xvii summer cup 2016 official invitation

XVII Summer Cup 2016

Official Invitation

XVII Summer Cup 2016 – Official Invitation - 1

Index

Introduction ............................................................................... 2

Goals of the tournament .............................................................. 3

Organizational Structure .............................................................. 4

Info and Announcements ............................................................. 5

Accommodation .......................................................................... 6

Meals ........................................................................................ 6

Security .................................................................................... 7

General Transports ..................................................................... 7

Transportation Airport - Lousã - Airport ......................................... 8

Parties and Gatherings ................................................................ 9

Registration procedures ............................................................. 12

Logistics ............................................................................... 12

Registration Fee .................................................................... 12

Special Conditions.................................................................. 13

Methods of payment ................................................................. 13

Summer Cup Insurance Service ................................................. 14

Registration Regulation ............................................................. 15

Formation of Volunteers Referees ............................................... 16

Competition and Fair Play .......................................................... 17

Specific Regulation ................................................................... 17

U14 (2002) and U15 (2001) delegations ................................... 17

U16 (2000) and U18 (1999/98) delegations .............................. 18

Activities Plan .......................................................................... 19

Clubs that have participated in the Summer Cup .......................... 21


Introduction

The organization of the XVII Summer Cup 2016 is pleased to invite your prestigious club to participate in the seventeenth edition of this

international youth volleyball tournament.

The event will be held between 6 to 10 of July, in Lousã, Portugal (28 km from Coimbra) in collaboration with the municipalities of Miranda

do Corvo, Serpins, Góis and Vila Nova de Poiares. The tournament is aimed to teams from the following age groups:

Under 14 (“Infantis”) boys and girls: born in 2002 and after; Under 15 (“Iniciados”) boys and girls: born in 2001 and after;

Under 16 (“Cadetes”) boys and girls: born in 2000 and after; Under 18 (“Juvenis”) boys and girls: born in 1998/1999 and

after.

Another edition of Summer Cup and the heightened motivation to

continue a project that started in 2000.

Over these 17 years of experience we already received 19.505

athletes from 1.578 teams from several countries in three major

annual events:

International Tournament of Vila da Lousã (in september)

MiniCarnavolei (in Carnival Holidays)

Summer Cup (in july)

In the past year edition, we had the pleasure of achieving the record

of 100 registered teams from 6 countries : Portugal, Spain, France,

Belgium, Holland and Italy.

The teams that have already visited us know how we evolved and the

importance of this type of tournaments in motivating the young

people to continue the practicing of volleyball.

For our part, we continue having the same goals, always based on

continuous improvement of our organization, aware not only of our

limitations, but also of our huge human potential.

TVL mCV Summer Cup Total

Teams 304 411 863 1 578

Players 4 396 3 313 11 796 19 505


Goals of the tournament

Extend the sports season of 2015/2016, keeping the participants teams motivated to keep training beyond the regular season.

Mark the end of the competition season through a tournament, where the parties

and the moments of fraternization between the participating teams are a constant

and give this event unique entertaining features.

Gather in Lousã and neighboring municipalities (Central region of Portugal), the

family of national and international youth volleyball.

Allow coaches to test teams and players that will be part of U14 level in

2016/2017 season. This opportunity is particularly important for the teams that still played mini volleyball this year and want to join the tournament for the

teaching of 6x6 in the U14 competition. Also the teams who competed hard at the U15 level can register for U16 and so

prepare the next season where they can already make substitutions during the

set. The teams that will play in the U18 level can use the libero player, thus

preparing to play this reality they will find in the next season, in U19 level.


Organizational Structure

The organization of the Summer Cup consists of about 15 elements that

constitute the "core" group, with orange uniform.

In close partnership with these elements there are about 30 "collaborators".

These elements are the operational staff of Summer Cup, assisting the

participants in the sports facilities, transportation and meals. They wear Green

and are responsible for proximity organizational tasks.

Similarly, the Summer Cup has the privilege of having a noted group of official

referees who coordinates the refereeing with about 100 volunteers.

In total, there are 150 elements performing organizational tasks that contribute to

the achievement of one of the best volleyball tournaments in the world devoted to

the youth level.


Info and Announcements

In addition to the dissemination via

email to clubs listed in our database, we

will also provide all necessary

information in the Facebook page:

https://www.facebook.com/SummerCup

Volleyball?ref=hl

Also on the official web site:

http://lousavolleyclube.wix.com/summercup.

You can follow some of the games directly

through the "live stream" system

provided at our official web site.

https://www.facebook.com/SummerCupVolleyball?ref=hl

https://www.facebook.com/SummerCupVolleyball?ref=hl

http://lousavolleyclube.wix.com/summercup


Accommodation

The accommodation will be available in classrooms in the main schools of the several municipalities where the event takes place.

Summer Cup Accommodation Rules:

Meals

The meals are prepared in school canteens and the registration fee for each person already includes their cost throughout the

tournament for the following meals:

July 5 July 6 July 7 July 8 July 9 July 10 July 11

Tuesday Wednesday Thursday Friday Saturday Sunday Monday

Breakfast No No Yes Yes Yes Yes No

Lunch No No Yes Yes Yes Yes No

Dinner No Yes Yes Yes Yes No No

Note: If clubs require "unofficial" meals (marked "No") should contact

the restaurants directly. The organization may provide some contacts

of restaurants but is not responsible for the reservation process.

The criteria for the distribution of the teams' accommodation are of

the sole responsibility of the Summer Cup organization and may be

adjusted in each edition.

The teams from foreign countries and autonomous regions of the

Azores and Madeira are always housed in Lousã due to the need to

travel one day before the start of the event and leave one day

after the event.

The teams will be charged for the costs related to fixing damaged

material in schools in result of its unauthorized or improper use.

The organization will provide one mattress per element and each

participant should bring a sleeping bag or sheets and a pillow.

Teams wishing to be housed in another type of accommodation -

Hotel, Inn, etc., are responsible for the corresponding fee and

should make reservations directly with the hotel.


Security

The organization of the Summer Cup has a special concern about

security of the teams. In this sense we have counted on the

collaboration of professionals duly qualified for this purpose.

The security on this kind of event is, obviously, essentially

educational and restricted exclusively to the perimeter of schools and

places where the event takes place.

To contribute to this collective effort we remind, all participants

must wear the identification badge provided in the check-in.

The fact that we have a security team does not invalidate the need

for coaches also perform preventive actions to reduce to a minimum

the situations of some danger. In no case athletes can leave

valuables (phones, tablets, wallets, cameras, etc.) in the bathrooms,

classrooms and stands of the sports halls.

General Transports

The organization will provide the transportation of the teams for all

games and tournament activities. However, teams may use their own transportation, thus avoiding any

waiting time for the official transportation and benefiting from greater autonomy.

Note: the official transportation will always be available, even for the teams that have their own vehicle.


Transportation Airport - Lousã - Airport

The organization will provide buses that will transport several teams

from Lisbon or OPorto Airport to Lousã. In order to cover the costs for

the buses available to teams for each of the following routes:

• Airport -> Lousã = 12,50 € per person

• Lousã -> Airport = 12,50 € per person

Each member of the delegation is expected to contribute with 25 €

for this transport.

Obviously, the participating teams are not required to use the

organization's transportation in their trips to Lousã. If they wish, they

may use the train network service (www.cp.pt) or the bus network

service (www.rede-expressos.pt). The prices offered by the train or

bus services are around 32 € per ticket.

The prices provided by national transportation companies by train or

bus are more expensive, are not direct and often do not include the

connections between stations.

When using the SC official transportation, we ask the teams, when

possible, to use the Lisbon airport since it is easier to organize

transportation using buses of 50 seats for the simultaneous transport

of several teams.

We advise the teams to arrive on July 5th, Tuesday, during the

day. The organization shall provide to the teams one transport in the

afternoon and another at night, with schedules adjusted as much as

The teams from the autonomous

regions of Azores and Madeira and foreign countries using airlines can

request the tournament transportation between the Lisbon or Oporto airport

and Lousã.

http://www.rede-expressos/


possible to the flights arrival time. Some teams may have to wait for

others.

For the return, we ask the teams to book their flights to

Monday, July 11th, if possible, to the end of the morning or early

afternoon, thus preventing the departure of Lousã to the airports in

the early hours of July 11th.

It may be necessary that some teams have to leave Lousã early for

the airport since, for logistical reasons, the bus should be as full as

possible. So the teams whose flight schedules are closer to the first

team leaving should follow in the same bus.

Parties and Gatherings

Parties are the main hallmark of the Summer Cup. It is a rare

combination of factors that make the atmosphere of this region

during the tournament and the environment that exists between the

teams is really unique.

Assuming the friendly atmosphere between athletes, coaches,

managers/parents, referees and volunteers as an important goal to

be achieved, the organization has established four important

moments of confraternization.

July 5 July 6 July 7 July 8 July 9 July 10 July 11

Tuesday Wednesday Thursday Friday Saturday Sunday Monday

Mo

rn

ing

Arrivals

Arrivals

Check-in

Games 1st phase

Games 2nd

phase

Games Final phase

Games Final

Departures

Aft

ern

oo

n Arrivals

Start of the tournament

Games 1st phase

Games

1st phase

Pool Parties

Games

Final phase

Final

Awards Ceremony

Departures

Nig

ht

Welcome Party

Games 1st phase

Fun Zone Party

Games 2nd

phase

Goodbye Party Departures

1 2

3

4


In the Summer Cup, gatherings begin before the tournament starts.

On Tuesday evening there will be the "Welcome Party" that aims

to welcome the foreign teams arriving the day before the event

starts. In this way, we intend to "break the ice" and acclimatise

teams to the spirit of the tournament.

On Thursday evening we held the Fun Zone Party with all the

teams in the competition. It is characterized by being an exciting

outdoor party with a DJ and where the organization offers a "pig on a

spit" for coaches and managers.

2 Fun Zone Party

Welcome Party 1


On Friday afternoon the gathering takes place in the Pools or River

Beaches in the municipalities where the teams are playing on that

day. This is another form of the participants take conscience of the

natural beauty of this area of the country, in addition to being a quiet

counterpoint to the bustle of indoor volleyball games.

On Saturday is the last party of the tournament, the Goodbye

Party taking place in the Exhibition Park of Lousã and that makes

gather all participants intending to signal the end of the event.

Pool Parties 3

4 Goodbye Party


Registration procedures

Logistics

The teams should make their pre-register as early as possible in

(http://lousavolleyclube.wix.com/summercup#!blank/c1fno) where

will also be available the delegation form and payment data in order

to formalize the registration.

The correct filling of the delegation form and its timely delivery is

essential for accreditation procedures of the participants to ensure

the security during the tournament.

Registration Fee

To be able to organize an event of this dimension, the individual

contribution of each participant through the registration fee is

critical, which will serve to meet the following expenses:

→ Accommodation, 4 breakfasts, 4 lunches, 4 dinners, health and

safety (6 Schools and 5 Sports facilities), physical therapy,

refereeing, logistics, transportation, promotion, animation, etc.

Since 2014 we have tried to increase only the quality of the

tournament and the number of participating teams, keeping, with

great effort, the value of the registration fee, per element, in 90 €.

The deadline for the fee payment is June 20th (two weeks before the

tournament starts). From that date, the registration fee will be 150 €.

Note - the registration fee applies to all elements of the delegation:

athletes, coaches, managers, physical therapists, parents, etc.

Examples Until June 20th Transportation

Airport ↔ Lousã

Total

Registration and

transportation

No. Delegation 90 € per element 25 € per element

10 9 athletes + 1 coach 90 € x 10 = 900 € 10 x 25 € = 250 € 900 + 250 = 1150 €






http://lousavolleyclube.wix.com/summercup#!blank/c1fno


Special Conditions

The attribution of special conditions to clubs with several teams

entered in the tournament, obviously want to encourage coaches and

managers to mobilize all teams of the club so that it is more

advantageous to participate.

For this purpose only account the teams registered with a minimum

number of 9 players in the U14 and U15 competition or 8 players in

case of the remaining competitions (U16 and U18).

Club X Discount Total Discount

1 registered team - -

2 registered teams - -

3 registered teams - -

4 registered teams 1 element per team 4 elements per club




8 registered teams 2 elements per team 16 elements per club








Methods of payment

After completing the registration on our website, the clubs have two

methods of payment available to make the regularization of the

registration fee:

• Payment by check endorsed to Lousã Volley Clube, sent to:

Lousã Volley Clube - ATT/ Prof. Luís Vidal

Escola Secundária da Lousã

Rua Antonino Henriques

3200 – 232 Lousã


• Payment by wire transfer, in which must:

o send the proof of transfer by email;

o clearly identify the team/club.

The organization makes available two accounts in which may choose,

if opting for this mode of payment:

IBAN: PT50 003504080003052440058

BIC SWIFT: CGDIPTPL

IBAN: PT50 001000004974763000121

BIC SWIFT: BBPIPTPL

Organization contacts:

Prof. Luis Vidal - General coordination - 00351 911516206

Email: [email protected]

Summer Cup Insurance Service

In the absence of sports insurance, teams must possess an insurance

against personal injuries - sport, culture and recreation for the days

of the event, with similar values to the insurance policy of the

portuguese volleyball federation.

If the teams need help with this insurance, the tournament offers the

service "SC Insurance".

Through the data contained in the delegation form (full name, civil

identification number and date of birth) the insurance intermediary

formalizes the personal accidents insurance.

The expenses for this service are responsibility of the club, which

must inform the athlete parents of the entire process and the

payment must be made until the check-in.

mailto:[email protected]


Registration Regulation

Point 1: Teams interested in participating should register as

early as possible considering that the payment deadline is

June 20th.

Point 2: The only selection criterion of teams is the order of

registration. The acceptance of registrations is immediate (unless

otherwise informed by the organization), so any withdrawal must

be notified immediately.

Point 3: The registration is only validated after the payment

of the registration fee, by wire transfer or sending a check endorsed

to “Lousã Volley Clube ". The organization will send the receipt of

the payment after receiving the check or the wire transfer. The club

must provide the data to the organization in order to issue the

receipts.

Point 4: Registrations can close before the deadline if there are

a large number of registrations, limited by the accommodation

capacity.

Point 5: The registration fee for the tournament is:

→ € 90 per element, if the fee is paid until June 20th.

→ € 150 per element, if the fee is paid after June 21st and during

check-in.

Point 6: The teams must regularize their registration, until June

20th without any exceptions, by wire transfer or by sending a check

endorsed to "Lousã Volley Clube" corresponding to the registration

fee.

Point 7: The organization reserves the right to not return the

amount already paid, if the team withdraws from the tournament

after June 20th.

Point 8: It is mandatory participate with the minimum number

of nine players in the U14 and U15 competition. In case of any last

minute event (injury, disease, etc.) and these athletes cannot be


replaced, teams can participate in the tournament but are subject to

specific rules.

Point 9: In the U16 and U18 competition the minimum number

of players is six, although the organization advises a larger

delegation to safeguard injuries.

Point 10: It is the sole responsibility of the participating clubs to

make sure that athletes / coaches / managers and others who will

represent the club possess sports insurance, as well as consent from

parents, in case of minors.

Please note:

All teams must present balls for warm-up and games!

(So teams can carry the balls in the airplane more easily, the organization

provides a compressor to enable them to fill the balls on arrival.)

Formation of Volunteers Referees

The games are refereed by volunteer referees, usually young people,

who, in addition to experience as players in their original clubs also

receive training on the day before of the tournament about refereeing

and score sheet filing instructions. Therefore they can improve their

technical skills and who knows if this tournament could be a release

in their motivations to follow the referee's career.

In this sense all coaches, managers and athletes must have behaviors

of high sporting spirit with these young referees who are the real

engine of the tournament and without which it would be impossible to

conduct tournaments of this kind, on 5 days of competition, with

about 400 games on 21 volleyball fields simultaneously.


Competition and Fair Play

The Summer Cup is also about competition.

Most teams use the Summer Cup to prepare teams for the coming

season by signing teams in the level above and thus be faced with

more advanced levels of play and the specific rules of those groups.

On the other hand, the planning of the competition provides for all

teams the largest possible number of games regardless the

classification. Usually all teams make about 9 games.

In the first and second stage of the competition the games have 3

mandatory sets. The first and second sets are until 25 points and

the third until 15.

In the final phase (crosses and games that define the final

classification) games have 5 sets.

When designing the competitive frameworks the organization defines

the series by the playing level forecast of the teams during the

registration at the event. This procedure is based on the ranking of

national championships and organizational experience.

The key of competitive frameworks is part of the Summer Cup and

promotes increased competitive balance as the competition

progresses.

Specific Regulation

U14 (2002) and U15 (2001) delegations

The U14 and U15 delegations must have a minimum number of 10

elements: 9 athletes + 1 coach.

There is no maximum number of athletes per team, however the

minimum of 10 elements is mandatory, of which 9 must be athletes.

This requirement relates to the mandatory presence of 9 players per

match, in order to enforce the rules of players' change between sets.

It will be up to the teams and clubs decide whether it is better to

bring one team with a higher number of players or two teams of the


In the U14 and U15 competitions,

the Portuguese Volleyball

Federation regulations must be

respected according to which,

between sets, coaches have to

change three players and no

athlete can play in three

consecutive sets.

The side box illustrates a

situation where the coach made

the minimum number of

regulatory changes. Of course,

the coach can change more than

three players so that 12 players

can play.

same age group/gender, even if one of the teams also includes

players from a lower age group.

Similarly, player substitutions during sets are not allowed.

U16 (2000) and U18 (1999/98) delegations

In the U16 and U18 competition, the minimum is 6 athletes.

However, we advise teams to bring at least 8 players, allowing the

change of players, thus preventing the occurrence of any injuries.

The U16 competition can be a tool for coaches of U15 teams prepare

their next season and play without restrictions regarding the

exchange of players set to set. In this competition it is not

permitted to use the libero player.

In the U18 competition we allow athletes born in 1999 and 1998

given that, in some countries, there are differences in the

terminology of this age group. In order to prepare the next season,

the use of the libero player will be allowed.

Team X

Player 1st

Set

2nd

Set

3rd

Set

4th

Set

5th

Set

A √ √ X √ √

B - √ √ X √

C √ √ X √ √

D - - - - -

E √ √ X. √ √

F √ - √ √ X

G √ - √ √ X

H - √ √ X √

I √ - √ √ X

J - √ √ X √

K - - - - -

L - - - - -


Activities Plan

Tuesday July 5th 2016

Morning Afternoon Evening No official breakfast No official lunch No official dinner

11:00 h: Volunteers' "Check-

in" at ES Lousã

Early “Check in”

for teams at ES Lousã 16.00 h: Technical training

for volunteers

Early "Check in" for teams at ES Lousã

21.00 h: Welcome Party

Wednesday July 6th 2016 Morning Afternoon Evening

No official breakfast No official lunch Dinner 18.00 h – 20.00 h

9.00 h : “Check in” 11.00 h: Technical Meeting

(All teams must be housed at this point)

Competition 1st Stage

15.00 h: Games 17.00 h: Games

Competition 1st Stage


Thursday July 7th 2016

Morning Afternoon Evening Breakfast 7.00h–9.00h Lunch 12.00h–14.30 h Dinner 18.00 h–20.00 h

Competition 1st Stage 10.00 h: Games 11.30 h: Games

Competition 1st Stage 15.00 h: Games

17.00 h: Games

21.00 h: Fun Zone Party


Friday July 8th 2016

Morning Afternoon Evening Breakfast 7.00h–9.00h Buffet Lunch Dinner 18.00 h–20.00 h

Competition 2nd Stage 10.00 h: Games

11.30 h: Games

Parties in pools or river

beaches

Competition 2nd Stage


Saturday July 9th 2016

Morning Afternoon Evening

Breakfast 7.00h – 9.00h Lunch 12.00h – 14.30 h Dinner 18.00 h – 20.00

h

Competition

Final Stage 10.00 h: Games

11.30 h: Games

Competition

Final Stage 15.00 h: Games

17.00 h: Games

20.30 h: Goodbye

Party

Sunday July 10th 2016 Morning Afternoon Evening

Breakfast 7.00h–9.00h Lunch 12.00h–14.30 h No official dinner

Final 10.00 h: Games

11.00 h: Games

Final 15.00 h: Games

17.00 h: Games

July 11th Monday Morning

(No official breakfast)

Transport of teams to the airport


Clubs that have participated in the Summer Cup

1 3ste Málaga Voley (ESP)

44 Col. S. Coração de Maria - Fátima

87 GC Vilacondense

2 AA Cella Volley Genova (IT)

45 Colégio Calvão

88 GD Sesimbra

3 AA Coimbra

46 Colégio de Gaia

89 GDC Gueifães

4 AA Espinho

47 Colégio de Lamego

90 Geitxoko Aixerrota BKT (ESP)

5 Académica S. Mamede

48 Colégio Paulo VI

91 HC Mealhada

6 AD Amarante

49 Colégio Universal

92 Io Volley Tavernola (IT)

7 AD Penafiel

50 CR Piedense

93 Iplom Volleyescrivia (IT)

8 AD Quinta da Luz

51 Craigavon Aztecs (IRL)

94 JSA Volleyball Club (FR)

9 AE Alcanena

52 CS Madeira

95 Juventude Pacense

10 AE Alto dos Moinhos

53 CSJ Brito

96 La Moheda de Gata (ESP)

11 Ala Nun' Álvares de Gondomar

54 CV Alcalá (ESP)

97 Lamaçães

12 Alto dos Moinhos Volei

55 CV Angry Hornets (ESP)

98 Leixões SC

13 Ancorensis

56 CV Aveiro

99 Lekeitio Marierrota Boleibol (ESP)

14 Angra VC

57 CV Barcelona (ESP)

100 Lekeito BT (ESP)

15 Angry Hornets (ESP)

58 CV Espluges (ESP)

101 Lousã VC

16 Ass. Voleibol Madeira

59 CV Oeiras

102 Lusófona VC

17 AV Portimão

60 CV Ponferrada (ESP)

103 MJC Des Fleurs VB (FR)

18 AVC Famalicão

61 CV S. Esteve Sesrovires (ESP)

104 MORALZARZAL (ESP)

19 Boavista FC

62 CV Sant Boi (ESP)

105 Mortsel Volleybal Club (BEL)

20 CA Madalena

63 CV St Cugat (ESP)

106 MVS La Rochette (FR)

21 CA Trofa

64 CV Tocha

107 Nave dos Hermanas (ESP)

22 CAIC

65 CV Villalba (ESP)

108 NDS Guarda

23 CART/Sintanet

66 Dinto Warmenhuizen (HOL)

109 Novara ASD (IT)

24 Castelo Branco SC

67 ES Francisco de Holanda

110 Oficinas S. José

25 Castelo da Maia GC

68 ES Latino Coelho

111 RTC Alkmaar ( HOL)

26 CD Alverca Volei

69 ES Oliveira do Hospital

112 SC Arcozelo

27 CD Condequinto (ESP)

70 ES Santa Maria - Sintra

113 SC Caldas

28 CD Fiães

71 Esc. JG Bacelar

114 SC Espinho

29 CD Finestrat (ESP)

72 Esc. Pedro Eanes Lobato

115 Seleção Açores

30 CD Huelgas (ESP)

73 Esc. Rainha St. Isabel

116 Seleção Extremadura (ESP)

31 CD Lourdes (ESP)

74 Esc. St. Comba Dão

117 Seleção Madeira

32 CDE Quince (ESP)

75 Escola 128

118 SL Benfica

33 CDES Guadalajara (ESP)

76 Escola EDA Cunha

119 Smashing Bruge (BEL)

34 CF "Os Paulenses"

77 Escola Flávio Gonçalves

120 SO Marinhense

35 CF Belenenses

78 Escola José Buisel

121 US Talence Volley-Ball (FR)

36 CIRL Laranjeiro

79 Esmoriz GC

122 VC Noliko Maaseik ( BEL)

37 Club Burgas Voleibol (ESP)

80 FC Amares

123 VC Viana

38 Club Irlandesas (ESP)

81 FC Foz

124 Vitória SC

39 Club Pacense (ESP)

82 FC Juvasa Volley (ESP)

125 VT Brugge (BEL)

40 Club Sports Madeira

83 Forte da Casa

126 Xuvenil Teis (ESP)

41 CN Ginástica

84 Frei Gil VC

42 Col Nª Sr.ª Rosario

85 Galdakao Boleibol Taldea (ESP)

43 Col. S. Coração de Maria

86 GC St. Tirso

xvii summer cup 2016 official invitation

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