www.macewan.ca developing an academic governance model for a baccalaureate college the macewan...
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www.MacEwan.ca
Developing an Academic Governance Model for a Baccalaureate College
The MacEwan Process
by
Jerry Zdril, School of Business
Dr. Chery Ann Hoffmeyer, Faculty of Health & Community Studies
www.MacEwan.ca
Grant MacEwan College
Robbins Health Learning Centre Student Residence
Alberta College Campus
Centre for the Arts and Communications
South Campus
City Centre Campus
Four Campus Model
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Grant MacEwan CollegeAs a Comprehensive College
Edmonton, Alberta, Canada• 1971 – MacEwan founded as a public college• 1986 – University Transfer began• 2004 – Mandate to offer undergraduate degrees
Student Population
Full Time: 11,000 FTEs
Total 42,000 annually
Programs: 70 Diplomas
4 Applied Degrees
4 Baccalaureate Degrees
Corporate Training
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Current Baccalaureate Degrees
Bachelor of Arts (8 majors) (BA)Anthropology Economics English HistoryPhilosophy Political SciencePsychology Sociology
Bachelor of Science in Nursing (BScN)
Bachelor of Child & Youth Care (BCYC)
Bachelor of Commerce (3 Majors) (BComm)Management InternationalSupply Chain
Approved for deliveryBachelor of Music in Jazz and Contemporary Popular Music
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Diploma Degree Post Degree Diploma
Child & Youth Care Child & Youth Care
Business Diploma Degree
Public Relations Human Resources Mgmt.
The MacEwan Architecture
Comprehensive Academic Programming
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A Sample of Changes 2006 - 2007
• Accreditation and Peer ReviewFormal ‘on site’ university reviewers: 24 universities Peer review of proposals: 42 universities
• New Full-Time FacultyCanada US Europe/Australia/Other
Fall 2006 23 4 11Fall 2007 16 6 3
39 10 14
• Two-Year Review of Academic Governance
• New Master Space Plan
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The Legislative Framework
An amendment to the Provincial Post-Secondary Learning Act:
(Section 47) provided colleges and technical institutions in Alberta with the option to establish an alternative form of Academic Council
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Why consider a different Governance Council?
MacEwan needs a structure of governance appropriate to a baccalaureate-granting institution
In a baccalaureate-granting institution, academic decisions must be made by academics
A change in the structure of governance may be necessary for future membership of the college in groups such as Association of Universities and Colleges of Canada (AUCC)
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The Opportunity Creates an academic governance structure more reflective of and
appropriate to MacEwan and a degree-granting institution
Knowledge-intensive environment: places decisions closer to those closest to the knowledge
Places responsibility for academic integrity and accountability within the Academic Council
Creates recognizable path for accreditation
Identifies one body in the college to consider academic priorities, decisions and outcomes
Defines alignment for college academic committees
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What is consistent?
Academic Council has a significant mandate firmly established and defined in legislation.
The alternative council continues to assemble members of the college community to address academic matters.
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Task Team Formation
In 2006 a task team was formed with representatives from:• Faculty• Staff• Administration• Students• Board of Governors
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Dr. Paul Byrne and Dr. Don Fisher
Dave Kato – Academic Council Louise Rogers - MSA
Dr. Chery Ann Hoffmeyer - Faculty
Robert Seidel - Board of Governors
Justin Benko – Students’ Association
Jerry Zdril – Faculty Association
Margo Baptista – Executive Assistant
Donna-Mae Winquist - MSA
Curtis Smith – Students Association/Board
Dr. Janet Paterson-Weir – Provost/EVPA
Dr. Chaldeans Mensah – Board of Governors
Dr. Susan May, Associate VP Academic
Janna Jorgenson – MSA Lidija Thompson-Ward – MSA
Alan Vladicka – Strategic Planning
Academic Governance Task Team
Dolf Ryks - Faculty
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Task Team Activities
Review Documentation Create Statement of Goals Visit to Malaspina College Create Information Packages Consultations: Academic & College Committees
Schools & Faculties
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Website www.MacEwan.ca/academicgovernance
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Statement of Task Team Goals
1. Collect information related to the transitional processes and outcomes from other post-secondary institutions with experience in changing academic decision-making structures.
2. Conduct literature reviews and samples of higher education academic decision-making systems.
3. Create a framework for consultation within the MacEwan academic community.
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4. Present draft recommendations to college committees of the college.
5. Analyze all input.
6. Share results of consultations, draft recommendations, governance model with the college community.
7. Make recommendations to Board of Governors on college academic governance decision-making model.
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What changes?Council has greater decision-making authority and responsibility
Faculty members are the majority members of council
This is a shift … to shared governance between the BOG and the alternative council
The alternative council has more duties
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Student ServicesPolicy
Admissions andSelections
MacEwan Curriculum
AcademicPolicies
Academic Governance
Council
Standing Committees
FacultyDevelopment
(inc. Mentorship)
Animal Care& Ethics
ResearchEthicsBoard
ResearchCouncil
Distance &DistributedEducation
GlobalCollege
TechnologyCouncil
FacultyEvaluation
StudentSuccess
Academic Governance
Council
Sub-Committees
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Roles & Responsibilities of the New Council
Approval of:
• Programs of study• Admissions standards and policies• Provide for the granting of academic
credentials, including undergraduate degrees• Rules for academic awards• Policy conditions for student withdrawal
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Roles & Responsibilities of the New Council
Approval of:• Process for appeals of academic decisions
• Consider matters submitted to AGC and provide notice of opinion or action
• Recommend to and advise the Board on academic programs and other matters
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Summary of DifferencesAcademic Council Today
Constituent Representation President is standing member
Faculty are represented by the FA and members elected by the General Assembly of the FA
Recommend programs of study
27
A Shared Governance Council
Majority faculty members President and EVPA standing
members
Faculty will be elected through a process determined by the Board of Governors
Formally approve programs of study
43
Composition of Council Members:
Election of Faculty
Powers and Duties of Council
Membership Numbers
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Academic Governance Council (43 members)
President/CEO (or designate) Provost/Executive VP Academic
Students (5 elected)VP Academic, Student Executive Council
Arts & Science = 1, School of Business = 1Centre for the Arts and Communications = 1
Health & Community Studies = 1
Academic Staff (26 elected)Arts & Science = 8
Health & Community Studies = 8School of Business = 4
Centre for the Arts and Communications = 4Non-Instructional Faculty = 2
Senior Officials (7)Deans/Associate Deans = 4
RegistrarChief Librarian
VP Finance or Director, Financial Services
Board Appointees (3 –elected)Continuing Staff Members (elected) = 2
MacEwan Alumni = 1
Composition
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Other Aspects of the Model
Chair of AGCPresident or designate
Provision For ChangeInitial 3 year review
Ongoing 5 year review
Terms of Office2 years*
(*students = 1 year)
Termination of MembershipWritten notice from AGC Chair or
Absence for 3 consecutive meetings
VacanciesOne annual by-election to replace
AlternatesNot permissible
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Quorum60% of AGC members
of which 60% are faculty
Frequency of MeetingsMinimum of 6 per year
Voting System in CouncilRegular agenda items: Simple majority (50% + 1)
Constitutional changes: 2/3 majority
Code of ConductConsistent with College values
Emphasize accountability and transparency
Other Aspects of the Model(cont’d)
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AGC Executive CommitteeAGC Chair
AGC Vice ChairProvost/Executive VP Academic
Faculty memberStudent member
AGC Secretariat•Conduct elections
•Standing resource for logistical support•Orientation, briefing & training members
•Coordination & support of standing and sub-committees
Standing ResourceAssociate VP Academic
Non-standing ResourcesBy invitation
Other Aspects of the Model(cont’d)
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Other Aspects of the Model(cont’d)
Election Process Conducted by AGC Secretariat
Nominations solicited in April for following yearOnline and paper ballots
Students = Single member plurality (first-past-the-post)Faculty and Staff = Block voting
Nomination ProcessCandidates submit nomination forms to AGC Secretariat
Students = co-signed by 5 full-time studentsStaff = co-signed by 5 members of MSA
Faculty = signed by 5 faculty members fromsame school or faculty