xdd evidence storage
TRANSCRIPT
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Evidence Handling and Storage
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• Evidence Handling• Chain of Custody• Evidence Storage• Program Management
What and How?
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Evidence Handling?let’s start with the basics
• Evidence Receipt
– Only an authorized evidence custodian checks in evidence
– When evidence is received we attach a chain of custody, a unique tracking number and a
clear description of the evidence is made in our description field of our chain of custody.
• Evidence Inventory
– Evidence is track using the chain of custody and our electronic evidence log. Both of these
tie the evidence to a unique project.
– All items of evidence associated with a client can quickly be identified and located by
generating an electronic report.
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Evidence Handling?
• Evidence Processing
– The chain of custody stays with the item of evidence throughout the evidence
processing.
– Each person processing the original evidence signs, dates and transfers the evidence
to the next individual, thus a complete listing is available for all persons coming into
contact with the evidence is made.
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Chain of CustodyCOLLECTED ON SITE BY:
Name of XACT employeeLOCATION:
Physical LocationProject#
XACT/Client Project numbers
EVIDENCE NUMBER: Xact Evidence Number
Date: JULY 30, 2007 Case Name: Generally Clint Name goes here
Description: Make/Model/Type and other unique identifier goes here
Serial #Serial Number or if none
add a unique number to the item
Additional Comments
PACKAGE CONTENTS
DATE / TIME RELEASED BY RECEIVED BY PURPOSE OF CHANGE
Initial ReceiptDate:
1 July 2007Signature
Sign here:
Signature:
Sign HereReceived from FedEx #123-
123-1234-1223
Time:
1200
Title
FedExIf not available for signature then indicate
SEAL Package
Title
EVIDENCE CUSTODIAN
Date: Signature: Signature:
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Evidence Storage
• Stored in Secure Containers• Stored in Restrict Access• Only Evidence Custodians are allowed
unescorted access to evidence while in storage.
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Electronic key access restricts entry to authorized individuals. This E key access is for the entire work area and smaller sub-group can access the data processing facility and an even smaller group can evidence storage areas. We log all entries into our facility.
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• Safes and lock boxes along with secure restricted access limit access to just the authorized custodians. Each time the custodians change new combinations and card access are changed.
1 Ton Safes are used for Rule 6(e) storage Typical lock boxes for media shipping.
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Evidence storage is restricted to evidence custodian access only. Three individuals are authorized unescorted access to this area.
Current Evidence Processing center has limited electronic key access and cameras.
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Fully trained evidence custodian available 24X7 to answer your questions and assist in tracking and shipping instructions. Call - 214-545-6000 or after hours 214-207-6201.
On large engagements we will sent our custodians on-site to assist in the inventory and collections process. This ensures one complete evidence list is generated and starts a proper chain of custody.