XPFoundation year

Lec.4: Word Processing Software

Using Microsoft Office 2007

Lec.4: Word Processing Software

Using Microsoft Office 2007

Computer For Health Sciences

COMP101

Lecturer: Dalia Mirghani

Year : 2014/2015

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1. Exploring the Word Window, Displaying the Rulers, Checking the Zoom Setting.

2. Opening a New Document, Saving a Document for the First Time, To Save As Word 97 - 2003 Document, Save as PDF.

3. Using the Proofing Features, Working with Hyperlinks.4. Format Text, Font style, Font group, Paragraph group, 5. Insert tab, insert text box, Change Text Box Style, Insert

Shapes6. Create a New Document with a Template, Bulleted and

Numbered Lists, Line and Paragraph Spacing.7. Inserting a Date with AutoComplete.

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Lecture topicsLecture topics

XPExploring the Word WindowExploring the Word Window

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XPExploring the Word WindowExploring the Word Window

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XPDisplaying the RulersDisplaying the Rulers

• Click the View tab• In the Show/Hide group, click the Ruler check

box to display a checkmark.• Or from View Ruler icon which works as a toggle

button to turn the ruler on and off.

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XPChecking the Zoom SettingChecking the Zoom Setting

• Zoom level controls the document’s on-screen magnification

• Setting the Zoom level to Page Width shows the entire width of the document on your screen

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XPOpening a New DocumentOpening a New Document

• Click the Office Button in the upper-left corner of the Word window and view the menu of commands that opens

• Click New• Verify that the Blank document option is

selected (that is, highlighted in orange), and then click the Create button at the bottom of the dialog box

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XPOpening a New DocumentOpening a New Document

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XPSaving a Document for the First Time

Saving a Document for the First Time

• Click the Save button on the Quick Access Toolbar

• Type a name in the File name text box• Click the Save in list arrow, and then select the

location where you want to save the file• Click the Save button at the bottom of the

Save As Dialog box

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XPSaving a Document for the First Time

Saving a Document for the First Time

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XPTo Save As Word 97 - 2003 Document:

To Save As Word 97 - 2003 Document:

• Click the Microsoft Office Button.• Select Save As Word 97-2003 Document.

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XPCompatibility ModeCompatibility Mode

• Sometimes, you may need to work with documents that were created in earlier versions of Microsoft Word, such as Word 2003 or Word 2000. When you open these kinds of documents, they will appear in Compatibility mode.

• Compatibility mode disables certain features, so you'll only be able to access commands found in the program used to create the document. For example, if you open a document created in Word 2003, you can only use tabs and commands found in Word 2003.

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• To Exit Compatibility Mode:• Click the Microsoft Office Button.• Select Save As Word Document.

XPTo Save As a PDF:To Save As a PDF:

• Click the Microsoft Office Button.• Select Save As PDF. The Save As dialog box

will appear.

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XPUsing the Proofing FeaturesUsing the Proofing Features

• Various Line Colors:• The blue line indicates a contextual spelling error.• The red line indicates a misspelled word. • The green line indicates a grammar error.

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XPWorking with HyperlinksWorking with Hyperlinks

• A hyperlink is a piece of text or an image in an electronic document that can connect readers to another portion of the document or a different web page.

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XP• To Insert a Hyperlink:• Select the text or image you would like to make a hyperlink.• Select the Insert tab.• Click Hyperlink in the Links group. The Insert Hyperlink dialog box

appears. If you selected text, the words will appear in the Text to display: field at the top.

• Type the address you would like to link to in the Address: field.

• Click OK. The text or image you selected will now be a hyperlink.

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XP• To Make an Email Address as a Hyperlink:• Type in the email address.• Highlight the text and select the Insert tab.• Click Hyperlink in the Links group and the Insert Hyperlink box

appears.• On the left of the box where it says Link to: click on Email

Address.• The Insert Hyperlink box will change to the one shown above.• Type the email address you want to connect to in the Email

Address box and hit OK.• You can also insert a hyperlink that links to another portion of

the same document.

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XP• To Remove a Hyperlink:• Select the hyperlink you would like to deactivate.

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Select the Insert tab.Click Hyperlink in the Links group. The Edit Hyperlink dialog box appears.

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• Click Remove Link.

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XPTo Format TextTo Format Text

• Please write the text:(To create and design effective documents, you need to know how to format text)

• Format the font size.

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XP• To Format the font style

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XP• To Format the font color

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XPTo Use the Bold, Italic, and Underline Commands:To Use the Bold, Italic, and Underline Commands:

• Select the text you wish to modify.• Click the Bold, Italic, or Underline command in

the Font group on the Home tab.

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XP• To Change the Text Case:• Select the text you wish to modify.• Click the Change Case command in the Font

group on the Home tab.• Select one of the case options from the list.

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XP• To Change Text Alignment:• Select the text you wish to modify.• Select one of the four alignment options from the

Paragraph group on the Home tab.– Align Text Left: Aligns all the selected text to the left

margin.– Center: Aligns text an equal distance from the left and

right margins.– Align Text Right: Aligns all the selected text to the right

margin.– Justify: Justified text is equal on both sides and lines up

equally to the right and left margins. Traditionally many books, newsletters, and newspapers use full-justification.

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XP• To Insert a Text box:• Select the Insert tab on the Ribbon.• Click the Text Box command in the Text group.• Select a Built-in text box or Draw Text Box from the

menu.• If you select Built-in text box, left-click the text box you

wish to use and it will appear in the document.ORIf you select Draw Text Box, a crosshair cursor will appear. Left-click your mouse and while holding it down, drag your mouse until the text box is the desired size.

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XP• To Change Text Box Style:• Select the text box. A new Format tab appears with Text

Box Tools.

• Select the Format tab.• Click the More drop-down arrow in the Text Box Style

group to display more style options.

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XP• To Change Shape Fill:• Select the text box. A new Format tab appears with Text Box

Tools.

• Click the Shape Fill command to display a drop-down list.• Select a color from the list, choose No Fill, or choose one of the

other options.

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• To Change the Shape Outline.• To Change the Text Box Shape.• To Move a Text Box.• To Resize a Text Box.

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XP• To Insert Shapes:• Select the Insert tab.• Click the Shape command.• Left-click a shape from the menu. Your cursor is now a cross

shape.• Left-click your mouse and while holding it down, drag your mouse

until the shape is the desired size.• Release the mouse button.• To Change Shape Style:• Select the shape. A new Format tab appears with Drawing Tools.

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XPCreate a New Document with a Template

Create a New Document with a Template

• To Insert a Template:• Click the Microsoft Office Button.• Select New. The New Document dialog box appears.• Select Installed Templates to choose a template on your

computer.

• Review the available templates.• Left-click a template to select it.• Click Create and the template opens in a new window.

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XPBulleted and Numbered ListsBulleted and Numbered Lists

• To Insert a New List:• Select the text that you want to format as a list.• Click the Bullets or Numbering commands on the

Home tab.

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XP• To Select an Alternate Bullet or Numbering

Style:• Select all of the text in an existing list.• Click the Bullets or Numbering commands on the Home tab.• Left-click to select an alternate bullet or numbering style.• Bulleted Lists

• To Use a Symbol as a Bullet:• Select an existing list.• Click the Bullets command.• Select Define New Bullet from the list. The Define New Bullet

dialog box appears.• Click the Symbol button. The Symbol dialog box appears.

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You can use a picture as a bullet. Click the Picture button in the Define New Bullet dialog box, and then locate the image file on your computer.

XP• To Change the Bullet Color:• Select an existing list.• Click the Bullets command.• Select Define New Bullet from the list. The Define New

Bullet dialog box appears.• Click the Font button. The Font dialog box appears.

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XP• Click the Font color: drop-down box.• Left-click a color to select it.• Click OK. The bullet color will now appear in the

Preview section of the Define New Bullet dialog box.

• Click OK to apply the bullet color to the list in the document.

• You can also change the bullet font and formatting in the Font dialog box.

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XPLine and Paragraph SpacingLine and Paragraph Spacing

• To Format Line Spacing:• Select the text you want to format.• Click the Line spacing command in the Paragraph group

on the Home tab.• Select a spacing option.

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XP• Select Line Spacing Options. The Paragraph dialog box appears.

• Use the Line spacing drop-down menu to select a spacing option.• Modify the before and after points to adjust line spacing, as

needed.• Click OK.

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XPTo Format Paragraph SpacingTo Format Paragraph Spacing

• To Format Paragraph Spacing• Click the Line spacing command on the Home tab.• Select Add Space Before Paragraph or Remove Space After

Paragraph from the menu. If you don't see the option you want, click on Line Spacing Options to manually set the spacing (see below).

• OR

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XP• Select Line Spacing Options. The Paragraph dialog box appears.• Change the Before and After points in the Paragraph section.

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XPInserting a Date with AutoCompleteInserting a Date with AutoComplete

• Word’s AutoComplete feature automatically inserts dates and other regularly used items for you

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Thank you

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