www.monash.edu.au archives and communities asa/aranz 2005 conference new zealand 7 october 2005 the...
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www.monash.edu.au
Archives and CommunitiesASA/ARANZ 2005 Conference New Zealand 7 October 2005
The clever use of metadata in eGovernment and eBusiness recordkeeping processes in networked environments
Karuna Bhoday, Joanne Evans, Sue McKemmish, Andi Sumartono and Sergio Viademonte
www.monash.edu.au
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Imagining automated metadata re-use
Consumer
Registry
Finds service
Service Descriptions
Points to description
TranslationService
Describes service
Locate service
Exchange messages
Source: Based on diagram from http://www.softstar-inc.com /
www.monash.edu.au
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Clever Recordkeeping Metadata Project
Chief Investigator• Professor Sue McKemmish, Monash
University
Partner Investigators • Professor Anne Gilliland-Swetland, UCLA• Adrian Cunningham, National Archives of
Australia
Industry Partners and Collaborators• National Archives of Australia• State Records Authority of New South
Wales• Australia Society of Archivists, Committee
on Descriptive Standards
www.monash.edu.au
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Create once, use many times
How to enable recordkeeping metadata interoperability?
Practical Perspectives
Overcome barriers to implementation of
recordkeeping and resource discovery standards
Demonstrate the business case for recordkeeping
metadata
Research Perspectives
Explore role of recordkeeping metadata in support of
business and recordkeeping processes
Impact on recordkeeping and archiving functions
Requirements for meta-tools for recordkeeping metadata management
www.monash.edu.au
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Web Management System
Traditional recordkeeping architectures
Records Management Application
Archival Management Application
Subject Portals
Community Archives
Archival Gateways
Business Systems
Desktop Applications
www.monash.edu.au
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Recordkeeping metadata brokering
Records Management Application
Archival Management Application
Subject Portals
Community Archives
Web Management
Systems Archival Gateways
Email and Desktop
Applications
Metadata Broker
Business Information
Systems
www.monash.edu.au
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Recordkeeping metadata brokering (cont.)
Records Management Application
Archival Management Application
Subject Portals
Community Archives
Web Management
Systems Archival Gateways
Email and Desktop
Applications
Metadata Broker
Business Information
Systems
www.monash.edu.au
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Service oriented architectures
Open systems
Open standards
Open communicationprotocols
Service Oriented Architecture
Standards Metadata
www.monash.edu.au
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Web services technologies
Consumer
UDDIRegistry
Finds service
WSDLService
Descriptions
Points to description
Service
Describes service
Locate service
Exchange messages - SOAP
Source: Based on diagram from http://www.softstar-inc.com /
www.monash.edu.au
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CRKM Metadata Broker
Metadata registry
Authoritative information on metadata schemas, elements and translations in
human readable and machine processable forms
Repository
Machine processable representations of metadata schemas, elements and
translations
Temporary store of metadata instances undergoing translation
Source metadata Target metadata
Translation services
www.monash.edu.au
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Metadata broker as web services cluster
Translation Service
Web Service Layer
WWW
Metadata Registry
Web Service Layer
RKMSCA
Request to translate
RKMSCA to CRS
RKMSCA - CRS Crosswalk Service
Web Service Layer
Metadata Broker Client
Request the RKMSCA – CRS crosswalk
CRS
www.monash.edu.au
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Implications for archiving …
Richer metadata records – need to re-figure our descriptive processes and standards
Archival systems configured to interact with current recordkeeping environments
Archival systems configured to interact with community systems
www.monash.edu.au
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Implications for communities ...
Recordkeeping professionals as a community need to embrace open systems and open standards
Archives of the future embracing multi-dimensional contexts of creation, capture, organisation and pluralisation
www.monash.edu.au
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For more information
• See the Clever Recordkeeping Metadata Project web site at:-
http://www.sims.monash.edu.au/ research/rcrg/research/crm/index.html