WPS Facebook page. Please

note that according to WPS policy, teams are NOT permitted to create their own Facebook page.

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DRESS AND BEHAVIORAL EXPECTATIONS Students represent the school to their peers, parents, and members of this and other communities. It is therefore important that they look, act, and play accordingly. Coaches are responsible for ensuring that the students do so in a manner that represents the individuals, the team, the school and the community in a positive light. Students who fail to abide by these rules are subject to disciplinary action and may have their participation withheld until they comply with the coach’s rules.

Players are expected to dress according to a coach’s specifications and should dress in a way that reflects the unity of the team. Each student is responsible to dress and groom appropriately while attending practices and competitions. The wearing of inappropriate attire could result in the removal from team competition on the specific day the infraction occurs. See your coach or Director of Athletics if you are concerned about specific attire. Please take pride in your appearance and your team.

During competitions, student’s uniforms are to be worn as specified by the coaches according to what is appropriate for that sport and that uniform. Students may not wear earrings or other jewelry while competing in their sport. All team members should remain “dressed out” in full uniform, when in public view, while waiting for earlier contests to finish as well as during pre-game warm- ups. The silent language of personal appearance not only projects an image of team unity, it is part of the total impression that Windermere Prep wishes to give to its students, parents, and visitors.

When teams travel to other schools, one of two approaches to attire may be taken: either all players wear pre-game warm-ups (e.g. shirts, jackets, and pants) if the team has them OR all players wear their full team uniform (jerseys, socks, jackets, and shorts or pants, depending on the sport). Teams should be dressed out prior to leaving Windermere Prep’s campus. No student should arrive for a competition at another school dressed in street clothes.

During practices, students are to wear proper attire. Coaches may make rules and establish consequences for those athletes who do not bring their practice clothes. Students are not to take shirts off during practice (no “shirts vs. skins”) and female athletes must wear appropriate tops over sports bras. While shirts and shorts do not have to adhere to the policies specified in the student dress code for school, a degree of modesty is expected and clothing shall not be excessively revealing or worn inappropriately.

Students are expected to refrain from the use of profanity, vulgar language, and rude gestures. Coaches will establish consequences for students who use inappropriate language depending on the severity of the situation and the number of times the issue has been addressed.

DRUG/ALCOHOL POLICY The Athletics Department adheres to and supports the WPS Drug and Alcohol Testing Program Policy. Students participating in extra-curricular activities are expected to obey all pertinent laws. Participating in extra-curricular activities is a privilege, not a right. The school may exclude students from participating when they become involved in behaviors that may jeopardize their safety or the safety of others.

EQUIPMENT AND UNIFORMS It is the student-athlete’s responsibility to care for the equipment and team uniforms issued by WPS. If items are lost or damaged beyond what is considered normal wear and tear, the student-athlete’s account will be billed for replacement costs. Student-athletes will have one week after the completion of their last contest to turn in all school-issued gear to the Athletics Department. Please work with Justin Reynolds to ensure that all equipment and uniforms are returned.

FACILITY REQUESTS AND RENTALS If requesting any athletic facility on campus, it is mandatory procedure to go through the Athletics Department to ensure the proper documentation is completed. Additionally, any type of athletic facility required for pre-season parent meetings or meetings with individual players should be approved by the Athletics Department. If a coach receives a facility request, please forward the request onto the Athletics Department.




FINANCIAL INFORMATION Athletic Participation Fees An athletic participation fee will be charged to the student-athlete account at the start of the respective season. Fees will be issued as follows:

• Varsity Athletic Participation: $400 • Sub-Varsity (All levels below the varsity team) Athletic Participation: $300

Team Banquets and Senior Night The Athletics Department sponsors the yearly WPSPY Athletic Awards Night to recognize the successes of our teams throughout the school year. All individual team sponsored end of season banquets are highly encouraged and will be supported through the team’s budget. Families will be asked to cover the costs of their meals. Senior Nights should be coordinated through the Athletics Department. Expenditures can be accommodated through a team’s budget if the funds are available.

Fundraising Policy Coaches are expected to raise their own funds to support their program with the approval of the Athletics Department. If you would like more information about fundraising, please contact the Athletic Department.

Purchase Order Policy Prior to ordering equipment, supplies or merchandise of any kind, the following procedures must be followed:

1. All equipment and apparel must be purchased through BSN Sports, unless permission is granted by the current BSN representative to purchase from another vendor.

2. Each Head Coach is responsible for requesting orders with sufficient allotted time prior to the desired received date.

3. Uniforms are to be ordered at least 4 months prior to the desired received date, pending budget approval. 4. Logoed equipment (i.e. Spirit Packs) is to be ordered at least 3 weeks prior to the desired received date. 5. Obtaining quotes and purchase of all athletic gear will go through the Assistant Athletic Director for Facilities

and Game Day Operations. 6. Quotes will be submitted to the Director of Athletics for approval. Approval for quotes is determined on team

and athletic budgets. 7. Ordering of apparel must comply with the following: 8. All cloth and hard goods (backpacks, shoes, ect.) must be Nike unless approval is obtained from the current

BSN representative and the Director of Athletics. 9. Apparel and equipment is to adhere to the WPS Athletics official colors and logos, unless approved by the

Assistant Athletic Director for Facilities and Game Day Operations or Director of Athletics. 10. Equipment is to be added to the Athletics Inventory via the Assistant Athletic Director for Facilities and Game

Day Operations prior to distribution of gear. 11. Teams eligible for new uniforms are at the discretion of the Director of Athletics and Athletics budget. 12. If this policy is not followed, there is a potential for the order to be delayed and/or the Coach may be held

financially responsible for vendor payment.

Spirt Pack Information - $100 WPS is committed to providing quality athletic apparel for all sports through its yearly budget. Because some necessary items will not be re-usable, each sport requires a fee for such items that student-athletes will keep at the end of the season. These items may include practice uniforms, personal practice equipment and game day attire. The cost of the spirt pack is not to exceed $100 per student athlete.

Summer Camps - 10% Fee WPS will charge a 10% facility rental fee for all summer camps or clinics held on the Windermere Prep campus. General Liability Insurance is also required for camps/clinics with a policy minimum of $1 million in Liability Insurance.

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GAMEDAY SET-UP It is the Head Coach’s responsibility, in conjunction with the Assistant Athletic Director, to ensure that their facility is fully prepared to host a home game. If a coach notices any facility issue that may impact the game, please notify the Athletics Department immediately.

HAZING POLICY Windermere Preparatory School supports only those activities which are constructive, educational, inspirational, and that contribute to the intellectual and personal development of students. WPS unequivocally opposes any situation created intentionally to produce mental or physical discomfort, embarrassment, harassment, or ridicule.

Hazing is an intentional action taken, situation created, or any conduct or method of initiation into any school organization, club or team under direct school sponsorship that denies a person his or her individual rights or results in mental or physical discomfort, embarrassment, ridicule or endangerment. Hazing should be understood to include any forced treatment or physical activity, which is likely to adversely affect the physical health or safety of any student, or which subjects a student to extreme stress. Additionally, hazing can include exaggerated or excessive teasing. Any requirements by a student which compels another student to participate in any activity which is against WPS policy or state/federal law will be defined as hazing. The fact that a hazing victim may seem willing or may even agree to participate in some form of personal embarrassment or physical/mental danger does not change or lighten the responsibility of the one who is doing the hazing. In addition, any person who knowingly witnesses or fails to report knowledge of any incidents of hazing may be considered to be a participant in the hazing. Actions and activities which are prohibited include, but are not limited to, the following:

• Any type of initiation or other activity where there is an expectation of individuals joining a particular team to participate in behavior designed to humiliate, degrade, or abuse them regardless of the person’s willingness to participate.

• Any requirement or pressure put on an individual to participate in any activity which is illegal, perverse, and publicly indecent, contrary to his/her genuine morals and/or beliefs, e.g. public profanity or indecent or lewd conduct.

• Any activity or action that creates a risk to the health, safety, or property of Windermere Preparatory School or any member of its community.

• Assigning or endorsing “pranks” such as stealing or harassment of another organization. • Expecting or pressuring individuals to participate in an activity in which the full membership is not willing to

participate. • Physical abuse of any kind. • Forcing, encouraging, or pressuring someone to wear in public apparel which is conspicuous and not within the

norm of what is considered to be in good taste. • Morally degrading/humiliating games or other activity that makes the member the object of amusement, ridicule

or intimidation. • Subjecting a member too cruel and unusual psychological conditions

All WPS student-athletes agree and commit themselves to not to participate in any activity deemed to be hazing. Any student-athletes found in violation of this policy will be subjected to discipline that may include demotion (in an organization, club, or team), suspension or expulsion.




INTERNATIONAL STUDENTS Any student on a Visa must be registered with the FHSAA. It is the responsibility of all coaches to inform the Athletics Department whenever they have an international student on their roster and to make sure that he/she has been deemed eligible by the FHSAA before they participate in any athletic competition. All international students on any coaches’ roster must see with the Athletics Department so the proper forms and documents can be gathered and submitted to the FHSAA for review. It is the responsibility of the coach to not allow any international student to participate in an athletic competition until being notified by the Athletics Department that the student-athlete has been ruled eligible by the FHSAA. Any student on a Resident/Green Card must submit a copy of the card, as well as their passport, to be kept on file in the Athletic Department. Please contact Nikki Epel, Assistant Director of Athletics, with any questions.

TRANSFER STUDENTS WPS follows the guidelines of the FHSAA in regard to all transfer students. Please check Bylaw 9.3 of the FHSAA Handbook.

LIGHTNING SAFETY In the event of inclement weather, the Windermere Prep Director of Athletics and Athletic Trainer have the authority to make decisions regarding the continuation of games and/or practices. The Athletic Trainer will be aware of any storms in the area and will notify the coaches of a safe place to go should a storm conflict with practice. Coaches will be notified prior to practice of the plan in case severe weather strikes.

If the weather becomes suspicious, the flash-to-bang method as well as the MxVision WeatherSentry Online app will be the methods of determine whether practice is safe. The WeatherSentry app will inform the Athletic Trainer when to leave the field of play and when it is safe to return to the field. The flash-to-bang method consists of counting the number of seconds between a flash of lightning and the first sound of thunder. The number of seconds divided by 5 is equal to the approximate distance in miles the thunder storm is from the venue.

• If the difference between the lightning strike and the thunder is less than 30 seconds (6 miles), teams will immediately be removed from the fields and relocated to the locker rooms.

• Teams will be required to wait at least 30 minutes from the last lightning strike or sound of thunder before returning to play.

It will be the responsibility of the Athletic Trainer to obtain weather reports prior to the start of practice. In the case of severe weather, teams will be moved to the locker rooms. This is easily accessible from all outdoor activities.

MULTIPLE SPORT PARTICIPATION Windermere Prep firmly believes in developing a well-rounded student-athlete. As such, coaches encourage athletes to participate in multiple sports. Student-athletes should feel free to participate in as many sports as they would like to pursue that complement the academic load they are carrying.

PRE-SEASON INFORMATION Prior to the start of each season, the Athletics Department will announce tryout and first practice dates for each sport. Student-athletes who are still participating in a sport from the previous season will be given an alternate tryout date. The completion of the current season takes precedence over the preseason of another sport. Students are responsible for providing all forms (i.e. Emergency Treatment Authorization and Consent to Treat Forms and Physical Forms) to the Athletics Department before they can participate in any way.

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SPORTSMANSHIP Sportsmanship is defined as an aspiration or ethos that a sport or activity will be enjoyed for its own sake, with proper consideration for fairness, ethics, respect and a sense of fellowship with one’s competitors. Developing sportsmanship is a primary goal of this school. Good sportsmanship takes hard work, dedication, extra time, and the courage to stand up to tell people when they are wrong.

Sportsmanship is one of our most important responsibilities, and if we are successful in this we will attain a more lasting mark than any championship could bring. Everyone is expected to use appropriate language, and act in ways that are not detrimental to the reputation of the team or to Windermere Prep. Sportsmanship is expected at all times from each and every athlete, coach, administrator, and spectator, and in accordance with all FHSAA operational bylaws in this regard. Windermere Prep student athletes are expected to, at a minimum:

• Shake hands with opponents before (captains) and after the game. • Respect the official’s judgment in interpretation of the rules. Never argue or indicate a dislike for a decision. • Accept both victory and defeat without being boastful or bitter. • Cooperate with the coach and fellow players in promoting good sportsmanship. • Accept seriously the responsibility and privilege of representing the school and the community.

TEAM CAPTAINS The Head Coach has the authority to decide whether team captain(s) is selected by team members or by coach appointment. In either case, the Director of Athletics must approve the team captain selection. Prior to the captain selection process, the Head Coach will inform the team members of the selection criteria and obligations of the position. The position of team captain is one of honor, leadership, and responsibility. As a result, students serving in that capacity are expected to conduct themselves in an exemplary manner both in and outside of school. Any student who is involved in a violation of WPS rules and regulations resulting in a suspension from school, or any student who is found to be involved with drugs, alcohol, weapons, or crimes outside of school may lose the ability to serve as captain or to be appointed or elected to the position of captain of any school sponsored team for the period of one calendar year.

TEAM SCHEDULES AND PRACTICE TIMES It is the responsibility of each head coach to work with the Athletics Department on the creation of practice, game or meet schedules with their individual teams. All practice times will be scheduled after school and if necessary can be held off-campus. Teams will not be permitted to schedule games or tournaments during final exams. However, teams can practice after school during final exams. Middle school teams competing in the GOAC will be provided a schedule by the conference. All varsity teams are highly encouraged to schedule a Senior Night in honor of their respective seniors. Details for Senior Night will be discussed during your pre-season meeting with the Director of Athletics. Please note that it is recommended to not schedule your Senior Night for the last regular season home game in case the game is canceled for various reasons. During inclement weather, coaches must seek approval from the Director of Athletics before any cancelations.




TRANSPORTATION All student-athletes must travel to any athletic event held off campus on transportation provided by the school unless the coach has allowed alternate arrangements for the team. For away games, Windermere Prep will use the shuttles and vans whenever possible before ordering any charter bus. These vehicles do not require a CDL and can be driven by any coach with a driver’s license. If you do not feel comfortable driving a shuttle or a van, training sessions can and will be set up through the athletic department. Charter transportation will be considered for trips over 1 hour away. Please contact the Athletic Department with any questions.

For teams with larger rosters, coaches will need to drive two mini-buses/shuttles. In rare circumstances, charter buses can be ordered to accommodate scheduling complications. However, any bus ordered will come out of that team’s budget. All student-athletes are expected to travel home from an athletic event on transportation provided by the school. The only exception to this rule is if the Athlete’s own parents sign-out their child on the “Transportation Sign-Out Form.”

• Under no circumstances should a student-athlete be allowed to ride home from an off-campus athletic event in the vehicle of another student.

• Coaches are expected to ride on the bus with their respective teams. • Coaches must remain at school until the last student departs. This applies to practices as well as athletic events.

Please note: Security is on campus and available until 9 p.m. If busses, shuttles or vans should arrive after 9 p.m., two coaches are to stay present until all student-athletes have been picked up. For sports that only have one coach (i.e. boys and girls golf) and security is not present on campus, please instruct the last remaining student-athlete to phone his/her parents until pick up.

• All head coaches must meet with the Athletic Department with your transportation requests each week to confirm your travel needs for the following week.

It is the responsibility of the coach to inform all players and their parents of the proper transportation information. Coaches cannot schedule team departures between 2:30-3:30 p.m. to avoid school dismissal complications.

Long Distance Travel If you are planning an overnight trip or a trip with travel time greater than two hours, you must provide the Athletics Department with a detailed itinerary (i.e. hotel, transportation, location, event, cost, etc.) This information must be turned into the Athletics Department with as much notice as possible. Please remember the following when planning an overnight trip:

• There MUST be a full-time Windermere Prep employee on all overnight trips. • All coaches and student-athletes must travel together as a team and on the provided transportation. • All student-athletes will split-up into rooms as a team. • Parents may stay in the same locations and accompany the team on the trip, but may not interfere with the trip or

separate their child (or any others) from the group at any time or for any reason. • Coaches are responsible for supervising their team at all times. • Coaches must provide parents with the following information:

- Itinerary (make sure to include when you will return to campus) - Hotel and Event Information - Emergency Contact Number (coach’s cell phone number)

No team shall take a long-distance trip or overnight trip without the Director of Athletics approval.

Early Dismissals WPS policy states that early dismissal requests need to be sent out by the Athletics Department one week prior to dismissal date. This allows teachers and administrators time to adequately prepare for absences. Please communicate your early dismissal requests with Nikki Epel no later than 10 days prior to your requested early dismissal date. Please note: to avoid classroom disruption, students will be dismissed before or after class periods. No mid-class dismissals will be permitted.

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VARSITY LETTER CRITERIA Windermere Prep is committed to creating a high standard of achievement for earning a varsity letter award. The student must be on the varsity squad to earn a varsity letter. Practicing with the varsity team, sitting on the bench for tournament games, or being "called up" for a few games does not guarantee a varsity letter for a student.

In addition, students are reminded that the varsity letter is a recognition award determined by the head coach in conjunction with the Windermere Prep Administration. Students who fail to complete a season for any reason other than injury may not letter. In addition, violations of school and individual sport rules may cause a student to be disqualified from earning a varsity letter. Special exceptions to these standards can be made by the head coach with administrative approval. Special exceptions to these standards can be made by the head coach with administrative approval. The following Sports’ standards for earning a varsity letter is for an athlete to participate in at least one-half of the total number of varsity contests:

Archery: Participate in one-half of the total number of varsity meets or at the discretion of the Coach. Baseball: Play in at least one-half of the total number of varsity games. Basketball: Play in one-half of the total number of varsity games. Cheerleading: Awarded at the discretion of the Coach. Cross Country: Participate in one-half of the total number of varsity matches. Football: Play in one-half of total season quarters of varsity football. Golf: Participate in one-half of the total number of varsity matches. Lacrosse: Play in at least one-half of the total number of varsity games. Soccer: Play in at least one-half of the total number of varsity games. Softball: Play in at least one-half of the total number of varsity games. Swimming: Score in at least 50% of the total of varsity meets. Tennis: Play in one-half or more of the total of varsity matches. Track and Field: Participate in one-half of the total number of varsity matches. Volleyball: Play in at least one-half of the total number of varsity games. Weightlifting: Participate in one-half of the total number of varsity meets or at the discretion of the Coach.

VOLUNTEERS The head coach is responsible for securing volunteers for all positions, including working the gate, concessions and any other sport-specific positions (scoreboard, game book, stats, game-filter, announcer, etc.) Athletic Department personnel is not expected to work the gate or concessions. Parent meetings are a great opportunity to host a volunteer sign up. Do not wait until the day of your event to find help/volunteers.

Students may serve in many capacities on athletic teams without participating in the sport itself. For example, students can support teams as managers, statisticians, and sideline help. Students will be eligible to letter in the sport for which they volunteer, and will be listed as part of the team’s overall roster that is submitted to the Athletic Department. The Director of Athletics maintains final approval for all student volunteers.




WEIGHT ROOM RULES AND SPORTS PERFORMANCE

Sports Performance Core Values: | Protect | Move Well | Move Strong | Move Fast | Thrive |

The mission of our Speed, Strength and Conditioning program is to provide a well-designed, scientifically-sound and physiologically-appropriate training plan for each individual. Safe and proper progressions along with a focus on foundational strength development will be the cornerstones of the program. Physical assessment and evaluation of strengths and weaknesses will be systematically implemented to ensure progress. The physical, academic, mental and emotional development are the motivators that will drive the program’s success.

The weight room is open to all WPS athletic teams. All teams are highly encouraged to use our Sports Performance program to enhance their team’s overall success. Coaches are encouraged to attend and observe their team’s workouts in order to boost student-athlete attendance. To have your team utilize the facility, you MUST schedule your times and dates with the Director of Sports Performance, Micah Kurtz. Please make sure that you read and review the Weight Room Rules and Expectations listed below. All coaches must explain these rules to their teams. If an athlete is seen breaking any of the rules, he/she will be asked to leave.

• Prior to participation, all athletes must undergo an orientation on the proper execution of various exercises and on the possible consequences if proper technique is not employed.

• Athletes are to use and follow a workout program designed by the Director of Sports Performance. • If an athlete has an injury that in any way inhibits a portion of the workout, the athlete will receive a modified

program outlining which movements are to be avoided and which ones may be substituted. The Director of Sports Performance and the Head Athletic Trainer will collaborate on this comprehensive program.

• Athletes are required to use collars once there is any weight on the bar. • Athletes should return dumbbells to the rack in the proper order. They should not drop or throw weights or

dumbbells. • Athletes should show respect for equipment and facilities at all times. • The weight room requires concentration. Horseplay, loud and offense language or temper tantrums are not

permitted. • Anyone in the Performance Center should wear proper training attire, particularly shirts and athletic shoes.

- No jeans or mid-riffs are allowed - Shoes should be tied at all times

• Athletes should utilize spotters when necessary • There will be no use of equipment without the supervision of a WPS staff member. • No food, soda or gum is allowed in the weight room. Water only! • All equipment removed from the closet must be returned before leaving. No equipment should leave the weight

room. • Report any injuries to the supervisor immediately. • All cardio and weight equipment must be wiped down after each use. Towels and disinfectant spray are available

throughout the weight room. • Report any broken equipment to the supervisor. • Please use all equipment properly. If you have ANY questions, please see the Director of Sports Performance.

SAFETY FIRST!

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ATHLETIC TRAINING DEPARTMENT POLICIES AND PROCEDURES The WPS Athletic Training Team assumes no liability for any actions taken by player, coach, spectator or others resulting in harm or injury to its affiliates. The WPS Athletic Training Team will, however, provide immediate care to those injured affiliates within its scope of practice. Should care outside of the certified athletic trainer’s scope of practice be warranted, said injured person will be referred to a physician and/or hospital for further evaluation. It is ultimately the athlete and his or her guardian’s decision as to the medial course of action in regard to treatment of an injury.

ATHLETIC TRAINER The Windermere Prep Athletics Department will provide a Certified Athletic Trainer (ATC) for athletic training services to athletes under the supervision of a licensed practicing physician. The ATC will maintain open communication with coaches, parents/guardians and physicians regarding an athlete’s injury status, treatment and rehabilitation protocol, while maintaining HIPPA standards of care. The ATC will be available for all practice times for WPS Football and Monday through Friday until 6:30 p.m. for any other sport determined by the FHSAA to be in-season. Weekends and holidays will be handled as needed.

Medical coverage for practices and games will be determined based on the sport’s risk for injury, the sport’s risk for potential life threatening injury or medical emergency, amount of potential contact and location. The ATC will provide athletic training services for all home athletic contests and away varsity football games. In the case of a time conflict, an away football game will supersede any home contest of another sport. In this instance, the ATC and the Director of Athletics will work together to find a suitable qualified replacement for the contest.

Prevention of athletic injuries will be provided by the ATC in the form of prophylactic taping, wraps and braces. The ATC will work collectively with the WPS Strength and Conditioning team to ensure athletes are receiving proper conditioning. The ATC will provide immediate medical care to injured athletes and refer the athlete to a physician or other medical facility as necessary. The ATC will develop and provide rehabilitation programs for athletic injuries under supervision of a licensed referring physician. The ATC will maintain accurate and prompt record keeping in regard to the athletes and any athletic injuries or medical conditions pertaining to the athlete. All medical files will be housed in the Athletic Trainer’s office. The ATC is responsible for creating a budget, ordering and keeping inventory of all athletic training supplies. The ATC will coordinate and schedule pre-participation physicals with the availability of the team physician.

Athletic Training Room Rules • Athletes must be fully clothed at all times. • NO food or drink is permitted in the Athletic Training Room. • NO cleats or shoes on the treatment tables. • ASK before you take anything! • Do NOT remove towels from the Athletic Training Room. • You must have a reason for being in the Athletic Training Room - NO “hanging out.” • NO horseplay or profanity.



HIPAA PRIVACY NOTICE We understand that medical information about you and your health is personal. We are committed to protecting medical information about you. We create a record of the care and services you receive from WPS Athletic Training Team. We need this record to provide you with quality care and to comply with certain legal requirements. This notice applies to all of the records of your care generated by the WPS Athletic Training Department. Your personal doctor may have different policies or notices regarding the doctor’s use and disclosure of your medical information created in the doctor’s office or clinic.

This notice will tell you about the ways in which we may use and disclose medical information about you. We also describe your rights and certain obligations we have regarding the use and disclosure of medical information.

We are required by law to: • Make sure that medical information that identifies you is kept private. • Give you this notice of our legal duties and privacy practices with respect to personal medical information. • Follow the terms of the notice that is currently in effect.

We may use medical information about you to provide you with medical treatment or services. We may disclose medical information about you to doctors, nurses, technicians, healthcare students or others who are involved in taking care of you after your injury.

• For example, a doctor treating you for a broken leg may need to know if you have diabetes because diabetes may slow the healing process.

We also may disclose medical information about you to people outside the WPS Athletic Training Department who may be involved in your medial care after you leave us such as physicians used to provide services that are a part of your care. We will also provide your physician or a subsequent healthcare provider with copies of various reports that should assist him/her in treating you once you’re referred for treatment.

We may disclose to a family member, other relative, close personal friend, or another person you identify, medical information relevant to that person’s involvement in your care.

PROTECTED HEALTH INFORMATION (PHI) PHI is information related to a person’s healthcare treatment and the payment for those services. PHI includes information that could reasonably identify an individual and sensitive health information. Some examples would include, names, address, phone number, social security number, date of birth, diagnosis/prognosis, procedures, medications, physician name and specialty and test results.

Health care providers often need to discuss patient information in places, such as the Athletic Training Room or a semi-private room, where privacy is often difficult to achieve. From time to time, these discussions may result in an “incidental” disclosure of PHI.

The goal of the privacy regulations is not to prevent discussions related to treatment, but rather to ensure that the organization and its employees are doing what is reasonable to protect a patient’s PHI. Whenever possible, conversations containing PHI will be avoided in public places such as hallways, elevators, lounges and cafeterias.





EMERGENCY ACTION PLAN A LIFE THREATENING condition is any injury or illness that puts the athlete’s physical well-being in jeopardy or risks permanent impairment. This includes cervical spinal injuries, severe bleeding, cardiovascular arrest, head injuries, heat exhaustion/stroke, and significant fractures/dislocations.

The Athletic Trainer tending to the injured athlete should send for other Certified Athletic Trainers and/or qualified personnel to oversee an event or practice in her absence.

Only Staff Athletic Trainers and Team Physician have the capability of performing an injury assessment and making return to play decisions. It is not up to the coaches or parents when an athlete is healthy to return.

On-Campus Situations When the Athletic Training Room is open:

• For a LIFE THREATENING condition: - Call 911. Inform the dispatcher of the nature of the injury, your exact location and that the person is a player/employee of

Windermere Prep. - Designate someone to meet the EMS and escort them to the site. - Contact a WPS Certified Athletic Trainer via cell phone: (316) 655-3716. - Contact the student’s guardian. - Remain with the injured person and provide the basic first aid until assistance arrives. - Injured person(s) should be transported to the hospital of the guardian’s choice.

- If a parent/guardian cannot be reached, a coach or other WPS personnel MUST accompany an injured athlete to the hospital.

• For a NON-LIFE THREATENING condition: - Contact a WPS Certified Athletic Trainer for assistance and remain with the person, providing basic first aid, until help

arrives.

When the Athletic Training Room is closed: • For a LIFE THREATENING condition:

- Call 911. Inform the dispatcher of the nature of the injury, your exact location and that the person is a player/employee of Windermere Prep.

- Remain with the injured person and provide the basic first aid until assistance arrives. - Contact the injured person’s parent or guardian if applicable. - Contact a WPS Certified Athletic Trainer via cell phone: (316) 655-3716. - If a parent cannot be reached, a coach or other WPS personnel MUST accompany an injured athlete to the hospital.

• For a NON-LIFE THREATENING condition: - Contact a WPS Certified Athletic Trainer and the injured person’s parent or guardian. - Transport the injured person to the nearest hospital via EMS, call 911 if needed.

Off-Campus Situations • For a LIFE THREATENING condition:

- Call 911. Inform the dispatcher of the nature of the injury, your exact location and that the person is a player/employee of Windermere Prep.

- Contact the Host Certified Athletic Trainer. - Provide basic first aid until help arrives. - A coach or other WPS personnel MUST accompany an injured athlete to the hospital. - Contact a WPS Certified Athletic Trainer via cell phone: (316) 655-3716.

• For a NON-LIFE THREATENING condition: - Attempt to contact the Host Certified Athletic Trainer. - Seek additional medical help from available staff. - Utilize the nearest emergency room if necessary. A coach or other WPS personnel MUST accompany an injured athlete to

the hospital. - Contact the athlete’s parent or guardian and a WPS Certified Athletic Trainer as soon as possible.



HEAD INJURY PROTOCOL The Windermere Prep Athletic Trainers will follow the protocol set forth by the National Federation of High Schools (NFHS) and Florida High School Athletic Association (FHSAA) concerning the diagnosis, treatment, and rehabilitation of suspected mild traumatic brain injury.

ImPACT testing will be conducted for the appropriate sports at a date set before the first game by a Certified Athletic Trainer (AT). The AT will work with the Coach to determine an appropriate date before the first competition to provide ImPACT testing to all incoming freshmen and juniors participating on the team. All student-athletes will be required to completed imPACT Baseline testing.

Athletes who miss their assigned day will be required to make up the ImPACT testing or will not be permitted to participate.

All athletes and coaches will be required to view “Concussion in Sports-What You Need to Know” at www.nfhslearn.com. Other optional educational opportunities in cardiac arrest can be found at www.sportsafetyinternational.org and www.fhsaa.org/departments/health.

RETURN TO PLAY A student with a concussion will not be allowed to return to play/activity until he/she is symptom free or unless otherwise directed by the AHCP involved. Play/Activity includes but is not limited to Windermere Prep sports team practices and games, participation in weight lifting/conditioning, participation in PE class, participation in dance class or theatre rehearsals, and participation in recreational sports outside of Windermere Prep.

A graduated return to play/activity protocol will be completed by the student and supervised by the Athletic Trainer.

The gradual return to play/activity protocol consists of 6 stages. Once the AHCP involved has cleared the student to begin this gradual return, the student will complete one stage per day, and may only proceed on to the next stage of the protocol if they have demonstrated a tolerance for the physical exertion without increasing signs and symptoms during or after activity. Should the physical exertion cause an increase in the signs or symptoms the student will discontinue the activity and return to the previous stage. The stages are as follows:

1. Stage One: Complete physical and cognitive rest 2. Stage Two: Light aerobic activity to increase the heart rate to no more than 70% max HR, no resistance training 3. Stage Three: Sport-specific exercise (Aerobic + Strength training) 4. Stage Four: Non-contact practice and/or drills (Non-contact sport specific drills) 5. Stage Five: Full contact practice 6. Stage six: Return to full activity

In order to begin stage two, the student must have a signature of the AHCP involved on the FHSAA Post Head Injury/Concussion Initial Return to Participation form (AT18). Once a student completes stage five, he/she will have to follow up with the same AHCP to be medically cleared for full participation. Per the FHSAA regulation, the AT18 form must be completed and turned into the Health and Wellness clinic in order for a student to be allowed to return to full activity/play.

MEDICAL KITS Head Coaches must obtain an approved medical kit from the Athletic Trainer and ensure it is available at every game and practice. Medical kits must be checked daily. Each coach is responsible for taking this kit to away games and off campus practices. Coaches will check the medical kit before an away practice or contest. Each coach is responsible for notifying the Athletic Trainer that a medical kit needs to be replenished. The medical kit is also a great place to keep contact numbers for the athletic trainers should an injury occur. Coaches will not hand out medical supplies indiscriminately.


http://www.nfhslearn.com

http://www.sportsafetyinternational.org

http://www.fhsaa.org/departments/health


http://www.nfhslearn.com

http://www.sportsafetyinternational.org

http://www.fhsaa.org/departments/health



SUDDEN CARDIAC ARREST Sudden cardiac arrest is a leading cause of sports-related death. This policy provides procedures for educational requirements of all paid coaches and recommends added training. Sudden cardiac arrest is a condition in which the heart suddenly and unexpectedly stops beating. If this happens, blood stops flowing to the brain and other vital organs. SCA can cause death if it’s not treated within minutes.

Symptoms of sudden cardiac arrest include, but not limited to: sudden collapse, no pulse, no breathing. Warning signs associated with sudden cardiac arrest include: fainting during exercise or activity, shortness of breath, racing heart rate, dizziness, chest pains, extreme fatigue.

It is strongly recommended all coaches, whether paid or volunteer, are regularly trained in CPR and the use of an AED. Training is encouraged through agencies that provide hands-on training and offer certificates that include an expiration date.

Automatic external defibrillators (AEDs) are required at all FHSAA State Series games, tournaments and meets. The FHSAA also strongly recommends that they be available at all preseason and regular season events as well along with coaches/individuals trained in CPR.

What to do if your student-athlete collapses: 1. Call 911 2. Send for an AED 3. Begin chest compressions

HEAT RELATED ILLNESS The Windermere Prep Athletic Training Department will follow protocols set forth by the National Athletic Trainers’ Association (NATA) concerning the recognition, diagnosis, treatment, and rehabilitation of heat related illnesses included but not limited to dehydration, heat exhaustion, exertional heat stroke, and any sickle cell-related event.

HEAT ACCLIMATIZATION Heat acclimatization for equipment intensive sports will be conducted following guidelines set forth by the NFHS and FHSAA.

Heat illness is a cause for concern for high school student-athletes beginning pre-season practices in the warm, summer months and other times of extreme heat. The most serious heat illness, exertional heat stroke, is one of the leading causes of preventable death in these athletes. Heat production during intense exercise is 15 to 20 times greater than at rest and can raise body core temperature one to two degrees Fahrenheit every five minutes unless heat is dissipated. The following policy provides guidelines and procedures for conducting preseason practices and activities to insure the well-being of student-athletes.

The intent of this policy is to require FHSAA member schools to follow a preseason acclimatization and recovery model for all sports that enhances student-athlete well-being. The policy also requires individual schools, or districts, to select and promote a method of environmental monitoring to be used outside the acclimatization period and comply with standard recommendations for practice modifications, for the safety of the student-athlete.



BLOODBORNE PATHOGEN EXPOSURE The following pathogen exposure policy has been adopted from the “Model Plans and Programs for the OSHA Blood borne Pathogens and Hazard Communication Standards.”

Windermere Preparatory School is committed to providing a safe and healthful work environment for our entire staff. In pursuit of this goal, the following exposure control plan (ECP) is provided to eliminate or minimize occupational exposure to blood borne pathogens in accordance with OSHA standard 29 CFR 1910.1030, “Occupational Exposure to Blood borne Pathogens.”

Windermere Preparatory School is responsible for implementation of the ECP. Windermere Prep will maintain, review, and update the ECP at least annually, and whenever necessary to include new or modified tasks and procedures. Contact location/phone number: 6189 Winter Garden Vineland Rd, Windermere, FL 34786 (407) 905-7737.

• Those employees who are determined to have occupational exposure to blood or other potentially infectious materials (OPIM) must comply with the procedures and work practices outlined in this ECP.

• Windermere Prep will provide and maintain all necessary personal protective equipment (PPE), engineering controls (e.g. sharps containers), labels, and red bags as required by the standard. Windermere Prep will ensure that adequate supplies of the aforementioned equipment are available in the appropriate sizes.

• Windermere Prep will be responsible for ensuring that all medical actions required by the standard are performed and that appropriate employee health and OSHA records are maintained.

• Windermere Prep will be responsible for training, documentation of training, and making the written ECP available to employees, OSHA, and NIOSH representatives.

Employee Exposure Determination The following is a list of all job classifications at our establishment in which all employees have occupational exposure: Job Title Department/Location Athletic Trainer Athletic Training Facility School Nurse Nurse’s Office

The following is a list of job classifications in which some employees at our establishment have occupational exposure. Included is a list of tasks and procedures, or groups of closely related tasks and procedures, in which occupational exposure may occur for these individuals: Job Title Department/Location Task/Procedure Athletic Trainer Athletic Training Facility Wound & illness care School Nurse Nurse’s Office Wound & illness care Janitorial Staff Cleaning Services Handling Regulated Waste





Methods of Implementation and Control All employees will utilize universal precautions. Employees covered by the blood borne pathogens standard receive an explanation of this ECP during their initial training. It will also be reviewed at their refresher training. It is available for view in the school office as well as the athletic training room.

Engineering controls and work practice controls will be used to prevent or minimize exposure to blood borne pathogens. The specific engineering controls and work practice controls used are listed below:

• Sharps container: mounted on wall. • Biohazard trashcan: signified by red color, located underneath sharps container.

Personal Protective Equipment PPE is provided to employees at no cost to them. Training in the use of appropriate PPE for specific tasks or procedures is provided by the Windermere Preparatory School Athletic Training Department. Gloves, eye protection, and facemasks are available for use. They are located in the athletic training room and may be obtained through an Athletic Trainer. Following the use of PPE, all employees are advised to:

• Wash hands immediately or as soon as feasible after removing gloves or other PPE. • Remove PPE after it becomes contaminated and before leaving the work area. • Dispose of used PPE in the red biohazard container. • Wear appropriate gloves when it is anticipated that there may be hand contact with blood or other bodily fluids,

and when handling or touching contaminated items or surfaces. Replace gloves if torn, punctured or contaminated, or if their ability to function has become compromised.

• Never wash or decontaminate disposable gloves for reuse. • Remove immediately or as soon as feasible any garment contaminated by blood or OPIM, in such a way as to avoid

contact with the outer surface.

Hepatitis B Vaccine All employees will be offered the Hepatitis B vaccine free of charge within 10 days of position assignment. Vaccination is encouraged unless:

• Documentation exists of previous vaccination. • Antibody testing reveals immunity. • Medical evaluation shows that vaccination is contraindicated.

All employees refusing HBV vaccine must sign a declination form. Employees may change their minds at any time and receive the vaccine free of charge. Record of vaccine status will be recorded in the employee’s permanent file, located in the Administration department.



FLORIDA HIGH SCHOOL ATHLETIC ASSOCIATION (FHSAA) POLICIES Windermere Prep is a full-member school of the Florida High School Athletic Association (FHSAA) and is required to control our interscholastic programs in accordance with the regulations of the Association. Listed below are a few regulations outlined by the FHSAA to provide a better understanding of the Association’s rules for our coaches, parents and potential student-athletes. Please check the FHSAA website at www.fhsaa.org or contact the Director of Athletics if you have any questions or would like further explanation or clarification of the rules.

POLICY 21: OFF-SEASON CONDITIONING 21.1.1 Off-season. “Off-season” means the period of time during the regular school year but outside the defined sport season for a specific sport. The FHSAA will regulate the following:

• All students participating must have a current pre-participation evaluation (EL2) on file with the member school as required by F.S. 1002.20(17)(b) and FHSAA Bylaw 9.7.1.

• All students participating must have a current consent and release of liability certificate on file with the member school as required by FHSAA Bylaw 9.8.1.

21.1.3 Conditioning. Weight training is the use of free weights and stationary apparatus. Cardiovascular conditioning is distance and interval training. Plyometric is the use of pre-set conditioning programs. Conditioning IS NOT teaching sport specific skills and drills, and DOES NOT involve the use of sport specific equipment (i.e. starting blocks, hurdles, rebounders, ball machines, bats, balls, rackets, etc.).

21.3 All preseason and/or postseason conditioning program participants shall file with the school the “FHSAA Consent and Release of Liability Certificate” and the “FHSAA Pre-participation Physical Evaluation” form.

21.4 Participation shall be voluntary and shall not be required, either directly or indirectly, for membership on an interscholastic team.

21.5 Supervision by school personnel is required.

POLICY 22: NON-SCHOOL TEAM AND/OR OFF-SEASON PARTICIPATION 22.1.3 Coach. “Coach” means any person, regardless of whether he/she is employed by the school or volunteer, who instructs, supervises, or otherwise manages student-athletes in conjunction with a practice, tryout, drill, workout, evaluation or competitive activity.

22.1.4 “Involved In Any Respect.” “Involved in any respect” means engaged in anything to do with a non-school team, including but not limited to coaching, scheduling, transporting, officiating and the hiring of officials, training, taping, managing team expenses, purchasing of uniforms and equipment, etc.

22.2 During the off-season, a coach shall not have contact with students outside the normal teacher-student classroom environment except to:

22.2.1 make arrangements for and assist in the conduct of physical examinations; or 22.2.2 explain eligibility regulations; or 22.2.3 solve insurance problems; or 22.2.4 review films; or 22.2.5 conduct off-season conditioning as defined in the “Off-Season Conditioning Guidelines” as per Policy 21.

22.3 A coach, prospective coach of any member school or any individual involved in any respect may not be involved with a non-school team in a sport unless the non-school team is affiliated with an outside agency promoting athletic participation opportunities.





22.3.2 Participation must include competition in the published scheduled events of the outside agency. 22.3.3 Student athletes and coaches, where applicable, are not permitted to wear any portion of a school’s athletic uniform. 22.3.4 All fees or assessment for participation must be documented. 22.3.5 Participation shall be voluntary and shall not be required, either directly or indirectly, for membership on an interscholastic team. 22.3.6 Member schools may make their gymnasiums and other athletic facilities available to outside groups or organizations provided a fully executed usage agreement is provided and available upon request.

POLICY 23: OPEN FACILITIES PROGRAM 23.1 During the school year, member schools may open their gymnasiums and other athletic facilities only to their students without being in violation of FHSAA Bylaws under the following guidelines:

23.1.1 The facility must be open to all students who are bona fide students in that school. Opening facilities to a select group of students to practice individual skills for a specific sport is a violation of this policy. 23.1.4 Supervision by school personnel is required. School personnel, including faculty and non-faculty coaches in attendance, however, shall not provide coaching or instruction in the skills and techniques in any sport. Their presence may be in a supervisory capacity only. 23.1.5 Participation shall be voluntary and shall not be required, either directly or indirectly, for membership on an interscholastic team. 23.1.6 No sport-specific tasks or drills shall be taught or assigned to students to perform during open facility activities. 23.1.7 Open facility activities in a specific sport (with the exception of the fall sports) shall be concluded a minimum of two weeks prior to the first permissible date of interscholastic practice in that sport.

POLICY 36: ATHLETIC RECRUITING 36.1.1 Athletic Recruiting Forbidden. Athletic recruiting is a gross violation of the spirit and philosophy of educational athletics. Athletic recruiting is unethical and unsporting conduct, and is forbidden by FHSAA Bylaws (FHSAA Bylaw 6.3).

36.1.2 Scope of School’s Responsibility. A school’s responsibility for the conduct of its interscholastic athletic program includes responsibility for:

36.1.2.1 The acts of any employee or athletic department staff member; 36.1.2.2 The acts of third parties, such as an independent person, business or organization, that is a representative of the school’s athletic interests when a member of the school’s administration or athletic department staff knows or should know that the person, business or organization is promoting the school’s interscholastic athletic program; 36.1.2.3 The acts of any other third parties, such as an independent person, business or organization, acting at the request, direction, or otherwise on behalf of any employee or representative of the school’s athletic interests. 36.1.2.4 The acts of any other third parties, such as an independent person, business or organization, acting on behalf of any student athlete.

36.1.4 Academic Recruitment Permissible. A school may conduct an academic recruitment program that is designed to attract students to the school based upon its total educational and extracurricular (athletic and activities) program. A school must not use an academic recruitment program as a disguise for athletic recruiting.

36.1.5 Financial Assistance Permissible. Private schools, as well as developmental research schools operated by state universities, may administer school-based financial assistance programs for students who attend those schools. Financial assistance must be totally unrelated to a student’s athletic interest, potential or performance. Financial assistance based even partially on a student’s athletic interest, potential or performance is not permitted.



36.1.6 Extra Benefit. Student-athletes must not receive extra benefits, which are benefits that are not given or generally given to all other students in the school.

36.2.1 Athletic Recruiting. “Athletic recruiting” is any effort by a school employee, athletic department staff member or representative of a school’s athletic interests to pressure, urge or entice a student to attend that school for the purpose of participating in interscholastic athletics.

36.2.1.1 Representative of a School’s Athletic Interests. “Representative of a school’s athletic interests” refers to any independent person, business or organization that participates in, assists with and/or promotes that school’s interscholastic athletic program. This includes:

A. A student-athlete or other student participant in the athletic program at that school; B. The parents, guardians or other family members of a student-athlete or other student participant in the

athletic program at that school; C. Immediate relatives of a coach or other member of the athletic department staff at that school; D. A volunteer with that school’s athletic program; E. A member of an athletic booster organization of that school; F. A person, business or organization that makes financial or in-kind contributions to the athletic department

or that is otherwise involved in promoting the school’s interscholastic athletic program.

36.2.2 Improper Contact. “Improper contact” is contact, either directly or indirectly, whether in person or through written or electronic communication, by a school employee, athletic department staff member, representative of the school’s athletic interests or third parties, such as an independent person, business or organization, with a student or any member of the student’s family, in an effort to pressure, urge or entice the student to attend a different school for the purpose of participating in interscholastic athletics. See Policy 37.

36.2.3 Impermissible Benefit. An “impermissible benefit” is any arrangement, assistance or benefit that is not offered or generally made available to all students and/or their families who apply to or attend a school, or that otherwise is prohibited by FHSAA rules. Receipt of a benefit by a student-athlete or his/her family is not a violation of FHSAA rules if it is demonstrated that the same benefit is generally available to the school’s students or family members and is not based in any way on athletic interest, potential or performance. See Policy 37.

36.2.4 Financial Assistance. “Financial assistance” is funds from various sources that are administered and provided by a school to students to pay or assist in paying costs directly related to their education at the school. See Policy 38.

36.3.1 References to Athletic Program. Any presentation conducted as part of a school’s academic recruitment program must promote the school’s overall educational and extracurricular programs. Any mention of the school’s interscholastic athletics program must be limited to a listing of the interscholastic sports sponsored by the school and to a description of the school’s athletic facilities. It is understood that the presentations and activities of all persons involved in the school’s academic recruitment program must avoid any references to the school’s athletic program that might pressure, urge or entice a student to attend that school for purposes of athletic participation. All such presentations and activities must be in keeping with the general spirit of the rules prohibiting athletic recruiting.

36.3.2 Open Houses. A school may conduct an open house for prospective students and members of their families. Information distributed and presentations made during the open house, as well as advertisements for the open house, must limit references to the school’s athletic program to a listing of the interscholastic sports sponsored by the school and to a description of the school’s athletic facilities. No information can be distributed or any statement made that in any way implies that the school’s interscholastic athletic program is better than any other school’s interscholastic athletic program, or that a student would be better served by participating in interscholastic athletics at that school as opposed to any other school.





POLICY 37: IMPROPER CONDUCT AND IMPERMISSIBLE BENEFITS 37.1.1 General Regulation. No school employee, athletic department staff member, representative of the school’s athletic interests or third parties, such as an independent person, business or organization, may make contact, either in person or through any form of written or electronic communication or through any third party, with a student, or any member of the student’s family, in an effort to pressure, urge or entice the student to attend a different school for the purpose of participating in interscholastic athletics.

37.1.2 Specific Prohibitions. Specifically prohibited contact by school employees, athletic department staff members, representatives of the school’s athletic interests or third parties with a student includes, but is not limited to, the following:

37.1.2.1 Sending, or arranging for anyone else to send, any form of written or electronic communication to the student or any member of his/her family, in an attempt to pressure, urge or entice the student to attend a different school to participate in interscholastic athletics. 37.1.2.2 Visiting or entertaining the student or any member of his/her family in an attempt to pressure, urge or entice the student to attend a different school to participate in interscholastic athletics. 37.1.2.3 Making a presentation or distributing any form of advertisement, commercial or material that promotes primarily or exclusively a school’s athletic program or implies a school’s athletic program is better than the athletic program of any other school or suggests that the student’s athletic career would be better served by attending a different school. 37.1.2.4 Answering an inquiry by the student or any member of his/her family about athletic participation opportunities at a school with any response that pressures, urges or entices the student to attend a different school. The student or family member instead should be immediately referred to the school employee responsible for registrations or admissions. 37.1.2.5 Providing transportation to the student or any member of his/her family to visit a school, to take an entrance examination for a school, to participate in an athletic tryout at a school, or to meet with a school employee, athletic department staff member, other representative of the school’s athletic interests or third parties, as part of an effort to pressure, urge or facilitate the student’s attendance at a different school to participate in interscholastic athletics. 37.1.2.6 Attending an elementary school, a junior high school, a middle school or a non-school athletic contest to identify prospective student-athletes who might be recruited to attend a school. 37.1.2.7 Suggesting or going along with any effort by any person, whether a school employee, other representative of the school’s athletic interests or any other person, such as an alumnus of a school, a coach or other person affiliated with a non-school athletic program (e.g. AAU team, club team, travel team, recreation league team, etc.), a coach of or recruiter for a collegiate athletic team, a scout for a professional team or other third parties, to pressure, urge or entice the student to attend a school to participate in interscholastic athletics, or to direct or place the student at the school for the purpose of participating in interscholastic athletics. 37.1.2.8 Making or arranging any other contact with the student or any member of his/her family in an attempt to pressure, urge or entice the student to attend a school to participate in interscholastic athletics.



37.1.3 Contact Initiated by Prospective Student. When a school employee, athletic department staff member or representative of a school’s athletic interests is contacted by a student who does not attend that school and/or any other member of his/ her family, about the school’s interscholastic athletic program or attending the school, the school employee, athletic department staff member or representative of the school’s athletic interests must immediately refer the student and/or his/her family member to the appropriate school personnel who have the responsibility of registering and admitting prospective students. Only during the summer period, as defined in Policy 20, and once the student has registered, been accepted and no longer attends the previous school may the student have contact with athletic department staff members or representatives of a school’s athletic interests.

37.1.4 Casual Contact with Students in Normal Community Settings. It is not considered a violation of this policy for an employee, athletic department staff member or representative of the athletic interests of a high school to have casual contact with a student who does not attend that school or any member of the student’s family in a normal community setting. At no time during such contact, however, may the employee, athletic department staff member or representative of the athletic interests of the high school pressure, urge or entice the student to attend a high school for the purpose of participating in interscholastic athletics.

37.2.1 Impermissible Benefit. No school employee, athletic department staff member, representative of the school’s athletic interests or third parties, such as an independent person, business or organization, may be involved, directly or indirectly, in giving an impermissible benefit to any student or any member of his/her family for the purpose of participating in interscholastic athletics, or to any student-athlete who already attends a school.






ATHLETIC STYLE GUIDE Windermere Prep registered marks, including names, logos and other symbols may be used solely with permission of the Windermere Prep Administration team. Items offered for sale to the public bearing Windermere Prep’s name and marks must be licensed.

The iconic logo for the athletic department features the bold block WP. When reproducing the athletic logo using provided digital artwork, always use the appropriate file format and color mode. Artwork for the athletic logo is available as multiple file formats and color modes in the following color combinations.

Full Color Full Color | Blue Background Full Color | Red Background

COLOR PALETTE Color adds vibrancy and promotes and name and brand recognition. The approved color palette communicates and reinforces the diversity of our brand. The color palette consists on two dominant colors — Navy Blue and Red — plus white and a secondary color of Light Gray.

Use only the specifications listed on this page. Do not use color values from electronic files that have been converted automatically between color modes. Software programs do not always create conversions accurate to the values listed in the specifications chart.

Navy Blue Pantone 539C

C100 M75 Y50 K55 R0 G40 B60

HEX CODE 00283C

Red Pantone 7621C

C0 M98 Y91 K30 R171 G35 B40

HEX CODE AB2328

White Pantone White C0 M0 Y0 K0

R255 G255 B255 HEX CODE FFFFFF

Light Grey Pantone Cool Grey 6C

C35 M29 Y28 K0 R170 G169 B170

HEX CODE AAA9AA



TYPOGRAPHY - FORMAL Typography is an essential part of our brand’s personality. DIN Next Pro should be used to highlight inspirational and main messaging, such as main titles, keywords, pull quotes, statistics and infographics. Source Sans Pro is the approved font for all body copy. The approved athletic font to be used on all uniforms and apparel is Nike Bureau.

DIN NEXT PRO ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz1234567890

DIN NEXT PRO BOLD ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz1234567890

SOURCE SANS PRO ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz1234567890

SOURCE SANS PRO BOLD ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz1234567890

SOURCE SANS PRO BOLD ITALIC ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz1234567890

NIKE BUREAU

ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz1234567890

| @WPS_Athletics




I have read and fully understand all the rules and policies of the WPS Athletic Handbook. I agree to abide by all the rules and policies of this handbook as well as the rules and policies of the FHSAA.

Name:

Signature:

Date:

wps athletic handbook 20-21 · the purpose of the league is to coordinate and run athletic...

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