web viewpotential subcontractors shall submit their response to the attached prequalification...

of 2305/23/2017Washington River Protection Solutions LLC

LAWPS Facility ConstructionEOI-LAWPS-MLM-2017-002 /

Pre-qualification Questionnaire

Prequalification Questionnaire / Expression of InterestConstruction Subcontract for the LAWPS Site Preparation Activities

Summary

Only those capable Subcontractors who are interested in receiving a Request for Proposal (RFP) should complete the attached prequalification questionnaire. The information provided by the Subcontractor will be used by Washington River Protection Solutions LLC (WRPS) to identify Subcontractors that may be qualified to receive an RFP for the site preparation activities to support the Low Activity Wastes Pretreatment System (LAWPS) Facility construction. Any and all information transmitted by the Subcontractor, up to and including Subcontractor’s response to the RFP, may be used to verify the Subcontractor’s qualifications to perform the work. Failure to meet the requirements, at any time, may deem the Subcontractor ineligible. Potential Subcontractors shall submit their response to the attached Prequalification Questionnaire using Microsoft Word file and pdf file via e-mail to [email protected] no later than Friday June 23, 2017. Responses that are unnecessarily excessive may be rejected in their entirety. Responses received after Friday, June 23, 2017 including mailed sections, might not be considered. Receipt of responses will be acknowledged by e-mail.

Name of Participating Firm(s):

Point(s) of Contact:

Telephone Number(s):

Facsimile Number(s):

E-mail Address(s):

Introduction

WRPS is planning to issue a Request for Proposal (RFP) in June 2017 for site preparation construction activities that include furnishing design, materials, equipment, and labor to perform site preparation activities required to support the construction of the new Low Active Waste Pretreatment System (LAWPS) Facility on the Department of Energy's (DOE) Hanford Site located in southeastern Washington State. WRPS will issue a separate subcontract for the full construction of the LAWPS Facility. This project is governed by DOE Order 413.3B, “Program and Project Management for the Acquisition of Capital Assets”.

Project Background

The DOE Office of River Protection (ORP) currently manages approximately 56 million gallons of highly radioactive mixed waste that is stored in underground tanks at the Hanford Site, located in southeastern Washington State. ORP is constructing a set of new facilities, collectively referred to as the Waste Treatment and Immobilization Plant (WTP), which will be used to treat and vitrify these nuclear wastes.

The LAWPS Project will separate High Level Waste (HLW) components from Low Activity Waste (LAW) components by filtration and ion exchange and stage the low activity waste. From the staging system, the waste will be transferred to Waste Treatment Plant (WTP) LAW facility where it will be immobilized through a vitrification process. Construction of the LAWPS Facility will enable the DOE to begin treating and immobilizing Hanford Tank Waste by 2022.

mailto:[email protected]





WRPS has formed an Engineering, Procurement and Construction (EPC) Projects group to execute the design and construction of the LAWPS Project. The construction phase of the project will be isolated from other existing Hanford Facilities by executing the project within the project boundaries enclosed by a construction fence using WRPS EPC and SUBCONTRACTOR procedures specifically tailored to permit efficient (near greenfield) execution of this large complex project. This Project including the construction is being carried out in accordance with DOE Order 413.3B.

WRPS manages and controls the activities necessary to execute the Project. The LAWPS Project has engaged a design agent subcontractor to develop the preliminary and detailed design. WRPS Engineering is acting as the Design Authority for the design, procurement, and construction of the LAWPS Facility. WRPS is looking for qualified construction subcontractors to complete the site preparation activities. The solicitation will be reserved for small businesses. The subcontractor must have experience and ability to engineer, procure and construct the initial construction site infrastructure and complete excavation activities in support of the future full construction. The subcontractor must have an established Quality Assurance Program meeting applicable ASME NQA-1 2008/2009 Parts I and II requirements identified in Section H. Additionally, the subcontractor and sub-tier subcontractors should have a Safety EMR rating of 1.0 or below for the last three years.

Questionnaire Sections

This prequalification questionnaire has Sections A through L. Each section must be completed. Failure to complete each section may disqualify potential Subcontractor’s. Each section provides some of the key requirements anticipated to be in the request for proposal (RFP) for this Construction Service Subcontract, and asks related qualification questions. Responses should be limited to a few paragraphs unless directed otherwise. Responses that are unnecessarily excessive may be rejected in their entirety. The attached questionnaire is focused on the Sections below:

A. Site Preparation Scope DefinitionB. Type of Contract DiscussionC. Small Business QualificationD. Team IdentificationE. Organizational Structure & Staff QualificationsF. Capability and ExperienceG. Health and Safety ProgramH. Quality Assurance ProgramI. Labor Agreements

This is an Expression of Interest/Prequalification questionnaire only. This is not a Request for Proposal (RFP) and shall not be construed as a commitment by WRPS to award a contract.

Response to each section is required.





A.) Site Preparation Scope Definition

Overview

The LAWPS is a Category 2 nuclear facility which will be remotely operated. The project construction will be carried out under the DOE order 413.3B. The main process vaults have multiple embedment depths with the deepest foundation 47 feet below grade with top of concrete elevation approximately equal to grade.

The main site soils have been sampled and are anticipated to be free of any radiologically contaminated materials. The exception to this may be a section of the transfer lines running adjacent to the AP Tank Farm which also cross abandoned lines. These crossings will be exposed using a guzzler (provided by WRPS for subcontractor use) during the site preparation scope. The crews performing this piece of work will require additional training.

A WRPS Design Agent has designed a majority of the project on a build to print basis. However there will be several design elements, within the site preparation scope, that will be provided by the SUBCONTRACTOR which will require design submittal approvals by WRPS. The designs may be executed by the SUBCONTRACTOR’s vendors or sub-tiers, and will include temporary office facilities, site utilities, and a permanent warehouse. The site preparation includes mobilization; site clearing and grubbing; site temporary fencing perimeter; mass excavation; engineered backfill; installation of a shored excavation system (optional); construct site drainage; construction site laydown pads; parking lots; temporary roads; temporary office pads; temporary utility; temporary construction office setup; waste transfer line trench preparations (optional); and design and construction of a permanent warehouse.

The site preparation activities are planned to be authorized by a DOE Order 413B 3A Critical Decision (CD) Design Package, expected to be approved by the First quarter of FY2018.

The full construction of the LAWPS Facility will be performed under a different subcontract.

Site Preparation

• Mobilization of personnel required to support the site preparation activities • Grading of site to include grubbing and clearing, erection of perimeter fencing, establishment of

erosion control and maintenance of dust control/emissions as required. • Excavation required to support concrete vault construction. An Engineered Restraint System

(ERS) using soldier piles, lagging, and tiebacks will be designed and provided by WRPS to the subcontractor.

• Design, procure and install metal building style permanent warehouse. ~7,500 sf• Design, procure, and install construction support temporary power, water, sewer, and fiber

optic utilities. • Design, procure and install temporary office (trailer complex/temporary structure) including

office, meeting & conference, craft change and lunch, restroom, and other support temporary mobile offices and connexs. ~10 temporary structures





• Installation of a paved access road(s), graveled parking, graveled equipment laydown, and graveled temporary office pad areas with concrete stair landings.

• Placement of mud mats for permanent facility construction• Excavation and removal of interferences (abandoned utilities) located in the planned waste

transfer line trench near the AP tank farm.

ESTIMATED QUANTIITES

Engineered Restraint System

•

Excavation 9Dune Sand Removal)Cut* 31,950 C.Y.Fill 0 C.Y.

Engineered Backfill (up to elevation 669)Cut 0 C.Y.Fill 10,875 C.Y.

Restraint System

Steel Piles 6,200 VLFLagging (concrete) 30,000 Ft2

Tiebacks 17,000 LF

Site Work (West side of 4th St. Ext)Cut 9,014 C.Y.Fill 9,270 C.Y.Asphalt (4th St.) 834 TonGravel Surfacing (4") 2,246 C.Y.Clearing & Grubbing 7.37 AcreConstruction Fence 941 LFConstruction Gate 1 EAMan Gate 4 EAConst. Parking Stall blocks 201 EA24" HDPE Storm Pipe 61 LF18" HDPE Storm Pipe 51 LFRoad Signs 6 EA4" Wide Yellow Stripe 1,918 LF

Site Work (East side of 4th St. Ext)

Cut 4,611 C.Y.Fill* 23,919 C.Y.18" RCP Storm Pipe 450 LFStorm Sewer Catch basins 2 EA18" RCP Flared End Sections 2 EAGravel Surfacing (4") 2,850 C.Y.





Clearing & Grubbing 11.92 AcreConstruction Fence 1,061 LFConstruction Gate 2 EAMan Gate 4 EA24" HDPE Storm Pipe 56 LF

Schedule Objective

The schedule objective is to complete the site preparation activities to support the immediate mobilization and construction of the permanent LAWPS Facility under a separate construction subcontract. The site preparation activities are planned to be completed late in the second FY quarter of 2018 to support the early CD-3A separate permanent construction subcontract activities starting in the third quarter of FY 2018.

The current project schedule for the Request for Proposal (RFP):

• Prequalification of Subcontractor’s • Issuance of the RFP for Bid 6/29/17• Submittal of proposals to WRPS 8/7/17• Award of the construction Subcontract 11/1/17 (after DOE Approval of 3A)





LAWPS PROJECT PLANT LOCATION





LAWPS FACILITY LOCATION





LAWPS FACILITY LAYOUT





B.) Type of Subcontract

Site Preparation Construction Subcontract

The site preparation subcontract is planned to include both lump sum/fixed unit rate pricing. The prequalified Subcontractor’s will provide proposals responding to the Request for Proposal (RFP). The subcontract will be awarded based on technically”acceptable” lowest price. DOE approval will be required prior to awarding the subcontract.





C.) Small Business Information

This procurement is reserved for a Small Business meeting the small business size standard of NAICS Code 236210 – "Industrial Building Construction," (Size Standard of $33.5 Million).

Questions:

1. Can you (and/or your team) qualify as a Small Business in accordance with the Code of Federal Regulations, CFR Part 121, "Small Business Size Regulations," (Size Standard of $36.5M) for the entire scope or portions of the scope (See Note 1)?

Yes/No (Circle one and explain below) Explanation

Note 1: Any questions concerning small business partnering relationships or minimum small business participation for this procurement should be addressed to the Small Business Administration.





D.) Team Identification

Identify you Company information and your planned teaming arrangement(s):1 Company Name:

Address:Point of Contact:Title:Phone:Email Address:

2 Company Information:

Duns Number -Socioeconomic Status -Potential Team Members -

3 Teaming Partners & Role:

Company Name:Address:Point of Contact:Title:Phone:Email Address:Role:



Note 1: Include additional Teaming/Sub-tiers if more than three are envisioned.





E.) Organizational Structure & Staff Qualifications

1. Provide a description of the Project Management/Construction Execution procedures utilized by your Company/Team:

2. Describe the availability of qualified personnel and staff for this project:

3. Provide an anticipated organization chart:

4. Provide resumes of the types of qualified personnel and staff available for this project:

Expected Requirements for Key Personnel

Project/Construction Manager

Twenty (20) years managing construction projects including experience:• Establishing means and methods• Managing sub-tier subcontractors and venders• Integrating work force with customer’s onsite support personnel• Managing union craft (e.g., operating engineers, iron workers, teamsters, etc.)• Managing engineering and procurement activities.• Demonstrated ability to complete work while complying with the rigorous environmental, safety

and health, quality, and work management program requirements typical of a DOE Site (minimum 5 years)

• Planning and schedule management and reporting

Site Construction Superintendent (fulltime during on-site work activities)

Fifteen (15) years’ experience supervising construction projects, including:• 5 years in civil operations (excavation, backfill, paving, etc.) experience.• 3 years concrete placement/finishing• Experience working with union workforce labor management associated with bargaining units

(building trades)• Experience integrating work crews with customer support personnel, including union personnel• Demonstrated ability to complete work while complying with the rigorous environmental, safety

and health, quality, and work management program requirements typical of a DOE facility (minimum 3 years)

Safety and Health Manager (Full time on-site position)

Ten (10) years construction safety experience including:• 5 years heavy industrial construction• The SUBCONTRACTOR Safety and Health Program shall be supported by either a Certified

Industrial Hygienist (CIH) or Certified Safety Professional (CSP) to ensure the technical and





cultural aspects of safety and health are met [10 CFR 851.20]. Persons working on site within the Subcontractor's authority must meet one of the following criteria:

o Construction Health Safety Technician (CHST),o Occupational Health and Safety Technician (OHST),o Associated Safety Professional (ASP),o Industrial Hygienist in Training (IHIT) or Certified Associate Industrialo Hygienist (CAIH),

• 3 years DOE site experience.

Additional Questions

Potential Subcontractors must be able to propose Key Personnel which meet the following criteria:

1. Can you (and/or your team) deliver a staff that would meet or exceed these requirements?


2. Can you (and/or your team) demonstrate a history of process improvements and innovative construction approaches made on projects under their leadership?


3. Can you (and/or your team) provide an example of an organization structure that was utilized on a similar construction project?


4. Have you and your proposed team members worked together on previous projects?






F.) Capability and Experience

1. Describe your Company/Team Construction capabilities:

2. Describe your Company/Team Procurement capabilities:

3. Describe your Company/Team Engineering capabilities:

4. Describe your Company/Team Materials Management Experience:

It is expected that the Subcontractor will be required to show evidence of meeting the following requirements if invited to submit a Proposal. “Subcontractor” may consist of an individual company, joint venture, or teaming or partnering arrangement. Failure to meet requirements, at any time, may deem the Subcontractor ineligible for award. The Subcontractor:

• must have demonstrated capability and a minimum of ten (10) years’ experience in performing procurement, planning, and installation of scope descriptions identified in Section "A";

• must have Washington State Contractor’s License• must have ten (10) years’ experience performing similar construction services;• must be able to post a Miller Act Payment and Performance Bond, or approved equivalent, at

the time of award of Subcontract having a penal sum equal to the amount of the subcontract value.

Questions

Note: In support of answers below, please complete the Relevant Project Experience table at the end of this section. The Subcontractor shall list projects that demonstrate the capability and experience of your company (and team members) in performing work similar to the Scope described in Section "A". Address the types of work discussed in Section "A" and referenced in the questions below.

1. Can you (and/or your team) demonstrate a successful history of years of executing Construction Subcontracts of this size and complexity?


2. Do you (and/or your team) have experience working construction services involving installation of temporary and permanent piping, electrical, and fiber optic system installations at DOE sites?






1. Can you (and/or your team) demonstrate work experience with major dirt work (excavation, hauling, loading, backfilling, grading, etc.), road construction/paving, and heavy equipment use, and design?


2. Can you (and/or your team) demonstrate work experience with the installation of engineered restraint systems that include soldier piles, lagging, tie backs, and other engineered shoring systems?


3. Does your company (or team members) have the capability and experience to procure, and install equipment, structures, and components necessary to accomplish the types of scopes of work identified in Section “A”?


4. Can you (and/or your team) demonstrate the depth of corporate support and show a history of being a full service provider of the types of scope described in Section “A”, above?


5. Do you (and/or your team) evaluate and document hazardous conditions for the purpose of planning and executing the field work activities safely?


6. Is there a component of this scope that you (and/or your team) do not want to provide?


7. Can you (and/or your team) demonstrate the depth of a comprehensive Quality Assurance Program (QAP) including those elements as described in Section “H” below?






Relevant Project Experience

Please list specific projects that provide evidence of the capability and experience of your company (including team members) in all the areas of work included in the Scope identified in Section “A”. Please include the following information for each project (demonstration of experience with the installation of engineered shoring systems is required):

• Year • Duration• Company performing the work• Project Description relevant to the Section “A’ Scope of Work and the types of constructions

performed (DOE Experience/NRC Experience)• Contract Type• Contract Total Value• Customer/Contact (Reference)

Relevant Project ExperienceItem Year Duration Company Project

DescriptionType of Contract

Contract Value $

Customer/Contact Phone Number

1234567891011121314




Prequalification Questionnaire / Expression of InterestConstruction Subcontract for the LAWPS Site Preparation ActivitiesG.) Health and Safety Program

The Subcontractor will be required to submit a site specific Environmental, Health, and Safety Plan for the project. This specific plan may be tailored from the Subcontractor’s corporate plan, however the site specific plan must be fully compliant with the applicable sections of Title 29 CFR Part 1926 (Construction)– Safety and Health Regulations for Construction and, Title 29 CFR Part 1910 (General Industry) – Occupational Safety and Health Standards. Where applicable, the site specific plan will also reference, due to Title 10 CFR Part 851, Worker Safety and Health Program, the safety standards enumerated in listed codes/regulations, such as the American National Standards Institute (ANSI), National Fire Protection Association (NFPA), and American Conference of Governmental Industrial Hygienists (ACGIH).

It is anticipated this project will start on a “Green Field” site, that is clear of any radiological and chemical contaminants, as a precaution, WRPS will provide health physics technicians during excavations to ensure no contamination is encountered within the soils. Recent soils explorations of the intended site boundary have recently been conducted and no contamination was found.

The waste transfer line trench preparation activities included in the scope will be performed in the area between the existing AP Tank Farm fences and the temporary construction fence boundary. The crews carrying out the construction and installation associated with portions of these lines that are close to existing facilities will be required to be Radiation Worker trained personnel, and may encounter soils that contain some contamination. This project will not require introduction of waste or chemicals into the systems installed by the subcontractor until after these systems have been transferred to the facility operator.

WRPS anticipates that the Subcontractor will be required to show evidence of meeting the following requirements if invited to submit a proposal. Failure to meet the requirements, at any time, may result in the Subcontractor being ineligible for award.

• Integrated Safety Management Program • Site Specific Health and Safety Plan (Manual)• Work Control Program/Procedure• Safety Experience Factors, other key safety indicators • Subcontractor’s and team members must provide last 5 years of safety data (OSHA Recordable

Injury Rate; OSHA DART rate). WRPS will perform an evaluation of this data as part of the prequalification. Subcontractors with a poor safety track record may not pre-qualify.

• Subcontractor’s, including team members, must have an Interstate Experience Modification Rate (EMR) and a State EMR of 1.0 or lower for the current and previous three (3) calendar years.

Questions

1. Can you (and/or your team) demonstrate a corporate history of safe work including OSHA logs for the last 5 years?






2. Please complete Attachment 2, “Exhibit 1. Vendor ESH&Q Questionnaire and provide with your Company’s prequalification response.




Prequalification Questionnaire / Expression of InterestConstruction Subcontract for the LAWPS Site Preparation ActivitiesH.) Quality Assurance Program

Expected Requirements

Subcontractors must have a Quality Assurance Program (QAP) that conforms to the below NQA-1 2008/2009 Parts I and II sections and also utilizes:

• Uses national/international consensus standards • Applies national standards, as appropriate, to specific work activities• Addresses detection and control of suspect/counterfeit items.

Applicable NQA-1 sections:Part I:1- Organization2- Quality Assurance Program3- Design Control4- Procurement document Control5- Instruction Procedures and drawings6- Document Control7- Control of Purchased Items8-Identification and Control of Items9-Control of Special Processes10-Inspection11- Test Control12- Control of Measuring and Test Equipment13- Handling Storage and Shipping15- Control of Non-Conforming Items16- Corrective Action17- Quality Assurance Records

Part II:2.5- Installation, Inspection, and testing of Structural Concrete, Structural Steel, Soils, and Foundations for Nuclear Plants

The Subcontractor and their sub tier subcontractors shall flow down the Quality Assurance requirements to each Sub Tier Subcontractor in the form of a QA Implementing Document for the work being performed by the sub tier subcontractor.

Questions

1. Provide your NQA-1 Quality Assurance Program Description (the Quality Assurance Program Manual/Procedures maybe provided in lieu of a description)?

2. Do you (and your team members) maintain a Quality Assurance Program that satisfies the above identified requirements of ASME NQA-1, Parts I and II?






3. Do you (and your team members) have experience applying the QA Program(s) to the full range of services required under the construction services scope in Section "A," above?


NOTE: If qualified under this pre-qualification questionnaire, each Subcontractor may be asked to provide a copy of the Subcontractors Quality Assurance Manual and asked to allow access for WRPS personnel to perform formal NQA-1 evaluations prior to issuance of the RFP.




Prequalification Questionnaire / Expression of InterestConstruction Subcontract for the LAWPS Site Preparation ActivitiesI.) Labor Agreements

It is important to WRPS that we team with quality subcontractor to deliver to the government value; therefore, we want any subcontractor to be successful so that we are successful. Toward that end, past positive experience with labor organizations is an important indicator toward future success.

Questions

1. Can you (and/or your team) demonstrate a corporate history of working with unionized labor forces?


2. Can you (and/or your team) demonstrate a history of union labor dispute resolution?


3. Can you (and/or your team) demonstrate corporate experience in establishing and working within labor agreements with local building trade unions?


4. Can you (and/or your team) demonstrate corporate experience with executing Capital Line Item Project under United States Davis Bacon Act?






ATTACHMENTS:

Section “G,” Attachment, Health and Safety Program Form, (Exhibit 1)

VENDOR ESH&Q QUESTIONNAIRE

Subcontractor Name: Subcontractor Address: City: State: Zip: Subcontractor Point of Contact: Email: All contractors working on the Hanford Site are expected to safely perform in a quality manner while protecting worker health and the environment. Please answer the following questions about how your company implements ESH&Q.

# Question

1. Does your company have a documented environmental, occupational safety, healthy and quality program that complies with applicable local, state, federal, and DOE regulatory requirements?

Yes: No:

2. Are your employees trained and equipped to perform their assigned work?

Yes: No:

3. Do you have an established orientation program for new hires that includes ESH&Q?

Yes: No:

4. Does your company have policies and procedures in place to eliminate accidents, injuries/illness, and damage to property and equipment?

Yes: No:

5. Are company ESH&Q records adequately and properly maintained?

Yes: No:

6. Are accidents/incidents investigated promptly and reports generated?

Yes: No:

7. If the investigation discovers inadequacies in either the work process or the policies and procedures, are the appropriate processes in place to avert the accident/incident in the future and are personnel provided proper training?

Yes: No:

8. Are hazards identified and appropriate measures taken to ensure that personnel and equipment are adequately protected as a result of identified hazards.





Yes: No:

9. Do your employees have the right to report unsafe conditions and to interrupt or stop work without fear of reprisal?

Yes: No:

10. Is the frequency of ESH&Q meetings with employees scheduled to discuss the work to be performed hazards associated with the work based on the scope of work and commensurate with the work hazards?

Yes: No:

11. Are ESH&Q inspections/audits conducted to evaluate the effectiveness of your program?

Yes: No:

12. Does your company have an average Experience Modification Rate (EMR) of 1.0 or less for the previous three years?

Yes: No: What is your EMR?

13. Does your company have an average Occupational Safety and Health Administration (OSHA) Recordable Case Rate of 3.2 or less for the previous three years?

Yes: No: What is your Recordable Case rate?

14. Does your company have an average OSHA Lost Workday case rate of 0.64 or less for the previous three years?

Yes: No: What is your OSHA Lost Workday case rate?

15. Does your construction company have an average OSHA Lost Workday case rate of 3.0 or less for the previous three years?

Yes: No: What is your OSHA Lost Workday case rate?

16. Does your company have an established, written Hazard Communication Program?

Yes: No:

17. Does your company have a system within the Hazard Communication Program to maintain Material Safety Data Sheets (MSDS)?

Yes: No:

18. Has your company been cited for a(n) willful violation(s) from any regulatory agency during the previous three years?

Yes: No:

19. Has your company been fined for Nuclear Regulatory Commission or agreement state non-compliance during the previous three years?

Yes: No:

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