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The Hyderabad Karnataka Region Development Board Transaction of Business Regulations

Preamble: The Hyderabad-Karnataka Region Development Board Order 2013 in Para 10, Para 31 has empowered the Board to provide for Regulations for inter alia transaction of business, meetings, meetings of committees and such other matters required to be provided by regulations for effective implementation of this order. Accordingly, the Board has resolved to provide the following Regulations:

2. Definitions : In this order, unless the context other-wise requires:-

a) “ORDER” means, the Hyderabad Karnataka Region Development Order issued vide No: DPAR 06 PLX 2012 Bangalore Dated: 06-11-2013 published in the Karnataka Gazette under Part – IV-A on 6th Nov 2013.

b) “BOARD” or HKRDB means the Hyderabad-Karnataka Region Development Board constituted under the Order

c) “CHAIRMAN” means Chairman of the Boardd) “SECRETARY” means Secretary of the Boarde) “MEMBER” means Member of the Boardf) “HYDERABAD-KARNATAKA REGION” or “REGION” means the region

comprising the revenue districts of Bellary, Bidar, Kalburgi, Yadgir, Raichur and Koppal.

g) “DEPARTMENT” means all departments of the State Government functioning in the Hyderabad Karnataka Region.

h) “GP” means Gram Panchayat of the Regioni) “ULB” means Urban Local Body of the Regionj) “AGREEMENT” means the agreements entered (made) to implement

developmental activities of the Board with any person, agency or group of persons under the provision or clause of the Hyderabad Karnataka Region Development Board order – 2013.

k) “AUDITOR” means the person appointed under 27(2) of the Order. The accounts of the Board shall be audited annually by such Auditor as the State Government may appoint. The Board may appoint Chartered Accountants for Quality Audit of Board fund and funds released to the implementing agencies.

l) “CONTROLLER OF FINANCE / CHIEF ACCOUNTS OFFICER” means the person appointed under Article 3 (5) of the Order not below, the rank of Joint Director of Karnataka State Audit & Accounts Department, who is responsible for control of expenditure & watching of receipts of the Board.

m) “MISCELLANEOUS EXPENDITURE” means all expenditure other than that falling under pay & allowances contingencies and works.

n) “ANNUAL FINANCIAL STATEMENT OR BUDGET” means the statement of the estimated receipts and the expenditure in respect of each financial year. [Article -35 of KBM] [KARNATAKA Budget Manual].

o) “BUDGET ESTIMATES” are the detailed estimated of receipts and expenditure of the Budget year [Article – 41 of Karnataka Budget Manual].

p) “FINANCIAL YEAR OR BUDGET YEAR” means the year commencing on 1st

April of one calendar year and ending on 31st march of the next calendar year. [Article 54 of Budget manual] Article 2 (9) of KFC – 1958].

q) “CALENDAR YEAR” means the year commencing 1st January and ending on 31st

December.

r) “CONTRACT” [Rule 13 of KPWA Code – Volume -1]. The term “Contract” means any kind of undertaking, written or verbal, express or implied, by a person not being a Government servant, or by a syndicate or firm, for the construction of one or more works, for supply of works, for supply of materials or for the performance of any service in connection with the execution of works or supply of materials.

s) “CONTRACTOR” The term contractor means a person, syndicate or firm that has made such an undertaking, but often its use is restricted to the contractors for the execution of works or for services in connection therewith. [Rule – 13 of KPWA Code Volume – I].

t) “COMPETENT AUTHORITY” The term “Competent Authority” means the Government or any other authority to whom the relevant powers may have been delegated by the Government.

u) “RATE” in estimates of cost, contracts, contractors bills and vouchers generally, rate means the consideration allowed for each unit of work, supply or other service.

v) “TECHNICAL SANCTION” This name is given to an order of the competent authority sanctioning the cost of a work of construction or repair proposed to be carried out such sanction can only be accorded by such authorities to whom the power has been delegated by the Government.

w) “ADMINISTRATIVE APPROVAL” (Rule 2(2) of KPWA Code Volume -1).This term denotes the formal acceptance, by the administrative department concerned of the proposals for incurring any expenditure on a work initiated by or concerned with, the requirements of such administrative department.

x) “MACRO PROJECTS” means all those works and activities taken up at the level of the Board which are expected to have a developmental impact on levels beyond the local area in terms of in tangible or intangible forms or in the nature of technology or design which the Board plans to execute across the region.

y) “MICRO PROJECTS” means all those works and activities taken up at the level of the Board which are expected to have a developmental impact on the local area.

z) “PRIORITY SECTOR” means any sector of Infrastructural or Institutional development which the Board feels requires special attention and fund infusion in a planned fashion.

aa) “INFRASTRUCTURE” means public infrastructure and excludes facilities or property owned or used by private persons or individuals or associations to the exclusion of the general public and excludes all places of worship and religious or communal congregation.

bb) “INSTITUTION” means Government owned and managed institutions meant for service delivery and facilities to the general public and excludes facilities or institution owned partly or fully or used by private persons or individuals or associations to the exclusion of the general public and excludes all places of worship and religious or communal congregation.

3. Any clarification or dispute or modification regarding the allocation or conduct of business will be referred to Secretary HKRDB for decision or for reference to the Board for modification.

4. Allocation of Business within the Board : The Secretary will have the power to allocate work responsibilities within and between the staff of the Board and Advisors and other out-sourced experts.

5. Place of Business of the Board : The official place of business of the Board will be “Abhivrudhdhi Bhavan”, Opposite Aiwan – e – Shahi, Kalaburgi and any other location owned, leased or acquired by the Board within the State of Karnataka. Provided, the Board will have the power to conduct its meetings and official business in any government or private premises when duly authorised by the owner of the premises within the region or State headquarter. Kalburagi will be the official Headquarter of the Board.

6. Title & Commencement: The Hyderabad Karnataka Region Development Board Conduct of Meeting Regulations 2015

A. Procedure of Conducting Meetings of the Board and its Committees

i) The Board shall meet at least four times in a financial year. At least three meetings shall be conducted before closure of the calendar year and at least one of these meetings will formulate the Budget Estimates for the ensuing financial year.

ii) Quorum shall be one third of existing membership.

iii) Board shall not meet in the absence of the Chairman unless the Chairman nominates one of the elected members present to officiate in his absence and majority of members present agree.

iv) Notice of a minimum of 7 days shall be given for a Board Meeting. In exceptional circumstances, the Chairman may by order give notice of 3 days for Special Meetings.

v) Non-permanent non-official members of the Board shall attend at least two thirds of the Board Meetings or else they may be proposed for removal from the Board.

vi) Secretary or his representative duly authorised by the Chairman must attend all Board Meetings.

vii) The Agenda for the General and Special Meetings would be prepared in Kannada and English at least a week in advance and approved by the Chairman. The Agenda should reach all Board Members before the Board Meeting.

vii) The Agenda should provide for the following:

i) Action Taken Report for the previous Meeting

ii) Review of Progress since the previous meeting

iii) Ratification of Action Taken as per Delegation of powers to Secretary

iv) Ratification of Action Taken as per Delegation of powers to Chairman

v) Deferred Issues for Discussion and Decision

vi) Fresh Issues for Discussion and Decision

vii) Subjects for Discussion and decision with permission of Chairman.

viii) The Meeting should be conducted as per the Agenda. Deviation from the Agenda is not allowed except with approval of Chairman.

i) The Meeting will open with a Welcome by the Secretary

ii) The Chairman will make a brief Opening Address about the Agenda

iii) The Agenda subjects will be taken up one by one, discussed and decided upon.

iv) A General Question & Discussion Hour will follow where members may raise any relevant issue with the permission of the Chair. However, the Members are advised to submit any such issues in advance to the Chairman or Secretary in writing.

v) The Meeting will conclude with Concluding Remarks by the Chairman and Vote of Thanks by Deputy Secretary or equivalent Officer.

ix) Meeting Protocol and Proceedings : The Meeting proceedings will be recorded verbatim in Kannada and English and drawn up Agenda Subject wise with gist of discussion and decision. The norms, rules, established procedures as expressed by official members will be included. Objections voiced by any member will be recorded. In case of difference of opinion, the final decision will lie with the Chairman which will be recorded. If difference of opinion persists after Chairman’s decision, the matter will be referred to Government for decision and will be recorded as such. Chairman may choose to defer any subject for further discussion or additional information and data. At all times decorum and order will be maintained. Members will desist from interjecting and speaking without permission of the Chair. Members will try to be present before the arrival of the Chairman unless permission of the Chair has been taken. Members may leave the meeting before conclusion only with permission of the chair.

x) Sitting Fees :

Chairman : Rs 3000

Permanent Members : Rs. 2500

Elected Non-permanent Members : Rs 2000

Official Members : Rs 1000

Expert Members : Rs 1500

Special Invitees : Rs 500

xi) Only members of the Board, Officials of the Board and Special Invitees will be allowed inside the meeting place during the conduct of the meeting.

B. Administrative matters of the Board : The Secretary will be competent to take decisions on and conduct the day to day administration of the Board subject to Government rules and norms.

C. Decisions of the Board:

i) Decisions on Conduct of Business taken by the Board will not be deviated without the approval of the Board except in matters delegated to the Secretary or Chairman of the Board.

ii) These Regulations will not be changed without Board Resolution and approval of His Excellency the Governor.

7) The Hyderabad Karnataka Region Development Board Transaction of Business, Execution of Projects, Banking, Re-appropriation of Interest and Unused Allocations and Provision of Tender Premium Regulations 2015.

A. The Board is receiving grants from the Government of Karnataka for execution of

developmental activities for removal of regional imbalances. All funds received by the Board

shall become part of the Board Fund.

B. Execution of projects and implementation of schemes : The Board will be responsible for executing its planned projects and implementing its schemes through the developmental departments and Local Bodies of the region. For Micro projects the DC of the District and the CEO Zilla Panchayat will be nodal implementing officers and will appoint the Executing agency. For Macro projects as far as possible the Secretary, HKRDB will execute the works through appropriate Government agencies.

C. Executing Agencies: i) Road, drain and bridge Infrastructures belonging to the charge of a particular agency should as far as possible be given to the same agency.

ii) Rural water supply and sanitation works should be given to Rural Water Supply Department and urban water supply and sanitation works to KUWSDB as far as possible.

iii) Irrigation works should be given to Minor or Major Irrigation Department as the case may be

iv) Water-shed development Works should be given to concerned District Watershed Development Officer.

v) Construction of Buildings and related miscellaneous civil works may be given to PWD, PRED, KRIDL or Nirmithi Kendra depending upon the work load, capacity of the agency and the norms of KTPP exemption.

vi) Procurement of equipment, machinery, furnitures or materials for Government Institutions should not be given to any executing agency unless these are an integral part of a civil work. Preferably this should be procured jointly by the DC / CEO / Secretary HKRDB with the user Institution or Department.

D. The implementing agencies will maintain separate accounts in respect of funds released to

them from the Hyderabad Karnataka Region Development Board and ensure the transactions

of other fund shall not be mixed up. Measurement books and stock register entries for

materials and equipments in respect of works executed for Hyderabad Karnataka Region

Development Board will have to be maintained separately.

E. Separate accounts shall be opened for watching out of actual receipt & payments sector

wise the Board fund can be credited into any nationalised & scheduled Banks under Rule 21

of the notification No. DPAR 06 2012 Bangalore Dated: 06-11-2013 [including

establishment].

F. The Board Fund shall be kept in Accounts of nationalized or scheduled banks only with

adequate branch density in the Hyderabad – Karnataka Region. The distribution of funds to

banks will be sector wise or major project wise to ensure smooth and timely flow of funds.

Funds shall not be kept in any term deposit of any kind nor be invested in any speculative

manner whatsoever.

G. The Secretary, HKRDB will decide the banks and accounts into which Board Funds will

be deposited.

H. The Implementing and Executing Agencies implementing HKRDB projects and schemes

have to open dedicated Bank accounts sector wise they have to in turn release grants to their

in dedicated Bank accounts sector wise. The distribution of funds to banks will be as per the

Board’s Banking partners to ensure smooth and timely flow of funds. Funds shall not be kept

in any term deposit of any kind nor be invested in any speculative manner whatsoever.

I. The Board Fund shall comprise but not be restricted to the following Funds & Accounts:

i. Administrative Fund

A. Establishment Account

B. Board Administration Account

C. Administrative Reforms Account

D. Research & Publication Account

ii. Macro Fund

A. Macro Infrastructure Account

B. Macro Institution Account

C. Macro Education Account

iii. Micro Fund

A. Micro Infrastructure Account

B. Micro Institution Account

iv. Macro SCP & TSP Fund

A. Macro SCP Account

B. Macro TSP Account

v. Micro SCP & TSP Fund

A. Micro SCP Infrastructure Account

B. Micro SCP Institution Account

C. Micro TSP Infrastructure Account

D. Micro TSP Institution Account

vi. Other Receipts, Contributions, Rents, Rates & Taxes

A. Rents, Rates and Taxes Account

B. Deposits, EMD, FSD etc Account

C. Contributions

J. The interest on Board Fund is being accrued on three levels.

i. HKRDB Bank accounts.

ii. Bank accounts opened by the Deputy Commissioners, Chief Executive Officers of

Kalaburagi, Yadgiri, Bidar, Raichur, Bellary and Koppal, and other Government

Departments and Autonomous Government Bodies.

iii. In Bank accounts of implementing & executing agencies and implementing

officers of Government.

K. The Deputy Commissioners /CEOs / Government Departments / Autonomous Bodies /

Implementing agencies shall return the interest so accrued on Board fund every quarter in a

year. Under no circumstances shall the interest accrued be appropriated directly.

L. The Board shall utilise the interest amount for the same purpose for which it is released by

government, and as per rules of the fund of the Board for development works and works

administration (i.e. reimbursement of tender notifications, quality control, stationary,

honorarium etc) with the approval of the Board. The interest amount shall not be utilised for

the establishment.

M. The monthly financial statement of the Board shall be prepared consolidating receipts &

payments of all accounts of the Board.

N. The Board may receive other contributions and grants from private donors, Central

Government, Autonomous Bodies and Associations for the purposes of the Board. These will

be accounted for and utilized as per the rules herein.

O. If any aspect of these Regulations are repugnant with the HKRDB Accounting, Auditing

and Budgeting Rules, the provision in the Rules will prevail.

8) The Hyderabad Karnataka Region Development Board Preparation of Annual Action Plan, Perspective Plan, Vision Document, SCP & TSP Regulations 2015.

A. HKRDB will prepare Vision Document 2030, Long Term Development Plans 2015-2020, 2020-25 & 2025-30, Medium Term Development Plans 2016-2018, 2018-20, 2020-22, 2022-25, 2025-27, 2027-30 & Annual Action Plans every year in such a way that the Annual Plans, MTDPs, LTDPs dovetail into the next higher plan and into the Vision Document

B. The Vision Document 2030 shall span the period 2015 – 2030 and have the following components:

i. Analysis of Historical Regional Imbalance

ii. Impact of HKADB on Regional Imbalance

iii. Current Status of Development : Key Sector Analysis & Revision of CDI

iv. Necessity of Long, Medium and Short Term Planning

v. Focus Sectors in Infrastructure & Government Institutions

vi. Projection of Grants

vii. Escalation & Projection Norms

viii. Gap Analysis and Gap-filling Plan

ix. Sectoral Financial Allocation

x. Modalities of LTDP, MTDP & Annual Plans

C. Long Term Development Plan (LTDP) – 2015-20, 2020-25, 2025-30

1. Each LTDP comprises two Medium Term Development Plans (MTDPs) – 2 to 3 Years

3. Each MTDP comprises two to three Annual Action Plans (AAPs) – 1 Year

3. Each AAP will comprise 6 DAAP District Annual Action Plans

4. Each DAAP will contain as many Taluka Annual Action Plans (TAAP) as there are Talukas

D. Modalities & Methodology:

1. Plans will be prepared from three perspectives : Infrastructural, Institutional & Human Development at three levels : Micro (Grama Panchayat), Meso (Taluka & District Level) and Macro (Regional Level)

2. Plans will have Resources, Objectives and Outcomes

3. Plans will have Quantified Monitoring Component and Mechanism

4. Plans will have Social Impact Analysis Mechanism

5. Plans will take into account investment by Government and identify the gaps and propose gap-filling measures

6. Studies by Competent Agencies will be commissioned for plan formulation

7. Data will be collected from all levels of Government from GP levels onward and a database will be generated which will be updated annually.

E. HKRDB will review Taluka Annual Action Plan (TAAP) and District Annual Action Plan (DAAP) in its final meeting of the Calendar year and also discuss suggestions from the KDP meetings and organizations financed by the Government and recognized by the HKRDB working in the Hyderabad-Karnataka area while preparing the Annual Action Plan of the subsequent year.

i. Annual Plan of the Taluka must be discussed and prepared in the Monthly KDP and forwarded to District Committee in a format.

ii. All concerned officials and elected & nominated members of Taluka KDP must be involved in the planning process and also review of progress.

iii. No work where site is not in possession of Government should be proposediv. No work proposed under any other scheme / project or part completed should

be proposed.v. No work providing individual benefit should be proposed

vi. No work involving payment of recurring costs by HKRDB should be proposed. The beneficiary department or institution should undertake in advance to bear all recurring costs and operate and maintain the asset or facility

vii. Only Government owned and managed institutions should receive facilities and the facility or infrastructure should not be repugnant to any Government scheme or guideline.

viii. The EO, Tahsildar and Chief Officer will be responsible for ensuring that HKRDB action plan is discussed and reviewed in each monthly KDP and proceedings are recorded

ix. Preparation and review of District Action Plan in District Committee, quarterly KDP:

i. All Taluka Annual Plans and must be discussed and prepared in the Quarterly KDP and District Annual Plan must be compiled in the District Committee.

ii. The CEO, and DC will be responsible for ensuring that HKRDB action plan is presented, discussed and reviewed in each quarterly KDP

iii. The Grants based on Dr. Nanjundappa Committee Report also should be reviewed in quarterly KDP and a quarterly report sent to HKRDB.

F. Allocation ceilings for Annual Action Plan:

i. Infrastructure: 70% and Institutional : 30% [HKRDB Administration-2%, Other institution-28%]ii. Micro Fund: 60%

Priority Sectors: Roads & Bridges, Water Supply, Major & Minor Irrigation, Education, Social Welfare, Health, Women & Child Development, Animal Husbandry

iii. Macro Fund:- 40%Priority Sectors : Infrastructure- 70%

a) Major Infrastructure b) Parks and Gardens c) Local Tourism d) Urban Infrastructuree) Discretionary

Institutional -30%f) Education Information and Communication g) Health h) Sports i) Culture and Heritage j) Innovation k) Security l) Social Welfarem) Technology n) Administrative Efficiency

i. HKRDB Administrationii. Administrative Excellenceiii. Training & Capacity Buildingiv. Institutional Capacity & Monitoringv. Research & Publication Norms & Priorities

G. Allocation principles for Plans

I. Taluka will be adopted as unit.

II. The CCDI as and when modified will be adopted as the benchmark. CCDI will be modified based on authorised study conducted and approved by the Board and Planning Department.

III. For those “relatively developed talukas” like Bellary, Hospet and Bidar where CCDI is 0, and for Regional Headquarter an adhoc 0.05 CDI will be adopted till more updated study is done.

IV. Inflation Rate will be assumed at current for Annual Plans and 5% compounded for projected plans

V. Sectoral Allocations will be determined by the Board from time to time based on High Priority Development Expenditure (HPDE) of 70%, Medium Priority Development Expenditure (MPDE) of 20% and Low Priority Development Expenditure (LPDE) of 10%.

VI. Priority of Districts and Talukas for focus Macro Projects on will be done by the Board on the basis of CCDI and other considerations like HDI, economic importance, felt need and special problems in such a way that all Districts and Talukas are covered in a LTDP cycle.

G. Funding to Government Projects.

i. HKRDB will only consider part-funding of Government projects where additional components are proposed for HK region to the extent of 33% of the project cost.ii. Such additional components should and must be additional to the components sanctioned for other regions and / or districts in scale and / or scope. To determine whether a component is additional or not, the norm would be scale and scope of the project components in other parts of the region.iii. HKRDB will consider part-funding of Government projects where the project is unique to the HK Region upto 50% of the project.iv. The HKRDB will itself incur the expenditure as per Government technical and financial norms for all components it funds. Only in exceptional circumstances will it deposit the funds with the implementing department / agency selected by Government in strict proportion with release of Government funds and utilisation. Even in such circumstances, official representatives of HKRDB will be included in the procurement and monitoring committees.

H. As per GO No_____________________ dated ____________________ the SCP & TSP allocations are compulsory and norms shall be are as follows:

i. 25% of total funds to be used for SCP & TSP

ii. Where it is not easily allocable at least 5% must be used

iii. For distribution between SCP & TSP the population should be taken into consideration

I. The following regulations for allocation of SCP and TSP funds will be followed:

i. 5% of total funds will be allocated out of Macro Projects

ii. 20% of total funds will be allocated out of Micro Projects

iii. SCP & TSP inter-se allocation will be done for Micro Projects on basis of SC and ST population of Talukas rounded off.

iv. For allocation within a Taluka, MLA constituency wise, if there is a reserved constituency, it will bear 75% of the share and 25% will be distributed proportionate to population. If there is no reserved constituency, the allocation will be proportionate to population.

v. In selection of individual works for Micro projects it will be ensured that at least 50% of the population served by the work or the institution is of the relevant category and the same will be certified by Taluka Social SC or ST as the case may be and the Social Welfare Officer or Tribal Welfare Officer will certify the same before the Action Plan is finalized. All SCP & TSP work estimates should be accompanied by a copy of the said certificate and nomenclature of such work should prominently mention whether it is an SCP / TSP Infrastructural / Institutional work, as should the administrative approval order.

vi. SCP & TSP inter-se allocation will be done for Macro project in the overall regional ratio of 18% and 7%.

vii. Selection of works to accommodate SCP & TSP will be based on proportion of population for Infrastructure Works and Type of Institution and major category of population it serves for Institutional works. All SCP & TSP work estimates should be accompanied by a copy of the said certificate and nomenclature of such work should prominently mention whether it is an SCP / TSP Infrastructural / Institutional work, as should the administrative approval order.

J. Wherever these regulations are repugnant with the GO No ______________________________ the order of Government will prevail.

9) The Hyderabad Karnataka Region Development Board Quality Control and Project Management Regulations 2015.

A. The HKRDB will have its own scheme for Quality Control and Audit which must be followed in addition to the system followed by the Implementing Agencies and Executing Agencies

i. The HKRDB will set up a comprehensive Quality Control Mechanism which nurtures and guides a work from inception to completion and dedication to public use. This is part of the commitment of HKRDB to not only the quality of the end product but also the quality of development and the quality of life of citizens of the HK area.

ii. While enforcing Quality, HKRDB also seeks change in procedure, method, and sensitivity to history of the region, respect for environment and concern for the citizens and labour. The objective is to deliver enduring quality of development with capacity building and change.

iii. The HKRDB expects complete and comprehensive dedication, technical excellence and integrity of the highest order from all its Planners, Monitors and Contractors. The objective of Quality Control is not to find fault but to ensure that public funds are utilized fully for the ultimate benefit of the public and there is inter-generational equity in the public investment being made by the State Government through HKRDB.

iv. While enforcing quality and public benefit, HKRDB is also committed to improving capacity and putting in place systemic reforms. Quality Control Laboratories would be strengthened and modernized in PWD and PRED as also HKRDB. Contractors and Construction Agencies of Government will be encouraged to modernize and adopt best practices.

v. At the same time, any attempt to deliberately compromise on quality and thereby on public benefit will be dealt with ruthlessly.

vi. To sustain the independence of the Quality Control Agency it is ensured that recruitment will be by HKRDB, the agency will report to HKRDB and payment for its work will be done by HKRDB.

B. The HKRDB envisages a three level Quality Control & Quality Monitoring mechanism.

i. The first level shall be with the Implementing Agency (henceforth IA) in charge of the work. The Contractor shall get certain stipulated tests conducted and the test results as well as measurements and quantities shall be recorded in a Worksite Quality Control Register & MB for each work. This Register will be maintained on site and the JE of the IA will record his observation on the same as also the Independent QC Third Party Appointed by HKRDB. After completion of work the Register will be handed over to the IA and the HKRDB.

ii. The second level shall comprise periodic inspection by the HKRDB appointed Independent Quality Control Agency (henceforth IQCA) which will maintain its own Independent Quality Control Register & MB. The IQC will make measurements and conduct experiments & tests on site and in its own Quality Control Laboratories and fill up the IQC Register on each item of the estimate.

iii. The third level shall comprise HKRDB Quality Control Monitors (henceforth HQCM) appointed by the HKRDB, who shall include Technical Advisor, HKRDB, Senior Engineers of HKRDB, DCs & CEOs and Senior Engineers of QC Divisions of PWD & PRED. These HQCMs will carry out random or directed inspections to ensure that IQCA is working satisfactorily, make constructive suggestions and resolve conflicts if any between Contractor, IA and IQCA if any.

C. Work Planning is of critical importance and seasonal climactic conditions, availability of materials, labour as well as minimum tenure of each item of work will have to be taken into account. Inspection and Quality Testing will be linked to Work Plan. Both Work Plan and Inspection Plan will be part of the Quality Control Register. The IA and IQC Agency will assist the Contractor / Construction Agency of Government in preparing the Work Plan and entering the same into the Quality Control Register.

D. Model WQC Register & IQC Register will be printed and supplied by HKRDB for all works.

i. Quality Control Registers will be maintained in two parts. The first part will be Quality Control Register - Record of Tests and Conformance Report and the second part will be the Measurements & Quantities both against each item of work.

ii. The QC Register & MB will be issued in the same manner as the Measurement Book is issued to the work. Every register should be page numbered and no page should be removed. The register of issue of the Quality Control Register will be maintained by the head of the IA.

E. Quality Control Laboratories

i. The IAs are required to ensure establishment by Contractors of Field Level Quality Control Laboratories. The IQC Agencies are also required to establish their own QC Laboratories as per the provisions of the MoU. The HQCM will have access to QC Labs strengthened by HKRDB in QC Divisions of PWD and PRED and also HKRDB HQ.

ii. The Laboratories of Engineering Colleges and other institutions may also be used for higher level of Quality Control Testing. For the requirements of testing, the HKRDB may empanel the laboratories of such institutions and may also fix the rates for conducting different tests.

F. Frequency, Stages of Inspections & Typical Tests

i. The frequencies, stages of Inspection by IA and IQC Agency as well as Typical Tests of both Field and Lab to be conducted for each work and stage would have to be adhered to.

G. The Secretary will issue appropriate formats for the purposes of these regulations and all concerned must abide by these formats

10) The Hyderabad Karnataka Region Development Board Innovative Project Regulations 2015.

A. The HKRDB will promote Regional Innovation, Excellency and Work Culture at all levels according to the following guidelines and regulations:

1. GP proposals should on priority be related to but not restricted to the following: i) Water Purification ii) SWM iii) Wifi Network Provision & Internet Connectivity iv) Solar Power Generation & Grid Supply v) Library Upgradation vi) Training Facilities for SSLC, PUC, CET vii) Street Lighting with automatic Switching facility viii) School/Anganvadi Minivan Facility viii) Hay Cutter for Fodder Preparation ix) Automatic Timer based switching facility for Pumps x) Tool-kit for Plumbing and Borewell Repairs and Toilet Cleaning xi) Bio-digester public toilets with solar power

2. GP proposals should not exceed Rs 25 Lakhs and should be restricted to capital costs only. All recurring, consumable, staff-related and AMC / O&M costs should be borne by GP and a resolution to this effect should be made. Proposals should be forwarded with recommendation of CEO. No work should be taken up on private land or for private benefit.

3. ULB proposals should be restricted to i) Water Purification ii) SWM and conversion of waste to fertilizer & energy iii) Wifi Network Provision & Internet Connectivity iv) Solar Power Generation & Grid Supply v) Library Upgradation vi) Training Facilities for SC / ST / BCM vii) Street Lighting with automatic Switching facility viii) School/Anganvadi Minivan Facility viii) PK facilities ix) Automatic Timer based switching facility for Pumps x) Tool-kit for Plumbing, UGD cleaning, Borewell Repairs and Toilet Cleaning xi) Bio-digester public toilets with solar power xii) Road Maintenance Task Force xiii) Wireless Connectivity xiv) CCTV Network xv) Citizen Information Kiosk xvi) LED Information Boards xvii) ABC & Carcass Removal Task Force xvii) Electric Crematorium xviii) Scientific Abattoir.

4. ULB proposals should not exceed Rs 100 Lakhs and should be restricted to capital costs only. All recurring, consumable, staff-related and AMC / O&M costs should be borne by ULB and a resolution to this effect should be made. Proposal should be forwarded with recommendation of DC. No work should be taken up on private land or for private benefit.

5. Proposals from DCs and CEOs may be on any priority sector identified by the HKRDB for regional development and should not exceed Rs 200 lakhs and should not be repugnant to any regulation or guideline issued by HKRDB or any schemes, rules or laws in force. Should be restricted to capital costs only. All recurring, consumable, staff-related and AMC / O&M costs should be borne by the concerned department. Proposal should be forwarded with recommendation of the District Minister. No work should be taken up on private land or for private benefit.

B. The proposals will be scrutinized and evaluated by a Committee comprising Chairman HKRDB, Secretary HKRDB, and Expert Members on the following criteria:

i. Innovativeness

ii. Improved Service Delivery

iii. Technical Excellence

iv. Benefit to Society

v. Improved Administrative Efficiency

vi. Sustainability

vii. Replicability

viii. Economies of Scope

C. For the financial year, all proposals reaching the Secretary, HKRDB as per guidelines and regulations with required documents, financial implications, and declarations on criteria with required recommendation within July end will only be considered for evaluation.

D. Evaluation will be completed by August and implementation should be completed by March of the year next

E. Depending on the nature and scope of the works and projects under Innovative Projects, the HKRDB will appoint a Quality Control agency to ensure quality and evaluate the projects every year.

11) The Hyderabad Karnataka Region Development Board Selection of Experts and Advisors Regulations 2015.

A. The Hyderabad Karnataka Region Development Board Order 2013 vide para number 3 (3) (e) has prescribed appointment of five experts as members of the Board one each in the following fields

i) Planning Process of the State

ii) Financial Matters and Accounts of the State

iii) Irrigation and Public Works

iv) Agriculture and Industry

v) Education and Employment

B. The Board will propose a panel of 3 experts from each category by publicly calling for applications and shortlisting the same based on the following general qualifications and special qualifications for selection by Government:

I. General Qualifications

i) Age : Minimum 40 years and Maximum 65 years

ii) Educational Qualification : Minimum Graduate

iii) Resident of the Hyderabad-Karnataka Region

II. Special Qualifications

i) Planning Process of the State : Economist of repute or Professor of Economics or retired civil servant with special knowledge of the Department of Planning / Finance

ii) Financial Matters and Accounts of the State : Economist of repute or Professor of Economics or retired civil servant with special knowledge of the Department of Planning / Finance

iii) Irrigation and Public Works : Civil Engineer of repute or retired Executive Engineer of any Government Agency

iv) Agriculture and Industry : Progressive Farmer or Industrialist or retired civil servant with special knowledge of Department of Agriculture or Industry

v) Education and Employment : Educationist of repute or retired civil servant with special knowledge of Department of Education or Labour and Employment

C. In addition, the Board will employ the services of the following Advisors on Contract basis with qualifications and experience as prescribed in the manner as prescribed:

i) Chief Technical Advisor

a) Part-time

b) Retired Chief Engineer of PWD who has served in the region for at least 10 years and has high repute and is a qualified civil engineer (at least BE Civil)

c) Age not exceeding 70 years

d) Tenure : Two years extendable for one year by resolution of Board

e) Lumpsum honorarium of Rs 30000 per month and TA & DA as per norms

ii) Technical Expert for Quality Monitoring

a) Full-time

b) Reputed Civil Engineer or retired AEE or EE of PWD / PRED who has served in the region for at least 10 years and has high repute and is a qualified civil engineer (at least BE Civil)

c) Minimum Age 40 years, not exceeding 65 years



iii) Technical Expert for Survey and Estimation

a) Full-time

b) Reputed Civil Engineer or Surveyor or Architect or retired AEE or EE of PWD / PRED who has served in the region for at least 10 years and has high repute and is a qualified civil engineer (at least BE Civil) or architect (B Arch). Persons with experience in Autocad / MX Road Suite will be preferred.

c) Minimum Age 40 years, not exceeding 65 years



iv) Education Information and Communication Advisor

a) Part-time

b) Retired civil servant of Education Department who has served in the region for at least 10 years and has high repute




v) Health and Nutrition Advisor

a) Part-time

b) Retired Doctor of Health Department who has served in the region for at least 10 years and has high repute




vi) Legal Advisor

a) Part-time

b) Retired Judge who has served in the region for at least 10 years and has high repute. In case of non-availability, Senior Advocate of High Court with 15 years experience in practice of law and at least two years as a Government Advocate




vii) Legal Officer & Litigation Conducting Officer Headquarter

a) Part-time

b) Senior Advocate of High Court with 5 years experience in practice of law

c) Age not below 35 years and not exceeding 60 years



vii) Additional Legal Officer & Litigation Conducting Officer

a) Part-time

b) Senior Advocate of High Court with 5 years experience in practice of law

c) Age not below 35 years and not exceeding 60 years



viii) Accounting, Auditing and Budgeting Advisor

a) Part-time

b) Senior Accountant / Auditor retired from SAD of Government of Karnataka or Audit & Accounts Service of Government of India




D. Secretary HKRDB will be responsible for procuring the services of the Advisors and Experts on Contract basis and allocating work to them and regulating their service conditions.

E. The Advisors and Experts on Contract basis may with notice of one month resign from their responsibilities and the same will be accepted by the Secretary, HKRDB or may be removed from services by the Secretary HKRDB after giving notice of at least a week, and considering the reply if any, for any of the the following reasons:

i. Conviction for any offence

ii. Unsoundness of mind as declared by any court or competent medical practitioner

iii. Un-authorised absence from assigned duties

iv. Misdemeanour or misbehaviour with Board members or officials or causes damage or loss to Board property or assets.

v. Misrepresentation of facts or submission of false information about qualification or experience

vi. Direct or indirect interest or share in any work or contract by the Board or on behalf of it.

vii. If any relative is a member of the Board or employed by it.

viii. Litigates against the Board or Government or accepts employment as legal practitioner against the Board or Government

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