yhn shift review 2014
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Your Homes Newcastle SHIFT Report 2014 Page 2
Your Homes Newcastle SHIFT Report 2014 Page 3
Introduction to SHIFT
SHIFT members are making gradual improvements to their
environmental performance. However, we must not lose
sight of the fact that the challenges we face as a society are
exceptional. The Climate Change Act 2010 sets a target of
34% less carbon emissions by 2020. The latest analysis
shows that wildlife populations worldwide have declined by
52 per cent since 1970. Water is being used at
unsustainable rates. Climate change projections show that
winter precipitation will increase as much as 20%,
increasing the likelihood of flooding.
This report celebrates those organisations that have
stepped forward to assess their environmental impacts and
are actively working to reduce them. Since its inception in
2008 with 16 founder members, the Sustainable Homes
Index For Tomorrow (SHIFT)1 membership has soared to
65 social landlords. This is making a real difference
Members are transforming around 1 million homes into
sustainable places to live. For residents this means lower
bills, more comfortable homes and a chance to contribute to
sustainable communities. For the environment this means
lower carbon emissions, sustainable use of the world’s
resources and better biodiversity. We all live in our
environment so we will all benefit.
How are they doing this? Members are independently
verified on their environmental impacts and benchmarked
against each other, the subject of this report. Members
though are also taking a number of other steps:
Influencing for greater change – members feed ideas and
policy issues to the Sustainable Homes Head of External Affairs, who works to influence
Government policies, argue for funding and circulates case studies that can help registered
1 SHIFT is operated by Sustainable Homes. Please see www.sustainablehomes.co.uk to see our other
services that we offer to make social homes more sustainable.
Your Homes Newcastle SHIFT Report 2014 Page 4
providers do more. There have been some great ideas and policy issues discussed. Keep
contacting him on policy matters you want addressing.
Demonstrating their credentials – SHIFT members are demonstrating their SHIFT
membership on line, in their foyers, in social media, in tenders, in discussions with funders or
planners, when communicating with staff or residents, when using social media and via other
avenues. Some people have recently suggested that it may also be of use to outline
membership and work going on to reduce environmental impacts and fuel poverty in value for
money reports.
Strategy – using the SHIFT guidance to help create a framework for managing sustainability
strategically. Contact your SHIFT assessor if you need more help on long term objectives or key
performance indicators.
Sharing best practice – members tell us about the good work they are doing throughout the
year. This helps the sector to learn and improve. Ideas and progress are shared either through
events, John’s Jottings or providing advice to others. It also means Sustainable Homes has
developed a wealth of knowledge on these issues.
Questions – members are asking their SHIFT contact for help on a number of issues. This has
ranged from asking thorny sustainability questions or simply asking to be put in contact with
others who may be able to solve sustainability issues.
Changing SHIFT – SHIFT was developed with social housing providers. Each year they have a
say on how the methodology of the assessment, including the questions, weightings and
guidance, operates.
Discounts – SHIFT members benefit from significant discounts on Sustainable Homes’ other
services. Talk to us about e-learning, stock energy analysis, training, resident engagement and
other consultancy work.
We trust you will find your SHIFT report useful. Our aim is for you to use it to plan your future
work in making your stock and offices sustainable and even more enjoyable places to live and
work.
Andrew Eagles and the Sustainable Homes Team
Your Homes Newcastle SHIFT Report 2014 Page 5
Contents
Executive summary ..................................................................................................... 6
Background ................................................................................................................. 7
Overall performance .................................................................................................... 8
Strategy and management ........................................................................................ 11
Office practices .......................................................................................................... 16
Existing buildings ....................................................................................................... 24
New build ................................................................................................................... 40
Concluding remarks ................................................................................................... 49
Appendix 1 – SHIFT corporate partners .................................................................... 53
Your Homes Newcastle SHIFT Report 2014 Page 6
Executive summary
All SHIFT members are to be commended. They have stepped forward to be independently
assessed. SHIFT includes analysis of some of the harder to treat environmental issues.
Baselining and measuring our impact now is crucial to achieving effective change in the future.
Baselining and measuring alone are not enough, we need to take action, constantly monitor the
impact of that action and make improvements.
SHIFT members are leading the sector in being assessed against these challenging criteria and
signing up to this agenda.
The questions and weightings were agreed with SHIFT members, the supply chain and
Government. This report provides an overview your performance against these criteria. YHN
scored 50.71 putting you in the Silver band.
The report provides a comparison of an individual organisation’s environmental impact against
all other SHIFT members in 2014. This will allow members to set realistic goals. The report also
includes examples of how best practice has been achieved, thus allowing members to learn
from each other. The report summarises the areas of YHN’s operations that are perceived to be
strengths, allowing strengths to be built upon. There are also areas that need more attention.
Focusing on these areas will ensure that sustainability progresses consistently across the whole
of Your Homes Newcastle and that all environmental impacts are addressed.
Your Homes Newcastle SHIFT Report 2014 Page 7
Background
YHN is an ALMO acting on behalf of Newcastle City Council. They manage approximately
30,000 properties for the City Council, Byker Trust and Leazes Homes.
The SHIFT assessment is divided into the following four sections:
strategy and management;
office practices;
existing buildings;
new build.
In each section questions are asked, each of which assesses a criterion that if fully met would
represent being on the right track to achieve or exceed minimum standards set by regulation,
voluntary standards and best practice.
Your Homes Newcastle SHIFT Report 2014 Page 8
Overall performance
The overall score represents how Your Homes Newcastle performed out of a scale of 100,
where 100 represents best practice in all areas. Your Homes Newcastle scored 50.71 (Silver)2.
Comparison with peers can spur competition and motivate organisations to do better. The
following graph shows performance against other SHIFT members.
Each section is weighted to reflect its importance following discussion and feedback from
members, Government officials and others. Weightings represent the impact of specific issues.
So existing homes, with the significant environmental impact from each building and the
cumulative impact of many properties, have a higher weighting than other areas. Weightings are
as follows:
2 For members who monitor their year on year SHIFT score, please note that because of slight changes
to the scoring scheme we expect a 5 point decrease against the 2012 version of SHIFT. The thresholds to bronze, silver, gold and platinum, have been reduced accordingly.
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Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 9
Section Weighting
Strategy and management 15%
Office practices 15%
Existing building 45%
New build 25%
Banding is assigned according to the following categories:
Bands Total score thresholds
Bronze >= 15% and <40%
Silver >= 40% and <60%
Gold >= 60% and <80%
Platinum >= 80% and <=100%
The following graphs break down performance by size of organisation, according to the
following groupings.
Size of organisation Number of homes owned
Smaller <10,000
Medium 10,000 – 20,000
Larger >20,000
The graph below shows how YHN scored compared to its peers:
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Your Homes Newcastle SHIFT Report 2014 Page 10
Processes can assist in driving improvements. In particular, the following methodology can
ensure progress is tracked and real change made. It is recommended that the following process
be used to make improvements:
The remainder of this report outlines your performance in relation to each question in the
assessment. Guidance from Sustainable Homes and best practice from other SHIFT members
provide further ideas for reducing environmental impacts even further.
Your Homes Newcastle SHIFT Report 2014 Page 11
Strategy and management
Q 1.1 Is a sustainability strategy formally adopted by the Board/Senior Management Team?
YHN's current Environmental Sustainability Strategy is under clear document control and has a
strong supporting foreword by the Chief Executive. In addition, the new strategy was approved
19/8/14. Yes has been recorded for SHIFT purposes.
In general, most SHIFT members have some form of written strategy relating to sustainability.
The best examples of strategies include a foreword by the relevant Chief Executive which
demonstrates the full support of the executive team and the Board. Other good practice was to
embed the strategy in a formal document control system.
Q 1.2 Is the sustainability strategy regularly reviewed?
YHN's current Environmental Sustainability Strategy has a clear review date for January 2012.
This review has been delayed until 2014. "Yes" has been recorded for SHIFT purposes.
Most SHIFT members review
their overall strategy tri-annually.
This enabled consideration of
longer term objectives. However,
the action plans attached to the
strategies were reviewed more
frequently, typically every
quarter. The clearest
demonstration of an active review
process is when the review date
is stated on the strategy and also
when the SHIFT member has a
formal process which adopts
strategies within an organisation.
Your Homes Newcastle SHIFT Report 2014 Page 12
Q 1.3 Does the sustainability strategy cover the following areas?
Adaptation to climate change
Energy efficiency
Sustainable materials
Water efficiency
Hazardous materials
Municipal waste management
Construction waste management
Flytipping
Ecology
Green transport
Resident engagement
Staff engagement
YHN’s environmental sustainability policy addresses all the items in the SHIFT guidance.
All SHIFT members cover energy issues to one extent or another in their sustainability
strategies. Many cover resident and staff engagement. Hazardous materials and fly-tipping are
commonly covered elsewhere, for example in asbestos management strategies and estate
inspection regimes.
SHIFT members scoring well in this area have strategies covering a wide range of sustainability
issues, clearly stating the environmental context in which social landlords operate. Often
adaptation to climate change (flooding, overheating and water stress) and ecological
enhancement are omitted from strategies and it is suggested that all SHIFT members, who have
not done so already, address this issue when they next review their sustainability strategy.
Water efficiency is sometimes omitted from strategies. People in the UK are using water at an
unsustainable rate. SHIFT members, who have not done so already, may like to address this
issue when they next review their sustainability strategy.
Q 1.4 Is your strategy available in the public domain?
YHN's current Environmental Sustainability Strategy is
freely available from their website at
http://www.yhn.org.uk/about_us/strategies,_plans_and_re
ports.aspx
The most common way of making the strategy publically
available was by placing it on the landlord’s website and
most SHIFT members scored well in this category. When
this was not done there was generally a considered
reason for not doing so, and an intention to comply before long.
Your Homes Newcastle SHIFT Report 2014 Page 13
Q 1.5 Do the executive management team have objectives in their appraisals related to
the achievement of the organisation's sustainability objectives?
An email on 14/7/14 from the Director Property Services clearly states that they have
responsibility for delivering a defined score in SHIFT. Achieving this score requires
environmental action so "yes" has been recorded.
SHIFT members scoring well for this question tended to have corporate sustainability objectives
which were allocated to the relevant executive team member. Extracts from appraisals, job
descriptions, action plans and 1-2-1 meetings helped to demonstrate this. The objectives were
clearly linked to strategic sustainability aims.
Q 1.6 Do functional employees have objectives in their appraisals related to the
achievement of the organisation's sustainability objectives?
YHN employ two Environmental Sustainability Co-ordinators whose roles include reducing
YHN's environmental impacts e.g. reduce energy usage in the offices. Yes has been recorded
for SHIFT.
SHIFT members scoring well for this question tended to have dedicated sustainability or energy
efficiency officers, or other staff with clear objectives in these areas. That said, there is growing
recognition that sustainability must be the responsibility of all staff in an organisation and not
just a few individuals. Many SHIFT members are building sustainability objectives into the
standard staff appraisal system and/or staff inductions across the organisation.
Q 1.7 Does the action plan have clear outcome targets covering the areas highlighted in Q1.3?
The 2014-2016 action plan submitted for SHIFT
clearly showed a range of outcome targets for all of
the issues in SHIFT. A number of these were to
maintain current levels and YHN may consider
improving them in the future. However, yes has
been recorded.
It was pleasing to see that members scoring well in
this question had adopted the outcome targets promoted in previous SHIFT reports and
guidance, or a variation of them.
SHIFT members report that having clearly defined outcome targets helps them plan and
resource environmental improvements.
However, many SHIFT members still need to establish firmer outcome targets for environmental
issues. From this assessment, where SHIFT members had set outcome targets, targets relating
** Gain a presentation from a
SHIFT expert **
Ask your SHIFT contact to present
the SHIFT outcomes to your staff and
stakeholders.
Your Homes Newcastle SHIFT Report 2014 Page 14
to energy efficiency were the most common. Examples of clear time-bound outcome targets set
included:
achieving a minimum SAP level by a specific date;
achieving an average SAP level by a specific date;
a specific percentage reduction in stock, office and vehicle carbon emissions by a specific date;
a specific percentage of waste diversion from landfill by a specific date;
a specific target for overall waste reduction by a specific date.
For SHIFT members who need to identify them, the following list of possible outcome targets
may be of use. They are derived from a combination of government targets and scientific
evidence. It is suggested that they choose targets between their current performance and 2030
or 2050 targets.
Environmental issue Specific Measurable Achievable Relevant Time-bound (SMART) target
Adaptation to climate
change
100% of stock to be at low risk of flood, water stress and overheating by 2050
100% of offices to be at low risk of flood, water stress and overheating by 2050
Energy efficiency Average stock SAP of 86 by 2050
Office emissions of 25 g/m2/year by 2050
Sustainable materials 67% of office purchases to be sustainably sourced by 2050
100% of refurbishments with A+ rated windows (according to BRE Green Guide )by 2050
New build - 100% of windows, doors, roofs and walls to be A+ rated (according to BRE Green Guide) by 2050.
Water-efficiency Average household water use 130 litres per person per day by 2030.
Office water usage to be 3m3/ employee or less by 2030
Hazardous materials
100% of asbestos inspections carried out each year
Municipal waste
management
100% of homes fitted with internal recycling bins by 2050.
Your Homes Newcastle SHIFT Report 2014 Page 15
Office waste reduced to zero kgs/employee by 2050.
Construction waste management
Contractors to achieve 100% diversion of waste from landfill by 2050.
Fly tipping
Zero flytipping by 2050 as monitored by internal estate inspection regimes.
Ecology
67% of existing stock to have ecological enhancement by 2050
Green Transport Business vehicle emissions reduced to 2.6 kg CO2/home managed /year by 2050
Resident/staff awareness raising
65% of residents and staff actively communicated to sustainability objectives by 2050
Q 1.8 Do you monitor and report environmental impacts to board for the environmental
topics highlighted in Q1.3?
Progress reports on the new strategy are yet to be issued. The Customer and Service Delivery
Committee report from 15th July 2013 did identify progress on resident engagement. It was
understood that fly-tipping and asbestos were monitored elsewhere in YHN.
In general more targets are being set. However, monitoring progress towards them still needs
work.
SHIFT members scoring well in this section have some form of consistent monitoring system,
commonly a scorecard, which compared actual performance against established outcome
targets (see Q1.7).
Some SHIFT members use KPI management software to report on their environmental
objectives which has the advantage of showing the trends of chosen KPIs. It was noted that
some SHIFT members had ISO14001 accreditation. Often the ISO14001 accreditation was for a
limited area of the organisation and not all the environmental impacts addressed by SHIFT will
be addressed with this accreditation.
Your Homes Newcastle SHIFT Report 2014 Page 16
Office practices
Q 2.1 Do you have a plan, with assigned responsibilities, for reducing the environmental
impact of your office(s)?
The current and draft action plans contain actions to reduce environmental impacts of offices.
Yes has been recorded for SHIFT.
Many SHIFT members had included office environmental action plans in their overall action
plans. Best examples from this assessment included SHIFT members who had drawn up
dedicated action plans to address a wide range of office environmental issues.
Best plans also save money as well as carbon emissions and physical resources.
Q 2.2 What percentage of your staff are actively informed about sustainable behaviours in the workplace?
YHN's corporate induction programme has a section which covers environmental sustainability.
It was not clear how many staff had used the new environmental learning module. An 2013
employee survey showed that 80% of staff thought YHN was environmental.
It was clear from the assessment that most SHIFT members had been very active in pro-
actively engaged staff on sustainability issues. Examples of the types of initiatives include:
climate change week activities;
regular competitions;
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Your Homes Newcastle SHIFT Report 2014 Page 17
an environmental agenda item on monthly management team briefs;
green inductions for new starters;
a “virtual pub quiz”;
Fair Trade pledges;
balloons on computers (to signify carbon from PCs left on overnight);
dress up as nuns to get out of the “habit”;
chocolate rewards for turning off monitors;
Eco-driving training;
A temporary eco-Kasbah in the office to showcase environmental items;
blind paper testing between FSC and non-FSC paper.
Where 100% of staff had been actively engaged, this had been achieved through cascading
sustainability information using monthly management team briefs. This had the advantage of
sustainability being constantly communicated
throughout the organisation on a regular basis.
Several SHIFT members had used e-learning
training software to train staff on environmental
issues. Each staff member had the responsibility to
undertake the web-based training each year and
this activity was monitored and progressed by the
HR department.
Q 2.3 Which of the following issues does your
communication on sustainable behaviours at work cover?
Energy efficiency
Water efficiency
Office waste and recycling
Transport
Responsible product sourcing
YHN uses various means, eg Efficiency Forum posters, Team Brief (April 2012, Investment Plan
May 2013), Power of Ten (all staff, April-May 2014) and internal targets (Make the Money
Deliver). Supporting detail for these was seen on the SHIFT visit.
SHIFT members doing well in this category communicate across the full range of environmental
issues. Examples of communications included posters encouraging environmental behaviours,
“Switch Off” stickers, reminders about turning off taps and reducing water use, articles in staff
newsletters, intranet information and articles and occasional environmental staff e-bulletins.
One SHIFT Member used SHIFT guidance to help inform their communications.
** Sustainable Homes Academy **
Members may benefit from the
Sustainable Homes e-learning
academy. It covers fuel poverty,
renewable, funding and other topics.
Ask your SHIFT contact for details.
Your Homes Newcastle SHIFT Report 2014 Page 18
Q 2.4 What are the CO2 emissions from ALL your offices (kgCO2/m2/yr)?
Data from the environmental co-ordinator showed that 400 tonnes of carbon a year is emitted
from the offices. This equates to 129 kg CO2/m2/yr. This has been recorded as 125 kg CO2/m
2
due to software constraints. YHN ought to address this high figure.
Most SHIFT members continue to monitor the carbon emissions from their offices. SHIFT
members achieving low carbon emissions do so through a range of measures. These include:
disposing or moving out of energy inefficient buildings; installing LED lighting; installing highly
efficient air-conditioning with variable air handling fans and accurate temperature controls; using
run-cool computers; re-using warm air from computer server rooms; installing photo-voltaic
panels and solar thermal panels; replacing kettles with hot water urns with timers; using Building
Energy Management Systems (BEMS).
Some members had Display Energy Certificates which helped monitor the energy efficiency of
their offices. Rented and/or shared offices still presents a problem for some members. Some
had contacted their landlords to find out what could be done to improve the energy efficiency.
One SHIFT member, with multiple offices, had set up a benchmarking league table to compare
and contrast carbon emissions from each office. Energy efficiency objectives set for locally
based staff resulted in reduced emissions and reduced energy bills across the organisation.
Another member had surveyed staff to agree a comfortable temperature. This temperature was
used as the setting for heating controls.
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Your Homes Newcastle SHIFT Report 2014 Page 19
An interesting approach came from a couple of SHIFT members who installed dummy heating
controls in the offices. Staff were free to adjust these controls as much as they pleased. They
were not connected to the heating system but the placebo effect seemed to keep staff happy
with the thermal comfort in their offices.
Q 2.5 Are your offices at low risk of overheating?
Air-conditioning was noted at the SHIFT visit so yes has been recorded. This will reduce
overheating but increase energy costs. It is suggested that YHN look into upgrading to more
efficient models which other SHIFT members have done.
SHIFT members doing well here tended to be in new or newly refurbished offices which had had
overheating reduction measures fitted as a result of the build process, or had had older offices
with specific problems that they had addressed. Low energy examples included brise soleils,
using shading plants and reflective windows. Some SHIFT members did have air-conditioning
installed but they recognised that this would contribute to office carbon emissions. Overall it
appeared that overheating issues were addressed either as part of major office refurbishment
exercises, or as an individual action, but mostly not due to comprehensive risk assessments of
overheating. It is recommended that all SHIFT members undertake such assessments to ensure
they are ready to meet further changes to our climate.
Q 2.6 What is the water usage from ALL your offices (m3/employee)?
Monitoring data from the environmental co-ordinator showed that the office water usage was 5
m3 of water per employee per year. A low figure but still some scope for improvement. Saving
hot water also saves energy in the offices.
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Your Homes Newcastle SHIFT Report 2014 Page 20
Best examples of reducing water use included the installation of low flow showers and taps.
Toilets with low capacity cisterns were also installed. Some members identified water leakages
by regular monitoring and were able to challenge the supplier over utility bills. Again
shared/rented offices still present a problem for some SHIFT members.Q 2.7 How much waste
have you diverted from landfill (compared to your baseline, 0%= none diverted, 100%= all
diverted)?
Detail supplied by the environmental co-ordinator showed that an incredible 99% of office waste
had been diverted from landfill. This was mainly due to recycling activities. YHN may consider
reducing waste generation next which will also cut costs.
Most SHIFT members are achieving high diversion rates by:
using waste contractors with good waste management credentials;
having recycling schemes set up in their offices;
re-using furniture in other offices;
recycling toners and cartridges (see also notes on “solid ink” in Q2.10);
switching to centralised photocopiers and printers which led to reduced generation of waste in the first place.
Some SHIFT members had reported significant cost savings when
adopting “follow me” printing. “Follow me” printing is a system where
the person printing has to be physically present at the printer in order
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Anonymous SHIFT member
"Grime scene" investigation - checking recycling is in order. Permission from A2Dominion
Your Homes Newcastle SHIFT Report 2014 Page 21
to receive the printed sheet. Other reported advantages of centralised printers were more room
on desks and less overheating in offices.
Although diversion rates tended to be high, it was noticed that actual generation of waste was
still high. It is good that it is diverted from landfill, but reducing the waste generated in the first
place is better. It saves resources and saves costs.
Q 2.8 How many actions from the "transport plan" action list in the guidance notes do
you implement within your office(s)?
The environmental co-ordinator reported nine initiatives that YHN carried out to encourage staff
green transport. These included showers (seen on visit), public transport discounts for staff, car
share scheme and energy efficient company cars.
The most common actions carried out by SHIFT members in the transport area included: office
showers, cycle storage or offering cycle to work schemes. Some members offered pool bicycles
for staff.
Q 2.9 What are your carbon emissions for business mileage, per home managed?
Details based on finance mileage claims and environmental co-ordinator showed that 104
tonnes of carbon were emitted due to business mileage. This equates to 4 kg CO2/home
managed and has been recorded for SHIFT.
This is a new question in SHIFT and an area that has not been regularly monitored, despite the
high carbon emissions arising from business travel. The chart shows a wide range of emissions
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Your Homes Newcastle SHIFT Report 2014 Page 22
per home managed. Actions that members are taking to reduce carbon emissions from
business mileage include:
using waste contractors with good waste management credentials;
having recycling schemes set up in their offices;
re-using furniture in other offices;
recycling toners and cartridges (see also notes on “solid ink” in Q2.10);
switching to centralised photocopiers and printers which led to reduced generation of waste in the first place.
Q 2.10 What percentage of your office consumables are responsibly sourced?
The SHIFT visit identified 28% of responsibly sourced products including all janitorial supplies.
Only 50% of paper had been assumed to be green, as none was found on the SHIFT visit, but it
was understood that this had later been resolved.
SHIFT members scoring well in this question had done
so by using “Green Switch” options from office suppliers,
using FSC paper, envelopes and Fair Trade products. It
was encouraging to note that many SHIFT members
were now asking their suppliers about this issue and it is
hoped that this is having an effect.
Although most members sent used printer and copier
toner cartridges for recycling there seemed not to be
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Your Homes Newcastle SHIFT Report 2014 Page 23
many suppliers who could demonstrate that new cartridges were refurbished or contained
recycled content.
New “solid ink” technology for printers and copiers has been installed by one SHIFT member
alleviating the need to buy cartridges altogether. The member is happy with the print quality.
Q 2.11 Are your offices at low risk of flooding?
Environment Agency maps show that YHN House is located in an area of low risk of flooding.
YHN should be aware that EA surface water flooding maps are now also available. Yes has
been recorded for SHIFT purposes.
Where SHIFT members had identified a risk, corrective actions included registering with the
Environment Agency for early flood warnings or installing flood protection measures. Some
SHIFT members report that their insurance companies require additional flood risk assessment
beyond that given in the Environment Agency flood map. One SHIFT member had identified a
risk of flooding in one of their offices and as a result had raised the level of their utility meters in
one office and installed a non-return valve in a soil pipe. There has been no flood damage
reported since this action was taken.
Another SHIFT member had in fact experienced surface water flooding in their relatively new
office. As a result they installed flood protection, but only after a lengthy and disruptive
refurbishment process.
Most members had identified that the Environment Agency flood maps now include surface
water run-off risk.
Your Homes Newcastle SHIFT Report 2014 Page 24
Existing buildings
Q 3.1 What is the average SAP rating of your existing stock?
Extensive data originating from the Apex database showed that the average SAP rating for YHN
properties was 71. This figure had been adjusted to take account of different rdSAP
methodologies. Further data updating is expected to increase this figure.
SHIFT members with particularly high average SAP ratings had
achieved this by making energy efficiency improvements as a
result of schemes such as Decent Homes and various funding
arrangements, including Feed In Tariffs for photovoltaic systems.
It was clear from the assessment that SHIFT members are
actively aiming to improve their SAP levels. In some cases,
members were prioritising those properties with the lowest SAP
ratings in order to tackle fuel poverty risk throughout their stock. A
minimum SAP of 60 or 65 was often cited as a target for
members.
In one case a “SAP80” project had been initiated. The aim was to
improve each home as it became void to a SAP rating of 80
where economically viable.
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Anonymous SHIFT member
Photo with permission from Sanctuary and Ed Maynard Photography
Your Homes Newcastle SHIFT Report 2014 Page 25
Q 3.2 What is the lowest SAP in your stock?
Data from the Information Team showed 16 F-band properties and 2,266 E-band. Using band
mid-range SAP ratings this gave the average of the lowest performing homes as 47. It is
suggested that YHN tackle these homes as a priority to reduce fuel poverty.
This is a new question for 2014. We know that average SAP is a good environmental indicator
but it does not allow focus on homes with low SAP which may well house people in fuel poverty.
Improving homes with low SAP will also raise the average SAP. Most members reported the
average SAP of the lowest 10% of
homes. This was to exclude
outliers such as homes where
residents had refused upgrade
works.
The CROHM chart shows the
range of minimum SAP scores.
The main barrier to improving
these homes was lack of funding.
The recent reductions in ECO
funding had halted many
refurbishment plans.
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0%
Anonymous SHIFT member
A typical output from CROHM analysis showing costs to achieve specific SAP targets
Your Homes Newcastle SHIFT Report 2014 Page 26
There was a growing recognition that a strategic approach to energy efficiency improvements
was far better than an ad hoc approach, responding to various funding streams.
Q 3.3 What % of your stock is covered by valid EPCs?
Data provided by the environmental co-ordinator and based on Apex data from the Information
Team showed that there was 33% EPC coverage for YHN stock.
EPCs are required at re-let as part of legal obligations. Some members had made considerable
efforts to gain high EPC coverage to inform their asset management plans.
0
10
20
30
40
50
60
70
80
90
100
33
Sto
ck c
ove
red
by v
alid
EP
Cs (
%)
Anonymous SHIFT member
** CROHM **
Many SHIFT members have found the
independent and flexible CROHM
strategic appraisal tool useful. A typical
(but far from only) output shows the
costs of achieving a minimum SAP level
for all properties. Ask your SHIFT
contact for more details.
Your Homes Newcastle SHIFT Report 2014 Page 27
Q 3.4 What percentage of your residents have been actively engaged to help them reduce
energy use in the home?
Nine per cent of YHN's residents had benefited from active engagement on energy issues.
Initiatives included, Energy For The Future, Energy SLA events, Energy Best Deal and
Business Strategy Consultation event 29th April 2013.
SHIFT members achieving high levels of active resident engagement use a variety of means.
These include:
contracting gas servicing engineers to give out energy efficiency advice on the same visit as the annual gas service ;
wide scale door knocking programmes to pass on energy saving advice;
identifying residents most at risk of fuel poverty and arranging visits with “energy doctors”, energy advisers and financial inclusion officers;
community engagement events where energy efficiency advice was handed out at the same time;
training front facing staff in energy awareness so that they could relay advice to residents;
having residents included in energy research e.g. National Energy Study;
providing an interactive house to show residents how to reduce energy.
Savings of up to £170 on average per customer were reported.
0
10
20
30
40
50
60
70
80
90
100
9
Active
re
sid
en
t e
ng
ag
em
en
t o
n e
ne
rgy
eff
icie
ncy (
%)
Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 28
Q 3.5 What percentage of your residents have you given the following information:
to help them reduce energy use in the home?
water saving measures?
on adapting to the effects of climate change?
The April issues of Homes & People has energy tips and went to 100% of residents. Uniquely,
the December 2012 issue had flood advice. 100% of residents have access to YHN internet
energy and water saving tips.
Generally SHIFT members achieved high levels of passive engagement on energy efficiency by
covering it regularly in residents’ newsletters. Articles which covered energy and water saving
tips were common practice. High scoring SHIFT members circulate information about adapting
to the effects of climate change.
It is notable that digital inclusion is developing this year, compared to previous years. Some
SHIFT members are starting to use electronic media to communicate energy efficiency advice
to tenants, with some members offering energy efficiency advice to their residents on their
websites. The advice is dedicated to saving energy in the home and of good quality. One
member was phasing out residents newsletters as they have found that residents did not read
them. Another member offered residents the opportunity to opt-in to an email version of the
newsletter and found that there was considerable take-up for this as an alternative, allowing
them to monitor whether the newsletter was actually opened, and also to reduce print and
delivery costs.
Q 3.6 What percentage of your front line staff are trained to advise residents on energy
efficiency?
0
10
20
30
40
50
60
70
80
90
100
6 Sta
ff tra
ine
d to
ad
vis
e r
esid
en
ts o
n
en
erg
y e
ffic
ien
cy (
%)
Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 29
Extensive data compiled by the Environmental
Sustainability Co-ordinator showed that 6.3% of
frontline staff had received training to enable
them to advise residents on sustainability
matters. Examples included DEA training and
Energy Best Deal training.
Where high levels of relevant training were
achieved, SHIFT members’ staff had received
training to help residents with energy bill
reduction and, in several cases, staff had been
trained to help residents with water reduction
measures as well.
The standard of training varied throughout the
membership. Some had staff with dedicated Domestic Energy Assessor training and others
relied on internal training to educate front facing staff on sustainability issues. These included
“tool box” and “twilight talks”.
Q 3.7 Do you have a policy of sourcing maintenance contractors/subcontractors on the
basis of their environmental credentials e.g. the sustainability of their practices/material
use?
A recent example of a kitchen replacement specification showed that the contractor, as part of
the procurement process, had been required to provide method statements on recycling and
carbon emission reductions. Yes has been recorded for SHIFT.
Most SHIFT members had a policy of exploring the environmental credentials of potential
contractors. SHIFT members performing well in this area had sections in their PQQs and had
clauses in their contract documents requiring contractors to have good environmental
credentials, such as diverting waste from landfill. This enabled them to extract environmental
information from the contractors, such as recycling rates on maintenance contracts. In turn, this
went some way to encourage higher levels of recycling.
Q3.8 Do your maintenance staff use sustainable alternatives to the following materials?
Pesticides
Herbicides
Cleaning products
Fittings
Other sustainable
** Sustainable Homes training **
Clients give us excellent feedback on
our training. This means that your staff
will gain an excellent understanding of
energy efficiency, fuel poverty and other
sustainable housing issues. Please
contact us about our courses and in-
house options.
Your Homes Newcastle SHIFT Report 2014 Page 30
YHN's procurement officer confirmed that horticultural suppliers used no peat and that cleaning
service providers used environmentally friendly products. Heat-savers are fitted on new boilers.
YHN also have non-pesticide areas clearly marked. 4 items have been recorded.
SHIFT members that performed well for this question had:
reduced herbicide usage and shredded prunings to be used as mulch;
saved £17,000 a year by composting their own green waste;
used sustainable alternatives to pesticide;
fitted LED lights in communal areas;
ensured that cleaning contractors used eco-friendly cleaning products;
used de-ionised water for window cleaning which negated the need for detergents and made the surfaces stay cleaner for longer;
used electric vans in their maintenance fleet;
installed roof tiles which absorb NOx gases (gases causing low level smog).
SHIFT members were able to obtain supporting information for this question by requesting
information from their sub-contractors.
0
1
2
3
4
5
4
Nu
mb
er
of
su
sta
ina
ble
alte
rna
tive
s
use
d o
n r
ou
tin
e m
ain
ten
an
ce
Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 31
Q 3.9 Water efficiency
Data from the asset management team showed that 152 lpd was the water efficiency of YHN's
stock. 99% of homes with low flush WCs, 1% with low flow taps, 41% flats/water butts and 6%
of properties with water meters contributed to this figure.
The majority of SHIFT members were able to estimate
the average water usage rate using the SHIFT water
usage calculator. In many cases, exact information
about the amount and type of water fittings installed in
properties were not known and the default values given
in the SHIFT guidance was used. This was based on
typical water fittings installed in build years.
Best practice amongst members was to specify water
efficient devices in the refurbishment specification for
kitchens and bathrooms. They were able to use this
information to feed into the water calculator. Members
with high water efficiency had high levels of water
meters and newer properties.
In addition, properties built to Code for Sustainable Homes Level 3 or above, and now in asset
management, had contributed to lower average water usage rates.
In some parts of the country, some members had worked with local water authorities on retro-fit
water meter programmes, and on fitting low-flow devices. These were carried out together with
120
125
130
135
140
145
150
155
160
152
Wate
r u
sa
ge
(lit
res/p
ers
on
/da
y)
Anonymous SHIFT member
Combismart hot water saving device. Permission from Save Water Save Money
Your Homes Newcastle SHIFT Report 2014 Page 32
intensive resident liaison and were reported to have been accepted by residents. One outcome
is lower costs for residents.
The Environment Agency has stated that, with growing water stress as a result of climate
change, an average water usage rate of 130 litres per person per day was required by 2030.
The current UK average is down from 160 to 150 litres per person per day. So, whereas SHIFT
members have worked well to ensure lower than average water usage rates, they are
encouraged to change refurbishment specifications such that water efficient devices are
automatically installed, to both move toward the Environment Agency target for water use, and
also to help reduce costs for their residents.
Some members had retrofitted water saving devices on boilers, which also saves water heating
costs.
Q 3.10 What percentage of waste generated by refurbishing existing stock is recycled or reused?
Recycling reports from YHN's contractor Straightline Construction shows that recycling rates
were 96%.
By selecting contractors with good environmental credentials, SHIFT members were able to
obtain detailed recycling rate information. Detailed reports from contractors were generally
available which provided a detailed breakdown of diversion from landfill rates, often on a
monthly basis. In some cases, SHIFT members had made recycling targets a contractual
obligation.
One notable scheme was where furniture taken from a void was offered to other residents.
0
10
20
30
40
50
60
70
80
90
100 96
Re
furb
ishm
en
t a
nd
ma
inte
na
nce
w
aste
div
ers
ion
fro
m la
nd
fill
(%)
Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 33
Q 3.11 What percentage of your total existing stock are provided with the following waste
management facilities?:
Designated internal space for recycling bins/bags
Composting facilities (where applicable)
14% of YHN's stock has composting facilities. YHN's interesting Garden Care scheme meant
that waste from these clients was composted. In addition brown wheelie bins were positively
identified in 2669 properties. 0% of homes had internal recycling bins.
In most cases, SHIFT members reported homes built to sustainability standards such as Code
for Sustainable Homes or Ecohomes as having dedicated internal waste recycling bins.
One member is actively looking for a retrofit solution. We will report when it has been trialled.
Some SHIFT members with care homes were able to demonstrate dedicated recycling facilities
at these premises.
More is now known about compost bin installation. In some cases SHIFT members were able to
take advantage of local authority kitchen waste collection scheme and 100% of kitchens had
0
10
20
30
40
50
60
70
80
90
100
0
Ho
me
s w
ith
in
tern
al
recyclin
g b
ins (
%)
Anonymous SHIFT member
0 10 20 30 40 50 60 70 80 90
100
14
Ho
me
s w
ith
co
mp
ostin
g
facili
ties (
%)
Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 34
composters. In other cases, SHIFT members were able to demonstrate that compost bins were
installed as standard for homes built to high sustainability standards. Additionally, compost
facilities had been installed on estates, and residents seemed to enjoy using them, and then re-
using the compost on the flower and vegetable gardens also established.
Some members had even trained residents on using wormeries.
Q 3.12 What percentage of existing residents have received information on the following
environmental issues?:
Bulky waste collection service
Domestic waste and recycling
100% of YHN's residents are within the Newcastle City Council boundary and received the
Spring 2014 newsletter. Page 17 gave tips on recycling and bulky waste collection services.
Similar information is given in tenants handbooks for new sign-ups.
Many SHIFT members felt that local authorities were promoting recycling, but some SHIFT
members did write additional articles in their residents newsletters, aimed at encouraging
residents to participate in local recycling schemes. Some members had tenancy agreements
which specifically stated that tenants were to contribute to local authority recycling schemes. In
addition, more members are putting details on their websites.
SHIFT members scoring highly in this section also have newsletter and website articles detailing
procedures for residents for bulky waste removal. Some SHIFT members are providing leaflets
with new tenancies, or including the information in their new tenancy packs, which informed
residents about bulky waste removal procedures.
0
10
20
30
40
50
60
70
80
90
100 100
Info
rma
tio
n g
ive
n o
n d
om
estic
wa
ste
re
cyclin
g (
% o
f h
ou
se
ho
lds)
Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 35
Q 3.13 What percentage of your total existing stock have been provided with the
following?:
Address specific sustainable transport options
Cycle storage facilities
YHN do not currently give address specific information to residents to encourage them to use sustainable transport. It is suggested to provide links on their website and communicate these to residents.
The most common way of demonstrating how sustainable transport has been communicated to
residents is by providing a Home User Guide (HUG) for homes built to the Code for Sustainable
Homes standard. Intrinsic in the guide is detailed information about local sustainable transport
options. Introducing this into the HUG or new tenancy packs issued to new tenants of all
properties is highly recommended.
The HUGs were only given with new build. High scoring members who were also promoting
digital inclusion had Sustrans information on their website which allowed residents to find local
sustainable transport options. Some members are producing neighbourhood specific
sustainable transport advice.
0
20
40
60
80
100
0
Ad
ress s
pe
cific
info
rma
tio
n
giv
en
on
su
sta
ina
ble
tr
an
sp
ort
op
tio
ns (
% o
f h
ou
se
ho
ld)
Anonymous SHIFT member
0
20
40
60
80
100
0 Ho
me
s w
itch
cycle
sto
rage facili
ties (
%)
Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 36
Q 3.14 What are the vehicle carbon emissions from homes maintenance activities?
Detailed calculations from the Environmental co-ordinator showed that the maintenance fleets
emitted 952 tonnes of carbon. This equates to 36 kgs CO2/home managed and has been
recorded as 30 kgs CO2/home managed as it is higher than the maximum.
This is a new question in 2014. Sometimes,
but not always, SHIFT members with stock in
small concentrated areas had low
maintenance emissions per home managed.
However, some members actively pursue
measures to reduce fuel costs for their
maintenance fleet, and hence reduce carbon
emissions. Measures include:
smaller maintenance vans;
vehicle tracking software;
trialling electric vehicles.
ensuring that many repairs could be achieved in one home visit, rather than respond to each repair individually which cuts mileage and hence carbon emissions;
mopeds for smaller jobs.
Members also ask contracted maintenance firms to disclose their carbon emissions. It is hoped
that this will prompt contractors to reduce emissions too.
0
5
10
15
20
25
30
35
30
Ve
hic
le c
arb
on
em
issio
ns fro
m
ho
me
s m
ain
ten
an
ce
activitie
s
(kgC
O2/h
om
es m
anaged)
Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 37
Q 3.15 What percentage of your total existing stock has been positively identified at low
risk of:
Flood (surface water, fluvial and tidal)?
Overheating?
A detailed flood risk assessment showed that over 99% of YHN's properties were at low risk of flooding. A similar internal report based on Newcastle City Council work showed that 98% of homes were at low risk of overheating.
Increasingly, more SHIFT members are addressing the flooding effects of climate change. This
has arisen due to flooding incidents within their stock areas. As a result, some SHIFT members
have had comprehensive flood risk assessments carried out and many other SHIFT members
are assessing parts of their stock and taking corrective action. The corrective actions are often
0
10
20
30
40
50
60
70
80
90
100 99
Ho
me
s a
sse
sse
d a
t lo
w r
isk o
f flo
od
ing
(%
)
Anonymous SHIFT member
0
10
20
30
40
50
60
70
80
90
100 98
Ho
me
s a
sse
sse
d a
t lo
w r
isk o
f o
ve
rhe
atin
g (
%)
Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 38
to inform residents of the danger and advising that appropriate insurance is taken out. SHIFT
members who do well in this section carry out full risk assessments of all their stock, using
external expert consultants, or the Environment Agency flood maps. As a result they have been
able to identify those properties that require urgent works, and to complete these works, and
also to identify which are in low risk areas and as a consequence do not need to prioritise works
for those properties.
One member has a responsive action arrangement with their maintenance contractors.
Properties that have been built to the Code for Sustainable Homes standard have automatically
been adapted to climate change as a result of the design and build process. Flooding,
overheating and water stress are addressed in this standard.
In addition to assessing the overheating risk of new build properties, some SHIFT members
have retrospectively assessed the overheating risk in care homes, to ensure that excess
summer deaths are avoided amongst their older residents. Overheating studies tend to have
been conducted with local universities.
Water stress is the other main risk from climate change that social housing faces. The water
calculator in Q 3.9 shows members how much their stock is contributing to water stress. This
can be done by comparing their stock’s water usage with the 130 litres per person per day
objective stated by the Environment Agency.
Some SHIFT members present information to residents to raise awareness of climate change
issues. Examples of good practice include providing this information in welcome packs issued to
all new tenants, or an extra section in the Home User Guide for new build homes providing
information over and above that required by the Code for Sustainable Homes. It is highly
recommended that all SHIFT members start to include information on adapting to climate
change in all new tenancy packs.
Q 3.16 What percentage of your total existing stock have ecological enhancements?
Approximately 3% of YHN's homes had ecological enhancements. Detail from the "Edible
Elswick" project, Jesmond Dene bird boxes project and herb growing in the sheltered housing
stock contributed to this level of enhancement.
Your Homes Newcastle SHIFT Report 2014 Page 39
Ecological enhancement of properties remains a difficult area in which to establish a metric
which is readily available to SHIFT members and also reflect enhancements that have taken
place. Nevertheless, many SHIFT members have carried out a variety of actions and others are
considering further work.
Common actions include:
conversion of amenity land into food growing areas and allotments;
requiring contractors to build new homes with ecology points in the Code for Sustainable Homes;
having dedicated planting schemes in care homes with herb and food gardens;
tree surveys;
green roofs, living walls;
turning garage areas into communal gardens.
One SHIFT member operating in an entirely urban environment has installed ecological
enhancements to 75% of its estates, increasing satisfaction in the process and proving that high
levels of enhancement can be achieved. At least one SHIFT member has changed grounds
maintenance contracts to ensure that a wildlife area is included. An additional benefit of this
approach is reduced maintenance costs.
0
10
20
30
40
50
60
70
80
90
100
3
Ho
me
s w
ith
eco
log
ica
l en
ha
nce
me
nts
(%
)
Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 40
New build
Q 4.1 What percentage of new builds completed since April 2012 have achieved the
following levels (include Section 106 and bought in)?
0
20
40
60
80
100
0 Ho
me
s b
uilt
to
lo
w
su
sta
ina
bili
ty
sta
nd
ard
s (
%)
0
20
40
60
80
100 100
Ho
me
s b
uilt
to
C
od
e le
ve
l 3
(%
)
0
20
40
60
80
100
0
Ho
me
s b
uilt
to
C
od
e le
ve
l 4
(%
)
Anonymous SHIFT member
0
2
4
0
Ho
me
s b
uilt
to
C
od
e le
ve
l 5
(%
)
Anonymous SHIFT member
0
2
4
0 Ho
me
s b
uilt
to
C
od
e le
ve
l 6
(%
)
Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 41
Information provided by YHN's Head of Development and Procurement showed that 100% of
recent new builds were to Code level 3. The CSH certificate for 1 Lemington Court supported
this information.
The charts show that the majority of new build in the
last two years has been to Code level 3. In contrast to
previous years, fewer homes are being built to higher
sustainability standards.
SHIFT members scoring highly in this category have
internal policies which require them to build to high
code levels. They view this as a long term strategy
with benefits such as lower rent arrears and ease of
subsequent planning applications in the local area.
It should also be noted that there are still a number of
homes built to lower than code level 3 standards.
These are often Section 106 homes or other homes
bought “off the shelf”. They have been bought without
HCA funding and hence do not necessarily meet the
HCA sustainability standards. This is a worrying trend
because these homes, when handed over to asset
management, will not necessarily improve the
sustainability of the whole stock.
Architectural PV also used as external shading. Permission from Catalyst.
Your Homes Newcastle SHIFT Report 2014 Page 42
Q 4.2 What percentage of your new builds designed or currently on site are aiming to reach the following levels?
0
20
40
60
80
100
0
Ho
me
s b
uilt
to
lo
w s
usta
ina
bili
ty
sta
nd
ard
s (
%)
Anonymous SHIFT member
0
20
40
60
80
100 100
Ho
me
s b
uilt
to
C
od
e le
ve
l 3
(%
)
Anonymous SHIFT member
0
20
40
60
80
100
0
Ho
me
s b
uilt
to
C
od
e le
ve
l 4
(%
)
Anonymous SHIFT member
0
10
20
30
40
0
Ho
me
s b
uilt
to
C
od
e le
ve
l 5
(%
)
Anonymous SHIFT member
0
1
2
3
4
5
0
Ho
me
s b
uilt
to
C
od
e le
ve
l 6
(%
)
Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 43
Information provided by YHN's Head of Development and Procurement showed that 100% of
future builds will be to Code level 3. It is suggested that YHN develop homes to higher code
levels in advance of future building regulations.
Current HCA policy still requires Code Level 3 standard as a minimum and this is reflected in
many future build programmes. There are however some exceptions. SHIFT members building
in London now often build to Code level 4 and other SHIFT members have decided to have
internal policies to build to higher code levels to reflect their commitment to sustainability.
The Housing Standards Review is causing concern for many members. Many wish to build to
affordable sustainability standards but there is a lack of certainty about what future standards
may be. We would advise members to work with asset teams to ensure that new homes help
achieve existing homes sustainability performance. We advise that new homes are built with a
specified minimum SAP rating, good water efficiency and other environmental features. Once
these homes are handed over they will improve the overall sustainability of existing stock.
Q 4.3 Do you have a policy of only sourcing contractors/subcontractors with a proven
track record of abiding by Considerate Constructors Scheme requirements?
YHN's standards prelims document (Standard Ncle Prelims - 2011) showed that contractors are
required to register sites with the Considerate Constructors Scheme. Yes has been recorded for
SHIFT.
Most SHIFT members required their construction contractors to register the sites with the
Considerate Constructors Scheme. As well as resulting in a smoother build process for people
living next to the building sites, scores on the Code for Sustainable Homes are increased.
Your Homes Newcastle SHIFT Report 2014 Page 44
Q 4.4 What percentage of your new builds completed since April 2012 are on brownfield
sites?
Information provided by YHN's Head of Development and Procurement showed that 71% of
homes were built on brownfield sites. It is suggested that YHN try to compensate with ecological
enhancements when building on greenfield sites.
As described above, availability of land was the main driver which determined whether or not
development took place on green- or brownfield land. In rural locations SHIFT members
reported that finding brownfield sites was a problem, but they compensated by improving the
sustainability of their new build.
0
10
20
30
40
50
60
70
80
90
100
71
De
ve
lop
me
nt o
n b
row
nfie
ld la
nd
(%
)
Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 45
Q 4.5 What percentage of your new builds completed since April 2012 incorporate a
green travel plan for residents according to the circumstances of the residential area?
Information provided by YHN's Head of Development and Procurement showed that 100% of
new builds were supplied with a code compliant Home User Guide which informs residents on
local sustainable transport options. The HUG for Cypress Avenue was provided.
Most SHIFT members opted to provide residents in all new build properties that were built to the
Code for Sustainable Homes standard, with a Home User Guide. The guide, which is rewarded
in the Code for Sustainable Homes, has a dedicated section on sustainable transport options
that are applicable to a particular address.
0
10
20
30
40
50
60
70
80
90
100 100
Gre
en
tr
ave
l p
lan
pro
vid
ed
(%
of
ne
w b
uild
s)
Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 46
Q 4.6 What percentage of residents in new builds completed since April 2012 were
provided with a Home User Guide which incorporated information about measures to
reduce their personal environmental impact?
As in Q4.5 100% of residents in new builds were supplied with a code compliant HUG. This also
gives information on how residents can lead more sustainable lives.
As with sustainable transport, most SHIFT members opted to provide residents in all new build
properties with a Home User Guide. The Guide, which is rewarded in the Code for Sustainable
Homes, has a dedicated section on encouraging residents to reduce their personal
environmental impact.
0
10
20
30
40
50
60
70
80
90
100 100
Info
rma
tio
n g
ive
n o
n r
ed
ucin
g
en
vri
on
me
nta
l im
pa
cts
(%
)
Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 47
Q 4.7 What percentage of residents in new builds completed since April 2012 were
provided with information about measures to adapt to and cope with the effects of
extreme weather events relating to climate change?
0% of homes were supplied with information about adapting to climate change. It is suggested
that YHN do this in future.
Only a few SHIFT members scored well in this section. They had done so by including a new
section in the Home User Guide which advised residents on how to cope with climate change
impacts. This is not a standard clause in a Home User Guide.
Other SHIFT members had provided residents of new build properties with leaflets on climate
change impacts as a part of new tenancy packs and via their website.
Some members are considering re-explaining environmental features after 6 weeks. The reason
is that on sign-up they feel that there are already too many other things for the resident to take
in. They find it more effective to re-visit after 6 weeks and then explain the heating controls.
0
10
20
30
40
50
60
70
80
90
100
0 Info
rma
tio
n g
ive
n o
n m
ea
su
res to
a
da
pt to
an
d c
op
e w
ith
clim
ate
ch
an
ge
imp
acts
(%
)
Anonymous SHIFT member
Your Homes Newcastle SHIFT Report 2014 Page 48
Q 4.8 What percentage of your new builds completed since April 2012 are located in flood
risk areas according to Planning Policy Statement 25 "Development and Flood Risk"?
Information provided by YHN's Head of Development and Procurement showed that 100% of
new builds were in low flood risk zones.
The chart above shows that most new build is in low flood risk zones. This does however mean
that some stock is still being built in medium and high flood risk areas. This is often at the
request of the local authority to meet local housing needs, and substantial flood mitigation
measures are also put in place. It was noted however, that one of the mandatory requirements
of the Code for Sustainable Homes is to reduce surface water run-off caused by the new build.
For Section 106 properties this requirement is not mandatory and tends to be at the discretion of
the local planning authority.
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Your Homes Newcastle SHIFT Report 2014 Page 49
Concluding remarks
SHIFT members continue to increase the sustainability of their housing stock in the UK, creating
better homes for their residents and creating a better environment for us all to thrive in. There
are more SHIFT members and each of those members is making a significant contribution to
reducing environmental impacts in their homes and in their offices.
We have some reflections on this year’s assessment.
1. Building on the results of the 2012 SHIFT assessment, more SHIFT members are
focussing on actual environmental outcome targets. So now there are better defined
SMART3 targets to make environmental improvements. For example members are
stating objectives of the type “100% of homes will be SAP 65 by 2016” as opposed to
“we will make our homes as energy efficient as possible”. Clear objectives provide focus
for achieving objectives and are more likely to gain acceptance.
2. Although more SMART targets are being set, regular reporting on those targets still
needs improving. We have changed the SHIFT scoring to encourage this and we hope
to see improvement in future SHIFT assessments.
3. More SHIFT members’ staff are now empowered to make sustainability improvements to
their stock and offices. They are trained and have environmental objectives in their job
descriptions.
4. More members are taking a strategic approach to energy efficiency improvements. In the
past there has often been an ad hoc approach, where landlords have responded to
various government funding initiatives. Now, more members are stating an aim and
working to that and then seizing funding opportunities if they help with achieving those
aims.
5. Relaxation of government environmental funding is a barrier to achieving a more
sustainable housing stock. Ambitious retrofit programmes relying on Feed in Tariff (FITs)
and Energy Company Obligations (ECO) were cancelled after government intervention
meant less funding is available. (However it should be noted that as the price of PV
panels has reduced, solar power is looking attractive again to many members).
6. On a positive note Renewable Heat Incentive will help fund some appropriate retrofit
schemes.
3 Specific, Measurable, Achievable, Relevant and Timebound
Your Homes Newcastle SHIFT Report 2014 Page 50
7. In addition, government has announced winding down of the Code for Sustainable
Homes and has watered down the definition of Zero Carbon Homes standard. We
speculate that this has led to some members not building to high sustainability levels.
When handed over to asset management, these homes will affect the overall
sustainability of existing homes for years to come.
SHIFT is primarily for SHIFT members. The assessment questions and processes have been
refined over the years to make the outcome report as useful as possible to members. After each
public assessment we seek feedback from members on to make the process even better. This
year will be no exception and we look forward to hearing improvement suggestions.
Finally, it is worth re-iterating that SHIFT members are working hard to reduce environmental
impacts. The SHIFT assessment is an ideal opportunity to take stock and plan for further
improvements, such as pro-actively addressing fuel poverty. In addition, SHIFT membership
also entitles members to attend SHIFT events so that they can learn from other members who
have performed particularly well.
This is not an overnight process and improvements can take a long time to mature. However
with action now, we can all expect to live in a future where social housing stock is sustainable
and affordable and this will be due in large part by the actions and exemplar work carried out by
SHIFT members.
Your Homes Newcastle SHIFT Report 2014 Page 51
Your Homes Newcastle SHIFT Report 2014 Page 52
Your Homes Newcastle SHIFT Report 2014 Page 53
Appendix 1 – SHIFT corporate partners
SHIFT corporate partners are committed to making homes more sustainable. Please consider
them when looking for partners in your works.
Principal Partners
Inside Housing is the leading weekly magazine for housing professionals in the UK and the first choice for job seeking within the housing sector. Inside Housing’s quarterly magazine, Sustainable Housing focuses on sustainability for the sector.
The specials featured within the magazine can be anything from housing finance to development or leadership to education and training. With a total readership of 80,000 and a growing online community of more than 100,000 the magazine and website provide unrivalled access to housing professionals.
www.insidehousing.co.uk
With ever increasing energy costs and the pressing need for more eco-friendly solutions, LED Hut can provide high quality and cost effective LED lighting products that use 90% less energy than traditional forms of lighting. Not only will you save on your lighting bill s but will also see huge savings on your maintenance costs as you LEDs offer a hugely extended bulb life – up to 25 years.
From the outset, LED Hut has invested heavily to ensure we achieve the highest product quality together with the best possible customer service. There is a dedicated call centre with knowledgeable staff to help customers where needed, together with a UK distribution centre holding unrivalled levels of stock to ensure speedy and efficient delivery.
www.ledhut.co.uk
Your Homes Newcastle SHIFT Report 2014 Page 54
ROCKWOOL® is the world’s largest producer of stone wool insulation and the second largest insulation producer globally. The insulation is 97% recyclable and can be used to create new stone wool insulation rolls and panels.
ROCKWOOL® provides a four-in-one solution that is made of sustainable materials with unmatched durability, fire protection and excellent acoustic properties. ROCKWOOL® insulation produced and installed worldwide this year alone will, in its lifetime, save more than 200 million tonnes of CO2.
www.rockwool.co.uk
We are a UK software company offering a cloud based business platform, Refurbify, for the domestic refurbishment and energy efficiency upgrade market. Refurbify streamlines the complicated quotations process for home energy efficiency upgrades; uniquely enabling accurate quotations to be produced from a single visit.
www.vrmtechnology.co.uk
Wienerberger, the leading provider of wall, roof and landscaping solutions, is committed to innovation and thought leadership in sustainable construction. As a corporate partner of Sustainable Homes, Wienerberger is able to further communicate its work towards a genuine, cost effective and sustainable solution to the UK’s affordable housing shortage. The unique Wienerberger e4 brick house is a new, modern, sustainable house concept that has been designed to create an archetype for the future of UK housing. It has been designed according to four founding principles – economy, energy, environment and emotion. It is perfect for housing associations and local authorities looking to minimise revenue loss on empty larger houses by providing a fully designed, budgeted and sustainable two/three bedroom alternative. The result is that dysfunctional existing housing stock can be transformed into the practical, affordable and environmentally conscious housing that the country really needs.
www.wienerberger.com
Associate Partners
SHIFT Corporate Partners
Your Homes Newcastle SHIFT Report 2014 Page 55
Climate Energy is the UK's largest independent energy efficiency company.
This impartiality gives us unrivalled access to technologies and funding streams, enabling us to secure finance to support energy saving initiatives for homes, businesses and the public sector.
We span all aspects of energy efficiency, from consultancy and project management through to delivery at a local level via our national network of accredited assessors and installers.
www.climateenergy.org.uk
H+H UK have been manufacturing leaders in aerated concrete technology and its various masonry applications since the 1950’s.
They have demonstrated year on year reductions in carbon emissions and were 9th in the 2010 Sunday Times Best Green Companies Awards. They were one of the first manufacturers in the construction industry to achieve BSI accreditation for an Integrated Management System, which pulls together three individual management systems for environment (ISO 14001), quality (ISO 9001) and health and safety (OHSAS 18001).
www.hhcelcon.co.uk
SolarTech are one of the country's biggest solar panel installers with expertise in all forms of renewable energy. The company has experience of providing solar energy solutions to the public and commercial sector. SolarTech were the first organization to gain registered provider status under the Government approved Low Carbons Buildings Programme. SolarTech won the NHIC Best Renewable Energy Practice in 2009.
www.solartech.org.uk
Your Homes Newcastle SHIFT Report 2014 Page 56
These organisations are helping the drive toward a low carbon future. To be in touch with them
do contact us on 0208 93 0429 or [email protected]
Launched in 2012, The Sustainable Communities Partnership is a pioneering initiative for those in social housing tenanted properties to save money on their utility bills, by reducing water wastage principally through the patented CombiSmart. This simple device reftrofits to combination boilers and works by holding back the hot water to a lower flow of c.3 litres per minute while the water is heated to the right temperature, delivering hot water quicker without the waste.
With every purchase of CombiSmart, a number of water and energy saving devices are provided free of charge by participating Water Companies and underwritten by founder SaveWaterSaveMoney for installation at the same time. The success of the Sustainable Communities Partnership has led to the introduction of a second lead product, energy saving EndoTherm, a liquid surfactant that saves up to 15% on heating bills by accelerating the heating process in central heating systems.
www.sustainablecommunitiespartnership.org.uk
The Chopping Company is an innovative British Energy Efficiency company. It is all about Chopping. Chopping is the control approach for heating and cooling that uses Chops. A Chop is a thermostatically independent period of off-time in an hour of on-time of a heating or cooling system. Done right, Chopping makes absolutely no difference to comfort, but a big difference in saved energy and reduced costs. The first product from The Chopping Company is the Chop-Cloc.
www.thechoppingcompany.com