yctd 2018 dec minutes · supervisor villegas to lead the assembly in the pledge of allegiance. the...

AGENDA (530) 661-0816

NOTICE NOTICE

If requested, this agenda can be made available in appropriate alternative formats to persons with a disability, as required

by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in

implementation thereof. Persons seeking an alternative format should contact Kathy Souza, Executive Assistant, for

further information. In addition, a person with a disability who requires a modification or accommodation, including

auxiliary aids or services, in order to participate in a public meeting should telephone or otherwise contact Kathy Souza

as soon as possible and preferably at least 24 hours prior to the meeting. Kathy Souza may be reached at telephone

number (530) 402-2819 or at the following address: 350 Industrial Way, Woodland, CA 95776.

It is the policy of the Board of Directors of the Yolo County Transportation District to encourage participation in

the meetings of the Board of Directors. At each open meeting, members of the public shall be provided with an

opportunity to directly address the Board on items of interest to the public that are within the subject matter

jurisdiction of the Board of Directors. Please fill out a speaker card and give it to the Board Clerk if you wish to

address the Board. Speaker cards are provided on a table by the entrance to the meeting room. Depending on the

length of the agenda and number of speakers who filled out and submitted cards, the Board Chair reserves the right

to limit a public speaker’s time to no more than three (3) minutes, or less, per agenda item.

MEETING DATE: March 11, 2019

MEETING TIME: 7:00 P.M. Board Meeting Begins MEETING PLACE: YCTD Board Room

350 Industrial Way Woodland, CA 95776

Est

imate

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The Chairman reserves the right to limit speakers to a reasonable length of time

on any agenda item, depending upon the number of people wishing to speak and

the time available.

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7:00 PM 1. Determination of Quorum/Pledge of Allegiance

(Voting members: Woodland, Davis, West Sacramento, Winters, Yolo County)

(Nonvoting members: Caltrans, UCD)

X

7:00 2. Consider Approval of Agenda for March 11, 2019 meeting X

7:00 3. Comments from public regarding matters NOT on the Agenda, but within the

purview of YCTD X

CONSENT CALENDAR

7:00 4a. Approve YCTD Board Minutes for Meeting of February 11, 2019 (Kathy Souza) (pp

1-7)

X

7:00 4b. Approve Amendment to Agreement Number 2015-06 with Gillig Corporation,

LLC (Terry Bassett) (pp 9-11) X

7:00 4c. Adopt Resolution R 2019-03 Authorizing Filing of Grant Applications and

Executing Grant Agreements and Supplemental Documents for Various Grant

Programs (Jose Perez) (pp 13-15)

X

7:00 4d. Adopt Resolution R 2019-04 Authorizing Filing of LCTOP Grant Allocation

Requests and Agreements (Jose Perez) (pp 17-19) X

7:00 4e. Authorize Sole Source Expenditure of Safety/Security Funds on Upgrading Video

Surveillance Systems on Buses (Jose Perez) (pp 21-23) X

7:00 4f. Declare 2004 Honda Civic Surplus Property and Authorize Disposal (Jose Perez)

(p 25)

X

7:00 4g. Authorize Actions Associated with the Purchase of Up to Three (3) Small Cutaway

Gasoline Paratransit Vehicles and Related Items (Terry Bassett) (pp 27-31) X

REGULAR CALENDAR

7:00 5. Board Member Reports, Announcements, Other Nominations, Presentations (Oral

Reports)

X

7:00 6. Oral Update from Transdev (Carmen Alba, Transdev GM) X

7:05 7. Authorize Award of Comprehensive Operational Analysis Contract to Dan Boyle

and Associates (Jose Perez) (pp 33-56) X

7:25 8. YCTD 6-Month Actual vs. Budgeted Expenses and Revenues: Thru December,

2018 vs. Thru December, 2017 (Janice Bryan) (pp 57-77) X

7:40 9. Consider Director’s Report (Terry Bassett, Jose Perez, Janice Bryan) (pp 79-94)

a. Oral Report

b. Yolobus Activities

c. Status of YCTD/Caltrans INFRA Grant Application

d. 2019 Cap-to-Cap Trip

e. Update on Pilot Microtransit Project to Replace Existing Three Day a Week

Fixed Route Bus service to Knights Landing

f. Update on UCD Medical Center Shuttle Project

g. Citizens Advisory Committee: Current Membership Vacancy

h. Attachments

i. March 3, 2019 Letter of Appreciation from the Davis City Council

ii. SACOG March, 2019 Local Transportation Fund and State Transit

Assistance Fund Estimates for FY 2019/20

iii. SACOG February, 2018 Local Transportation Fund and State Transit

Assistance Fund Estimates for FY 2018/19

iv. Summary of INFRA Grant Application

v. Fixed Route and Paratransit Ridership Reports Thru January, 2019

X

7:50 10. Adjournment X

UNLESS CHANGED BY THE YCTD BOARD, THE NEXT MEETING OF THE YOLO COUNTY

TRANSPORTATION DISTRICT BOARD OF DIRECTORS WILL BE APRIL 8, 2019 AT 7:00 P.M. IN THE YCTD

BOARD ROOM, 350 INDUSTRIAL WAY, WOODLAND, CA 95776.

The Board reserves the right to take action on all agendized items, including items under the Executive Director's

Report, at any time during the meeting, except for timed public hearings. Items considered routine or non-

controversial are placed on the Consent Calendar. Any Consent Calendar item can be separately addressed and discussed

at the request of any member of the YCTD Board.

I declare under penalty of perjury that the foregoing agenda was posted on or before Friday March 8, 2019 at the Yolo

County Transportation District Office (350 Industrial Way, Woodland, California). Additionally, copies were FAXED

or transmitted electronically to the Woodland, Davis, West Sacramento and Winters City Halls, as well as to the Clerk

of the Board for the County of Yolo.

Kathy Souza, YCTD Clerk to the Board

Item 4a

1

YOLO COUNTY TRANSPORTATION DISTRICT

BOARD OF DIRECTORS MEETING

February 11, 2019

Yolo County Transportation District Board Room

350 Industrial Way, Woodland, CA 95776

Agenda Item 1 – Call to Order/Roll Call/Pledge of Allegiance

Chair Frerichs called the meeting to order at 7:00 pm and confirmed a quorum was present. He asked

Supervisor Villegas to lead the assembly in the pledge of allegiance. The following representatives were

in attendance:

Davis – Lucas Frerichs (Primary)

West Sacramento – Chris Ledesma

Winters – Harold Anderson (Primary)

Woodland – Enrique Fernandez (Primary)

Yolo County – Oscar Villegas (Alternate)

Caltrans District 3 – Todd Rogers (Primary)

UC Davis – Matt Dulcich

Staff present were Terry Bassett, YCTD Executive Director; Jose Perez, YCTD Deputy Director

Operations, Planning & Special Projects; Janice Bryan, YCTD Deputy Director Finance, Grants and

Procurement; Alan Budde, YCTD Senior Planner; Tom Follansbee, YCTD Associate Planner; Daniel

Gomez, YCTD IT Technician; Hope Welton, YCTD Legal Counsel; Kathy Souza, YCTD Executive

Assistant.

Also present were Carmen Alba, Transdev, Mike Barnbaum, Sacramento, Sharon Hicks, West

Sacramento, Sue Takhar and Jeff Avila, Caltrans District 3, Clay Hartman, A-Z Bus Sales, Xochitl Rodriguez,

City of Woodland mayor as well as representatives from City of Davis, Davis Police Department and friends

and family of Officer Natalie Corona.

Agenda Item 2– Introduction of Alan Budde, YCTD Senior Transportation Planner

Jose Perez introduced YCTD’s new Senior Transportation Planner Alan Budde. Mr. Budde gave a

brief presentation of his background.

Agenda Item 3 - Consider Approval of Agenda for February 11, 2019 meeting

Minute Order 2019-01

Director Ledesma made the motion, seconded by Director Fernandez, to approve the agenda for the

February 11, 2019 meeting. Roll call resulted in:

AYES: Anderson, Frerichs, Fernandez, Ledesma, Villegas

NOES: None

ABSENT: None

ABSTAIN: None

The motion passed.

2

Agenda Item 4 - Comments from public regarding matters NOT on the Agenda, but within the

purview of YCTD

Mayor Rodriguez, City of Woodland, thanked the board for its support during her last two years of

service as Woodland’s primary representative and stated that Director Fernandez would represent the City

and District well. She thanked Yolobus for all the efforts related to the tragic events related to January 10,

2019.

Chair Frerichs asked Mr. Barnbaum to hold his comments so that the activities honoring Officer

Natalie Corona could be completed.

Agenda Item 5–Consent Calendar

5a. Approve YCTD Board Minutes for Meeting of December 10, 2018

5b. Approve Resolution Number R 2019-01 Commending Transdev Driver John Ramirez

5c. Authorize Executive Director to Enter into Standard Agreement with SACOG for Knights

Landing Rural Microtransit Service

5d. Authorize Sole Source Expenditure of Safety/Security Funds on Upgrading Apollo Video

Surveillance Systems on Buses

5e. Authorize Expenditure of Up to $35,000 for 12 Months of Marketing Consulting Services

5f. Authorize Application and Approve Resolution Number R 2019-02 for INFRA Cycle II Funds

For I-80 Managed Lanes

5g. Authorize Expenditure of Safety/Security Funds on Upgrading Video Surveillance Systems at

Transit/Transfer Centers


Director Fernandez made the motion, seconded by Director Ledesma, to approve the items on the

Consent Calendar with the exception of Item 5f to be discussed separately.

5a. Approve YCTD Board Minutes for Meeting of December 10, 2018

5b. Approve Resolution Number R 2019-01 Commending Transdev Driver John Ramirez

5c. Authorize Executive Director to Enter into Standard Agreement with SACOG for Knights

Landing Rural Microtransit Service

5d. Authorize Sole Source Expenditure of Safety/Security Funds on Upgrading Apollo Video

Surveillance Systems on Buses

5e. Authorize Expenditure of Up to $35,000 for 12 Months of Marketing Consulting Services

5g. Authorize Expenditure of Safety/Security Funds on Upgrading Video Surveillance Systems at

Transit/Transfer Centers

Roll call resulted in:


NOES: None

ABSENT: None

ABSTAIN: None

The motion passed.

3

Agenda Item 6– Board Member Reports, Announcements, Other Nominations, Presentations (Oral

Reports)

a. Presentation of Resolution of Commendation to Transdev Bus Operator John Ramirez – Both

Mr. Bassett and Ms. Alba expressed their appreciation of Mr. Ramirez’s action on the evening

of January 10, 2019. Chair Frerichs read the resolution of commendation and presented the

resolution to Mr. Ramirez.

b. Re-naming Bus 1706 “In Loving Memory of Davis Police Officer Natalie Corona” – After Mr.

Bassett gave a Powerpoint presentation related to Officer Corona’s memorial service, the

meeting briefly moved outside to witness the unveiling of the new name for Bus 1706.

Agenda Item 4 continued

The meeting moved back inside the board room. Mr. Barnbaum spoke on the Sac RT Forward Project.

Agenda Item 5f– Authorize Application and Approve Resolution Number R2019-02 for INFRA Cycle

II Funds for I-80 Managed Lanes

Sue Takhar, Caltrans District 3 Assistant Deputy District Director, stated the proposal had been revised

after feedback from the federal reviewers. She introduced Jeff Avila, Project Manager, who provided an

overview of the revised proposal.

Director Villegas asked for an explanation of the term “managed lanes”. Mr. Avila replied that those

lanes would be restricted to specified vehicle occupancy limits and/or vehicle type.

Director Villegas asked if traffic congestion was expected to worsen during the construction period. Mr.

Avila stated there would be some increased inconvenience during that period.

Director Frerichs asked for specifics on the multimodal component as he was unable to find any in the

proposal. Mr. Avila replied that it would include upgrading pedestrian access and improved bike

infrastructure. He added that specific details would be provided in a future presentation.

Director Frerichs asked for clarification on who within Caltrans proposed the joint application with

YCTD. Ms. Takhar replied that it was Caltrans District 3 staff.

Director Ledesma stated his concern that the multimodal components included in the previous proposal

had been stripped out of the new one. He stated he was supportive of the concept but wanted commitments

for additional funding sources and multimodal features in the proposal.

Director Villegas asked what Caltrans planned if the proposal was not chosen to move forward. Mr. Avila

stated that there was no Plan B at that point.


Director Villegas made the motion, seconded by Director Ledesma, to adopt Resolution 2019-02

expressing support for YCTD to act as the lead applicant, with Caltrans District 3 as a co-applicant, under

the U.S. Department of Transportation Infrastructure for Rebuilding America (INFRA) grant program for

the Yolo I-80 Multi-Modal Corridor Improvement Project. Roll call resulted in:

AYES: Anderson, Ledesma, Villegas

NOES: None

ABSENT: None

ABSTAIN: Frerichs, Fernandez

The motion passed.

4

Agenda Item 7 – Oral Update from Transdev

Ms. Alba informed the directors that:

Monthly 90-minute safety meetings were conducted in January focusing on:

o Preventing Harassment

o Unlawful harassment policy

o Blink! A Practical Approach to Workplace Stretching to help reduce injuries

Additional January service

o Y-Shuttle – 15 major event days for a record month, mostly due to Sacramento Kings

home games

o Women’s March – Transdev was ready to add additional service but the regular fixed

route service was sufficient for the event demand.

Agenda Item 8 – Discussion on Future YCTD Rolling Stock Purchases a. Mandates from California Air Resources Board

b. Status of Electric Bus Technology

c. Issues Related to Maintenance, Capital and Fuel Expenses

Mr. Perez provided an overview of the staff report.

Agenda Item 9a – Authorize Purchase of Up to Eight (8) CNG Buses and Related Items

Mr. Bassett presented the staff report.


Director Frerichs made the motion, seconded by Director Fernandez, to authorize its Executive Director,

or his designee, to undertake the following activities necessary to purchase eight (8) 40-foot CNG fixed

route buses with near-zero CNG engines, related equipment, warranties, training, special tools and services,

contingent on the following steps:

1. February 21, 2019 SACOG board approval of Tier 2 funding to YCTD for three replacement

CNG buses; and

2. SACOG inclusion of 8 replacement CNG buses (and accessories) in the adopted MTIP; and

3. Transfer of $2,921,490 in SACOG Regional/Local CMAQ funds (for 5 CNG buses and

accessories) from FHWA to FTA; and

4. Transfer of $1,752,894 in SACOG Tier 2 funds (for 3 CNG buses and accessories) from

FHWA to FTA; and

5. Submittal and approval of grant application to FTA to cover said project; and

6. Written confirmation that YCTD has pre-award authority to undertake this activity; and

7. Written indication that Placer County Transit will allow YCTD to increase its total purchases

from 23 to 25 (17 bought to date, plus 8 more with this order); and

8. Issue a purchase order to Gillig LLC of Livermore, California, to purchase up to eight (8) 40-

foot CNG option buses, including near zero Cummins CNG engines, Apollo video surveillance

system, extended warranties, spare parts, training and shipping, at the total cost of

$4,674,012.00 (Four million, six hundred seventy-four thousand, twelve dollars and zero

cents), equivalent to $584,251.50 per bus; and

5

9. Negotiate, approve and issue change orders with Gillig LLC, as well as procure the following

goods and services from vendors, all at a total additional cost not to exceed an average of

$75,748.50 (Seventy-five thousand, seven hundred, forty-eight dollars and fifty cents) per bus:

a. On-line bus inspection services

b. Ranger automatic vehicle location systems

c. Triple bike bicycle rack

d. Compatible bus spare parts, special tools and equipment

e. Odyssey electronic farebox system

f. Connect Card system

g. Two-way radio system

h. Reverse camera and screen system

i. Lucerix, or approved equal, pedestrian awareness device; and

10. Direct staff to include the expenditure of up to $5,280,000 for costs associated with this 8-bus

procurement in the proposed preliminary FY 2019/20 budget.

Director Ledesma expressed concern that this purchase could be confining the District to use of older

technology for at least the 12 year expected life span of the buses.

Director Fernandez stated that he wanted to make sure the fleet was diversified.



NOES: None

ABSENT: None

ABSTAIN: None

The motion passed.

Agenda Item 9b – Authorize Actions Associated with the Purchase of Up to Three (3) Small Cutaway

Diesel Paratransit Vehicles and Related Items

Mr. Bassett presented the staff report.


Director Fernandez made the motion, seconded by Director Frerichs, to authorize its Executive Director,

or his designee, to undertake activities necessary to purchase three (3) small cutaway diesel paratransit

vehicles (two purchased with federal funds and one purchased with casino funds), related equipment,

warranties, special tools, and services:

1. SACOG inclusion of 2 replacement diesel cutaway paratransit vehicles (and related equipment,

accessories, warranties, special tools and services) in the total amount of $258,000 (including

$228,407 in FTA funding) in the adopted MTIP; and

2. Transfer of $228,407 in SACOG Regional/Local CMAQ funds (for diesel cutaway paratransit

vehicles, extended warranties, and accessories) from FHWA to FTA; and

3. Submittal and approval of grant application to FTA to cover said project; and

4. Written confirmation that YCTD has pre-award authority to undertake this activity; and

5. Written confirmation from either Cache Creek Casino Resort or the Yocha Dehe Tribe of the

6

Wintun Nation, that it will pay for one cutaway paratransit bus and accessories, at a total cost

of no more than $129,000; and

6. Written confirmation from Caltrans and/or CalACT that YCTD has been granted the

assignment authority to purchase 3 replacement diesel cutaway paratransit vehicle off of the

CalACT or Caltrans procurement process; and

7. Issue a purchase order to A-Z Bus Sales to purchase up to three (3) 21-foot Small cutaway

buses, including options, shipping and sales tax, as attached hereto, at the total cost of

$264,740.91 (Two hundred sixty-four thousand, seven hundred forty dollars and ninety-one

cents), equivalent to $88,246.97 per cutaway vehicle; and

8. Negotiate, approve and issue change orders with A-Z Bus Sales, as well as procure the

following goods and services, all at a total added cost not to exceed an average of $40,753.03

(Forty thousand, seven hundred fifty-three dollars and three cents) per cutaway vehicle:

a. Ranger automatic vehicle location systems

b. Double bike bicycle racks

c. Compatible bus spare parts, special tools and equipment

d. Odyssey electronic farebox systems

e. Connect Card systems

f. Two-way radio systems

g. Wrapped vehicle artwork

9. Approve a budget amendment for FY 2018/19 (increasing the previous approved amount of

$140,000 to $387,000) to reflect the purchase of three (3) small cutaway paratransit diesel

vehicles, with options, sales tax, and shipping, at a total cost not to exceed $129,000 apiece.

Director Ledesma stated he had the same concerns as stated in Item 9a.



NOES: None

ABSENT: None

ABSTAIN: None

The motion passed.

Agenda Item 10 – Six-Month Update on YCTD Actual vs. Budgeted Expenses, Revenues, and

Ridership

Ms. Bryan presented the item.

Director Ledesma asked that in the future to not only compare budgeted to actual but also to the

previous year’s actual numbers.

Agenda Item 11 - Consider Director’s Report

i. Oral Report

j. 2019 Cap-to-Cap Trip

k. Update on West Sacramento VIA Service

7

l. Status of Comprehensive Operational Analysis (COA) RFP

m. Update on Pilot Microtransit Project to Replace Existing Three Day a Week Fixed Route Bus service

to Knights Landing

n. Update on Fare Changes and Impacts

o. West Sacramento/Downtown Sacramento Streetcar Update – Director Ledesma stated he was

interested in seeing the trends with the downtown shuttle to see how it fared as it somewhat mimicked

any future streetcar service.

p. SACOG Funding Updates

q. Update on UCD Medical Center Shuttle Project

i. Revised Service Description

ii. Update on YCTD, Sacramento RTD, and Electrify America Agreement

r. Citizens Advisory Committee (CAC) Current Membership, Vacancy – Mr. Bassett reminded

Director Ledesma of the vacancy on the CAC for West Sacramento.

s. Update on YCTD Third CNG Skid Fueling Infrastructure

Agenda Item 12 –Adjournment

There being no further business Chair Frerichs adjourned the meeting in honor and memory of Officer

Natalie Corona at 9:10 pm

Respectfully submitted:

, Clerk to the Board

9

BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776 --- (530) 661-0816

Topic: Approve

Amendment to

Agreement Number

2015-06 with Gillig

Corporation, LLC

Agenda Item #:

Agenda Type:

4b Deliberation/Action

Attachments Yes No

Prepared by: Terry Bassett Approved by: Meeting Date: March 11, 2019

RECOMMENDATION:

It is recommended that the Yolo County Transportation District Board of Directors authorize its

Executive Director, or his designee, to undertake activities necessary to amend Agreement Number 2015-

06 with Gillig, LLC to reflect the following:

1. 4.3 Options. YCTD may at any time throughout the term of this Agreement exercise options

to purchase up to sixteen (16) additional CNG buses that are compliant with the specifications

attached hereto this Agreement. If said options are exercised, YCTD’s financial obligation for

such vehicle(s) shall be based on the methodology for cost increases described in Exhibit H

(Cost Proposal) of Exhibit 2. YCTD shall exercise an option by providing CONTRACTOR

with a written Option Notice and Purchase Order.

2. 4.2 Change Orders. YCTD’s Executive Director may approve change orders with Gillig LLC

as long as the total value does not exceed $20,000 per bus and only if the Executive Director,

or his designee, analyzes and concurs in writing with the change order request.

3. Video Surveillance System. Affirm that the base bus price includes pre-wiring and

installation of the Apollo video surveillance system. The Apollo system hardware and

software are an expense that YCTD will incur separately.

REASON FOR RECOMMENDATION:

This minor clean-up language will resolve ambiguities and reflect the total number of buses that YCTD

is allowed to purchase.

BACKGROUND:

Last month, your board authorized staff to move forward with exercising an option to buy eight (8)

more CNG buses from Gillig LLC. This will bring the total purchase to 25 over five (5) years, as shown

below:

9 buses delivered in 2017

8 buses delivered in 2018

8 buses proposed to be delivered in 2019

10

Find the attached letter from Placer Transit granting YCTD authority to increase the total bus purchase

limit from 23 to 25. Two additional clarifications are recommended. The first is to set the change order

limit per bus at $20,000 (the same amount as with the base purchase). The second is to make it clearer

that pre-wiring and the full installation of the Apollo system, is included, but the cost of the video

surveillance system hardware, and software is a separate transaction.

BUDGET IMPACT: The entire transaction will primarily impact the FY 2019/20 budget, not the current FY 2018/19

budget.

13

BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION

DISTRICT 350 Industrial Way, Woodland, CA 95776----(530) 661-0816

Topic: Adopt Resolution R 2019-

03 Authorizing Filing of Grant

Applications and Executing Grant

Agreements and Supplemental

Documents for Various Grant

Programs

Agenda Item#:

Agenda Type:

4c Deliberation/*Action

Attachments: Yes No

Prepared By: Jose Perez Approved By: Meeting Date: March 11, 2019

RECOMMENDATION: It is recommended that the Yolo County Transportation District Board of Directors adopt the attached

Resolution Number R 2019-03, authorizing the Executive Director, or his/her designees, the Deputy Director of

Operations, Planning, and Special Projects, or the Deputy Director of Finance, Grants, and Procurement, to file

grant applications, execute grant contracts and or agreements and other supplemental documents with a variety of

federal, state, regional, local agencies or entities as shown in the attached resolution.

REASON FOR RECOMMENDATION: A revised resolution is required to be adopted annually to comply with Federal, State and Local requirements

for grant applications.

BACKGROUND: Copies of an adopted resolution such as the one attached must be filed with each grant application. An element

of the application process is the certification that the Executive Director has the authority to file and execute grants

on behalf of Yolo County Transportation District. The language further allows the identified designees of the

Executive Director to sign as well if the Executive Director is unavailable and there is a pressing need to perform

tasks related to the grant application or grant management. Proposed designees are the Deputy Director of

Operations, Planning, and Special Projects, or the Deputy Director of Finance, Grants, and Procurement.

Further, the FTA is expected to release an updated version of the required Certifications and Assurances for

Federal Fiscal Year 2019 in the coming weeks, and YCTD’s Executive Director and Legal Counsel will review and

agree to the appropriate Certifications and Assurances.

BUDGET IMPACT:

None directly, however in any single year millions of dollars in federal, state, and local agency funds for

capital, planning, and operating projects may flow to YCTD via the grant process.

14


RESOLUTION NO. R 2019-03

Resolution Authorizing the Filing of Grant Applications

WHEREAS, from time-to-time the Federal Transit Administration, the Federal Highway Administration,

the State of California, Department of Transportation (“Caltrans”), the Yolo-Solano Air Quality Management

District, the Sacramento Metropolitan Air Quality Management District, the Yolo Indian Gaming Local Community

Benefit Committee and various other federal, state, regional, local agencies or entities make grants available for

mass transportation programs and other transportation projects pursuant to the Federal Transit Act (including but

not limited to Sections 5307, 5309, 5310 5311, 5311(F), 5337, 5339, and LONO), Caltrans Sustainable

Transportation Planning Grant Program, Caltrans Low Carbon Transit Operations Program (LCTOP), State Transit

Assistance funding from the State of Good Repair Account (SGR), the Sacramento Emergency Clean Air &

Transportation Grant Program (SECAT), California Zero-Emission Truck and Bus Voucher Incentive Project

(HVIP), California Zero-Emission Truck & Bus Pilot Commercial Deployment Project Program , as well as other

funding programs; and

WHEREAS, the grant conditions may impose certain obligations upon grantees, including the provision

of a local share of project costs; and

WHEREAS, it appears in the best interests of the Yolo County Transportation District (“YCTD”), its

residents, constituents and its customers to submit such grant applications; and

WHEREAS, YCTD desires to apply for said grant funding pursuant to all applicable Federal, State,

Regional and Local laws and regulations and wishes to authorize YCTD’s Executive Director or his/her designee

the Deputy Director of Operations, Planning, and Special Projects, or the Deputy Director of Finance, Grants, and

Procurement, to execute and submit such grant applications on behalf of the YCTD.

NOW, THEREFORE, IT IS HEREBY RESOLVED, ORDERED, AND FOUND by the Board of

Directors of the Yolo County Transportation District, County of Yolo, State of California, as follows:

1. The foregoing recitals, and each of them, are true and correct.

2. The YCTD Executive Director or his/her designee, the Deputy Director of Operations, Planning, and

Special Projects, or the Deputy Director of Finance, Grants, and Procurement, is hereby authorized to execute and

submit grant applications on behalf of the YCTD with the Federal Transit Administration, the Federal Highway

Administration, the State of California, Department of Transportation (“Caltrans”), the Yolo-Solano Air Quality

Management District, the Sacramento Metropolitan Air Quality Management District, the Yolo Indian Gaming

Local Community Benefit Committee and any other Federal, State, Regional, Local Agency or Entity for Funding

Pursuant to the Federal Transit Act (including but not limited to Sections 5307, 5309, 5310, 5311, 5311(F), 5337,

5339, and LONO), Caltrans Sustainable Transportation Planning Grant Program, the Caltrans Low Carbon Transit

Operations Program (LCTOP), State Transit Assistance funding from the State of Good Repair Account (SGR), the

Sacramento Emergency Clean Air & Transportation Grant Program (SECAT), California Zero-Emission Truck and

Bus Voucher Incentive Project (HVIP), California Zero-Emission Truck & Bus Pilot Commercial Deployment

Project Program and any other Federal, State, Regional, Local, or Entity Funding Program, and to Execute Grant

Agreements and Supplemental Documents, consistent with YCTD’s adopted budget, approved appropriations and

projects, and other Board or Board Chair directives.

3 In connection with such grant applications, the YCTD Executive Director, or his/her designee, the Deputy

Director of Operations, Planning, and Special Projects, or the Deputy Director of Finance, Grants, and Procurement,

is further authorized to execute and submit such application’s agreements, assurances and other documents and

information required to obtain such grant funds with the advice of District Counsel.

15

PASSED AND ADOPTED by the Board of Directors of the Yolo County Transportation District, County

of Yolo, State of California, this 11th day of March, 2019, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________________

Lucas Frerichs, Chair

Board of Directors

ATTEST:

________________________________

Kathy Souza, Clerk

Board of Directors

Approved as to Form:

By __________________________

Hope P. Welton, District Counsel

17

BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION

DISTRICT 350 Industrial Way, Woodland, CA 95776----(530) 661-0816

Topic: Adopt Resolution R 2019-

04 Authorizing Filing of LCTOP

Grant Allocation Requests and

Agreements

Agenda Item#:

Agenda Type:

4d Deliberation/*Action

Attachments: Yes No

Prepared By: Alan Budde Approved By: Meeting Date: March 11, 2019

RECOMMENDATION: It is recommended that the Yolo County Transportation District Board of Directors adopt the attached

Resolution Number 2019-04, authorizing the Executive Director, or his/her designees, the Deputy Director of

Operations, Planning, and Special Projects, and/or the Deputy Director of Finance, Grants, and Procurement, to file

Low-Carbon Transit Operations Program (LCTOP) applications and, execute all necessary documents with the

California Department of Transportation (Caltrans) and other federal, state, regional, local agencies or entities

necessary to receive LCTOP funds.

REASON FOR RECOMMENDATION: A revised resolution delegating authority to submit allocation requests is required to be adopted annually to

comply with LCTOP eligibility requirements for project applications.

BACKGROUND: Copies of an adopted resolution such as the one attached must be filed with each project application. An element

of the application process is the certification that the Executive Director has the authority to file and execute

applications on behalf of Yolo County Transportation District. The language further allows the identified designees

of the Executive Director to sign as well if the Executive Director is unavailable and there is a pressing need to

perform tasks related to the grant application or grant management. Proposed designees are the Deputy Director of

Operations, Planning, and Special Projects, or the Deputy Director of Finance, Grants, and Procurement.

YCTD intends to submit an allocation request to LCTOP for a total of $345,372 for future zero-emission electric

buses & installation of requisite equipment and infrastructure to operate and support zero-emission buses.

This project is eligible per LCTOP guidelines and will result in reduced Greenhouse Gas emissions, and benefits

to residents of Disadvantaged Communities (DACs) within the YCTD service area. The Zero-emission vehicles,

and requisite equipment/infrastructure project will roll-over into future year allocations to better leverage

anticipated funding sources (e.g., local match for federal grants).

BUDGET IMPACT:

The current LCTOP cycle funds (FY 2018/19) will be used to partially fund upcoming YCTD facility and

fleet upgrades towards zero-emission vehicles and electrification. LCTOP funding will be leveraged where

appropriate as local match for applicable federal and state grant programs. Failure to secure LCTOP funding may

result in a decreased ability for YCTD to procure and place into service zero-emission vehicles and equipment.

18


RESOLUTION NO. R 2019-04

AUTHORIZATION FOR APPLICATION TO THE LOW CARBON TRANSIT OPERATIONS

PROGRAM (LCTOP)

WHEREAS, the Yolo County Transportation District (YCTD) is an eligible project sponsor and may

receive state funding from the Low Carbon Transit Operations Program (LCTOP) for transit projects; and

WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing

agency to abide by various regulations; and

WHEREAS, Senate Bill 862 (2014) named the Department of Transportation (Department) as the

administrative agency for the LCTOP; and

WHEREAS, the Department has developed guidelines for the purpose of administering and distributing

LCTOP funds to eligible project sponsors (local agencies); and

WHEREAS, YCTD desires to submit to Caltrans an application for zero-emission electric buses and

related equipment and infrastructure to operate said buses; and

WHEREAS, YCTD wishes to authorize its Executive Director, Terry Bassett, or his/her designee the

Deputy Director of Operations, Planning, and Special Projects, or the Deputy Director of Finance, Grants, and

Procurement, to execute these documents and any amendments thereto,

NOW, THEREFORE, IT IS HEREBY RESOLVED, ORDERED, AND FOUND by the Board of

Directors of the Yolo County Transportation District, County of Yolo, State of California, as follows:

1. The foregoing recitals, and each of them, are true and correct.

2. The fund recipient agrees to comply with all conditions and requirements set forth in the Certification

and Assurances and the Authorized Agent documents and applicable statutes, regulations and

guidelines for all LCTOP funded transit projects.

3. That YCTD’s Executive Director, Terry Bassett, or his/her designee the Deputy Director of

Operations, Planning, and Special Projects, or the Deputy Director of Finance, Grants, and

Procurement be authorized to execute all required documents of the LCTOP program and any

Amendments thereto, after review by District Counsel, with the California Department of

Transportation.

4. The Board of Directors of the Yolo County Transportation District hereby authorizes the submittal of

the following project nomination(s) and allocation request(s) to the Department in FY 2018-19

LCTOP funds:

Zero-emission electric buses & installation of equipment and infrastructure to operate and

support zero-emission buses ($345,372).

YCTD aims to roll-over the FY 18-19 funds for future procurement of replacement zero-

emission vehicles, and necessary equipment and infrastructure to operate and support zero-

emission buses. The project will provide direct benefits to residents of Disadvantaged and Low-

Income Communities in Yolo County through access to transit and improved air quality achieved

through projected replacement of existing vehicles with new, zero-emission vehicles.

SACOG is a contributing sponsor to the project, through apportionment of regional funds.

19

PASSED AND ADOPTED by the Board of Directors of the Yolo County Transportation District, County

of Yolo, State of California, this 11th day of March, 2019, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________________

Lucas Frerichs, Chair

Board of Directors

ATTEST:

________________________________

Kathy Souza, Clerk

Board of Directors


___________________________


21


Topic: Authorize Sole

Source Expenditure of

Safety/Security Funds on

Upgrading Video

Surveillance Systems on

Buses

Agenda Item #:

Agenda Type:

4e Deliberation/Action

Attachments Yes No

Prepared by: Jose Perez Approved by: Meeting Date: March 11, 2019

RECOMMENDATION:

It is recommended that the Yolo County Transportation District (YCTD) Board of Directors authorize the

sole source procurement and installation of embedded Wi-Fi for Roadrunner 4K video surveillance systems

buses and facilities in an amount not to exceed $20,587, plus shipping expenses, utilizing Prop 1B Safety and

Security funding.


On February 11, 2019, the YCTD Board of Directors approved procurement of replacement video surveillance

systems. The current request seeks to utilize the same installation timeframe to install enhancement equipment

(embedded Wi-Fi and 3-in-1 antennas) throughout the entire YCTD fleet, which will increase the effectiveness

and efficiency of the upgraded systems. By using the embedded Wi-Fi system, the District can eliminate need for

the on-board router which requires additional layers of internal routing, slowing down the data transfer speeds.

This upgrade will eliminate the additional load placed on the onboard system router to handle existing data

requirements. Santa Cruz Transit (which operates a similarly sized fleet is currently using the recommended

equipment proposed and is highly impressed with the speeds they are achieving using the built in Wi-Fi capability.

It is further anticipated the additional equipment will extend the useful life of the video systems by reducing the

physical need to remove surveillance equipment while reviewing recorded footage, reducing wear and tear on the

drives and connectors.

BACKGROUND:

In August of 2009, your Board authorized the award of a contract to Apollo Video Technology for the

provision of a Bus Video Surveillance System. Further, on February 11, 2019, the Board approved the purchase

and procurement of replacement high-definition systems for the YCTD fleet. As of the recent approval to procure

the video surveillance systems in February, Apollo Video Technology made the District aware of an add-on

module and equipment which will significantly enhance the utility of the Roadrunner 4K Recording Systems

currently on order.

The recommended Embedded Wi-Fi systems will allow for additional ‘future-proofing” and enhanced

accessibility of video surveillance footage. The system allows for remote/mobile transfer of footage through

existing facility Wi-Fi networks without the need to physically remove hard drives and manually download

requested footage. This system will allow YCTD operations staff the ability to access, copy, and save relevant

video footage in a much more effective manner, decreasing response times to law enforcement and/or staff video

requests, improving work flows, and generally improving accessibility to footage.

22

The installation of the proposed enhancement modules will be completed concurrently with the installation

of the 4K recorder systems scheduled for the end of March, 2019. This concurrent installation not only reduces

the cost of installation, but also ensures minimal additional downtime needed for fleet vehicles.

The physical components, software and firmware of the system provided to YCTD are exclusive and

proprietary to Apollo Video. We have all the firmware, software and ancillary equipment, so that the sole source

purchase of these components is necessary for the enhancement of our existing system.

53 Embedded Wi-Fi systems for Roadrunner 4K systems for YCTD fleet $17,374 (includes tax at 8.0-

percent)

51 Installation of Embedded Wi-Fi system (leaves two units as spares) $3,213

Total $20,587

The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006, approved by the

voters as Proposition 1B at the November 7, 2006, general election, authorizes the issuance of nineteen billion

nine hundred twenty-five million dollars ($19,925,000,000) in general obligation bonds for specified purposes,

including grants for transit system safety, security, and disaster response projects.

Proposition 1B provides $1 billion to California’s Transit System Safety, Security, and Disaster Response

Account for capital projects that provide increased protection against security and safety threats. Funds may also

be used for capital expenditures to increase the capacity of transit operators, including waterborne transit

operators, to develop disaster response transportation systems that can move people, goods, and emergency

personnel and equipment in the aftermath of a disaster that impairs the mobility of goods, people, and equipment.

To date, our safety and security funds have been used for projects at YCTD’s facility, equipment and various

bus stops throughout Yolo County.

Our 2018/19 budget includes utilizing these funds for bus stop and bus safety and security improvements. It

is recommended that the funds be used to enhance and improve the effectiveness and longevity of video

surveillance equipment as this remains the most pressing need at this time.

Attached are quotes for the Embedded Wi-Fi equipment and installations.

BUDGET IMPACT:

Project funding has been approved and these funds will be used to increase safety and security, using high

definition video surveillance technology. After recent approvals and procurements, the District retains a balance

of approximately $105,000 of Prop 1B Safety and Security funds in our restricted cash account for these expenses.

25


Topic: Declare 2004

Honda Civic Surplus

Property and Authorize

Disposal

Agenda Item #:

Agenda Type:

4f Deliberation/Action

Attachments Yes No

Prepared by: Jose Perez Approved by: Meeting Date: March 11, 2019

RECOMMENDATION:

It is recommended that the Yolo County Transportation District Board of Directors declare the following

assets as surplus to the District’s needs and authorize the disposal thereof.

ASSET Vehicle Identification Number (VIN)

One (1) 2004 Honda Civic CNG staff vehicle

(effective March 12, 2019 or when the vehicle is no

longer operable, whichever occurs first)

1HGEN26544L000644


This action was anticipated given the fact that the vehicle has been in service for approximately fifteen years,

and is currently in poor operating condition. The vehicle interior has degraded significantly, and is uncomfortable

to operate due to uncorrectable odors. Further, the CNG tanks expire in June, 2019 and the cost to re-tank the

vehicle exceeds its current value.

BACKGROUND:

The vehicle described above is approximately 15 years old. FTA requires that FTA funded vehicles of this

size have a useful life of at least 125,000 miles or five (5) years, whichever occurs first.

BUDGET IMPACT: None, other than removing the asset from YCTD’s inventory list. All sales proceeds will benefit YCTD.

Such proceeds are not in the adopted budget. The amount of revenue that will be generated from their sale is

unknown, but not expected to be significant.

27

BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT

350 Industrial Way, Woodland, CA 95776 --- (530) 661-0816

Topic:

Authorize Actions Associated with

the Purchase of Up to Three (3)

Small Cutaway Gasoline

Paratransit Vehicles and Related

Items

Agenda Item #:

Agenda Type:

4g Deliberation/Action

Attachments Yes No

Prepared by: Terry Bassett Approved by: Meeting Date: March 11, 2019

RECOMMENDATION:

It is recommended that the Yolo County Transportation District Board of Directors authorize its Executive

Director, or his designee, to amend Minute Order 2019-05 to reflect the following changes:

11. Allow for the purchase of three (3) small cutaway gasoline, instead of diesel, paratransit vehicles

(two purchased with federal funds and one purchased with casino funds), related equipment,

warranties, special tools, and services:

12. Issue a purchase order to A-Z Bus Sales to purchase three (3) gasoline powered 21-foot Glaval T-350

Commute cutaway buses, including options, shipping and sales tax, as attached hereto, at a total cost

of $252,867.66, equivalent to $84,289.22 per cutaway vehicle; and

13. Negotiate, approve and issue change orders with A-Z Bus Sales, as well as separately procure the

following goods and services, all at a total added cost not to exceed an average of $44,710.78 per

cutaway vehicle:

a. Ranger automatic vehicle location systems

b. Double bike bicycle racks

c. Compatible bus spare parts, special tools and equipment

d. Odyssey electronic farebox systems

e. Connect Card systems

f. Two-way radio systems

g. Wrapped vehicle artwork

28

This vehicle, made by Glaval in Elkhart, Indiana, seats 7, or up to 3

wheelchairs, plus the driver.


These steps will allow staff to proceed with the procurement of three replacement paratransit vehicles, in

gasoline, rather than diesel based on funding made available through SACOG and other sources.

BACKGROUND:

Last month, your Board authorized staff to undertake a number of steps related to purchasing three (3) diesel

Glaval T-350 Commute cutaway buses. Since then, we have learned:

1. The type of cutaway YCTD requested in diesel on a Ford T-350 chassis apparently has not been Altoona

tested (for durability, reliability, safety) or grandfathered in.

2. 65% of the cost of the bus must meet Buy America requirements. The diesel engine is made in another

country and might drop the percentage lower than 65%, making the vehicle out of compliance with Buy

America.

For the gasoline version, AZ Bus Sales has indicated that neither of these issues will be a problem. On March

13, 2017, FTA indicated that “…we have determined that the Glaval Commute built on the gasoline-powered

Ford chassis may be sold to FTA grantees as a 5-year/150,000-mile service life category bus using a combination

of Bus Testing Report numbers PTI-BT-R0805 and LTI-BT-R1609.”

The gasoline version of these vehicles will be delivered within 150 days after receipt of order.

BUDGET IMPACT:

The total cost for three (3) new gasoline cutaway paratransit vehicles is $252,867.66, which will leave YCTD

with a balance of $134,132.34 for additional change orders and components like YCTD’s AVL system, farebox,

mobile app scanner system, video surveillance system, double bike bicycle rack, two-way radio system, back-up

video system, Connect Card system, spare parts, small tools, and other equipment. The total budget for all three

(3) gasoline cutaways, change orders, inspections, and additional components is therefore $387,000.

29

Total Project Cost 387,000.00$

Revenues

Regional/Local (via SACOG) 228,407.00$

Cache Creek Casino 129,000.00$

YCTD & Jurisdictions 29,593.00$

Total Revenues 387,000.00$

33

BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776---- (530) 661-0816

Topic: Authorize Award of

Comprehensive Operational

Analysis Contract to Dan Boyle

and Associates

Agenda Item#:

Agenda Type:

7 Deliberation/Action

Attachments: Yes No

Prepared By: Jose Perez Approved by: Meeting Date: March 11, 2019

RECOMMENDATION:

It is recommended that the Yolo County Transportation District Board of Directors authorize the Executive

Director, or his/her designee, the Deputy Director of Operations, Planning, and Special Projects, or the Deputy

Director of Finance, Grants, and Procurement, to finalize and execute an agreement with Dan Boyle &

Associates, Inc. for $179,950 to complete the 2019 Comprehensive Operational Analysis for YCTD.


Staff completed a federally compliant Request For Proposals (RFP) process to solicit proposals from

qualified firms. Utilizing a point-based system to rank eligible firms, it was determined that Dan Boyle &

Associates, Inc.’s proposal and project team was deemed the most desirable partner for the project.

BACKGROUND:

On February 26, 2018, YCTD submitted an application for $132,793 in Caltrans Sustainable Communities

grant funding, with a proposed local match of $17,207 ($150,000 project total). On May 11, 2018, YCTD was

notified of conditional award of the grant funding and associated projects, and on June 11 the Board adopted

Resolution R 2018-05 authorizing the District to enter into an agreement with Caltrans for the COA project funding.

Funding was confirmed by Caltrans on October 1, 2018.

After Board approval to proceed on October 8, 2018, YCTD distributed an initial Request For Proposals (RFP)

via notices on the YCTD website, industry publications, and direct email notifications to potentially interested

partners. This initial opportunity was distributed on October 12, 2018. Per the RFP schedule, a pre-proposal

conference was conducted on November 1, 2018, and responses to written questions received were distributed

as an addendum on November 9, 2018. The proposal submittal deadline of November 21, 2018 passed with only

one firm submitting a proposal package. Staff elected to withdraw the opportunity based on the lower than

anticipated response, and returned the sole proposal package received unopened, and debriefed with potential

partners on how to obtain additional proposals. Staff debriefed with non-bidding firms, and determined a project

budget increases was necessary to ensure a quality deliverable. The project budget

Per Board approval and direction during its regular December 10, 2018 meeting, the project budget was

increased to $180,000 and staff re-distributed the COA RFP on December 14, 2018. The opportunity was

advertised in industry publications as well as the District’s website, and the notice was distributed via email to

over 300 potential partners. A pre-proposal conference was completed on January 9, 2019 and responses to

written questions received distributed as an addendum on January 16, 2019. A total of seven (7) proposals were

received by the due date of February 1, 2019, and the proposals were ranked on both Technical and Cost basis.

The four-highest ranked firms based on the sum of points earned from their respective Technical and Cost

34

proposals (Dan Boyle & Associates, Fehr & Peers, LSC, and Steer Group) were interviewed by an objective

panel consisting of YCTD staff and partners from Unitrans, SacRT, Placer County Transit, and Elk Grove

Transit, on February 13, 2019.

Upon completion of the interview process, it was determined that Dan Boyle & Associates, Inc. (DBA) was

the highest ranked proposer, and it is staff’s recommendation to proceed with approval from the Board to enter

into negotiations and finalize a contract with DBA for completion of the 2019 Comprehensive Operational

Analysis. The Scope of Work for the project is included within the attached sample contract as “Agreement

Exhibit A.”

A summary of the evaluation and points earned presented in the table below.

BUDGET IMPACT:

A price proposal that matches the budgeted amount of $179,950 was submitted by DBA. Grant funding for

up to $132,793 was awarded for the project through the Caltrans Sustainable Communities grant program, the

balance of the COA costs (up to $47,157) are assigned as local match for the grant funding, and will be covered

through reserves.

Firm NameTechnical

(Max 160)

Cost

(Max 25)

Interview

(Max 390)

Total

(Max 575)

CGR 86 19 --- 105

Dan Boyle & Assoc. 150 25 340 515

Fehr & Peers 146 23 283 452

LSC 141 23 325 489

Red Beach Advisors 77 22 --- 99

Steer Group 138 23 261 422

TMD 139 13 --- 152

35

DRAFT AGREEMENT FOR PROFESSIONAL SERVICES

Agreement No. 2019-07

Agreement for Professional Services Contract for a Comprehensive Operational Analysis

THIS AGREEMENT (“Agreement”) is made and entered into this 11th day of March, 2019, by and

between the Yolo County Transportation District, a political subdivision of the State of California (“District”)

and Dan Boyle & Associates, Inc. (“Consultant”).

WITNESSETH

WHEREAS, the District is authorized by Government Code Section 23004 to make contracts as

necessary for the exercise of its powers; and

WHEREAS, the District desires to obtain professional services to complete a Comprehensive

Operational Analysis (“COA”) of the Yolo County Transportation District’s public transit services, funding, and

administration policies and practices; and

WHEREAS, the District circulated and distributed a request for proposals, an excerpt of which is

attached as Agreement Exhibit A; and

WHEREAS, the Consultant submitted a proposal to professional services to complete a Comprehensive

Operational Analysis (“COA”) of the Yolo County Transportation District’s public transit services, funding, and

administration policies and practices, an excerpt of which is attached as Agreement Exhibit B; and

WHEREAS, Consultant has represented to the District that it has the necessary training, experience, and

competency to provide the services, goods and materials that are described in this Agreement, at a cost to the

District as herein specified; that it will be able to perform the herein described services at reasonable cost to the

District by virtue of its current and specialized knowledge of relevant data, issues, and conditions; and that it

will do so in a manner consistent with and furthering of the Values of the District; and

WHEREAS, Consultant represents and warrants that neither Consultant, nor any of its officers, agents,

employees, consultants, subconsultants, volunteers, or five percent owners, is excluded or debarred from

participating in or being paid for participation in any Federal or State program; and

WHEREAS, Consultant further represents and warrants that no conditions or events now exist which

give rise to Consultant or any of its officers, agents, employees, consultants, subconsultants, volunteers or five

percent owners being excluded or debarred from any Federal or State program; and

WHEREAS, Consultant understands that the District is relying upon these representations in entering

into this Agreement.

NOW, THEREFORE, the District and the Consultant agree as follows:

36

I. SCOPE OF WORK

A. Consultant shall furnish and perform the following services in accordance with Agreement

Exhibits A-B, and in a manner satisfactory to the Executive Director or his/her written designee

(“Director”). These services include the following tasks and subtasks: See Agreement Exhibit A

attached.

B. More specifically, the Consultant shall provide the full range of services with regard to the

projects described above. Consultant will provide all equipment, personnel, labor, and materials

necessary to provide the foregoing services in accordance with this Agreement.

C. The complete contract shall include the following Agreement Exhibits attached hereto and

incorporated herein:

Agreement Exhibit A RFP Excerpt

Agreement Exhibit B Proposal Excerpt and Budget

Agreement Exhibit C Workers’ Comp. Certificate

Agreement Exhibit D Federal and State Clauses and Overlays

In the event of any conflict between any of the provisions of this Agreement (including Exhibits), the

provision that requires the highest level of performance from Consultant for the District's benefit shall

prevail.

D. Consultant shall comply with all applicable provisions of the Federal Transit Administration,

State contract(s), and those provisions are incorporated herein as if fully set forth in this place and found

in Agreement Exhibit D.

E. The Director may approve modifications of the term, scheduling, billing rates, and allocation of

funds between the tasks and subtasks (if any) set forth above, provided that there is no increase in the

total compensation as set forth in Paragraph III of this Agreement.

II. COMPENSATION AND REIMBURSEMENT OF EXPENSES

A. For the services described in Paragraph I above, and subject to the condition that the services

have been completed in a manner satisfactory to the Director or his/her designee, Consultant

shall be compensated as shown in Agreement Exhibit B.

Provided, however, that the total amount of compensation to be paid to Consultant for the

services required by this Agreement shall not exceed one hundred and seventy nine thousand,

nine hundred and fifty dollars ($179,950). In the determination of hourly fees, time allotments

shall be calculated to one-tenth of an hour.

B. Any other provision of this Agreement notwithstanding, because portions of this Agreement may

be funded by a Federal or State Contract, the District’s obligation to compensate Consultant pursuant to

this Agreement is contingent upon, and subject to, the District’s receipt of such funding from the Federal

Government or State, and the absence or removal of any constraints imposed by the Federal Government

or State upon such receipt and payment.

III. METHOD OF PAYMENT

37

A. Within thirty (30) days of the completion of each subtask identified in Paragraph I in a manner

that is satisfactory to the Director, the Consultant shall submit an invoice detailing the services provided,

the person(s) providing the service, the amount of time spent by each person providing the service

calculated to the one-tenth of an hour, the rate per hour charged for each person providing service, and

an itemization of the actual expenses for which reimbursement is requested. Any claim for additional

services pursuant to Paragraph II shall also include a copy of the Director’s written approval in advance

of such services being provided. If requested by the District, Consultant shall provide any further

documentation to verify the compensation and reimbursement sought by Consultant.

B. Within fifteen (15) calendar days of the receipt of Consultant’s detailed invoice, the Director shall

either authorize payment or advise Consultant in writing of any concerns that the Director has with the

invoice and any need for further documentation.

C. Within thirty (30) calendar days of the Director’s authorization for payment of an invoice, the

Deputy Director of Finance, Grants and Procurement shall either issue the payment or advise Consultant

in writing of any concerns that the Deputy Director of Finance, Grants and Procurement has with the

request and any need for further documentation.

IV. OWNERSHIP OF DOCUMENTS AND WORK PRODUCTS

All professional and technical documents and information developed under this Agreement, and all work

products, including writings, work sheets, reports, and related data, materials, copyrights and all other rights and

interests therein, shall become the property of the District, and Consultant agrees to deliver and assign the

foregoing to the District, upon completion of the services hereunder or upon any earlier termination of this

Agreement. Consultant assigns the work products, as and when the same shall arise, for the full terms of

protection available throughout the world. In addition, basic data prepared or obtained under this Agreement

shall be made available to the District without restriction or limitation on their use.

No additional charge will be made for any of the foregoing.

V. RECORDS; ACCESS, RETENTION

Consultant shall retain and make available for review by the District and its designees all records, documents,

and general correspondence relating to this Agreement and the services required hereunder for a period of not

less than five (5) years after receipt of final payment or until all pending audits and proceedings are completed,

whichever is later. Consultant shall make such records available for inspection and copying by the District and

its designees at any reasonable time. At least thirty (30) calendar days prior to any destruction of these records

following the four years, Consultant shall notify the Director. Upon such notification, the Director shall either

agree to the destruction or authorize the records to be forwarded to the District for further retention.

VI. DISPUTES

Any dispute arising under this Agreement shall be decided by the Executive Director who shall put his or her

decision in writing and mail a copy thereof to the address for the notice to Consultant. The decision of the

Executive Director shall be final unless, within thirty (30) days from the date such copy is mailed to Consultant,

Consultant appeals the decision in writing to the Board of Directors. Any such written appeal shall detail the

reasons for the appeal and contain copies of all documentation supporting Consultant's position. In connection

with any appeal proceeding under this paragraph, Consultant shall be afforded the opportunity to be heard and

38

offer evidence in support of its appeal to the Board of Directors at a regular Board meeting. Pending a final

decision of the dispute, Consultant shall proceed diligently with the performance of this Agreement and in

accordance with the Executive Director's decision. The decision of the Board of Directors on the appeal shall be

final for purposes of exhaustion of administrative remedies.

VII. TERM AND TERMINATION

A. The term of this Agreement shall be from March 11, 2019 through December 31, 2020 unless

sooner terminated as hereinafter provided.

B. Should either party fail to substantially perform its obligations in accordance with this Agreement,

the other party may notify the defaulting party of such default in writing and provide not less than thirty

(30) days to cure the default. Such notice shall describe the default, and shall not be deemed a forfeiture

or termination of this Agreement. If such default is not cured within said thirty day period (or such longer

period as is specified in the notice or agreed to by the parties), the party that gave notice of default may

terminate this Agreement upon not less than fifteen (15) days advance written notice. In the event of

such termination based upon Consultant default, the District reserves the right to purchase or obtain the

supplies or services elsewhere, and Consultant shall be liable for the difference between the prices set

forth herein and the actual cost thereof to the District. The foregoing notwithstanding, neither party

waives the right to recover damages against the other for breach of this Agreement.

C. This Agreement is subject to the District, the State of California and the United States

appropriating and approving sufficient funds for the activities required of the Consultant pursuant to this

Agreement. If the District's adopted budget and/or its receipts from the State of California and the United

States do not contain sufficient funds for this Agreement, the District may terminate this Agreement by

giving ten (10) days advance written notice thereof to the Consultant, in which event the District shall

have no obligation to pay the Consultant any further funds or provide other consideration and the

Consultant shall have no obligation to provide any further services pursuant this Agreement. If the

District terminates the Agreement pursuant to this subparagraph, the District will pay Consultant in

accordance with this Agreement for all services performed to the reasonable satisfaction of the Director

before such termination and for which funds have appropriated as required by law.

D. This Agreement may be terminated for any reason by either party at any time during its term, by

giving 60 days written notice to the other party.

E. If Consultant, or any of its officers, agents, employees, consultants, subconsultants, volunteers or

five percent owners, becomes excluded, debarred or suspended from participation in Federally or State

funded programs, the District may terminate this Agreement by giving ten (10) days advance written

notice thereof to the Consultant.

F. Upon termination of this Agreement or suspension of work by either District or Consultant after

final payment, Consultant shall furnish to District all documents and drawings prepared under this

Agreement, whether complete or incomplete. In the event of termination for any reason, reproducible

copies of all finished or unfinished documents, drawings, maps, models, photographs, and reports

prepared by Consultant shall become the sole and exclusive property of the District and Consultant shall

be entitled to receive compensation for any work completed on such documents and other materials of

reasonable satisfactory quality and within the terms and conditions of this Agreement. All creative work

undertaken by Consultant such as sketches, copy, dummies and all preparatory work for which Consultant

is not compensated by the District shall remain the sole and exclusive property of the Consultant.

39

G. During and following the term of this Agreement, Consultant shall not use, distribute or otherwise

circulate any of the materials developed pursuant to this Agreement and for which Consultant was

compensated by the District without the express written permission of the Director.

VIII. APPLICABLE LAWS

A. In the performance of the services required by this Agreement, Consultant shall use due

professional care to comply with all applicable Federal, State, and County statutes, ordinances,

regulations, directives and laws. This Agreement is also subject to any additional restrictions or

conditions that may be imposed upon the District by the Federal or State government, including but not

limited to those included in Agreement Exhibit D.

B. This Agreement shall be deemed to be executed within the State of California and construed in

accordance with and governed by the laws of the State of California. Any action or proceeding arising

out of this Agreement shall be filed and resolved in a California State court located in Woodland,

California. Consultant waives any removal rights it might have under State or Federal law.

IX. NON-DISCRIMINATION IN SERVICES AND BENEFITS

Consultant certifies that any service provided pursuant to this Agreement shall be without discrimination based

on color, race, creed, national origin, religion, sex, age, sexual preferences, or physical or mental disability in

accordance with all applicable Federal, State and County laws and regulations and any administrative directives

established by the District. For the purpose of this Agreement, distinctions on the grounds of color, race, creed,

national origin, religion, sex, age, sexual preferences, or physical or mental disability include but are not limited

to the following: denying a participant any service or benefit which is different, or is provided in a different

manner or at a different time from that provided to other participants under this Agreement; subjecting a

participant to segregation or separate treatment in any way in the enjoyment or any advantage or privilege

enjoyed by others receiving any service or benefit; treating a participant differently from others in determining

whether the participant has satisfied any admission, enrollment quota, eligibility, membership, or other

requirement or condition which individuals must meet in order to be provided any service or benefit; and the

assignment of times or places for the provision of services.

X. CONSULTANT'S RESPONSIBILITIES

A. Consultant shall exercise all of the care and judgment consistent with good practices in the

performance of the services required by this Agreement.

B. To the fullest extent allowed by law, Consultant shall indemnify and hold harmless, the District,

its officers and employees from and against any and all claims, damages, demands, losses, and liability

of any kind or nature to the extent that such arise out of, or result from, negligent performance of the

work by Consultant, any subconsultant, anyone directly or indirectly employed by any of them, or

anyone whose acts may cause any of them be liable. In no event shall the cost to defend charged to the

Consultant, any subconsultant, anyone directly or indirectly employed by any of them, or anyone whose

acts may cause any of them to be liable, exceed their proportionate percentage of fault. These indemnity

obligations shall survive the termination or completion of this Agreement for the full period of time

allowed by law. The indemnification obligations of this Agreement are undertaken in addition to, and

shall not in any way be limited by, the insurance obligations contained in this Agreement.

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C. Consultant shall agree to include the same requirements and provisions of this Agreement,

including the indemnity and Insurance requirements, with any subconsultant to the extent they apply to

the scope of the subconsultant’s work.

In providing any defense under this Paragraph, Consultant shall use counsel reasonably

acceptable to the District Counsel.

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XI. PUBLIC LIABILITY AND PROPERTY DAMAGE INSURANCE

A. During the term of this Agreement, Consultant shall at all times maintain, at its expense, the

following coverages and requirements. The comprehensive general liability insurance shall include

broad form property damage insurance.

1. Minimum Coverages (as applicable). Insurance coverage shall be with limits not less than

the following:

a. Comprehensive General Liability – $1,000,000/occurrence and

$2,000,000/aggregate

b. Automobile Liability – $1,000,000/occurrence (general) and

$500,000/occurrence (property) (include coverage for Hired and Non-owned vehicles)

c. Professional Liability/Malpractice/Errors and Omissions – $1,000,000/claim

and $2,000,000/aggregate (If any engineer, architect, attorney, accountant, medical

professional, psychologist, or other licensed professional performs work under a contract,

the consultant must provide this insurance. If not, then this requirement automatically

does not apply.)

d. Workers’ Compensation – Statutory Limits/Employers’ Liability -

$1,000,000/accident for bodily injury or disease (If no employees, this requirement

automatically does not apply.)

2. The District, its officers, employees and volunteers shall be named as additional insured

on all but the workers’ compensation and professional liability coverages. It shall be a

requirement under this Agreement that any available insurance proceeds broader than or in excess

of the specified minimum Insurance coverage requirements and/or limits shall be available to the

Additional Insured. Furthermore, the requirements for coverage and limits shall be (1) the

minimum coverage and limits specified in this Agreement; or (2) the broader coverage and

maximum limits of coverage of any Insurance policy or proceeds available to the named Insured;

whichever is greater.

a. The Additional Insured coverage under the Consultant’s policy shall be “primary

and non-contributory” and will not seek contribution from the District’s insurance and

shall be at least as broad as CG 20 01 04 13.

b. The limits of Insurance required in this Agreement may be satisfied by a

combination of primary and umbrella or excess Insurance. Any umbrella or excess

Insurance shall contain or be endorsed to contain a provision that such coverage shall also

apply on a primary and non contributory basis for the benefit of the District (if agreed to

in a written contract or agreement) before the District’s own Insurance or self insurance

shall be called upon to protect it as a named insured.

3. Said policies shall remain in force through the life of this Agreement and, with the

exception of professional liability coverage, shall be payable on a “per occurrence” basis unless

the District Risk Manager specifically consents in writing to a “claims made” basis. For all

“claims made” coverage, in the event that the Consultant cancels insurance coverage Consultant

shall purchase “tail” coverage covering the term of this Agreement and not less than three years

thereafter. Proof of such “tail” coverage shall be required at any time that the Consultant

changes to a new carrier prior to receipt of any payments due.

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4. The Consultant shall declare all aggregate limits on the coverage before commencing

performance of this Agreement, and the District’s Risk Manager reserves the right to require

higher aggregate limits to ensure that the coverage limits required for this Agreement as set

forth above are available throughout the performance of this Agreement.

5. Any deductibles or self-insured retentions must be declared to and are subject to the

approval of the District Risk Manager. All self-insured retentions (SIR) must be disclosed to

Risk Management for approval and shall not reduce the limits of liability. Policies containing

any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied either

by the named Insured or the District.

6. Each insurance policy shall state that coverage shall not be canceled by either party,

reduced in coverage or in limits, except after thirty (30) days’ prior written notice has been

given to the Director (ten (10) days for delinquent insurance premium payments).

7. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than

A:VII, unless otherwise approved by the District Risk Manager.

8. The policies shall cover all activities of Consultant, its officers, employees, agents and

volunteers arising out of or in connection with this Agreement.

9. For any claims relating to this Agreement, the Consultant’s insurance coverage shall be

primary, except professional liability and workers compensation, including as respects the

District, its officers, employees and volunteers. Any insurance maintained by the District shall

apply in excess of, and not contribute with, insurance provided by Consultant’s liability

insurance policy.

10. The Consultant shall waive all rights of subrogation against the District, its officers,

employees, and volunteers.

B. Prior to commencing services pursuant to this Agreement, Consultant shall furnish the District

with original endorsements or certificates reflecting coverage required by this Agreement. The

endorsements or certificates are to be signed by a person authorized by that insurer to bind

coverage on its behalf. All endorsements or certificates are to be received by, and are subject to

the approval of, the District Risk Manager before work commences. Upon District’s request,

Consultant shall provide complete, certified copies of all required insurance policies, including

endorsements or certificates reflecting the coverage required by these specifications.

C. During the term of this Agreement, Consultant shall furnish the District with original

endorsements reflecting renewals, changes in insurance companies and any other documents

reflecting the maintenance of the required coverage throughout the entire term of this Agreement.

The endorsements are to be signed by a person authorized by that insurer to bind coverage on its

behalf. Upon District’s request, Consultant shall provide complete, certified copies of all required

insurance policies, including endorsements reflecting the coverage required by these

specifications. District reserves the right to obtain a full certified copy of any Insurance policy

and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise

later.

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D. Consultant agrees to include with all Subconsultants in their subcontract the same requirements

and provisions of this Agreement, including the indemnity and Insurance requirements, to the

extent they apply to the scope of the Subconsultant’s work. Subconsultants hired by Consultant

agree to be bound to Consultant and District in the same manner and to the same extent as

Consultant is bound to the District under the Contract Documents. Subconsultant further agrees

to include these same provisions with any Sub-subconsultant. A copy of the Owner Contract

Document Indemnity and Insurance provisions will be furnished to the Subconsultant upon

request. The Consultant shall require all Subconsultants to provide a valid certificate of insurance

and the required endorsements included in the agreement prior to commencement of any work

and Consultant will provide proof of compliance to the District.

E. Consultant shall maintain insurance as required by this contract to the fullest amount allowed by

law and shall maintain insurance for a minimum of five years following the completion of this

project. In the event consultant fails to obtain or maintain completed operations coverage as

required by this Agreement, the District at its sole discretion may purchase the coverage required

and the cost will be paid by Consultant.

XII. WORKERS’ COMPENSATION

Consultant shall provide workers’ compensation coverage as required by State law, and prior to commencing

services pursuant to this Agreement shall file the following statement with the District in a form substantially as

set forth below.

WORKERS’ COMPENSATION CERTIFICATE

I am aware of the provisions of Section 3700 of the Labor Code that require every employer to be insured

against liability for workers’ compensation or to undertake self-insurance in accordance with the

provisions of that Code, and I will comply with such provisions before commencing any services required

by this Agreement.

The person executing this certificate on behalf of Consultant affirmatively represents that she/he has the

requisite legal authority to do so on behalf of Consultant, both the person executing this Agreement on

behalf of Consultant and Consultant understand that the District is relying on this representation in

entering into this Agreement.

XIII. NOTICE

A. All notices shall be deemed to have been given when made in writing and delivered or mailed to

the respective representatives of District and Consultant at their respective addresses as follows:

Consultant: Dan Boyle & Associates, Inc.

Attn: Daniel Boyle

13077 Signature Pint, #200

San Diego, CA 92130

District: Yolo County Transportation District

Attn: Terry Bassett, Executive Director

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350 Industrial Way

Woodland, CA 95776

B. In lieu of written notice to the above addresses, any party may provide notices through the use of

facsimile machines provided confirmation of delivery is obtained at the time of transmission of the

notices and provided the following facsimile telephone numbers are used:

Consultant: Dan Boyle & Associates, Inc.

(858) 925-7601

District: Yolo County Transportation District

(530) 661-1732

C. Any party may change the address or facsimile number to which such communications are to be

given by providing the other parties with written notice of such change at least fifteen (15) calendar days

prior to the effective date of the change.

D. All notices shall be effective upon receipt and shall be deemed received through delivery if

personally served or served using facsimile machines, or on the fifth (5th) day following deposit in the

mail if sent by first class mail.

XIV. CONFLICT OF INTEREST

A. Consultant shall comply with the laws and regulations of the State of California and District

regarding conflicts of interest, including, but not limited to, Article 4 of Chapter 1, Division 4, Title 1 of

the California Government Code, commencing with Section 1090, and Chapter 7 of Title 9 of said Code,

commencing with Section 87100 including regulations promulgated by the California Fair Political

Practices Commission.

B. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or

indirect, which would conflict in any manner or degree with the performance of Consultant's obligations

and responsibilities hereunder. Consultant further covenants that in the performance of this Agreement,

no person having any such interest shall be employed. This covenant shall remain in force until

Consultant completes performance of the services required of it under this Agreement.

C. Consultant agrees that if any fact comes to its attention that raises any question as to the

applicability of any conflict of interest law or regulation, Consultant will immediately inform the District

and provide all information needed for resolution of the question.

XV. COVENANT AGAINST CONTINGENT FEES

Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee

working for Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company

or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other

consideration, contingent upon or resulting from the award or making this Agreement. For breach or violation

of this warranty, the District shall have the right to annul this Agreement without liability, or in its discretion to

deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission,

percentage, brokerage fee, gift or contingent fee.

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XVI. AUDITS

A. Consultant shall be subject to examination and audit by the State or the District, or both,

throughout the term of this Agreement and thereafter for a period of three years from the date that final

payment is made pursuant to this Agreement. This does not preclude access to records by District, State,

the Comptroller General of the United States, or any of their authorized representatives, as otherwise

provided by this Agreement, the State contract, or State or Federal laws and regulations. Consultant

agrees that District and/or State has the right to review, obtain, and copy all records pertaining to the

performance of this Agreement, and agrees to provide District and/or State with any and all relevant

information requested.

B. Any and all books, records, and facilities maintained by Consultant related to services provided

under this Agreement may be audited, inspected and copied at any time during normal business hours.

Unannounced visits may be made at the discretion of the District or State. Employees who might

reasonably have information related to such records may be interviewed. All expenditures of State and

federal funds furnished to Consultant pursuant to this Agreement are subject to audit by District, State

and/or Federal representatives. Such audits shall consider and build upon external independent audits

performed pursuant to audit requirements of the Office of Management and Budget (OMB) Circular A-

133 as described in Paragraph C below.

C. Should Consultant expend $500,000 or more in Federal funds during any fiscal year, Consultant

shall furnish District a certified copy of an Audit Report from an independent CPA firm covering the

Consultant's preceding fiscal year of January 1 through December 31. This Audit shall be performed in

accordance with OMB Circular A-133 and conducted in accordance with generally accepted government

auditing standards as described in Government Auditing Standards (1994 Revision), and provided in a

form satisfactory to the Director.

Consultant shall provide this Audit Report no later than July 31 of each year. In the event that

this Agreement expires or is terminated on a date other than December 31, Consultant shall provide

District such an Audit Report covering the preceding period of January 1 through the date of expiration

or termination no later than July 31 after the date of expiration or termination. Consultant shall ensure

that audit work papers supporting the report are retained for a period of three (3) years from the date of

the audit report, and longer if notified by the State or District to extend the retention period, and are made

available to the State and/or District upon request.

D. Should an Audit Report or any State or District audit determine that Consultant has misspent

funds and been overpaid based on the requirements of this Agreement and applicable laws and

regulations, District shall demand repayment from Consultant in the amount of such audit findings and

withhold any payment otherwise due under this Agreement until Consultant repays such amount.

Consultant shall repay District such amount within sixty (60) days of the date of the District's demand

for repayment. Should Consultant fail to repay District within sixty (60) days of the date of District's

demand for repayment, the District may offset the amount due from Consultant against any amounts that

would otherwise be due from the District to Consultant pursuant to this Agreement or any other

agreement or source.

E. Any failure or refusal by Consultant to permit access to any facilities, books, records or other

information required to be provided to the State &/or the District by this Agreement &/or the State

contract shall constitute an express and immediate breach of this Agreement.

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XVII. ASSIGNMENT AND SUBCONTRACTS

The services and obligations required of Consultant under this Agreement are not assignable in whole or in part.

In addition, Consultant shall not subcontract any portion of the services required of Consultant by this Agreement

without the express written consent of the Director. If any portion of the services required of Consultant are

subcontracted, the subconsultant(s) shall maintain the same insurance as required of Consultant by this

Agreement and Consultant shall be fully responsible to the District for all work undertaken by subconsultants as

provided by CA law.

XVIII. STATUS OF CONSULTANT

A. It is understood and agreed by all the parties hereto that Consultant is an independent consultant

and that no relationship of employer-employee exists between the District and Consultant. Neither

Consultant nor Consultant's assigned personnel shall be entitled to any benefits payable to employees of

the District. Consultant hereby indemnifies and holds the District harmless from any and all claims that

may be made against the District based upon any contention by any third party that an employer-

employee relationship exists by reason of this Agreement or any services provided pursuant to this

Agreement.

B. It is further understood and agreed by all the parties hereto that neither Consultant nor Consultant's

assigned personnel shall have any right to act on behalf of the District in any capacity whatsoever as an

agent or to bind the District to any obligation whatsoever.

C. It is further understood and agreed by all the parties hereto that Consultant must issue any and all

forms required by Federal and State laws for income and employment tax purposes, including W-2 and

941 forms, for all of Consultant's assigned personnel.

XIX. AMENDMENT

This Agreement may be amended only by written instrument signed by the District and Consultant.

XX. WAIVER

The waiver by the District or any of its officers, agents or employees or the failure of the District or its officers,

agents or employees to take action with respect to any right conferred by, or any breach of any obligation or

responsibility of this Agreement shall not be deemed to be a waiver of such obligation or responsibility, or

subsequent breach of same, or of any terms, covenants or conditions of this Agreement.

XXI. AUTHORIZED REPRESENTATIVE

The person executing this Agreement on behalf of Consultant affirmatively represents that she/he has the

requisite legal authority to enter into this Agreement on behalf of Consultant and to bind Consultant to the terms

and conditions of this Agreement. Both the person executing this Agreement on behalf of Consultant and

Consultant understand that the District is relying on this representation in entering into this Agreement.

XXII. PUBLIC RECORDS ACT Upon its execution, this Agreement (including all exhibits and attachments) shall be subject to disclosure

pursuant to the California Public Records Act.

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XXIII. ADDITIONAL PROVISIONS

A. Where there is a doubt as to whether a provision of this document is a covenant or a condition,

the provision shall carry the legal effect of both. Should the District choose to excuse any given failure

of Consultant to meet any given condition, covenant or obligation (whether precedent or subsequent),

that decision will not be, or have the legal effect of, a waiver of the legal effect in subsequent

circumstances of either that condition, covenant or obligation or any other found in this document. All

conditions, covenants and obligations continue to apply no matter how often District may choose to

excuse a failure to perform them.

B. Except where specifically stated otherwise in this document, the promises in this document

benefit the District and Consultant only. They are not intended to, nor shall they be interpreted or applied

to, give any enforcement rights to any other persons (including corporate) which might be affected by

the performance or non-performance of this Agreement, nor do the parties hereto intend to convey to

anyone any “legitimate claim of entitlement” with the meaning and rights that phrase has been given by

case law.

1. By signing this Agreement, the Consultant agrees to comply with applicable Federal suspension and

debarment regulations including, but not limited to, 7 CFR Part 3017, 45 CFR 76, 40 CFR 32 or 34 CFR

85.

2. By signing this Agreement, the Consultant certifies to the best of its knowledge and belief, that it and its

principals:

a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily

excluded by any federal department or agency;

b. Have not within a three-year period preceding this application/proposal/agreement been convicted

of or had a civil judgment rendered against them for commission of fraud or a criminal offense in

connection with obtaining, attempting to obtain, or performing a public (Federal, State or local)

transaction or contract under a public transaction; violation of Federal or State antitrust statutes or

commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,

making false statements, or receiving stolen property;

c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity

(Federal, State or local) with commission of any of the offenses enumerated in Paragraph 2(b)

herein;

d. Have not within a three-year period preceding this application/proposal/ agreement had one or

more public transactions (Federal, State or local) terminated for cause or default;

e. Shall not knowingly enter into any lower tier covered transaction with a person who is proposed

for debarment under federal regulations (i.e., 48 CFR part 9, subpart 9.4), debarred, suspended,

declared ineligible, or voluntarily excluded from participation in such transaction, unless

authorized by the State; and

f. Will included a clause entitled, “Debarment and Suspension Certification” that essentially sets

forth the provisions herein, in all lower tier covered transactions and in all solicitations for lower

tier covered transactions.

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3. If the Consultant is unable to certify to any of the statements in this certification, the Consultant shall

submit an explanation to the District program funding this Agreement, and the District shall have the

option of terminating this Agreement immediately or at any time thereafter, upon giving Consultant written

notice of such termination, if the explanation is not found satisfactory by the District in its sole discretion.

4. The terms and definitions herein have the meanings set out in the Definitions and Coverage sections of the

rules implementing Federal Executive Order 12549.

5. If the Consultant knowingly violates this certification, in addition to other remedies available to the Federal

Government, the District may terminate this Agreement at any time upon giving Consultant written notice

of such termination.

XXIV. ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the District and Consultant and supersedes all prior

negotiations, representations, or agreements, whether written or oral. In the event of a dispute between the parties

as to the language of this Agreement or the construction or meaning of any term hereof, this Agreement shall be

deemed to have been drafted by the parties in equal parts so that no presumptions or inferences concerning its

terms or interpretation may be construed against any party to this Agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first set

forth above.

CONSULTANT YOLO COUNTY TRANSPORTATION

DISTRICT

By___________________________ By____________________________

Dan Boyle, President Terry Bassett, Executive Director

Attest:

Kathy Souza, Clerk

Board of Directors

By_______________________________


_________________________________


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--- --- Agreement Exhibit A --- ---

2019 COMPREHENSIVE OPERATIONAL ANALYSIS FOR YCTD

SCOPE OF WORK

INTRODUCTION: The Yolo County Transportation District (YCTD) service area encompasses three counties in northern California (Yolo, Sacramento, and Solano Counties), including the cities of Davis, West Sacramento, Winters, Woodland, Sacramento, and Vacaville. Of note, YCTD provides numerous transit services in and around the Disadvantaged Communities (DAC) West Sacramento, and low-income populations in Davis and Woodland. The service area provides daily fixed-route and complementary transit services to a wide variety of customers, from choice riders, to youth, to seniors, persons with disabilities, transit-dependent, low-income, and any number of combinations of those groups. Providing nearly 1.3 Million trips annually, YCTD is constantly striving to improve operational efficiencies, so as to maximize the level of safe, reliable, and affordable transportation to its customers possible. The YCTD Comprehensive Operational Analysis will result in increased operational efficiencies, enhanced local and regional transportation connectivity, increased customer satisfaction, ridership, and improved key performance indicators. The project will benefit from expertise of qualified consultants, while also leveraging existing District resources including its software/technology data. Through the inclusion of community and stakeholder outreach, the completed COA will provide a feasible “blueprint” for successful implementation and funding of developed service recommendations, resulting in enhanced service for all YCTD member jurisdictions, current/future transit customers, and regional partners. RESPONSIBLE PARTIES: The project will be conducted by the Yolo County Transportation District (including member jurisdictions) in combination with a qualified consultant or consulting team. The project will directly involve YCTD member jurisdictions, and local and regional transportation providers to ensure coordination and development of feasible and strategic service recommendations. OVERALL PROJECT OBJECTIVES:

Provide significant opportunities to engage community members in transit planning to improve YCTD transit services, including local bus service within member jurisdictions, commuter and express bus services to/from Sacramento and intercity service between member jurisdictions.

Consideration of connecting bus service to future planned developments, communities, and economic zones.

Undertake a comprehensive analysis of YCTD’s existing local, commuter, express, and intercity bus routing, usage, and performance.

Based on this analysis, provide recommendations for restructuring YCTD’s bus services to provide greater system operational efficiency and regional connectivity, including a phasing and funding plan.

Assess and recommend improvements to existing YCTD member funding and budgeting structure.

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Assess and recommend improvements to YCTD administrative functions and personnel resources.

Fulfill regional, state and federal goals by improving YCTD services to support greater transit use, increased regional travel options and connectivity, and associated benefits for reduced single occupant vehicle use and congestion.

1. Project Initiation

Task 1.1 - Project Kickoff

Coordinate a project kickoff meeting and agenda to identify and update (as necessary) project tasks, goals, and timelines.

Confirm and finalize project roles, responsibilities, and communication protocols, to ensure project tasks remain in-line with overall agency and program goals.

Task 1.2 - Refine Scope of Work and Timeframe

Confirm the scope of work, schedule and responsibilities, reporting tasks, deliverables, and necessary steps to begin the analysis.

Task Deliverable

1.1 Agenda and written summary of kickoff meeting.

1.2 Copy of final project Scope of Work and Timeline.

2. Project Outreach and Communication

Task 2.1 - Background Analysis

Analyze information on geography, current usage, costs, fare revenues and performance of existing Yolobus fixed routes. Sources of information include Yolobus system maps and schedules, 2016 triennial audit, most recent Short Range Transit Plan (SRTP), YCTD’s software systems, prior customer survey data, and rider data generated from the new Connect Card fare system.

Analyze current and potential market demand for transit service within the YCTD service area for connectivity with regional service providers, based on relevant variables including demographic changes, transit-dependent and choice rider markets, fuel prices, and developments completed or planned since the District’s most recent SRTP. Identify high- and low-performing current routes or route segments, routes with greater or lesser potential for increased market demand, and commuter and express routes with potential for decreasing demand due to the new light rail extension.

Utilize data obtained from the Woodland Transit Study adopted in 2016 to supplement planned analysis for Woodland local, commute, and express services.

Review pending plans to initiate streetcar service between West Sacramento and mid-town Sacramento, as well as the City of West Sacramento’s Mobility Action Plan and pending updates and assess potential impacts to Yolobus services.

Incorporate relevant data obtained from the concurrent Woodland Transit Center site selection and environmental project expected to be ongoing throughout the COA process.

Task 2.2 - Community Outreach and Stakeholder Engagement

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Through community outreach and engagement, identify community uses, priorities and preferences for local, commuter, express, and intercity transit services and regional connectivity to transit/transfer centers.

Conduct significant, comprehensive outreach with YCTD member jurisdiction residents and community stakeholders, using a combination of surveys, open houses/workshops, focus groups, individual/group interviews, etc. o Consultant is to propose an outreach plan which will result in the desired COA

goals and outcomes. At a minimum, YCTD expects current riders and non-riders opportunities to provide input on current services and to comment on service recommendations. This can be through an online survey mechanism.

o YCTD will help the consultant team to promote surveys, comment/feedback mechanisms, and related COA activities through its website, social media accounts, email distribution lists, and other databases and formats. A dedicated webpage for the COA can also be made available.

o Consultant team should be prepared to provide English and Spanish language promotional materials, surveys, and outreach discussion. YCTD staff will coordinate and pay for translation of written materials in other Title VI languages (Chinese, Russian) and YCTD will also arrange live translation services in languages other than English and Spanish if requested/applicable.

o Engagement will be designed to obtain feedback on current services, assess service preferences and community priorities, review with stakeholders’ potential restructuring alternatives, and obtain comment and feedback on the draft COA and service recommendations.

All public outreach events will be publicly noticed to ensure maximum attendance, including through notices onboard Yolobus vehicles, the YCTD website, media releases, and stakeholder invitations.

Public notices and surveys will be available in English and Spanish. Chinese and Russian translations will be provided by YCTD in accordance with the District’s Title VI Program.

Task 2.3 - Regional Coordination

Work with regional transportation providers including (but not limited to) Unitrans, Capitol Corridor rail service, and Sacramento Regional Transit (RT), to stay informed of upcoming service modifications, potential for reduction in duplication of services, and any considerations for improved connections with YCTD services.

Review existing fare/funding agreements and assess for potential disparities and or areas of improvement in customer service, interaction, and/or payment. Note, this task is not seeking an evaluation of fare payment (e.g., Connect Card) efficiencies.

Task Deliverable

2.1 Consultant background analysis summary.

2.2

Summary of public outreach activities and promotional items.

2.3

Summary of discussions with regional transportation providers and findings.

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3. Data Collection and Analysis

Task 3.1 - Ride Check and Performance Data Analysis

Conduct onboard system-wide ride checks of YCTD local, commute, express, and intercity fixed-route, on-demand and paratransit services. Consultant will be tasked with proposing and implementing a data collection plan sufficient to achieve the COA goals and objectives. o YCTD is not seeking a 100-percent ride check of its services. The District

encourages proposers to specify a sampling plan/methodology based on available information (i.e., ridership figures, revenue hours, etc.) strategy and methodology which they feel would be sufficient to achieve COA goals.

o Limited geo-location data is available in the form of Connect Card boarding information. This data can further be provided on a route-by-route basis to help supplement boarding (though not alighting) information.

YCTD currently manages a transit planning internship program that is primarily grant funded. Employment in this program fluctuates throughout the year, and intern work schedules also vary based on their school schedules and curriculum. Interns may be available to assist with field-related duties (e.g., cover for unavailable ride checker/surveyor, assist with promotion of outreach efforts, staff events, etc.) but their availability will not be mandatory/required for this project. Ride check plans should not assume interns will be available. No other information regarding intern quantity or availability is made at this time.

Assessment of on-time performance should be considered as part of the overall systemwide assessment. On-time performance data is available through our contract operator's monthly reports. This information may supplement ride check data/information collected by our selected project partner.

Analysis of the ride check data will be separated by service type and potentially day of week, and will be available in a route-by-route, and community basis.

Analysis of performance to be presented by key performance indicator (e.g., on-time performance, fare recovery, ridership/hour, ridership/mile, etc.).

As a complementary paratransit services, YCTD's paratransit services (Yolobus Special) are primarily tied to the offered fixed-route services. YCTD does offer a limited "beyond ADA" premium service which should be included in the assessment. Significant modifications to the current YCTD service model should include consideration of impacts to complementary paratransit services, and recommendations to improve paratransit services are expected. Data related to paratransit trip origins and destination is available electronically.

Task 3.2 - Financial Data Collection and Analysis

Collect, review, and analyze to-date financial data and information relevant to the COA process. Consultant will work with YCTD finance staff and will present an initial data request at task initiation.

Financial analysis to focus on cost efficiencies, and best practices to identify potential areas in need of improvement.

Assess and analyze current YCTD budgeting, cost allocation, and funding practices and policies and provide alternatives and recommendations for modifications.

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o YCTD seeks objective assessment and supporting analysis of existing funding structures. Consultant team is encouraged to provide a peer comparison of similar transit agencies/districts and their respective funding arrangements.

Task 3.3 - Administrative and Policy Analysis

Collect, review, and analyze current YCTD administrative policies and practices related to operational effectiveness. Task will include discussions with YCTD staff.

Administrative analysis to focus on program and departmental efficiencies, and best practices to identify potential areas in need of improvement.

Task Deliverable

3.1

Data collection forms, databases, and initial calculations.

3.2 Summary of data reviewed and initial findings.

3.3 Summary of discussions with staff and data reviewed.

4. Comprehensive Operational Analysis

Task 4.1 - Develop Draft Comprehensive Operational Analysis and Service Recommendations

Based on background analysis and stakeholder input and feedback, develop initial local, commute, express, and intercity fixed-route, on-demand and paratransit restructuring options. Conduct financial analysis of options to determine costs/savings, associated fare revenue gains/losses, potential alternatives for cost allocations, potential timing and feasibility, and refine with YCTD staff into an initial set of proposed service alternatives.

Review West Sacramento’s plans to introduce streetcar service between West Sacramento and midtown Sacramento (sometime between 2022 and 2023), as well as West Sacramento’s Mobility Action Plan and propose transit service modification alternatives that maximize ridership, efficiencies and intermodal connection opportunities.

Review and make recommendations regarding capital investments needed to replace and upgrade rolling stock and other capital assets.

Draft a document itemizing the draft service alternatives, and as part of Task 2.2, review with stakeholders for feedback, comment and priorities.

Based on feedback, further revise service recommendations and develop tailored financing plan to support phased implementation, based on reasonable cost and revenue projections.

Complete initial draft version of the COA, incorporating information and recommendations developed in Tasks 2, 3, and 4 financing and implementation plans, an executive summary, and any additional recommendations from the COA.

Review and propose alternatives relative to YCTD staffing and other resources needed to provide high quality support services.

54

Task 4.2 - Develop Final Comprehensive Operational Analysis, Service Modification Alternatives and Recommendations and Cost Allocation Alternatives and Recommendations

Complete final draft version of the Comprehensive Operational Analysis, incorporating public comments, information, and recommendations developed in Tasks 2, 3, and 4, and including financing and implementation plans, an executive summary, and any additional recommendations from the COA.

Task 4.3 - Review, Complete, and Adopt Comprehensive Operational Analysis for Implementation

Review the draft COA, service change modification alternatives budget and cost allocation alternatives with the YCTD Board of Directors and release for public comment.

Include an analysis of ongoing capital needs of YCTD, as well as suggested related implementation schedule and capital outlay program.

Actively seek public feedback and comment on the draft COA through Task 2.2.

Based on public input/feedback, make final revisions to COA, and ensure that the financial contribution of this grant program is credited on the report cover.

Bring the final draft COA before the YCTD Board of Directors for final public hearing, approval and adoption.

Produce and submit twenty (20) bound copies, plus one reproducible electronic copy of the final COA for YCTD, Caltrans, SACOG, and all YCTD member jurisdictions. Provide an electronic copy for YCTD to distribute as necessary.

Task Deliverable

4.1 Draft COA and Service Recommendations.

4.2 Final COA and Service Recommendations.

4.3

Twenty (20) bound copies of the final COA, and one (1) electronic copy.

5. Project Management

Task 5.1 - Project Invoicing

Manage and monitor work tasks to ensure completion of the project remains on time and on budget.

Schedule and facilitate project team meetings to ensure sufficient communication on ongoing and upcoming tasks to ensure the project remains on time and on budget.

Submit complete invoice packages to YCTD based on milestone completion—at a minimum quarterly, but no more frequently than monthly.

Task Deliverable

5.1 Copies of project invoices from consultant.

55

--- --- Agreement Exhibit B --- ---

Proposal Excerpt and Budget

To be inserted upon execution

56

--- --- Agreement Exhibit C --- ---

Workers Compensation Certificate

I am aware of the provisions of Section 3700 of the Labor Code that require every employer to be insured against

liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code,

and I will comply with such provisions before commencing any services required by this Agreement.

The person executing this certificate on behalf of Contractor affirmatively represents that she has the requisite

legal authority to do so on behalf of Contractor, both the person executing this Agreement on behalf of Contractor

and Contractor understand that the District is relying on this representation in entering into this Agreement.

CONSULTANT

By_______________________________

_________________________________

Daniel Boyle, President

Dan Boyle & Associates, Inc.

57

BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT

350 Industrial Way, Woodland, CA 95776 --- (530) 661-0816

Topic: YCTD 6-Month

Actual vs. Budgeted

Expenses and Revenues:

Thru December, 2018 vs.

Thru December, 2017

Agenda Item #:

Agenda Type:

8 Deliberation/Action

Attachments Yes No

Prepared by: Janice Bryan Approved by: Meeting Date: March 11, 2019

RECOMMENDATION:

It is respectfully recommended that the YCTD Board of Directors Review Fixed Route and ADA Six-Month

Update on YCTD Actual vs. Budgeted Revenues and Expenses for FY 2019 and FY 2018.


This is a follow-up to last month’s financial reports. A request was made to include prior year data as a

comparison.

BACKGROUND:

Your Board adopted the YCTD Fiscal Year 2018/19 Budget on June 11, 2018. Attached is a Six-month

update and review of actual vs. budgeted revenues and expenses. Also included is a comparison to the prior fiscal

year.

a. The first reports show a comparison of FY 2019 revenues and expenses through 12/31/2018 versus FY

2018 revenues and expenses through 12/31/2017 for both fixed route and paratransit.

b. FY 2019 Financial Reports-The next set of reports are the revenue and expense line item reports for Fixed

Route and ADA showing budgeted versus actual and actual as a percent of budget; as well as projected

revenues and expenses to the end of the fiscal year for FY 2018/19.

c. FY 2018 Financial Reports-The last set of financial reports are the revenue and expense line item reports

for Fixed Route and ADA showing budgeted versus actual and actual as a percent of budget for the first

six months of FY 2017/18; and, actual revenue and expense reports at 6/30/18.

FY 2019 vs. FY 2018

Fixed Route Revenues – 64.15% decrease in Auxiliary Transportation Revenue from the same time last year,

due to the change in the Trillium agreement; 165% increase in Other revenue is due to LCTOP funds received

in 2018/19.

Fixed Route Expenses – 72.4% decrease in Extra Help wages over last year is due to fewer interns in the first

six months of 2018/19; Differences in Contribution to unemployment insurance and Worker’s Comp Insurance

are due to timing issues with payments; Increase in Maintenance-Buildings and Improvements is due to an

increase in Bus Shelter improvements this fiscal year; Increase in Professional Services is due to the Woodland

Transit Center Study;

Fixed Route:

58

2018/19 Revenues are tracking at 40.55% of budgeted as of December 31, 2018, compared to 40.07% the

previous year. There are several FTA and State grants that have not been applied for due to staffing turnover.

Those grants will be applied for in the next months and all funds will be drawn down for all eligible expenses.

Passenger fares are tracking 12.5% below the same period last year (See performance report). Auxiliary

Transportation Revenue is at 17.21% of budgeted.

2018/19 Expenses are tracking at 43.36% of budgeted, vs. 42.99% the previous year. Salaries and benefits

are lower than projected due to the vacancy of the Senior Planner Position and timing of intern hours. Liability

and physical damage insurance are paid at the beginning of the year and memberships are paid early in the fiscal

year as well. Purchased Transportation, which is our largest expense, is tracking as budgeted and expected to be

right at or just below budget at the end of the fiscal year. Actual Fuel expense is at 31.89% of budgeted.

Professional Services is at 25% of budget due to timing of award of several contracts. Once those contracts have

been awarded, we expect expenses to match more closely to budget. The remainder of expenses are timing

issues as well.

Projected Expenses for Fixed Route at this point look to provide a savings of about $2 million. Most of the

savings are projected in vehicle maintenance, fuel, professional services, and Purchased Transportation. That

does not reflect all local savings; rather, a substantial amount is federally funded. Once the FY 2017/18

audit is completed, staff will have an accurate summary of reserves, some of which may be available for

FY 2019/20.

ADA Paratransit:

2018/19 Revenues are 33.24% of budgeted as of December 31, 2018 vs. 33.17% the prior year. Again, this

is mainly due to FTA grants. As the new Senior Planner gets up to speed, those grants will be applied for and

then drawn down in the next few months. Passenger fares are up by 5% over the same period last year.

2018/19 Expenses are at 41.06% of budgeted compared to 41.16% last year. Savings at this point is in

Purchased Transportation, Fuel and grant funded ADA related screening and registration services that will

be procured from a third party.

Projected savings of $300,000 are expected in ADA Paratransit.

BUDGET IMPACT:

The attached is for informational purposes. It will help in preparation of the proposed preliminary FY

2019/20 budget.

59

Revenues and Expenses

Fixed Route and Paratransit Services

Comparison FY 2019 through 12/31/2018

Versus

FY 2018 through 12/31/2017

63

Fiscal Year 2019



7/1/18-12/31/18 Compared to Budget with % of budget

And

Projected Revenues and Expenses to 6/30/2019

70

Fiscal Year 2018



7/1/17-12/31/17 Compared to Budget with % of budget

And

Actual Revenues and Expenses at 6/30/2018

79

BOARD COMMUNICATION: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776---- (530) 661-0816

Topic: Consider Director’s

Report

Agenda Item #:

Agenda Type:

9 Deliberation/Action*

Attachments: Yes No

Prepared By:

Terry Bassett, Jose Perez,

Janice Bryan

Approved By: Meeting Date: March 11, 2019

RECOMMENDATION:

The following are Board updates regarding various YCTD matters. Specific recommended actions from staff

are highlighted with an asterisk. Your Board also reserves the right to take action on all items below, except for

oral report items.

BACKGROUND:

a. Oral Report

b. Yolobus Activities

i. At its meeting of March 5, 2019, the Davis City Council presented a Letter of Appreciation to the

Yolo County Transportation District, expressing gratitude for the activities taken related to the

memorial service for Davis Police Officer Natalie Corona (see attached).

ii. Over the last 12-18 months, staff noticed an increasing number of incidents involving aggressive

passenger behavior, some which resulted in physical altercations. Transdev uses training

techniques that include ways to de-escalate aggressive behavior. We will work with them to

determine if there are ways to build on and enhance that training.

iii. We have enrolled YCTD’s new Senior Transportation Planner into the University of the Pacific

Transit and Paratransit Management Certificate Program. Topics covered include designing

innovative organizations; safety management system; marketing through customer service;

strategic thinking; legal issues in employee relations; overview of transit legislation, regulation,

and policy; enhancing leadership effectiveness; and budgeting and financial management. The

course involves eight meetings, spread two weeks apart over three months.

iv. YCTD staff were called into the Emergency Operations Center for about five hours on Tuesday,

February 26th, in case flood related evacuations around the town of Yolo occur and transportation

is needed, all brought about by the high-water levels along Cache Creek. Fortunately, the creek

edges were not breeched.

c. Status of YCTD/Caltrans INFRA Grant Application

On March 4th, Caltrans submitted a grant application for the Yolo I-80 Multi-Modal Improvement Project.

It requests $83,144,000 in INFRA (Infrastructure for Rebuilding America) funds, identifying YCTD as the

lead applicant, in partnership with Caltrans District 3. That amount is intended to leverage $343 million in

SB-1 funds for some long awaiting rehabilitation and improvements of I-80, and $2 million in CMAQ funds

via SACOG associated with preliminary engineering efforts.

80

d. 2019 Cap-to-Cap Trip

YCTD Chair Frerichs and Jose Perez, Deputy Director of Operations, Planning and Special Projects,

will be YCTD’s participants in this year’s Cap-to-Cap trip between Sacramento and Washington, D.C. With

the state of flux regarding transportation infrastructure needs, it is important that YCTD stay active in this

annual trip, which offers electeds and senior staff opportunities to meet with members of the U.S. House of

Representatives, the U.S. Senate, plus key staff and various federal departments and agencies who may be

involved in various transportation issues. The Cap-to-Cap trip will take place May 4-8, 2019.

e. Update on Pilot Microtransit Project to Replace Existing Three Day a Week Fixed

Route Bus service to Knights Landing

YCTD has received the standard agreement from SACOG, confirming the grant funding for the

development and operation of a rural microtransit pilot project. Staff is participating in the Knights Landing

Annual Celebration hosted by the One Health Center at the Robbins Elementary School on February 10,

2019. During the celebration, staff discussed the project with community residents, and obtained important

feedback regarding the pilot service’s ideal operating conditions. The Knights Landing Community Space

project design team was also onsite during the celebration to obtain insight on initial design specifications,

and priorities for the planned community space. On February 28, 2019, YCTD staff attended a workshop

in Knights Landing to gather more input. From this feedback and in coordination with Transdev, YCTD

will develop an operation plan for the pilot, with an aim to launch the new service between May and July,

2019. A more detailed project summary, inclusive of the results of recent outreach efforts, will be

developed and presented to the Board for its April or May, 2019 meeting.

f. Update on UCD Medical Center Shuttle Project

i. Electric Bus Project Capital Status

Sacramento RT, YCTD, Proterra and Electrify America (EA) have tentatively agreed on pricing,

accessories and components of the electric buses to be provided by Proterra.. There are some

variances between the buses being built for RT and those for YCTD. For example, keeping in mind

the running time of the new bus route, as well as the comfort needs for persons with disabilities,

YCTD chose seats with relatively thick cushions.

All the buses will include 5 year/250,000-mile extended warranties on traction motors, inverters,

transmission, HVAC, and structural systems (suspension mounts, rear cage).

Note that the prices below exclude several items, which will be purchased separately by YCTD.

Such items include two-way radio system, GFI Odyssey farebox, Connect Card related equipment,

spare parts inventory and any required special tools. With Electrify America trying to keep the total

under $1 million per bus, this means that as much as $299,000 may be available for these items under

Yolo.

The entire bus purchase, parts, spare parts and special tools will be funded by EA. The designing

of a complete “bus wrap” will likely develop over the next few months, relying on RT, YCTD, EA

and UCD to develop and agree on a unified brand and related artwork. The buses will be equipped

with 33 passenger seat positions, with hand straps for up to 20 standing standees, wheelchair ramp,

two wheelchair tie-down positions, enough battery capacity to hold a 440 KW charge, 20 USB ports

81

and Wi-Fi for riders.

The six buses for YCTD are expected to be on the assembly line from 9/18/2019 thru 11/11/2019

and accepted by YCTD representatives at the plant 11/25/2019 thru 12/6/2019. Actual delivery to

YCTD is expected on 12/16/2019, onwards.

Electrify America will be working with YCTD, PG&E and the City of Woodland for the design,

acquisition and construction of three 350KW chargers which will be located in the YCTD bus yard.

With the Proterra buses, the charging flow rate capacity will be about 228 KW per hour. Each bus

is equipped with a 440 KW battery system, but for planning purposes, it is assumed that 352 KW

will be the useable capacity (80%) of the buses.

Transdev and YCTD have participated in tours and workshops on electric buses and chargers.

Antelope Valley Transit Authority, BYD bus (both in Lancaster, CA) were visited on 2/21/2019.

On 3/5/2019, both entities toured Foothill Transit’s operation of the Proterra electric bus (which

YCTD will be getting), and on 3/6-7/2019, some will attend an electric bus operations and

maintenance class at Sunline Transit in Palm Desert.

ii. Electric Bus Project Operating Status

YCTD is working with UCD regarding routes and schedules that can be operated over 3-4 years

within the financial constraints of $3 million in CMAQ funding from SACOG, potentially $3 million

from UCD/Other partners and $900,000 to $1.4 million in fare revenue during a 3-year time period.

YCTD management is meeting with Sacramento RT to determine the steps needed to apply for the

$3 million in CMAQ funds. The revenues will be credited 50/50 between the two operators.

Service is not expected to start until sometime between the first and third quarters of 2020.

g. Citizens Advisory Committee Vacancy With Martha Guerrero now serving on the West Sacramento City Council, the YCTD Citizens Advisory

Committee has a vacancy for West Sacramento. Blank nomination forms have been provided to YCTD ‘s

two West Sacramento representatives and we have offered to solicit for volunteers using YCTD’s web site,

if requested.

h. Attachments

i. March 3, 2019 Letter of Appreciation from the Davis City Council

ii. SACOG March, 2019 Local Transportation Fund and State Transit Assistance Fund Estimates

for FY 2019/20

iii. SACOG February, 2018 Local Transportation Fund and State Transit Assistance Fund Estimates

for FY 2018/19

iv. Summary of INFRA Grant Application

v. Fixed Route and Paratransit Ridership Reports Thru January, 2019

93

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Totals YTD

106,747 112,113 100,044 112,007 95,508 88,329 96,304 711,052 -5.3%

99,376 114,812 110,499 119,086 106,124 97,626 102,959 103,530 106,280 103,444 104,390 96,661 1,264,787

112,902 128,174 124,845 121,920 115,050 102,071 102026 103,980 117,263 107,734 114,667 103,117 1,353,749

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

Rid

ers

Yolobus Fixed Route Ridership Trends

14-15 15-16 16-17

-14.6%-

-13.9%

-10.6% YTD

-6.1%

-5.6%

-13.4%

-9.7%-16.7%

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000


Yolobus Fixed Route Ridership Trends

16-17 17-18 18-19

+7.4%

-5.3% YTD

-2.4%

-10.0%

-9.5%-6.5%

-9.5% -5.9%

94

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Totals YTD

18-19 2,099 2,173 1,781 2,048 1,982 1,850 2,109 14,042 -2.1%

17-18 1,914 2,342 2,102 2,240 1,914 1,845 1,980 1,806 2,055 2,239 2,383 1,986 24,806

16-17 2,318 2,604 2,379 2,400 2,210 2,051 1,956 1,990 2,292 2,146 2,650 2,070 27,066

0

500

1,000

1,500

2,000

2,500

3,000


Rid

ers

Yolobus Special Paratransit (ADA) Ridership Trends

14-15 15-16 16-17

-8.4%

-3.6%

+0.8%

-2.6% YTD

+13.1%+0.7%

0

500

1,000

1,500

2,000

2,500

3,000


Rid

ers

Yolobus Special Paratransit (ADA) Ridership Trends

16-17 17-18 18-19

+9.7% -7.2%

-15.3% -8.6%

-2.1% YTD

+3.6%+6.5%+0.3%