www.cultur-exp.eu

Culture Exchange Platform (CULTUR-EXP) project.The third project meeting, April 2, 2015 , Yerevan, Armenia

Joint Operational Programme – BLACK SEA BASIN 2007-2013

RENAM Association, Chisinau, Moldova www.renam.md

Progress of the project in Moldova and future plans

The third project meeting, April 2, 2015 , Yerevan, Armenia

Dr. Petru BOGATENCOV, Pavel ROSCA, Alexandru CACEAN, Pavel VASEANOVICI, RENAM

www.renam.md

Overview Activities

GA4 Preparation and migration of cultural content to the platform:

• Contacts with content providers in Moldova …• Monitoring and approaching important/relevant events/festivals

organizers in Moldova • MoUs & LoS signature preparation – contact with unions,

governmental bodies, prominent art / culture related persons…GA5 Platform operation and maintenance – started since

April 2014. GA6 Visibility of the Action - • project promotional activities at national level; contacting

persons/organizations in Moldova.GA7 Management and coordination of the Action.

3The third project meeting, April 2, 2015 , Yerevan, Armenia

GA4: Preparation and migration of cultural content to the platform

An important activity of RENAM team is permanent monitoring, approaching organizers and information collection about cultural events organized in Moldova.

Continued activities for promoting the project - related MoUs & negotiations of LoS signature with prominent representatives of national cultural community. New contacts with remarkable persons from professional unions, governmental bodies, prominent art / culture persons were established.

4The third project meeting, April 2, 2015 , Yerevan, Armenia

GA4: Preparation and migration of cultural content to the platform

• RENAM team continued updating the lists of contacts and of events for Moldova that will be permanently updating during the project implementation. We continue informing by e-mail about the project advantages the organizations in Moldova related to cultural activities, inviting these organizations to register on the platform and place their content.

• Near future plans of RENAM team:• The revision of the concept of promotion by editing platform for placing

banners in public places.• Elaboration of models, forms, creating and disseminating new promotional

materials to local communities/authorities;• Negotiating the location of the link to http://cultur-exp.eu/ with local cultural

web resources developers, on sites of universities specializing in culture and art, on social sites and mass-media web resources.

• Intensify collaboration with sponsors of the forthcoming cultural events for popularization of CULTURAL-EXP platform and CULTURAL-EXP project in Moldova and Romania via announcing during these events. 5The third project meeting, April 2, 2015 , Yerevan, Armenia

GA5- Platform operation and maintenance

Platform operation status.The platform operation you can check here:

• http:// www.cultur-exp.eu • http:// www.project.cultur-exp.eu

No problems in the field of the platform maintenance, server operation, transport and data access.There were Spam problems. There were implemented solutions to protect the currently operated version of Elgg platform from Spam.

6The third project meeting, April 2, 2015 , Yerevan, Armenia

GA5- Platform operation and maintenance

Platform operation status:• In RENAM operates internal platform monitoring on-duty mechanism.

All users’ mails sent to the address contact@cultur-exp.euare analyzed by one of RENAM on-duty IT specialist. Special anti-spam measures developing to minimize spam and number of spammers. This is continuous activity, new solutions are implementing and permanent work required for possible spam minimizing. For reliable platform operation, the RENAM team implemented solutions for Back-up system work. The backup is made regularly on dedicated RENAM’s server based on accepted plan information copying plan: monthly full backup storing for 180 days weekly full backup storing 31 days daily differential backup, storing 6 days

7The third project meeting, April 2, 2015 , Yerevan, Armenia

GA5- Platform operation and maintenance

For supporting the Platform administration a special administration tools were

installed (platform administration tool):

8The third project meeting, April 2, 2015 , Yerevan, Armenia

GA5- Platform operation and maintenance

Cacti system for monitoring Platform operation:

9The third project meeting, April 2, 2015 , Yerevan, Armenia

GA5- Platform operation and maintenance

Nagios screenshot for monitoring and reporting the availability of the Platform:

10The third project meeting, April 2, 2015 , Yerevan, Armenia

GA6: Visibility of the Action

Activity 6.1 Targeted online workshop for initial platform usersRENAM and ERFC together with GRENA considered two possible approaches of on-line training workshop preparation and deployment:• Organization of the serious of on-line training meetings using

elaborated unified tutorial;• Elaboration and providing accss to on-line tutorial allocated at the

platform.The second scenario was recommended for realization. Activities of RENAM and ERFC were focused on creation of on-line tutorial and this on-line tutorial should be the main tool which stakeholders – initial platform users can use at any time. Existing version of the developed CULTUR-EXP platform tutorial materials and online workshop/tutorial video have been uploaded to the platform.

11The third project meeting, April 2, 2015 , Yerevan, Armenia

GA6: Visibility of the Action

To raise visibility of the project and created platform we considered the importance and necessity of Romanian translation of informational and promotional materials - LoS, MoUs, Press-releases, Invitations, Newsletters, Brochure as a catalyst of local content preparation campaign, supporter of internal and external communication.All collected and translated promotional materials look like complete promotional package. However, from practical steps of local content preparation campaign it became clear that all these informational materials are not sufficient. It is necessary to have some additioanal stuff like promotional videos, radio and TV materials, visual advertising, etc.

12The third project meeting, April 2, 2015 , Yerevan, Armenia

GA6: Visibility of the Action

• Continued actions to inform users about the possibilities for users offered by the platform and explanation of content loading procedure on the platform.

• RENAM team continued negotiating the localization of the links to the platform site http://cultur-exp.eu/ at the web-sites of universities, members of RENAM Association and especially on the web-sites of universities specializing in arts and culture specialists preparation.

• In the beginning of 2015 RENAM and StarArt, the partner company of StarNet Holding, agreed to wider mutual collaboration between StarNet team engaged in cultural initiatives promotion and RENAM to promote common cultural and social projects in Moldova, including StarArt and CULTUR-EXP.

• RENAM continued distribution of the promotional materials both through voluntary methods and in the premises of the significant cultural events, at the 'cultural' fairs and through public and university libraries, announcements places in the academic institutions, cultural organizations and culture higher education institutions.

13The third project meeting, April 2, 2015 , Yerevan, Armenia

GA7: Management and coordination of the Action

• Preparation information for periodic and interim reports;

• Providing periodic and interim financial reports;• Interim audit organization;• Results of financial activity are permanently monitoring.

14The third project meeting, April 2, 2015 , Yerevan, Armenia

Some suggestions from GA6-Visibility of the Action

Basic elements of the platform functionality discussed at the monitoring meeting with Dr. Marine Mizandari:• The attractiveness of the Platform site – we have prospects for

improvement; • The continuity of the project – conditions, forms and ways of

prolongation of the platform maintaining, functional development;• The sponsorship as a possible means of the platform livelihood

support; perspectives of working with technological parks, business incubators, technology transfer agency;

• Possibility to merger or some kind of acquisition of other similar projects in the field of culture and art. As one of the examples - www.euroeastculture.eu

15The third project meeting, April 2, 2015 , Yerevan, Armenia

Some suggestions from GA6-Visibility of the Action

• The elite (prominent) culture and art representatives have own resources for their activities promotion. At their disposal there are own web sites or available affiliated mass media; they are familiar with financing mechanisms of cultural events. We have to find appropriate ways to establish contacts with them.

• Multilingual aspect - English is easily accessible platform for cultural organizations; for individual popular actors may be needed some kind of transliteration.

For the most of registered users navigation on the platform would be difficult in Armenian, Georgian, Greek.

RENAM in general supports the ideas presented by ERFC team - Five Campaigns and MEDIA CAMPAIGN SPECIFICATION 5.

16The third project meeting, April 2, 2015 , Yerevan, Armenia

Future Plans

• Was drafted the internal plan for translation to local language and distribution of promotional materials - brochures, Cultural-Exp newsletters, invitation to access and use of the CULTURe EXchange Platform.

• Permanent renewal of the basic information - Contacts list, Events list, etc.

• Permanent monitoring and approaching Organizers of the important / relevant events / festivals in Moldova end Romania;

• Negotiation and promotion of signature of LoS, MoUs – confirmation of personal and institutional support of the platform development and utilization;

• Presenting CULTUR-EXP platform at major cultural events and international meetings (conferences, seminars, etc.).

• Intensify collaboration with sponsors of cultural events for popularization of CULTURAL-EXP platform in Moldova and Romania.17The third project meeting, April 2, 2015 , Yerevan, Armenia

Future Plans

• Preparation of reports or news about the attractiveness of the platform for culture and art communities

• Resolving problems regarding the registration of new members from local culture and art communities on the CULTUR-EXP portal.

• Negotiating the location of the link http://cultur-exp.eu/ on the similar cultural related sites (like fest.md), social sites, web sites of universities specializing in culture and art, mass-media.

• Diversification of possible actions for promotion of the CULTUR-EXP platform content.

• Studying and working with similar projects having the aim to establish mutually useful relations (like http://www.euroeastculture.eu/, Eastern Partnership Territorial Cooperation www.eaptc.eu).

• RENAM looking for finding ability to make presentation / demonstration of the platform at resonant international festivals; this activity remains in our attention for the foreseeable future.

18The third project meeting, April 2, 2015 , Yerevan, Armenia

The third project meeting, April 2, 2015 , Yerevan, Armenia

RENAM Association, Chisinau, Moldova

http://www.renam.md

Thank you!