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STANDARD CONTRACT AGREEMENT
1. OWNER: Region 4 Education Service Center herein designated as Region 4.
BUSINESS ENTITY NAME: ygllPY UU.U. * /?5$Og/)T£'5> L- d-
The following pages will constitute the contract between the successful business and Region 4. This contract
consists of the General Terms and Conditions set forth in the following pages, including the technical
specifications of all attachments referenced herein. In the event of a conflict between the provisions set forth
below and those contained in any attachment, these provisions shall control. Any alternate contract that your
business requires Region 4 to sign before entering into this agreement is to be provided with proposal. Region 4
will be the sovereign owner of the terms and conditions that control or direct policy authority of this contract. If
alternate contract deviates from this original RFP provisions the stipulation of said contract will be void.
Signature Form:
The undersigned certifies that he or she is an authorized agent of the organization and has authority to submit
the proposal on behalf ofthe business and to negotiate and contract for the entity named above. Having carefully
examined the RFP document, the undersigned hereby proposes and agrees to furnish goods and/or services in
strict compliance with the terms, specifications and conditions at the prices quoted unless otherwise noted in
writing. The authorized agent shall initial each page where indicated in the lower risht corner to make this a
valid response.
(Please
Address
City/State/Zip
Telephone No.
Fax No.
Web site URL
E-mail address
Sales representative's name
Position with organization
Print or type name
Authorized signature Initials
complete and return
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all attachments with response)
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FORREGION 4 USE ONLY! DO NOTWRITE BELOW THIS LINE
Promotionai Products & Related Services #01434-09
Executed by Region 4 Education Service Center, this / — day of, /j/MJ&mJ/4xJ 20/9 <?
Bv: J JoJifil/l
Title: Contract Specialist. Purchasing Services Initial
RFP# 01434-09
Promotional Products & Related Services Page 3 of34
Cooperative Purchasing Program Agreement
> It is the intent of Region 4 ESC purchasing services to establish an annual contract for this commodity
listing. Enabling statutes can be found in the Government Code, Title 7. Intergovernmental Relations,
Chapter 791 Interlocal Cooperation Contracts, Subchapter B, General Interlocal Contracting Authority,
Subchapter C. Specific Interlocal Contracting Authority, as amended, extends contract prices to school
districts, counties, county education departments, cities, educational service centers, community college
districts and other entities that the board of director's identifies as eligible customers.
> The size of the cooperative may vary, as may the variety of services and products offered. Eligible
agencies will be allowed to procure their requirements under the contract resulting from this invitation
for proposal. Shipments will be delivered directly to the participating entity in the local Houston area.
Areas outside Houston may require a minimum purchase cost or extra delivery fees depending on
location and vendor business locations.
> An Interlocal agreement and resolution granting authority to participate in the program for each entity
must be approved and on file at Region 4 ESC before participation in this contract will be eligible.
Supplier Subsidizing Charge
Region 4 ESC purchasing services do not charge any fees to our members to participate in the cooperative
program. The awarded vendor(s) of this contract agrees to negotiate a fair and reasonable cost for business
conducted outside Region 4 ESC based on their total sales to The Cooperative Purchasing Network (TCPN)
participating members. Fees will be used to support administrative costs to operate this program.
TCPN is available for use by all public and private schools, colleges, universities, cities, counties and other
government agencies throughout the nation. For more information please visit www.tcpn.oru
Procurement Procedure
1. The participating cooperative members will issue a purchase order in the contract awarded vendor's
name. Purchase order will then be forwarded to TCPN. Purchase Orders will be reviewed for accuracy
and prepared for distribution to the vendor within one work day from receipt.
2. Vendor shall deliver products, services and invoices directly to the participating member's address as
referenced on the purchase order. Payment for products and services will be made directly from the
instructions given on the purchase order.
3. The vendor will be invoiced to the agreed cooperative fee based on the total of each purchase order
received. Invoice payment to be made within 30 days of receipt.
Yes, I do want to participate in the cooperative program
No, I am not interested in this type ofparticipation
RFP# 01434-09
Promotional Products & Related Services Page 26 of 34
Scope of Work
/J
It is the intention of Region 4 Education Service Center to establish an annual Contract for
Promotional Products & Related Services. Vendor(s) shall perform covered services under the
terms of this agreement. Bidders shall provide pricing based on a discount from a manufacturer's price
list. Catalog and/or price lists must accompany the proposal. Catalog must be the regular, common
available catalog distributed to schools and/or government entities. Include a copy of the catalog
(electronic and hard copy) from which discount is calculated. Multiple percentage discount structure is
also acceptable. Please specify where different percentage discounts apply. Additional pricing and/or
discounts may be included.
Each service proposed is to be priced separately with all ineligible items identified. Respondents may
elect to limit their proposals to a single service within any category, or multiple services within any or
all categories.
Region 4 is seeking a Service Provider that has the depth, breadth and quality of resources necessary to
complete all phases of Promotional Products & Related Services. Type and quantity of promotional
items will be determined on a per-job basis.
Typical items purchased but not limited to may be as follows:
> Tote Bags
> Leather-like Pad folios
> Engraved Crystal Books (Employee of the Month)
> Clocks, Watches
> Crystal Bowls, Boxes Plaques, Paperweight
> Engraved Plaques, Frames, Plates, etc
> Pen & Pencil Sets
> Marble/Granite Books
> Mugs
> Gavels
> Trophies, Certificates
> Retirement Awards
> Employee Incentive Awards
> Jackets/Shirts/Caps
> Customizations (i.e. Embroidery, Silkscreen, Debossing, Logo Transferring, etc.)
> Fine Printing Services
> Other Related Products/Services
In addition, Region 4 ESC also requests any value added commodity or service that could be provided
under this contract.
RFP# 01434-09
Promotional Products & Related Services Page 29 of 34
BradyHull&
Associates, LCwww.bradyhull.com
0x7188
The Woodlands,TX 77387
281-367-8087 Phone
281-292-2037 Fax
713-824-3970 Biady Hull Mobile
Standard Contract Agreement
We are adhering to the Region 4 Standard Contract Agreement with the following
deviations:
Delivery Costs: Freight will be prepaid and will be added as a separate item on
the invoice.
Item Quantities: Orders may reflect up to a 5% over-run or under-run, unless a
specific quantity is guaranteed prior to submission of the order
for production.
Contract Period: Catalog and website pricing included with this proposal are
guaranteed to remain current with published catalogs and
online price lists. Pricing is subject to change as new catalogs
and online price lists are introduced.
IRADYHULL&
Associates, L.Cwww.bradyhull.com
P.O.Box7188
The Woodlands,TX 77387
281-367-8087 Phone
281-292-2037 Fax
713-824-3970 Brady Hull Mobile
10. Engraving Charges'
Engraving charges will have to be quoted on occasion due to complexity, logo
use, etc. However, basic engraving charges are as follows:
• Small brass plate: $5 - $10 (plate included)
• Acrylic, Lucite, Wood: - $10 - $20
• Crystal: $30-$40
• Other - Jewelry/Watches: .65 per letter, $20 Set-Up
• Larger volume plaque orders: .35 per letter
^Engraving services will be produced locally for faster service
BradyHULL&
Associates, LCwww.bradyhull.com
TheWoodlandsJX 77387
281-367-8087 Phone
281-292-2037 Fax
713-824-3970 Brady Hull Mobile
13. Customization Services
Embroidery Services:
• $3 - $6 for 5,000 to 10,000 stitches per location, 6 piece minimum
• All embroidered wearables will be folded and bagged in plastic bags at no
charge
• Digitization tape set-up: $10 per 1,000 stitches
Screen Printing Services:
• Pricing will be based on quantity, number of colors used and number of
locations for screen printing (price list is attached)
• Screen set-up charges - $20 per screen
All Other Customization Services:
• Debossing, Hot Stamp, Laser Engraving, Silk Screening on non-
wearables will be included in catalog and online pricing
• Set-up charges for these additional customization services will also be
included in catalog and online pricing schedules
BradyHULL&
Associates, L.C.www.bradyhu 11. com
P.O.Box 7188
TheWoodlandsJX 77387
281-367-8087 Phone
281-292-2037 Fax
713-824-3970 Brady Hull Mobile
Custom Screen Prices
Quantity
1 -23
24-35
36-59
60-71
72-143
144-287
288 - 599
600 - 999
1000-2999
3000 - 4999
5000 - up
1 Color
132.00
5.50
4.00
3.00
2.00
1.80
1.36
1.20
1.00
.88
.80
2 Color
156.00
6.50
4.50
3.50
2.40
2.10
1.56
1.40
1.20
1.08
.98
3 Color
180.00
7.50
5.00
4.00
2.80
2.40
1.76
1.60
1.40
1.28
1.16
4 Color
192.00
8.00
5.50
4.50
3.20
2.70
1.96
1.80
1.60
1.48
1.34
5 Color
210.00
8.50
6.00
5.00
3.60
3.00
2.16
2.00
1.80
1.68
1.52
6 Color 7
228.00
9.50
6.50
5.50
4.00
3.30
2.36
2.20
2.00
1.88
1.70
Color
N/A
N/A
7.00
6.00
4.40
3.60
2.56
2.40
2.20
2.08
1.88
Set-Up Charges
$20.00 per screen for new jobs ($25.00 each for process screens).
$15.00 per screen for reprints ($20.00 each for process screens).
$20.00 per color for PMS color match
$15.00 Wash-out charge for ink color change.
$20.00 Mix charge for custom flood print (+ $.20 extra per print)
BradyHULL&
Associates, LCwww.bradvhull.com
P.O. Box 7188
TheWoodlandsJX 773B7
281-367-8087 Phone
281-292-2037 Fax
713-824-3970 Brady Hull Mobile
Pricing Submittal
Brady Hull & Associates, LC will offer a 5% -10% discount on many items listed
on its website and catalogs included in this proposal. The discount will apply to
the appropriate column quantity selected and corresponding letter code next to
column pricing.
All A and P Codes receive 10% discount
All B, C, Q and R Codes receive 5% discount
All additional letter codes receive 0% discount
Example:
Quantity
1 -24
25-49
50-99
Set-up
Code
A
B
C
G
Price
$10.00
$9.00
$8.00
$50.00
Discount
10%
5%
5%
0%
Discounted Price
S9.00
S8.55
$7.60
$50.00
Freight will be prepaid and added to invoice.
BradHULL&
Associates, LCwww.bradyhull.com
P.O. Box 7188
TheWoodlandsJX 77387
281-367-8087 Phone
281-292-2037 Fax
713-824-3970 Brady Hull Mobile
Discount Schedules
Discounts are allowed for products ordered from ail submitted catalogs and
online requests.
Discounts will vary from 0% - 10% based on quantity ordered and specific letter
code assigned to that quantity. The letters and discounts will be as follows:
Code Letters
AorP
BorG
CorR
DorS
EorT
ForU
GorV
HorW
lorX
JorY
KorZ
Discount Allowed
10%
5%
5%
0%
0%
0%
0%
0%
0%
0%
0%
A sample catalog/online page illustrating letter codes, pricing and discounts is
included for your review.
BradHull&
Associates, LCwww.bradyhu 11 .com
P.O.Box7188
The Woodlands,TX 77387
281-367-8087 Phone
281-292-2037 Fax
713-824-3970 Brady Hull Mobile
Company Profile
BRADY HULL & ASSOCIATES, L.C.
President: Brady L. Hull
Phone:281-367-8087
Fax:281-292-2037
Web: www.bradyhull.com
Mailing Address:
P.O. BOX 7188
THE WOODLANDS, TX 77387
Shipping Address:
26411 INTERSTATE 45 NORTH
THE WOODLANDS, TX 77380
El N #26-0355743
State Sales Tax #3-20331-1424-3
Business Start Date: October 1980
Incorporation Date: July 2007
Personnel -
Sales:
Brady Hull, ext. 100, [email protected]
Lori Foster, ext. 110, [email protected]
Sales Support:
Patricia Alpha, ext. 101, [email protected]
Claudia Bernard!, ext. 103, [email protected]
Tina Catlett, ext. 102, [email protected]
Graphics/Web Development:
Pam Merka-Tesch, ext. 105, [email protected]
ShippingAA/arehouse Manager:
Sergio Ramirez, ext. 106, [email protected]
Office/Accounting Manger:
Latisa Bauer, ext. 104, [email protected]
r BradyfJ|[jT fr TheWoodlandsJX 77387X X U LL 281-367-8087 Phone
ASSOCIATES, L.C 281-292-2037 FaxWWW.bradyhull.com 713-824-3970 Brady Hull Mobile
Ability to Provide & Perform Required Services
Brady Hull & Associates, LC has been providing promotional and recognition
products for 30 years. We service not only local Houston businesses and school
districts, but also service similar customers in many states across our country.
We are a full service distributor offering the following services:
• Fulfillment Programs
• Online Ordering
• Inventory capabilities in our state of the art 4,000 square foot warehouse
• In house graphic design
• In house web design
• Full time dedicated customer service representatives
• Onsite shipping and receiving capabilities
We service all size businesses and school districts including Memorial Hermann
Healthcare System (24,000 employees and Houston's 3rd largest employer) and
Fort Bend Independent School District.
We will have no problems servicing Region 4 ESC and TCPN.
BradyTheWoodlands,TX 77387
n.ULL 281-367-8087 PhoneAssociates, LC 231-292-2037 FaxWWW.bradyhull.com 713-824-3970 Brady Hull Mobile
Value Added Services Description, Product and/or Services
As a full service provider of promotional products and awards, we offer many
value added services:
• Member of the Advertising Specialty Institute, which allows us access to
over 2,500 suppliers and 500,000 plus promotional products
• Full time in house graphics manager can provide virtual artwork of custom
design and product in 24 hours or 24 minutes {if necessary)
• Full time in house web designer
• 4,000 square foot warehouse for programs requiring inventory
management
• Online ordering capabilities - order online at www.bradyhull.com
Custom online ordering sample: http://bradvhullstore.epromo.com/
• As an independent contractor, I can purchase direct from some of the
world's best manufacturers - Sony, Seiko, Coach, Waterford Crystal, etc.
BradyHULL&
Associates, L.Cwww.bradyhul 1. com
P.O. BOX7188
The Woodlands,TX 77387
281-367-8087 Phone
281-292-2037 Fax
713-824-3970 Brady Hull Mobile
Overview
Brady Hull & Associates, LC has been in continuous operation since 1980.
Sales:
• 2004 - $1,957,648
• 2005 - $2,002,747
• 2006 - $2,050,752
. 2007 - S2,025,882
• 2008 - S1,882,106
We will be the sole contact for all order management. We will work with our
suppliers to fill our orders, but all communications with our customers will be
through our company.
With 30 years of experience, we are equipped to handle and service all requests.
• In house graphics and web design allows us to take any art request and
transform it immediately into camera ready/vector art suitable for any
decoration process on any and all promotional products.
• Three full time customer service representatives to service any order
request
• Member of Advertising Specialty Institute allows us access to over
500,000 promotional products
• 4,000 square foot warehouse for inventory capability
• Online ordering capabilities
www.bradyhull.com
Sample site: http://bradyhullstore.epromo.com/
We have sufficient staff and capabilities for current workload. Our long term
relationships with our many suppliers enable us to secure special pricing and
rush production services.