Execute

Execute

Execute is the process by which the project team performs the work to complete the project (i.e., plan sheets, specs, site data, surveys, reports, clearances, etc.). It encompasses the FIR, FOR, and Ad milestones.

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Execute

The Project Delivery Plan provides the framework for the team to collaborate, produce deliverables, and move the project forward to meet preconstruction milestones including FIR, FOR, and the Ad Date.

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Project Delivery Plan 1. Risk Management2. Roles & Responsibilities3. Scope Management4. Cost Management5. Schedule Management6. Change Management7. Procurement Management8. Communications Management9. Quality Management10. Transition to Construction Plan

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The PMI Mapping of Process Groups /Knowledge Areas formed the basis for the “CDOTized” approach.

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Execute

CDOT Process Groups and Project Delivery Plan Mapping

Project Delivery Plan Execute Monitor & Control Transition to Construction

1 Risk Management Monitor & Control Risks Transfer Active Risks

2 Roles & Responsibilities

3 Scope Management Monitor & Control Scope

4 Cost Management Control Costs

5 Schedule Management Control Schedule

6 Change Management Control Changes

7 Procurement Management Manage Procurements Control Contracts/TOs Closeout Contracts/TOs

8 Communications Management

ManageCommunications

Control Communications Transfer information

9 Quality Management Conduct QA/QC Activities Control Quality

10 Transition to Construction

Best Practices Archive Records

Execute

The Project Manager’s Role in Executing the Project includes:

• Procurement: Execute contracts and/or task orders; keep tracker up-to-date

• Communications: Manage team meetings, provide information to stakeholders as planned

• Quality: Conduct QA/QC activities as planned; keep the QA/QC Tracking Matrix current

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Execute & Procurement: Acquire Contracts and/or Task Orders per the Procurement Plan

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Execute & Procurement: Tips for Managing Professional Services Contracts

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1. Make sure consultant employees are listed on the Master Pricing Agreement before they work on the project

2. Make sure consultants are following their QA/QC plan for all submittals.

3. Continue to review commitments and progress towards DBE goals.

4. Others?

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Execute & Communications Management

Communications: Project Team Meetings

Holding regular Project Team meetings is an important element of communications. Best Practices include:

• Use a consistent meeting agenda format

• Identify, record and track action items, changes, etc. Use the Action/Issue/Decision-Change Log to track concerns to closure.

• Manage issues. Make sure that your team understands when an issue needs to be escalated.

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Execute & Communications Management

Sample Team Meeting Agenda:1. Meeting objective

2. Project Manager updates

3. Team status reporting

• Tasks completed/planned

• Information needed from others

• Issues/concerns

4. Review/update Action/Issue/ Decision & Change Logs

5. Review/update Risk Workbook

6. Capture Best Practices

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Execute & Communications Management

Use an Action/Issue/Decision & Change (AID-Change) Log at team meetings to keep track of these items, to assign responsibilities and keep your project moving forward

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Execute & Communications Management

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How do you currently record decisions on your projects?

What kinds of issues might prompt the need to involve a Resident Engineer or Program Engineer?

Execute & Communications Management

Remember to maintain the Communications Log to track important interactions, communications, and correspondence:

• Document written communications, including emails

– Remember that emails and informal notes are discoverable - be careful about what you write!

• Document crucial conversations

– Be sure to follow up important verbal conversations with an email to clarify mutual understanding of the conversation, validate commitments, etc.

• Include interactions with internal and external Stakeholders

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Execute & Communications Management

Execute & Quality Management: Conduct Planned QA/QC Activities

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Summary:

• The Project Delivery Plan provides the framework for managing your project during Project Execution

• The PM procures resources and implements the Communication and Quality Management Plans

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Execute

Questions/Discussion

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