City of Yelm

STAFF REPORT

To: Mayor Ron Harding Yelm City Council From: Ryan Johnstone, Public Works Director Chad Bedlington, Public Works Manager Date: November 5, 2015 (for November 10, 2015 City Council Meeting) Subj: Yelm Skatepark- Request for Authorization to Award Bid and to Enter into

Construction Contract Attach: Bid Tabulation Results

Recommendation Authorize Mayor Harding to award the project to and sign the construction contract with Dreamland Skateparks, LLC in the not to exceed amount of $409,300.00. This amount is not inclusive of sales tax and excludes Bid Alternative 3 listed below (Plant Purchase and Installation).

Background The Skatepark Project is located at 201 1st Ave NE across SR507 from the Yelm City Park and future Community Center. The project was designed in partnership with City Staff, BCRA consulting, New Line Skateparks Inc, and a Citizen Advisory Committee. The majority of the project is funded via a Federal grant through the Community Development Block Grant (CDBG) program, facilitated through Federal Housing and Urban Development (HUD). This project was originally bid in August of 2015, with bid results unfortunately coming in well above the allotted budget for this project. The project was rebid in October of 2015 with the results attached for your consideration.

Current Situation The Skatepark project was advertised for construction on October 16 & 23, 2015 and bids were opened on October 30, 2015. Six (6) bids were received. Bids received were:

Agenda Item 8. a. Yelm Skatepark Award Bid Contract Page 1 of 3

Bidder's Name Total Base Bid Amount Bid Alternative 1 Bid Alternative 2 Bid Alternative 3

Grindline Construction $404,600.00 $22,140.00 $10,316.00 $36,900.00

Roglines $415,000.00 $12,700.00 $7,000.00 $21,000.00

Gritton Building Co. $478,071.00 $12,162.00 $7,072.00 $12,888.00

Northwest Cascade $435,655.00 $15,800.00 $7,700.00 $20,000.00

RV Associates $395,000.00 $18,000.00 $8,000.00 $32,000.00

Dreamland Skateparks $370,800.00 $30,000.00 $8,500.00 $36,400.00

The engineer's opinion of probable construction cost was $340,000.00 with bid alternate 1 at $28,510.00, bid alternate 2 at $14,306.00 and bid alternate 3 at $15,882.00. The lowest responsive bids were within the acceptable limits based on industry expectations for a project of this size. Dreamland Skateparks, LLC was selected as the lowest responsive bidder based on the base bid amount. Bid Alternatives 1, 2 and 3 were not advertised as eligible for individual award and remain at the sole discretion of the City to modify, include, or exclude from the contractors scope of work and budget.

Agenda Item 8. a. Yelm Skatepark Award Bid Contract Page 2 of 3

Engineer's Estimate: $340,000Bid Alt. #1 $28,510Bid Alt. #2 $14,306Bid Alt. #3 $15,882

Bidder's Name Total Base Bid Amount Bid Alternative 1 Bid Alternative 2 Bid Alternative 3

Grindline Construction $404,600.00 $22,140.00 $10,316.00 $36,900.00

Roglines $415,000.00 $12,700.00 $7,000.00 $21,000.00

Gritton Builidng Co. $478,071.00 $12,162.00 $7,072.00 $12,888.00

Northwest Cascade $435,655.00 $15,800.00 $7,700.00 $20,000.00

RV Associates $395,000.00 $18,000.00 $8,000.00 $32,000.00

Dreamland Skateparks $370,800.00 $30,000.00 $8,500.00 $36,400.00

Skatepark Project Re-Bid Results10/30/2015 2:15 PM

City of Yelm

Public Works Department Physical Address: 901 Rhoton Road SE Mailing Address: 105 Yelm Ave West

Yelm, WA 98597 (360) 458-8406 Fax: (360) 458-8417

Web: www.ci.yelm.wa.us

H:\~Parks Department\Projects\Skate Park\skatepark- Re-Bid Results

Agenda Item 8. a. Yelm Skatepark Award Bid Contract Page 3 of 3