~yof - vancouver.ca · sap doc# may 24,2016 mayor's office 0 am 0 pm 0 am 0 pm number of days:...
TRANSCRIPT
~YOF VANCOUVER
File No.: 04-1000-20-2017-126
March 28, 2017
CITY CLERK'S DEPARTMENT Access to Information
Re: Request for Access to Records under the Freedom of Information and Protection of Privacy Act (the "Act")
I am responding to your request of March 24, 2017 for:
All receipts and reimbursement records related to out of province trips by the mayor from January 1, 2016 to December 31, 2016.
All responsive records are attached. Some information in the records has been severed, (blacked out), under s.17(1 ) and s.22(1) of the Act . You can read or download these sections here: http:/ /www.bclaws.ca/EPLibraries/bclaws new/document/10/freeside/96165 00
Under section 52 of the Act you may ask the Information & Privacy Commissioner to review any matter related to the City's response to your request. The Act allows you 30 business days from the date you receive this notice to request a review by writing to: Office of the Information & Privacy Commissioner, [email protected] or by phoning 250-387-5629.
If you request a review, please provide the Commissioner's office with: 1) the request number assigned to your request (#04-1000-20-2017-126); 2) a copy of this letter; 3) a copy of your original request for information sent to the Cit y of Vancouver; and 4) detailed reasons or grounds on which you are seeking the review.
Please do not hesitate to contact the Freedom of Information Office at [email protected] if you have any questions.
City Hall 453 West 12th Avenue Vancouver BC V5Y 1V4 vancouver.ca City Clerk's Department tel: 604.873.7276 fax: 604.873.7419
Yours truly,
V'---Bart.ra J. Van Fraassen, BA Director, Access to Information Barbara. vanfraassen@vancouver. ca 453 W. 12th Avenue Vancouver BC V5Y 1V4 Phone: 604.873.7999 Fax: 604.873.7419
Encl.
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Page 2 of 2
I T CV
I MAYR
I City of Vancouver
No. 16 007 T ravel Claim Form (For Travel Outside or Metro Vancouver)
Name Gregor Robertson
Title Ma or
Pho ne 604-873-7622 Employee No. s .22{l ..:;...;;;__;;..;..:.....:....:;.;;:;;;;.. __ _ Date
Department
Division
Purpose of Travel:
Destination:
Type of Travel:
0 Conference
0 Business
0 Training
Return from personal trip early for Civic Business
Los Angeles to YVR
Travel Time: Start Date/Time: 2/29/2016
End Date/Time: 2/29/2016
For AP Department Use Only
Vendor# SAP Doc #
3/212016
Mayor's Office
0 AM 0 PM
0 AN 0 PM
Number of Days:
(use drop down)
CON
0.5
(112 day before or after noon)
(If traveltime extends beyond 1 day before and I or after conference or meeting dates please explain)
Travel Expenses All expenses to be shown in $CON (use Conversion Worksheet)
Airfare: (Include: baggage/seat fee(s) I travel insurance) Ground Transportation (include taxi, car rental) Parking: Internet I Wlfl:
~~ Accommodation: # of nights Per Diem:
Less : #of meals provided Breakfast Lunch Dinner
Other: Other: Other: Registration Fee: (Please anam ottgir\al aM a copy Of registtaion form)
0 Check here if separate cheque required
Pay to: Address:
Pre-Travel Authorization Travel on City business is hereby authorized for the above noted employee subject to the estimated cost and the provisions of the City's Travel Poffcy.
Slgnarure General M;anager or desogn~e (Print Name)
Date
Account Code Total Pcard/Ghost/ 3rd Party
Bus Atei CCIO·derMB$ COslEJomenl Estimate Actual Advanced Reimbursement
9200 40023225 536040 - 255.73 255.73 -............................. _ 9200 536040 - -------- -------------9200 536040 - . - ------- -------------9200 536040 - . - ------ ---·------9200 536040 - --- -------------9200 536040 0.00 000 ----- ------------
0.00 000 ----------------------------·----... --0.00 ------·-------"'----------------·------
·----9200 ----------9200 -------9200 -------9200 --
0.00 .................................. 536040 ----------------536040 - ----------------536040 - - -----------536040 - . ------
Total Expenses - 255.73 255.73
Less: Pd by Pcard/Ghost!Advanced 255.73 Net Amt Owing To/(From) Traveller 0.00 'V
For 3rd Party Reimbursements to the City, attach a copy of the City's AR invoice. I
I concur with the expenses claimed
(2)·----------------~---------------~·----------
~ "'"'''""""'"''"'"' o"' . :::::-....! -s~Hu"' ~hn s .\.o,, Mtw' t.f /tk Si ature General Manager or destgnate Date
(3)
----
0.00
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TCV Prepared by: ----------=D:..:a::.n:..=a:....:B::.:e::.:rt..::.r.::a;.;.nd=--------- Revised: Dec 2015
Email Prit'ltable (Invoice) Page 1 of 1
Travel Phone: 604 688-3551 I 800-663·0208
[email protected] Direct Line: 778-370-2481
Passenger(s): Robertson/Gregor Angus Bethune Trip Record XPKMKX Ref: MAYR-16.007' Locator:
Invoice No.: 1489064
~INSURANCE • Monday, February 29
~ ManuUfe Global
Begins:
From:
Product:
Monday, February 29
Los Angeles
Global Medical - Under Age 80
Ends: Monday, February 29
Prem ium: 16.00
Policy Number: s.17( f) - •• ..... •••.., •~••••~ ... .__ •• ..........,......__.u.-• ...-.~ •• .._ ........ ......,._.
Remarks: Coverage for robertson/g Coverage cad5000000.00 prior to departure
fa AIR • Monday Feb ruary 2S 2 016
,tl) Alaska Airlines Flight AS701 Ec onomy Class Check In Confirmation:
TNFTMN Depart: 20:25, Monday, February 29 Arrive: 23:26, Monday, February 29
Los Angeles Inti. Alrport-Termlnal 6 Vancouver Inti Airport-Terminal Main
........................... ~--··~~~-~~~~.1.~~:.S.~~i.~~~~~~ .... ~.~~ .............. _ .. __ .............. _ ................ .Y~.~?.?.~~!:!.:.~~~!~~52~!~~~~:.~~!:'.~~~-· .. . Booking Code: K (Economy)
l nvutce O~ta ils
Transaction I Document
Processing Fee
Manulire Insurance
Alaska Airlines I 027 1729954245
Base
2.5.00
Tax GST/HST 1.25
Form of Payment: CAS.17 1 -'-·------" 16.00
Form of Payment: CAS.17 f _____ _. 175.00 38.48
Form of Payment: CAS. 7(1'-~-----
Totals: 216.00 38.48 1.25
Total
26.2.5
16.00
213.48
CAD 255.73
Total Charged to Credit Card: CAD 255.73
Balance Due: CAD 0.00
https;//ctt .compleattrip.comfrripDetaiUPrint.MessageHistory?pnrld= 106867541 5742220&... 2/29/20 L 6
~TYOF VANCOUVER
1Clty of Vancouver 4 53 W est 12th Avonuo Pickup Code: DP Board of Pnrks end Recreation Vancouver Pollee Boord Vancouver Public Library Board
To: Robertson, Gregor Mayor
City Rf!ference Invoice Date
Vencou\lor, BC V5Y 1V4 Tol. 604·673·83~6
Gross
Cheque No. Cheque Date Vendor No.
1 Dqcumen1 No. Cheque Total
~.1 1n 201 6/Jun/09 205304 2000930507 $273.88 CON
Ded"/Disc Net Amount:
2700058 ?12 MAYlU6009 201 6/05/12 273.88 0 .00 27J.88 ~lnyor G. Robertson: G7 Environment 1\li n ister' s Mee
\
~TYOF VANCOUVER
City of Vancouver Boord of Parks and RocrMtlon Voncouver Police Board Voncouver PubliC library Board
\
453 W ast 12th Avonuo Vancouver, BC
VSY 1Vt Tol. 604-673·8365
I
I
PLEASE DETACH BEFORE PRESENTING FOR PAYMENT I
595 Bunerd St V Bank of Montroal @ Vancouver, BC
0004
00040-001 0609201 6
DATE MMDDYYYY
PAY ** *Two Hundred Seventy-Three Dollars AND 88 Cents $273.88 CON
To The Order Of
Robertson, Gregor Mayor
s.17f
PEA ---"----,:lfl'~~-fi--C::::O.oc:=---Dvputv Olra?o'r ot Flnanco
PER ------'~10...-· _s..L. ____ _ Cllv Troea•ller
•• • l
-
[- TCV
I MAYR
I No. 16 009
Gregor Robertson
Mayor
City of Vancouver Travel Claim Form
(For Travel Outside of Metro Vancouver} ~ Date
Department
Name
Title
Phone -'6-'-04-8_:__:_7:....;3-'-7"-'6_22 ____ Employee No. S _ ._2_2 .:....(1...:..) ___ _ Division
Purpose of Travel: Destination: Type of Travel:
0 Conference
0 Business
0 Train1ng
G7 Environment Minister's Meeting Toyama, Japan
Travel Time: Start DatefTlme: May 12, 2016
End Datemme: May 16, 2016
For AP Department Use Only Vendor# SAP Doc#
May 24,2016
Mayor's Office
0 AM 0 PM
0 AM 0 PM
Number of Days:
(use drop down)
International
4.5
(1fl day before or after noon)
(If travel time extends beyond 1 day before and I or after conference or meeting dates please el<plain)
Travel Expenses All expenses to be shown in $CON (use Conversion Wori<sheet)
Airfare: (include: baggage/seat fee(s) I travel insurance) Ground Transportation (include taxi, car rental) Parking: lntemet /WiFi: Accommodation: # of nights l$ 283.56] X 3 Per Diem: l$ 90.01 I X 4.5
Less: # of meals provided Breakfast 3 Lunch 2 Dinner 1
Other: Other: processing fee Other: 3 breakfast meals included with accomm Registration Fee: (Please attach original and a copy of reglstralfon form)
0 Chedc here if separate cheque required Pay to: Address:
Pre-Travel Authorization Travel on City business is hereby authorized for the above noted employee subject to the estimated cost and the provi.sians of the City's Travel Policy.
Signature General Manager or designate (Print Name)
Date
Account Code Total Pcard/Ghostl Busma CCI0<6tt/N£S Cost Elerneot Estimate Actual Advanced
9200 40023225 536040 - 2 196.68 2,196.68 ·--------9200 40023225 536040 - 36.80 36.80 -------.. --9200 536040 - - -··---- --·---·--9200 536040 - - ----9200 40023225 536040 850.68 850.68 850.68 ---9200 40023225 536040 405.03 405.03 .. ------ ---------·--
-----------·------·---_.,.. _____ . __ (46.29) (131.15
-----------·----·------- (46.29) (38.57)
9200 536040 -------9200 40023225 536040 - 36.75 36.75 -----------9200 40023225 536040 - 51.62 51.62 .,. ______ ... --... -----·--9200 536040 - - -·------- -----
Total Expenses 1,124.56 3,446.41 3,172.53
Less: Pd by Pcard/Ghost/Advanced 3.172.53 .....
Net Amt Owing To/(From) Traveller 273.88
For 3rd Party Reimbursements to the City, attach a copy of the City's AR invoice.
I concur with the expenses claimed
3rd Party
Reimbursement ------
----
0.00
l I o.oo 1
TCV Prepared by: ----------=D....:a;.;..nc.:;.a-:;Bi;,e:-rtra-':-':n"d':--::o--,::ck:;:-fb.-::;::oo~---RIJvi~ed ; Dec 20H5 Ch~~ 0~
Name Title
City of Vancouver
Conversion Worksheet for Travel Expenses
Exchange Rate Conversion : http:l/www.bankofcanada.calrates/exchangel1 0-year-converter/
Gregor Robertson Mayor
Date Department
5/20/2016 Mayor's Office
TCV No. MAYR-16-009
Airfare: (include: baggage/seat fee(s) I travel insurance) Ground Transportation (include taxi, car rental) Parking Internet I WiFi Accommodations - No. of nights Per Diem Registration/Conference Fee Other (Specify)
X
Expenses in Total Actual Exchange Rate $CDN
0.00 0.00 ---------------- ----------------- - ---------------0.00
----------------·------------------- --------------------0.00 --------------------~------------------ -------------------0.00 1------+---...,...,.~-+-----------
N/A 1.28580 0.00 -----------·---------+----------------- ---- --------------0.00 0.00 0.00
-- - - - - ---~-------------- -- ----------------0.00
·------------------ ------------------- ·-------------------0.00 ------------------- ------------------- --------------------0.00 ------------------- ----------------------------------------0.00
Enter these numbers in Travel Expense Claim Form
Per Diems
Name: ~~0'\(_. ~&;'}e:(~o~ Dates: From: MA"f \2.
7/\ (e,
To: M~ l~ /\l, . I
-PurposeofTrip: ~1 ~~N9~- }qy'A=MA,dAf~ \2-v Y\. A\ (2._.- \to - C() ~
Please tick off the meals that were either paid for or hosted by another party:
Date Breakfast Lunch Dinner _tlA"(" I 14- /\Lo ' M A' r \ ~ r I t "- \ \ \ H.A'f lt, /Ho I \
I '
.
.
}1IJ Jlll Glob•l Market ing & Trove! lno,
INVOICE 2- 3- 11 Higashi Shinagawa. Sh lnagawa-ku. Tokyo 140-6604. JAPAN TEL : 03-5796-5413 FAX : 03-5496-0688
Mr. Grerror Robertjjon -.,-; \ l - cd1 . , e v M A I e._- \1) INVOICE eaoatoaz
Date May 17. 2016
City of Vonoouver
Your Ref : ~~~~--------
Our Rof : 00100767-.409
Due Date : May 17. 20IG
Persons ; Ra : G7 Toyama Environment Mini5ters Meeting
¥73.698*
Aooommodation Room charge of Toyama OaHchi Hotel Single Room, 13th May- 16th May JPY 23, 166 ~ 3 nights Breakfast JPY 1,400 X 3 tim&s
Total Atnount Due JTB
Payee Bank : Bank of Tokyo-Mitsubishi UFJ Shln· Marunouohl Branch Aooount : JTB GJobol MarketJng&Travel Inc
AooountNo )s.17(1) SWIFT CODE :
Reo Ita I :..._ __ __,
*Please have your company bear tho bank transfer serv ice fees.
¥69, 498
¥4.200
lt73,698*
EOOOI902
Mr. Gregor Robertsoh
Canada
Dear Sirs/Madams
Date: May 11.2016 Your Booking Number: 00008
G7 Toyama Environment Ministers' Meeting
As per your request, we are pleased to advise that your hotel reservation is made as follows:
BOOKING NUMBER NAME
NAME OF HOTEL IN, OUT, NIGHT
Room TYPE No. ot Room RATE ROOM DUE
00008
Gregor Robertson
Toyama Dai-ichi Hotel
05/13 - 05/16/3 nights
Twin Deluxe
SU/8 1 ¥23,166 ¥69.498
TOTAL ¥69.498
PAID ¥69,498
BALANCE ¥0
*ROOM TYPE CODE: SU = Single use of a twin/double with bath /8 = Breakfast included
<H ote I I nfor ma t lon> Tovama Dal-lch! Hotel
10-10 Sakuragi-cho, Toyama-city, Toyama, Japan 930-0082 TEL: +81-76-442-4411 FAX: +81-76-442-4538 CHECK IN: 14:00 CHECK OUT: 11 :00
< C anc ellation > In the event of cancellation, following cancellation fees will be deducted before any refund Is made
Up to 15 days before the first night of stay ............. None 14 to 8 days before the first night of stay ............ ..... 20% of daily room charge 7 to 2 days before .. .. .. .... .. .. .. .. . .. .. . .. . . .. .. .. .. . . ... . SO% of dally room charge On the day of arrival or no notice given ................. 100% of dally room charge
<R e m arks > * Please pay at hotel incidental charge such as drink and laundry. "Please present your passport upon check-in.
JTB Global Marketing & Travel Inc. Travel Secretariat for G7 Toyama 2-3-11 Higashi-Shinagawa, Shinagawa-ku, Tokyo 140-8604 JAPAN FAX: +81 -3-5495-0685 TEL: +81 -3-5796-5445 Email: [email protected]. ip Office hours: 10:00-17:30 (except Saturdays, Sundays and National Holidays)
Passenger(s): Robertson/Gregor Angus Bethune Ref: MA YR-16-009
Invoice No.: 1522384
Trip Record Locator:
• RULES AND RESTRICTIONS FOR ALL NIPPON AIRWAYS FLIGHTS
• NON REFUNDABLE AMOUNT PRIOR TO DEPARTURE - 300.00CAD. • THE CHANGE FEE PRIOR TO DEPARTURE - 300.00CAD • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • THE CHANGE FEE AFTER DEPARTURE - 300.00CAD • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • MINIMUM STAY IS NOT APPLICABLE. • MAXIMUM STAY IS 12 MONTHS • ROUTING CHANGES ARE -NOT- ALLOWED.
f.B AIR- Thursday May 12 2016
rctgt:: 1 u1 L.
Travel Phone: 604 688-3551 I 800-663-0208
[email protected] Direct Line: 778-370-2481
AFFYAU
"t~J'CJ.t~ All Nippon Airways Flight NH115 Premium Economy Class Check In Confirmation:
52GYGE
Depart: 16:20, Thursday, May 12 Arrive: 18:30, Friday, May 13 Vancouver Inti Airport-Terminal Main Haneda Alrport-Terminallnll. Vancouver, British Columbia, Canada Tokyo, Japan .................. -................................................................. _..__ ................ -............. -......................................................................... _ ............................ _ ................. ..
Booking Code: E (Premlurn Economy)
f.i AIR· !Friday May 13 2016
·IJNA"I All Nippon Airways Flight NH321 Economy Class Check In Confirmation:
52GVGE
Depart: 20:05, Friday, May 13 Arrive: 21:00, Friday, May 13 Haneda Airport-Terminal Domestic 2 Toyama Airport
.................................. !~~¥.~: .. ~~~---········ ......................................................................... !~Y.~.~~: .. ~~.~~~ ..................... --................... . Booking Code: Y (Economy)
fa ABR ·Monday May 16 2016
,..aNAl All Nippon Airways Flight NH322 Economy Class Check In Confirmation:
52GVGI!:
Depart: 19:35, Monday, May 16 Arrive: 20:40, Monday, May 16 Toyama Airport Haneda Airport· Terminal Domestic 2 Toyama, Japan Tokyo, Japan
••u•••• ••••••••••••••••••••••••••• •••••• •••• •••••••••••••--•~• ·•• ••• •• •••• ••••--•••••••••••• •• •••• ••••••••••••••••••••••••••o•..-••-.o••-.oooao••••·••-·u•••-••.--••••••••••••••••....,••••••••••••••••••••••••••••••""•
Booking Code: Y (Economy)
Remarks: Middle seat only at this time
https://ctt.compleattrip.com/TripDctaiJ/PrintMessageHistory?pnrid=330616 1 67012180&me... 5/9/2016
J.:.lltUII rnrmtoH~ ttJI VOIC~J
fa AIR· Monday Moy 16 2016
IJNIJI All Nippon Airways Flight NH116 Premium Economy Class
t'age L ot L-
Check In Confirmation: 52GYGE
Depart: 21 :50, Monday, May 16 Arrive: 14:55, Monday, May 16 Haneda Airport-Terminal lntL Vancouver Inti Airport-Terminal Main Tokyo, Japan Vancouver, British Columbia, Canada
...,._ • ..,.,. ..... uuo<oou,.oo••"•~•""u• ,_•••••..,••-•••••••••••••••• •••••••--••••••-•...,.•-•,..oo,.... o.-.•.o.oU.o.ooo...,o•••••••••Uu•--•uo•oooooo.--oo••~•-"'••••-• ••.,..o-o..,oo-•oooo• •••••••-•••-••o-••••••>-••••••••••••·•-••-
Booking Code: E (Prel\'llum Economy)
.. INSURANCE · Wodnoeday, May 18
Manullfe Global
Begins: Wednesday, May '18 Ends: Monday, May 16
From: Vancouver Premium: 21 .00
Product: Global Medical- Under Age 60 Polley Number: .17 1) ·············-···-·· ..... ·-·--····-··-················--·-·-·-.. --• ..-....................... __ ...... __ ,_._ .. ., . ...... 0-4 ........ . ....... . .............................. - .... ..-.................................................. _4_,_, Remarks: Coverage for robertson
Coverage cad5000000 after departure
ln\IOI("C l)et;.il ,
Transaction I Document Base Tax GST/HST Total
Processing Fee 35.00 Form of Payment: CA's.1 7 ('1 J
1.75 36.75
Manullfe Insurance 21.00 21 .00
Form of Payment: CAr._ .17f1)
All Nippon Airways /205 2292242564 2091.00 83.68 1.00 2175.68
Form of Payment: CA_S.17(
Totals: 2147.00 83.68 2.75 CAD 2233.43
Total Charged to Credit Card: CAD 2233.43
Balance Due: CADO.OO
https://ctt.compleattrip.com/ f ripDetailfPrintMessageHistoty?pnrld=3306J 61670 i 2 180&me... 5/9/2016
YELLO\~ CAB CO l TO 1441 CLARK DR V6l3K9
VANCOUVER BC 21158&59
ttti
05 -12-2016 15:15:22 Ace t # s. 7('T) CN Exp Date . 1 r I ' Card Type HC Name: GREGOR ROBERTSON A0000000041G10 ~1asterCard
Trace # 370006 M211586591l62
In~ . # 1 Auth # 181522 RRN 001013006
Purchase ' $31.80 Tip $5 .01l
iot~l 'lt~a-, '· . . ( G~ ) AP~ROVED · nA~~ Y~~
Retain this copy for your records
customer copy
I TCV
I MAYR
I No. 16 012
Name
Title
Phone
Gregor Robertson
Mayor
604-873-7622
Purpose of Travel:
Destination: Type of Travel:
0 Conference
0 Bl.lStness
D Training
City of Vancouver
Travel Claim Form (For Travel Outside of Metro Vancouver)
Date
Department
Division
Big City Mayors' Caucus
Winnipeg. Manitoba
Travel Time: S1art Date/Time: June 1, 2016
End Date/Time: June 3, 2016
For AP Department Use Only Vendor# SAP Doc#
June 14, 2016
Mayors Office
0 AM 0 PN
DAM 0P~t
Number of Days:
(use drop down)
CON
2.5
(112 day before or after noon)
(If travel time extends beyono 1 day befo.-e and I or after conference or meetino dales please explam) -Travel Expenses All expenses to be shown in SCDN (use Conversion Worksheet)
Airfare: ~nclude: baggage/seat fee(s) I travel Insurance) Ground Transportation (include taxi, car rental) Parking: Internet I WiFI: Accommodation: # of nights ~X 2 Per Diem: X 2.5
Less: # of meals provided Breakfast Lunch Dinner 1
Other: processing fee Other: Other: Registration Fee: (Please attach origlnlll ~nd a copy or registrqtionform)
D Check here If separate cheque required Pay to: Address:
Pre-Travel Authorization Travel on City business is hereby authorized for the above noted employee subject to the estimated cost and the provisions of the City's Travel Policy.
Signature General Manager or designate
(Print Name)
I
Date
Account Code Total Pcard/GhosU Bus /V~JS CCICirdo!MIBS Cost Element Estimate Actual Advanced
9200 40023225 536040 - 869.66 869.66 ------------9200 40023225 536040 - 32.30 32..30 __ .... _ .. _____ 9200 536040 - - -..................... ·----------9200 536040 - - --·-·-·-·----9200 40023225 536040 469.58 469.58 469.58 --·-----·---9200 40023225 536040 150.00 150.00 ---·- ·-- ------------
(25.001 0.00 ----------·--·------·------0.00 -----------
------·- --·-·-----·- (25.00) 9200 40023225 536040 - 26.25 2625 -------- ...................................... 9200 536040 - - --------- ------------9200 536040 - - --------------9200 536040 - - -............. -------------
Total Expenses 594.58 1,522.79 1,397.79
Less: Pd by Pcard/Ghost/Advanced 1,397.79 ' NetAmt Owing To/(From) Traveller 125.00
For 3rd Party Reimbursements to the City, attach a copy of the City's AR invoice.
I concur with the expenses claimed
3rd Party
Reimbursement
------
----
0.00
l I o.oo 1
TCV Prepared by: ________ __:D:..:a::.n.:.:a:..:B:::;ert::.:..::r..::a.:..:n::.d _________ Rev.sed · Dec 2015
Per Diems
Name: Q~o~::Ji>~&otJ From: .;JVNlZ" 1
1 ZO}(o
To: ..JU tJb 3 ZtJ /(a . J
·Purpose of Trip: J34J.1, Cc W) tJ N I Petq
Dates:
Please tick off the meals that were either paid for or hosted by another party:
Date Breakfast Lunch Dinner -::fvt.J~ 2- Zot ~. ' '·
.
Email Printable (Invoice)
Passenger(s): RobertsonfGJ'egor Angus Bethune Trip Record Ref: MAYR-16·012 Locator:
Invoice No.: 1532981
fa AtR - Wednesday .hn1e 1 20 '16
t Air Canada Flight AC296 Economy Class
Page 1 of2
Travel Phone: 604 688-3551 I 800-663-0208
[email protected] Direct Line: 778-370-2481
VMQRBE
Check In Confirmation: S8R6HV
Depart: 17:50, Wednesday. June 1 Arrive: 22:33, Wednesday, June 1 Vancouver Inti Airport-Termlnal Main Winnipeg Inti. Airport
••••••••••••••••-•••••••'"'''"'Y.~.':'~.?.~~~.r:~.~:.~.~~~-~-~~~~':.'~~~~~~~~~-~ --•• "•• ••-•••- •••-·•-·•-·-··"•~•~•~~~:~ .... ~~~!~~-~~!.~~~~-~~~-••••••••••·--·••··-Booking Code: V (Economy)
Remarks: You are booked in Flex class
fa AIR~ Frida y
Air Canada Flight AC8617 Economy Class ~?) Operated By Air Canada Express - Jazz
*Check In With AIR CANADA EXPRESS · JAZZ* Depart: 11 :20, Friday, June 3
Winnipeg Inti. Airport Winnipeg, Manitoba, Canada
Booking Code: G tEconomy)
Remarks: You are booked in Flex class
AIR CANADA • Friday~ Jun~ 3
Detalls
Departs: Winnipeg
Details: EXCHANGE I CF-S8R6HV-
Invoice Details
Transaction I Document
ADDT. COLLECTION I 014 2163184471 Exchanged Ticket {0142162607833
Arr ive:
Base 44.16
Check In Confirmation: S8R6HV
'12:19, Friday, June 3 Vancouver Inti Airport-Terminal Maln Vancouver, British Columbia, Canada
Tax GST/HST 2.21
Total 46.37
Form of Payment: CA s. 7{'1) ___ ....._ ____ _ Air Canada Change Fee 75.00 3.75 78.75
J=orm of Paymenl: CA s.17 1) Totals; 119.16 0.00 5.96 GAD 125.12
https://ctl.compleattrip.com/TripDetail/PrintMessageHistory?pnrld= 10027802 1 1877724&m. .. 6/1/2016
Emai l Printable (Invoice) Page 2 of2
Orig inv nbr 1526443 Orig tkt nbr 0142162607833 Orig tvl date 01jun16
Total Charged to Credit Card: CAD 125.12 Balance Due: CAD 0.00
https://ctt.compleattrip.com/TripDetail/PrintMessageHistory?pnrld= 10027802 J 1877724&m... 6/1/2016
~mail Printable (Invoice)
Passenger(s):
Invoice No.:
Robertson/Gregor Angus Bethune Ref:'MAYR-16-012
1526443
Trip Record Locator:
Page 1 of2
G:-1.12-. iutJG f - 3 ·
Travel Phone: 604 688-3551/800-663-0208
[email protected] Direct Line: 778-370-2481
VMQRBE
• WITH UNIGLOBE YOUR AIR CANADA CORPORATE DISCOUNT SAVINGS IS 25.03
fa AIR· Wednesday J un ·1 2016
Air Canada Flight AC8618 Economy Class ~ 9 Operated By Air Canada Express • Jazz
*Check In With AIR CANADA EXPRESS- JAZZ*
Depart: 11 :20, Wednesday, June 1 Arrive: Vancouver Inti Airport-Terminal Main Vancouver, British Columbia, Canada
Booking Code: G (Economy)
Remarks: You are booked in Flex class
fa AIR· Friday June J 2016
Air Canada Flight AC8617 Economy Class ~) Operated By Air Canada Express • Jazz
*Check In With AIR CANADA EXPRESS ·JAZZ*
Check In Confirmation:
15:55, Wednesday, June 1 Winnipeg Inti. Airport Winnipeg, Manitoba, Canada
S8R6HV
Check In Confirmation: S8R6HV
Depart: 11 :20, Friday, June 3 Arrive: 12:19, Friday, June 3 Winnipeg Inti. Airport Vancouver Inti Airport-Terminal Main
.... - ............................ ~~-~}P.~.~~ .. ~-~~~!~.~-~!-~~~-~-~~ .......................... ____________ ........ .Y~-~~?.~~~-~~-~~~~~~~-~~!~!.'.'.~~~! .. '?.~.~-~?-~ ..... . Booking Code: G (Economy)
Remarks: You are booked in Flex class
AIR CANADA· Friday, June 3
Details
Departs: Vancouver
Details: SEAT SELECTION
Invoice Details
https://ctt.compleattrip.com/TripDetail/PrintMessageHistory?pnrld= 1002780211877724&... 5/17/2016
Rmai l Printable (Invoice)
Transaction I Document
Air Canada I 01 4 2162607833
Air Canada Seat Charge
Process1ng Fee
Base Tax 625.84 59.25
Form of Payment: cAs.17(f) 24.00
GST/HST 34.25
1.20
Page 2 of2
Total 719.34
25.20
Form of Payment CAS.17{1) -'-'-------
25.00 1.25 26.25 Form of Payment CAS.17(1)
Totals: 674.84 59.25 36.70 CAD 770.79
Total Charged to Credit Card: CAD 770.79
Balance Due: CAD 0.00
hllps://ctt.cornpleattrip.com/TripDetail/PrintMessageHistory?pnrldt.... l 00278021 1877724&... 5/17/2016
Robertson, Gregor
01/06/16 PKG 1 01/06/16 TXPST 1 01/06/16 TXGST 1 01/06/16 TXACC 1 02/06/16 PKG 1 02/06/16 TXPST 1 02/06/16 TXGST 1 02/06/16 TXACC 1 03/06/16 PMMCAD 1
\L_V: MA-YI2-- Ib ·- 0 12-THEFQRTG~ ..-- ~ 1\-z:L-oM~ .
HU J I t , 5 P A /1.110 Cf'INF C RENt_ f CE JJ T P.E
Custom Package Prov. Sales Tax Fed.Sales Tax Accommodation Tax Cu stom Package Prov. Sales Tax Fed. Sales Tax Accommod ation Tax s.17 1) ND
Subtotals
10VSEQ 828 ND 01/06/16 03/06/16 198 . 55
EXPEDI 1 469 . 58
188.10 15 .05
9.88 9.41
209 . 00 16.72 10.97 10.45
469.58 ===============~====~~===
$ 469.58 469.58 =========================
GST # 135804367 PAID IN FULL --- THANK YOU!
222 Brortrlw11y, Winniprg , ll'ftlnit oiM R3(,' ON3 I f'! (204) '.1•12-15251 J•i1.\' (2 0 4) 9 56 -23 51 c m a i 1 1 f t g a r ,. y @ f o r t g a r r y h o t e I . c o m ,__, w w w . f o r t g n r r y h o t e J • c o m
11\ICIJY T~I -348 a~e HAAGAAVE Pl
\11Kf'!lf'EG, 118. R3: 0X5 (2041 '32)-3131
CAfl 3'18'
TERII 10: AGlq0~6 BATC\1": 0i); a.PLOVEE TO: l SHiFTII: lllilll
Sale X N V11 : 0000ca0e!18 M~D Chw
5EDH: 006001611018 jlppllcatl"" ~: Ha.t:...tara AlO: ~1919 TVR:oo oo ee sa oo TS1:68 ll8 s.17(1)
Total:CAO$ 24.00 APPROVED 000208
001 ...... 0 0
Ghrun ·16 23:B2 : ~8 CUSTOME R COP Y
TPA~~ YOU!
llUCITV TAXJ-77 !'10 HARQlAV! Pl
WI~IP£G, 1'3. II3C 8X5 --- C2MI !l..o&·mt
CAR 077
TERn m: :>.606552'l rnpLOYEE ID: 2
Sale :INVI.l: 000000003
llA TCI\111 398 SHIFflt: Oll3
HtARO Ch•• SEllll: 3!Jll00100la03
Aof>llcatlon L~ l: fl.s5t..-c..rd AID: ~418111 TVR:oo oo f!IJ BB ea TST:63 Bil s.nr A mount:$ T.i.s:.= $
b.30 2 . 00 --------------·-----
Total: CAD$ 8. 30 APPROVED 1 93604
001 ..... 0121
02·Jon ·16 18:36:05 CUSTOMER COPY
TIWIK YOU!
MA-\~-1t.o- OIL
I TCV
I MAYR
I City of Vancouver For AP Department Use Only
No. 16 018 Travel Claim Form (Fer Travel Outside of Metro Vancouver)
Gregor Robertson
Mayor
Name
Title
Phone 604-873-7622 Employee No. s.22(1 ~~~~~------ ------------
Date
Department
Division
Purpose of Travel: Destination: Type of Travel:
0 Conference
0 Business
0 Training
Toronto Housing Summit Toronto. ON
Travel Time: Start Date/Time: September 28, 2016
End Date/Time: September 30, 2016
Vendor# SAP Doc#
October 4, 2016
Mayor's Office
0 AM 0PM
0 AM 0 Pt1
(If travel time extends beyond 1 day befcre and I or alter conference or meeting daies please explain)
Travel Expenses Account Code Total All oxponsos to bo shown in SCDN (use Conversion Worksheet) Bus Alta CCIOfdtti\VBS Cost~enwnt Estimate Actual
Airfare: (Include: baggage/seat fee(s) I travel insurance) 9200 40023225 536040 _____ ,._. _____ ... - 1,441.64 Ground Transportation (include taxi, car rental) 9200 40023225 536040 - 66.70 ---·--------.. Parking: 9200 536040 - -................. ____ ..,. ___
Internet I WIFI' 9200 536040 - -I $ 381.64 I X
----------Accommodation: #of nights 2 9200 40023225 536040 763.28 763.28 --·---- -···-···- ···-·· Per Diem: Is 60.00 I X 3.0 9200 40023225 536040 180.00 180.00 -·---
Less: #of meals provided Breakfast --------·-------·----- 0.00 (50.00) Lunch 0.00 -------------------------.----
(50.00) Dinner 2 .................. ---Other: 9200 536040 -.................. ----.................. Other: 9200 536040 - --------- -------------Other: 9200 536040 - -.................... ................................... Registration Fee: (Please allach ortglnal and a copy of registration foiTI1) 9200 536040 - -.................. -------·---·--
Total Expenses 893.28 2,401.62
0 Check here If separate cheque required Less: Pd by Pcard/Ghost/Advanoed 2,271.62 Pay to: NetAmt Owing To/(From) Traveller 130.00 Address:
Number of Days:
(use drop down)
CON
3.0
(112 day before or after noon)
Pcard/Ghostl 3rd Party
Advanced Reimbursement 1.441.64 -
66.70 -- -- -
763.28 --
-- -- -- -
2,271 .62 0.00
'
v For 3rd Party Reimbursements to the City, attach a copy of the City's AR invoice. I o.oo I
Pre-Travel Authorization Travel on City business is hereby authorized for the above noted employee subject to the estimated cost and the provisions of the City 's Travel Polley.
S;gnaturo General Manager or designate
{Print Name) Date
I concur with the expenses claimed
TCV Prepared by:
Date
, C'o- l;} / Jlo Date
~r:-:-~.-:::""T-..... 'js;~=i'D:...:a:.:..n-=a:...:B;;.;e::..;rt..;.;r..;;;a;,;,nd:;.._ ________ Revised Dec 2015
c' 'L<.lid - 0o{~
v /
/-: C)per Diems
Name: '3~ f.O~~ Dates: From: ?f± '2-8 1 ::2-0 I (p .
To: ?J+ 3-D~I~ .PurposeofTrip:- t ~To _c&f~ ~MHJr
Please tick off the meals that were either paid for or hosted by another party:
Date Breakfast Lunch Dinner ~_..,..:,+~8 I ~ . .Lt- ~ \
\
.
.
~ Printable Version
" Please review your travel documentation CC~tefully and report any discrepancies lo the agency the same day as receipt. Any dlscrepancle,s not reported the same day are lhe responsibility of the traveller. Please verify the name5 on the documents matches your pas$port or other government Issued I D. ••
After hour sei·vlce: 1-800-206-1482 and quote memnershlp code S7RIO. If you are having dlfncu lty, please call dlrecl1-416·929·5840. Collect calls are accepted.
Please vtstt www.howtocallabroad.com If you need assistance with Information on diall11g intemalionally.
" Calls to the Emergency Line may result In a service charge••
U\ll\LDBE. Travel
UNIGLOBE Travel 300-1.11.114 Albern! Street Vancouver sc V6G 2Z4
Phone: 604 688-3551 I 800-663-0208 Fax: 604 688·1012
[email protected] Direct Une: 604·639-2543
Passenger(s): Robertson/Gregor Angus Bethune Raf : MAYR-16-018
Trip Record locator: ZIDXBB
Invoice No.:
Issue Data:
Billing:
15824_88
i hursdey, September 22, 2016
CITY OF VANCOUVER 453 WEST 12TH AVENUE VANCOUVER, BC, VSY 1V4 CANADA
Agent:
Customer:
Dollvor:
• WITH UNIGLOBE YOUR AIR CANADA CORPORATE DISCOUNT SAVINGS IS 48.47
-(. AIR -Wednesday September 28 2016
_laura Locont .17(1)
CllY OF VANCOUVER 453 WEST 12TH AVENUE VANCOUVER, BC, V5Y 1V4 CANADA
@ Air Canada flight AC1188 Economy Class Check In Confirmation:
M035ER
Depart: 08:30, Wednesday, September 28 Arrive: 15:58, Wednesday, September 28 Vancouver Inti Alrport-Term1nal Main Pearson Inti. Airport-Terminal 1
............. ..... __ . ~~~;?~1~?!: ~!!1!~~ 5~?~~~:!1~~~~ ~~~~~~- ... _ ............. __ ...•..... .. :':~C~~~~~ -'?~!~~~~ ~~~~~~~- ................. ... . Status: Bookh19 Code:
Equipment:
Duration: FF Numbor.
ETick;et No.:
Remarks:
Confirmed
U (Ec;onomy)
Airbus lndustrle A320
You are booked in Flex class
f, AIR - Friday September 30 2016
Stops;
Seat:
Meat:
Non-stop
13A Food For Purchase
@ Air Canada Flight AC33 Economy Class Check In Confirmation:
MD35ER
Depart: 20:15, Fnday, September 30 Arrive: 22:10, Friday, September 30 F'earson Inti. Airport-Terminal 1 Vancouver I niT Airport-Terminal Main
. __ •• _ ••• _. ___ ••••• __ _-t:_~r~-~t~~ ~~~~,!~ , ~-~~~~~ ........... ............... _ ......... _. _ ... -~~~~?~.v.~r! .~r!~~~-<??!~f!!_b}~: ~~r~~?~- . ___ ••• __ • Status: Confirmed Booking Code:
EquJpment:
Duration: FF Number:
ETtcket No.:
W {Econonw)
Boeing 777· 200LR 4 hours 55 minutes
~- 7(1) 0142167708299
Stops:
Seat: Meal:
Non-slop
221< None
Remarks: You are booked In F~le:-;x..:;c;.;laii:sii;-s-:---:::~--=----------------------------. r ~ ·oo~~~.;r§mtil¢ijliiitlmm
MISCELLANEOUS· Wodnosday, September 28
Details
Departs: Vancouver Dotalls: AIR CANADA REWARDS 1188U DEPART YVR 28SEP 830A ARRIVE YYZ 358P CONFIRMATION MD35ER
MISCELLANEOUS· Friday, September 30
Details
Departs: Toronto Details: AIR CANADA REWARDS 33W DEPARTYY! 30SEP 815P AR~IVE YVR 1010P CONFIRMATION MD35ER
AIR CANADA· Friday, September 30
Details
Departs: Toronto Details: SEAT SELECTION
Invoice Ootails
Transaction I Document
Air canada I 014 2167708299
Air Canada Seal Charge
Processing Fee
Base
1211.84
Tax
59.25
Fonn of Payment CAo::....:.1...,7~._l.:.J-___ __. 22.00
FormofPayment:CAs.17 1 ..._ ..... _____ __. 25.00
Form of Payment: CAo;;.;.... f;..;...>,.;..J,. ____ _,
Totals: 1258.84 59.25
GST/HST
65.55
1.10
1.25
67.90
Total Charged to Credit Card:
Balance Due:
Total
1336.64
23.10
26.2()
CAD 1385.99
CAD 1385.99
CAOO.OO
Invoice No: 1.582388 accG)ss mor e· • Customer Name: CITY OF VANCOUVER Air11ne Conditions of Contract & Olher lmportanl NoUces. C!ld< Here
Travel smarter wjtb Tripl t the m ust-haye travel aoQ.
Gel ll'lslanl access 10 all your lrav!ll plans In one place-, Including your company's travel agency
eontaollnlormatlon. Simply forward this confirmation email 10 [email protected] get started. on trorJ
,. Googk play
~ Pdotable Version
' 'Please review your travel documcntaUon CDrc fully and report any discrepancies to tho agency the same dtJy r~s receipt. Any discrepancies not reported the same day are the responsibility of the traveller. Please verify tile names on the documents matches your passport or other government Issued I D. "
Aller hour service: 1-800-206-t 482 and quote membership code S7RIO.Ifyou are having difficulty, please call direct 1-416-929-5840. Collect calls are accepted
Please visit www.howtocallabroad.com If you need assistance with informallon on dialing lntemallonally.
' 'Colis to t11e Emergency line may result In a service charge"
U\11\LDBE. Travel
UNIGLOBE Travel 300-1444 Albern! Streel VancOI.Ner BC V6G 2Z4
Phone: 604 688-3551 /800-663-0208 Fax: 604 688·1012
[email protected] Direct Line: 604-639-2543
Passongor(s) : Robortson/Grogor Angus Bothune Rof: MAYR-16-018
Trip Rocord Locator: ZIDXBB
lnvolco No.:
lssuo Date:
Billing:
1SB46a4
Tuesday, September 27, 2016
CITY OF VANCOUVER 453 'M:ST 12TH AVENUE VANCOUVER, BC, V5Y 1V4 CANADA
Agont:
Customor:
Dollvor:
• WITH UNIGLOBE YOUR AIR CANADA CORPORATE DISCOUNT SAVINGS IS 48.47
-(. AIR- Wednesday Septemb er 28 2016
@!) Air Canada Flight AC1182 Economy Class
Laura Loconte
s.17{1) CITY OF VANCOUVER 453 WEST 12TH AVENUE VANCOUVER.BC,V5Y1V4 CANADA
Chock In Confirmation: MD35ER
Depart: 11 :45, Wednesday, September 28 Arrlvo: 19:1 3, Wednesday, September 28 Vancouver Inti Airport-Terminal Main Pearson Inti. Airport-Terminal 1
.. -... -.. -.---.-- --- ~~~~~~Y~!: ~~t.!~-~~~~f!l~!~:~~~~~~- ...... -....... -.--.-. -- ....... -~~~~'?.·.'?~!~~~: ~~~~~~-- ....... -...... -- ... . Status:
Booking Coda:
Equlprnont:
Duration: FF Number:
ETlckot No.:
Romorks:
Confirmed
H (Economy)
Airbus lndustne A320
4 hours 28 minutes
~. 17 0142167708299
MISCELLANEOUS ·Tuesday, October 4
Dotatls
Do parts: Vancovvcr
Stops:
Seat:
Moat:
Details: AIR CANADA REFUND IN THE AMOUNT OF 23.10 CONF NUMBER MD35ER TKT NBR 01421 67708299 ORIGINAL TRAVEL DATE 28SEP VANCOUVER-TORONTO ON CAN ORIGINAL INVOICE NUMBER 1582388
-(. AtR - Friday September 30 2016
@ Air Canada Flight AC33 Economy Class
Depart: 20'15, Friday, September 30 Arrlvo:
Non-stop
Assigned at Ctleck In
Food For Purchase
Chock In Confirmation: MD35ER
22:10, Friday, September 30
Pearson I nil. Airport-Termlnal1 Vancouver Inti Airport-Terminal Main
...... -· •.•....•..... _"l:_~r?_':l?!g~~~~~~ ~-~~~~~ .... _ ....... _ ............ __ ..... ____ .. _ .. . -~~~:?~.v-~r: -~r!~~~.<::?!~~-~~~: ~~~~?~ .......... . Status: Confirmed
Booking Code: W (Economy)
Equipment: Boeing 777-200LR
Duration: FFNumber:
ETickotNo.: Rer11 arks: You are booked in Flex crass
AIR CANADA · Wednesday, September 28
Details
Departs: Vancouver
Details: EXCHANGE I CF-M035ER-
MISCELLANEOUS· Wednesday, September 28
Do tails
Departs: Vancouver
Stops:
Seat:
M eal:
Non-stop
29F 22K None
Details: AIR CANADA REWARDS 1182H DEPART YVR 28SEP 1145AARRIVE YVZ 713P CONFIRMATION M035ER
MISCELLANEOUS· Friday, September 30
Details
Departs: Toronto
Details: AIR CANADA REWARDS 33H DEPART YYZ 30SEP 815P ARRIVE YVR 1010P CONFIRMATION M035ER
Invoice Details
Transaction I Document
EVEN EXCHANGE I 01 4 2167884314 Exchanged Ticket I 0142187708299
Air Canada Change Fee
Air Canada Seal Charge
Orig inv nbr 1582388 Orlg lkl nbr 0142167708299 Orlg lvl dale 28sep16
Base
75.00
Form of Payment CA .
Totals: 75.00
Tax GST/HST
3.75
-1.10
0.00 3.75
Less Credits or Refunds:
Total Charged to Credit Card:
Balanco Due:
Total 0.00
78.76
CAD 55.65
CAD-23.10
CAD 55.65
CAD 0.00
Invoice No: 15846114 acoQ)ss more~ • CuSiomer Name: CITY OF VANCOUVER Airline Conaltions or Contract & Other ln1portant Notrees: Clie!< Here
,, .... Triili~
from C oncu1
Traye! smarter w jth Triolt . the must-haye travel ap12.
Gilt Instant accoss to all your tl'llvel plans In one place, Including your company's travel ogenoy
contoct tnlormatlon. Simply lorword this conrirmntlon omalt to [email protected] to gel s~arted .
Sherator1 Centre Toronto Hotel 123 Queen Street West Toronto, ON MSH 2M9 Canada Tel; (416) 361-1000 Fa~; 416-947-4854
Gregor Robertson 453 12TH AVE W
VANCOUVER. BC VSY 1V4
Canada
Tax 10 : 844048108 Sheraton centre 30-SEP-16 03:40 9999
Dale Rcferettce Description 28-SEP-16 RT3939 ROom Chrg Grp Association 28-SEP-15 RT3939 Rooms HST 28-SEP-16 RT3939 Oostination M11rketing Program
28•SEP·16 RT3939 HST Dest Matk.etlng Prgm 29-SEP-16 RT3939 Room Chrg Grp Assoc1at1on
29-SEP-16 Ri3939 Rooms l-IST
23·SEP-16 R13939 Destination MarkcUng Program
2.9-SEP-16 RT3939' HST oesr Marketing Prgm
30-SEP-16 MC MasterCard
"Tolal "' Balance
Page Number Guest Number Folio ID Arrive Date Depart Date No. Of Guest
Room Number Club Account
tnfom1ation Invoice
Sheraton· 'I lnvolceNbr - 455788
6496520 A 28-SEP-16 22:06 30-SEP-16 14;00
1
3939
SPG •
Charges (CAD) Credits (CAO)
329,00 42.77
8.75
1.12 329.00
42.77 8.75
1.12 -763.28
763.26 -763.28 0,00
For' your convenience, we have prepared this zero-balance folio indicating a $0 balance on your account. Please be advised that any charges not reflected on this folio will be chelrged to the credit card on file Wllll the hotel. While this folio reOcc.ts a $0 balance, your credit mrd may not be charged until after· your departure, You are ultimately responsible for paying all of your folio charges In full. Please note that your !]Uesl
room Will be checked ovt at 12 noon.
Cont,nued on lhe next p<Jge
Sheraton Centre Toronto Hotel 1 23 Queen Street West Toronto, ON MSH 4M9 cana.da Tel: (416) 361·1000 Fax: 416-947-4654
Gregor Robertson 453 1211-l AVE W VANCOUVER, BC VSY 1V4
canada
HSTSummary
HSTRoom: HST Food and Beverage
HSiTelephone: HSTOther:
HSiTotal
Pagel'llumbcr Guest Nury~ber
FolioiD
Arrive Date Depar1 Date No, Of Guest Room Number c lub Account
Sheraton· 2 6496520 A
28-SEP-16
30·SEP-16
1
3939
Invoice Nbr
22:06
14:00
Amount (CAD)
85.54
0.00 0.00
0.00 85.54
455788
Savor the unexpected with Paired · our menu of exper11y matched small plates, premium wines and craft beers. Hlghllghting fmaglnatlve Ingredient combinations, Paired delights the palate ar,.;tlnvltes exptoratron VIsit our lobby bars or learn n,ore <:~t www.sher<~ton .com/palred
Tell us about your stay, www.sheraton.coltl/revlews
Questions on your bill? Please submit your billing Inquiries <IS tallows: Go to. www.shcratontoronto.corn Select: " Hotel Features" Select: '"!3illln g ..
Pick up procedure at the airport
Please make sure prior arrangements have been made
1. Clear customsf / _ M 2. Pick up luggage IQ~ ·1 v 3. Go to the commissio at
the pre-arrange nd
Designated Posts Terminal 1: Post 01 Terminal 3: Post 29
Receipt
Date: ~es;'~ ~ 12}:?\ b Amount: ------
From:~~ :.. To: 'f'fZ.
~\.)~-(~<;<f.
\2.-V \-'\A"'\~\lo-0\~
City of Vancouver 453 Wast 12th Avenue Piclwp Code: DP Soard of Parks end Rocreatlon Vancouvor, BC ~""""------------------.,
Vancouver Police Soard V5Y 1V4 Choque No. S.17ft)-----, Vancouver Public Library Board Tel. 604·673-8355 Choquo_ Dato 2017/Jan/05
To: Robertson, Gregpr Mayor
City Refere nce f
Invoice Date Gross
Vendor No. 206304 Documont No. 20009624,30 Choquo Total $370 .60 C:DN
Dedn/Disc Net Amount '
2700060897 MAYRl6025 2016/ll/28 3 70 .60 0 .0 0 370 . 60 Mayor G. Rober t son: C40 Mexico City Mexico Nov28
~YOF VANCOUVER
City of Vancouver 463 Wost 12th Avonuo Board of Parks and Recreation Vancouver, BC Vancouver Pollee Board V5Y 1V4 Vancouver Public Library Board TeL 604-673·8355
PAY ***Three Hundred Seventy Dollars AND 60 Cents
To Th e Order Of
Robertson, Gregor Mayor
PLEASE DETACH BEFORE PRESENTING FOR PAYMfNT
595 Burrerd St V Bank of Montroal @ Vnncouvor. BC
0004
.rrrn 01052017
OIITE MMDDYY'lY 00040-001
$370.60 CON
PER ------"~---S-------· City Troosuror
Bertrand, Dana
From:
Sent: To:
Bertrand, Dana .0. 3vcl 1 TL1esday, February 07, 2017 12:23 PM ~~" lfiA • r Tsang, Bea -.:p~ \IV...J---\-
Cc: Subject:
Wong, Sharon l , 1 J RE: Payment from C40 $2424.45 Feb 3 Wire Info T l3 Lj-~ . t3
Okay thanks. I' ll have to revise two TCV's from last year with this updated info.
TCV MAYR-16-025 (3RD party part ial payment $1.349.43)- Gregor Robertson (Order !BQ0232.25 GL 536040} TCV MAYR-16-026 (3rd party partial payment $1,075.02) - Katie Robb (Order #40036584 GL 536040}
Thank you,
Dana Bertrand, Office Manager
Office of the Mayor I City of Vancouver 604.873.76221 mayorofvancouver.ca
From: Tsang, Bea Sent: Tuesday, February 07, 2017 12:15 PM To: Bertrand, Dana Subject: RE: Payment from C40 $2424.45 Feb 3 Wire I nfo
Hi Dana, $
:;t. '-1 t-tf. 'I~ We confirm receipt of $2,42.45 Canadian on Feb 6, from EVENTOS PROMOCIONES Y CONVENCIONES, per attached payment advice. Sorry we are not aware it was related to C40.
Please provide disbursement information to record receipt of this payment.
Thanks, Bea Tsang Treasury Services
City of Vancouver Tel: 604-873-7443 Fax: 604-873-7404
From: Bertrand, Dana Sent: Tuesday, February 071 2017 11:58 AM To: Tsang, Bea Subject: Payment from C40 $2424.45 Feb 3 Wire I nfo
Hi Bea,
I just received this from C40. We should have received the wire on Feb 3 in the amount of $2,424.45 Ca.nadian. See their confirmation below. Are you able to confirm that we received it on our end with this info?
Dana Bertrand, Office Manager Office of t l1e Mayor I City of Vancouver
1
604.873.7622 I mayorofvancouver.ca
From: c40travel [mailto:[email protected],mx] Sent: Tuesday, February 07, 2017 11:48 AM To: Bertrand, Dana Subject: Re: Mayor Robertson e1nd r<atie Robb City of Vancouver Flight Invoices and Payment Forms - C40 Mexico City 2016
Dear Ms. Bertrand,
I hope th is message find you well, please find below the proof of reimbursement for
Vancouver delegation. According to the allowance budget your received $1,349.43CAD for mayor Robertson Gregor and 1075.02 for Ms. Katie Rob b. Be reminded that the travel allowance budget (flight ticket) for Vancouver Delegation is up to $1352 USD for t he mayor and $687USD for t he delegate.
Please confirm that you received the refund .
Kind regards,
Margarita Vazquez i-=--======,
( ,lliJ ;>O f I II 1\ Ill f I ~ ll 0
BANCO MONEX S.A. INSTITUCION DE BANCA MULTIPLE, MONEX GRUPO FINANCIERO
ex PASEO DE lA REFORMA 284 24 COLONIA JUAREZ C.P.06600 Mexico D.F. Tel. 52310000
www.monex.com.mx RFC BM19704113PA
COMPROBANTE DE RETIRO No. 48029876
FECHA: CLIENTE ORDENANTE; CUENTA;
D3·febrero· 2017
EVENTOS PROMOCIONES Y CONVENCIONES S.A. DE C. .17{1)
_ ]
CONFIRMAMOS HABER ENTREGADO EL SIGUIENTE DEPOSITO EN CUENTA:
BENEFICIARIO: MONTO: DIVISA: BANCO RECEPTOR: CUENTA: FECHA HORA PAGO: FECI1A HORA CONFIRMACION: CONCEPTO:
' . INFORMACION AL BENEFICIARIO:
•
CITY OF VANCOUVER $2,424.45 DOLAR CANADA BANK OF MONTREAL
5.17(1)
0Hebrero~2017 15:09 Cd. de Mexico (GMT·6) OHebrero-2017 15:09:19 Cd. de Mexico (GMT·6) SWIFT MESSAGE .1 .__...;.......;.___, 48029876
remmbolso de vlsita convencion mexico die 2016 PAGO DE SERVICIOS
De: Bertrand, Dana <[email protected]> Enviado: ma rtes, 31 de enero de 2017 04:52 p.m.
2
TCV
No. MAYR City of Vancouver
Travel Claim Form For AP Department Use Only
16 025
Gregor Robertson
Ma or
Name
Title
Phone ...;;6_04..:.-..:.8_73-.:.._7.;..622.:.._ _ __ Employee No.
Purpose of Travel: C40 Destination: Mexico City, Mexico
Type of Travel:
{For Travel OUlside of Metro Vancouver}
Date------..
Department
~'V'l~ Div;s;on
Vendor # . S.A:P Doc #
December 6, 2016
Mayor's Office
0 Conference
0 Business
0 Training
Travel Time: Start Date/Time: November 28, 2016 0 AM 0 PM
0 AM 0 PM End Date/Time: December 4, 2016 -------~-------------Dec 3 (personal time)
(If travel time aldends beyond 1 day boforo and I or efter conference or meeting dates please explain)
Travel Expenses Account Code Total All expensoc to be shown in $CON (use Conversion Worksheet) Bus /'no CCICI'd«Mas <:est Eleme"l Estimate .Actual
Airfare: (include: baggage/seat fee(s) I travel insurance) 9200 40023225 536040 ---·-·-------- - 1,356.32 Ground Transportation (include taxi, car rental) __ l_~gg_ 40023225 ---~~§9.iq - 115.94 Parking: ~1~QO 536040 - -Internet/ WiFi. 9200 536040 - ---- ·-------Accommodation: #of nights I $ 507.44 I X 1 9200 ------- 40023225 -~~;tq_ 507.44 507.44 Per Diem: I$ 93.32 I X 5.0 9200 40023225 536040 466.59 466.59
Less: #of meals provided Breakfast 2 (31.99) (95.98) ----------(24.00) Lunch 1 ----··----------------------
Dinner 1 (39.99) --·----- --------O~her. hosting 9200 40023225 536040 - 53.27 -----Other: 9200 536040 - -Other: 9200 536040 - -__ .............. Registration Fee: (Please attach ongloal and a Cilpy of registration form) 9200 536040 - -r-------- ------
Total Expenses 878.04 2,403.57
0 Check here if separate cheque required Less: Pd by ?card/Ghost/Advanced 2,032.97
Number of Days:
(use drop down) International
6.0
(112 day bofore or efter noon)
Pcard/Ghostl 3rd Party Advanced Reimbursement
1,356.32 ~ .... ,.. ... .... ... ' .
115.94 -- -- -
507.44 --
53.27 -
- -- -- -
2,032.97 ~-'0·"" ( I
~
I
I Pay to: NetAmt Owing To/(From) Traveller 370.60 Address: '¥ l3'f1
~loS '/- . ttf No~~ __ ~et "frav_e!_C_o~~ Pa!d_Ey Ci!Y_:_ ________ _ ~ ~OJ.¥_. 25:_
-- ---------- -----------------------Pre·Travel Authorization Travel on Clty business is hereby authorized for the above noted employee subject to the esiimated cos! and the provisions of the City's Travel Pdicy.
Sign;ture General Manager or designate (Print Name)
Date
For 3rd Party Reimbursements to the City, attach a copy of the City's AR invoice. I ~ ............
Post - Travel c ertificatlon .~~ ~ !e ~~ J~ 1 hereby certify that the above stated trcv -. penses are ~ff~J' e s !1l ~.policy~j
(1) ~~~rJ?\ __ J . .. ~· AI'"'-'UIA. t-1~
I concur with the
expenses claimed
TCV Prepared by:
re e D te
r or desig:~ate Date
_______________ .......:D:;..;a;;.;.n.;.:a:...:B::..e::..rt..::r..:::a.;.:n..:::d _________________ Revised: Dec 2015
Name Title
City of Vancouver
Conversion Worksheet for Travel Expenses
Exchange Rate Conversion : http://www.bankofcanada.ca/rates/exchange/1 0-year-converter/
Gregor Robertson Mayor
Date Department
December 6, 2016 Mayor's Office
TCV No. ___ __;M;.;.:.A-.Y~R-.-..:.16,;;;,.-.-02•5~---
Airfare: (include: baggage/seat fee(s) I travel insurance) Ground Transportation (include taxi, car rental) Parking Internet I WiFi Accommodations - No. of nights Per Diem Registration/Conference Fee Other (Specify)
5
Total Expenses in Actual Exchange Rate $CDN
0.00 ------------------ ------------------- ~-----·--------------
0.00 0.00 0.00 0.00
------- ------------+----:--:-:~~~-------------------N/A 1.33310
-------------------~-------------------i----------------0.00 0.00 0.00 0.00
------------------- -------------------- ---·-----------0.00 0.00 0.00
------------------- ~------------------ --------------------0.00
Enter these numbers in Travel Expense Claim Form
Date Event Time Location Role Materials Other
Wed CNCA Breakfast 8am·1 0:15am Hilton Mexico City Participant· Talking points, Nov 30th Reform a leading role Participants list, and
agenda in Dropbox
CNCA Mayors Only 10:30 Mexico City Katie is preparing Session Reforma room B
26th floor Importance of Strong 11 :30am· Hilton Mexico City Panelist Mary Clare will Partnerships- Urban 12:30pm Reform a prepare some Agenda Panel notes
HOLD for Site Visits 1-4pm Off-site Participant NA Options for site visits are in the calendar
Openi ng Reception 6pm Hilton Mexico City None NA Reform a
Thurs Cities Leading the Way 8:45-9: 30am Hilton Mexico City None NA Dec 1 from Paris to a Climate- Reforma
Safe World (Conference opening remarks) FYI: Deadline 2020: How 9:30-10:45am Hilton Mexico City None NA Cities Will Get The Job Reforma Done
FYI: Adapting to 11 :15am · Hilton Mexico City None NA Tomorrow: Creating Low- 12:15pm Reform a Carbon, Resilient Cities for our Grandchildren to Inherit Bloomberg Board of the 1-2pm Hilton Mexico City Roundtable Dropbox Leading Mayors: new Global Covenant of Reform a discussion ft Mike, Christiana Mayors for Climate & press briefing Figueres, Patricia Energy Espinosa, Paris Mayor
Hidalgo and Cape Town Mayor de Litle
Panel - Less is More: 2-3pm Hilton Mexico City Panelist I will confirm with Energy, Buildings and Reform a Doug our Urban Future
Presentation with speaking no~es
FYI: Concurrent Sessions 3-4pm Hilton Mexico City Details in calendar Reforma
C40 Awards Ceremony 6:30-8:00pm Hilton Mexico City City of Vancouver Nominated for the Reforma is nominated for 'The Neighbourhood
an award Energy Utility project'
Bloomberg Dinner 8:30-10:30pm Hilton Mexico City Participant Mayors only, no staff Reforma
Fri HOLD for Mayoral 7:45am-8:30am Hilton Mexico City Participant In Dropbox Dec 2 Breakfast on City Food Reforma-
Systems Networking lounge
FYI: We're All in this 8:45-10:00am Hilton Mexico City None Together: Building a Reform a Coalition Between Nations, States and Cities FYI: 5 Invest for Success: 10:45-11 :45am Hilton Mexico City None Financing Climate Action Reform a in Cities
FYI: Sustainable Cities for 11 :45am- Hilton Mexico City None All: Increasing Social 12:15pm Reform a Equity through Inclusive Climate Action Mayors & Business 12:30-2:00pm Hilton Mexico City Participant Mayors only, no staff Executives Private Reforma - Terraza Lunch Alameda, 6th Floor
FYI: Concurrent Sessions 2-3pm Hilton Mexico City None Details in calendar Reform a
FYI : Citizens Leading the 3:30-4pm Hilton Mexico City None Way Towards Livable Reform a Cities
Per Diems
Name: ~ ~12- !=fu~so~ From: ND'I· 2 6 Dates:
To: .n.e..~ ± ·Purpose of Trip:
Please tick off the meals that were either paid for or hosted by another party:
Date Breakfast Lunch Dinner I'Jov 2.-~ t-..\ov '30 \
1\e..c_. I ' ·""Dec_z \ ' -
.
.
Uriel Tonatiuh Ortega Roldan
Manto introducido $300.00
Importe: $300.00 iVA ( 6 %}
$300.00
..... 14'\ .. t·:·;,;·-~ n: :J ::.':-"1 -.::.'.J',)~:rr)ri. , •.. ·,,u,!fll •t~:fl q ., !i ·· ... : hh •t:-::"F•.:"" ·-··:1::1.<"r.',t i'W •i t ;'· ·.r ··~ ~··I . . 1':\1; •.t ;:; I ' ,
.,;,ra tl . r....>r.v: nkro 1·: 1Z1t,k ~L.o.dmlt ~u. d•rr '.·· .>1 CQJJtacta a Soporl'e
2
, .. .. ·~
).-' • H'• ..,;
®. Hilton. ,.
HILTON ME)(ICO CITY REFORM A Av. Ju~re~ 70, Col Centro, Mexico D.F. I 06010 T: SBO 5300 I F: 5130 5255
ME)( ICO CIYV REFORMA Si requlere facturar por favor enviar mail a: MEXRF [email protected]
ROSERTSON, GREGOR 453 WEST 12 AVE VANCOUVER CI\NADA -- 453 CANADA
C-40 MAYORS SUMMIT 2016 SEXTA
MEXICO
TAX#; CONFIRMACION: 3302654664
2704/1(1 ERX1 11128/2016 1 :02:00AM '12/3/2016
110
PLAN DE TARIFAS: GRPR40 HH# AL: Car.
11/28/2016 '11128/2016 1212/2016
6474087 C40 MAYORS SUMMIT 2016 SE;XTA CUMBRE 131ENAL $6,514.00 $1.197.99
($7,71 'I ,99) _
' !j;O.OO
6474087 TAXES 6485022 MC . 17('l)
''BALANCE ..
~M/J<DMT~
MAA{ R-- \ \Q - 02-~
ROBERTSON, GREGOR
12/2/2016
946
$ 601 · tftf cJt ------..( . --110m HlLTOII
(0099) HILTOil RECI:PCIOH AV JUAREZ ?0
,:1· COL. CENTRO <AREA 2), DF ~+ ~JJSZ690 lll~T PISO EJECUTIVO 2 ;.:;J-
N(). Tar jota: s.17(1) _ _._.___ .... ~ns~erCard
ni•ROBnM IIIPORTE
$ 1, 111. 99 r~>(N
oi' r .: R : AR : AI.~~ Auf,.i:
o:t•
380432092 6344 68'/D65261iC10DBBE AOOC00000410 10 191947
FH~R : 02tl2t201G 16: 19:4? .-~t·- t
----'(E\.LOW CAS CO LTD
1441 cLA~K DR VoL3~9 V A!!COUVER ac
21168S59
ml ~RCH~~t HH
11·2U·2G16 89:2&:36 Acct # s '17{1) CN Etp Date ••7' ~ Card Type MC Nallle: GREGOR ROBERTSOM ~oaeoeG&e~1GrtO MastercaYd
t race # JJBOO~ 1'\21'\566~9632
tnv. # 1 ~uth # 12263a RRM oa1~12Ge4
PUI'chase l ip
i~ta\
$12.60 $3.GG
'\~.~a
----------------BLACKTOP & CHECKER
CABS#225 777PAC t FIC ST VANCOUVER 8C
·JUPLICATE*
MASTERCARD DATE 2 0 16 / 11 128
TIME 5183 15:47 :02 CLERK ID 1 RECE IPT NUMBER
--·· C8"5o'156.55 - 001 -D 45-00:f- l.l
PURCHASE AMOUNT TIP TOTAL -
$ 34.60 ~5.00
$39 .60
Maste rCa rd AOO.D000004101D
ECED441 E59001EA7
00 0 9 D 0_ 8 DO 0- EB 00 E -, • . J
BONNY'S TAX I B 10 5525 tMPERihl ST
BURNABY 8C
CARD s.17(~ CARD TVF-t:c DATE T IME CLERK ID
MASTERCARD 2016/1 2/0<i
5071 23:43 :01 02
RECE I PT NUI'IBER C85007119-001-1~3-004-0
PURCHASE AMOUNT TIP TOTAL
$36.00 $5.00
$41 .00
!"'.as. t e rCa rd F()()00000041 010 5CEF8020124707CA 0000008000-ESOO 74E7193A72801239
#rsANORTE -yOOI\ RfSf !IRlGAA
200 CJtN o Cltlll 11AVO H0 l1 l'.EXICO llf
~: 12 -~~
39 HOVTEI1BR£ 2~'G
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$b~.0'd ~m.oo $1$).80
tm. 162~93
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f 63. t-t CA- .
Bertrand, Dana
From: Sent: To: Subject:
HI Margarita,
Bertrand, Dana Wednesday, November 23, 2016 1;43 PM '[email protected]' Mayor Robertson and Katie Robb City of Vancouver Flight Invoices and Payment Forms - C40 Mexico City 2016
Attached, are the air fare invoices (all airfare is Economy class) and itineraries for both Mayor Gregor Robertson and Ka tie Robb.
I've also attached t he Payment Information Forms for both.
Total Airfare Costs (in Canadian dollars) are:
Mayor Gregor Robertson: $1,356.32 . Katie Robb: $1,451.27 (please disregard the change fee for Katie's t icket but the Itinerary information is correct on invoice
1611350).
Mayor Gregor Robertson will be arriving in Mexico City Juarez International Airport - Nov 29 at 00:15.
Please let me know if you require additional information.
Thank you,
Dana Bertrand, Office Manager Office of t he Mayor I City of Vancouver 604.873.7622 I mayorofvancouver.ca
Invoice 1612094 ROBERTSON G - ..••
Invoice 1610B6.6 ROBB 1M - SZARM .. .
Invoice 16111.350 ROBB f.,- SZARI•1...
!Payment IPaymemt Informa'tionlfol1lll.,. Information 1Fo1m •..
1
Payment Information Form
Incomplete or incorrect details wi ll cause delays in payment. Please reach out to Margarita Vazquez, Travel & Accommodations
Manager [email protected] with further questions.
Appendix - Payment information form
Instructions:
MAYORS SUMMIT
2016 CIUDAD DE
MEXICO
This form should be sent to Margarita Vazquez, Travel & Accommodations Manager
C40trave/@epconvenciones.com.m~ along with the proper proof of payment from the airline with the
passenger's name and ticket cost.
If you require reimbursement for a Visa application, p lease attach a copy of your proof of payment and a
copy of the obtained visa (only countries that require a v isa to t ravel t o Mexico wi ll be reimbursed for this
expense).
Individual or Business Contact Information
. 8 Last Name Middle Initial
{!; Business Name (If applfcable)
/;J6s£ Street Address Apartment/ Unit/ Floor
v City State/ Province
Clf1Jrtbff v~ y ; vtj Country Zip/ Postal Code
--~f_1~~j~o_r_. _v_ob_u __ +_5_o~_e __ ~_~_,n_CD __ u _~~--~_tA __ ~(~~b~~~ ,~/ 3 · {~L~ l:m'<JiJ-I,ddress Phone Number
M rj ~~a~ I lA \4 f..D.v e: --z... ~que 0 Wire
Name of C40 Contact Preferred P;:wmcnt Method - check one
10
Hmail Printable (Jnvoice) Page I 01 2'
Travel Phone: 604 688-3551 I 800-663-0208
[email protected] Direct Line: 604-1:>39·2543
Passenger(s): Robertson/Gregor Angus Bethune Trip Record AZNRVU Ref: MAYR-16-025 Locator:
Invoice No.: 1612094
• RULES AND RESTRICTIONS FOR AIR CANADA FLIGHTS • 100 PERCENT NON REFUNDABLE • THE CHANGE FEE PRIOR TO DEPARTURE- 75.00CAO • PLUS ANY TAXES/DIF~ERENCE IN FARE, IF APPLICABLE.
• THE CHANGE FEE AFTER DEPARTURE- 75.00CAD • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM STAY IS NOT APPLICABLE, • RULES AND RESTRICTIONS FOR AEROMEXICO FLIGHTS • 100 PERCENT NON REFUNDABLE • THE CHANGE FEE PRIOR TO DEPARTURE - 200.00US0 • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • THE CHANGE FEE AFTER DEPARTURE • 200.00USD • PLUS ANY TAXES/DIFFERENCE IN FARE, iF APPLICABLE. • MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM STAY IS NOT APPLlCABLE.
• WITH UNIGLOBE YOUR AIR CANADA CORPORATE DISCOUNT SAVINGS IS 18.21
;; INSURANCE - Monday, November 28
Manullfe World Travel Insurance
Begins: Monday, November 28 Ends: Sunday, December 4
From: Vancouver Premium: 28.00
Product: Global Medical · Under Age 60 Policy Number:s.17'"'(1.,_-...., ,_~ . ............ .,._ •. ~ ....... - ......... ,..,..,_, ... .,.__,_n..,••••••,_.,.. .... _,_,_ ..• _.. ..... ...... ..-vo•••••_.......,.,....,..,.. ••.. ,.._,~-,.., ....... - . ..,..••- •••·~••--••••t• ··----···--·•••u•.-..•-·•~•--•• .... , .,... . ...... . .
Remarks: Coverage for robertson gregor Coverage cad1 000000 after departure
fa AIR- Monday November 28 2016
~ Air Canada Flight AC996 Economy Class Check In Confirmation:
MZSRXM Depart: 17:00, Monday, November 28 Arrive: 00:15, Tuesday. November 29
Vancouver Inti Airport-Terminal Main Juarez Inti. Airport-Terminal 1 Vancouver, British Columbia, Canada Mexico Clty, Mexico
••ooooooouo-oooo••uoouoo ooooo••••••••••••-.oooooouoooooooo•-•o...,ooouooo••••••••• ••••••••••••••••••..,_.,..,... ,., .,.,., ._, .. , .• ._.,.,.,,.,,_.,.._._., , _..... ,, ... , ... ,., • . , ,. , _.. _ _._ ... ._.. ,. ..... , ...,,,..,., , ,._,,._..,,._.,,, ,_..,..,_,....._,,...._,, ..... , -.,.
Booking Code: V (Economy)
Remarks: Seat prefered window seat You are booked in Flex class
bttps://ctt.compleattdp.com/TripDetaii/PrintMessageHistory?pnrld=348419546748950&... 11/18/2016
:Email. Printable (Invoice) Page2 of2
fa AIR- Sunday December 4 2016
Aeromrndco Flight AM696 Economy Class Check In Confirmation:
HSEVQV Depart: 17:50, Sunday, December 4 Arrive: 22:02, Sunday, December 4
Juarez lntr. Airport-Terminal 2 Vancouver Inti Airport
--------------------~ex!~-~~~~ -~~~~-·-··-·-·--·-·-······-·············--·················~-~-~~~~~~!.:.~.~~~~~~-<?.~!~.~~~~~-~~~-~?.~-~-Booking Code: L (Economy)
AIR CANADA. - Sunday, December 4
Details
Departs: Vancouver
Details: SEAT SELECTION
MiSCELl.ANEOtJS · Tuesday, December 6
Details
Departs: Mexico City
Details: "'AEROMEXICO SEAT SELECTION ••
Invoice Details
Transaction I Document
Air Canada I 014 2169957290
Base Tax GSTIHST 455.32 128.56 1.00
Form of Payment: CAS-17(1) ------..
Air canada Seat Charge 20.00
Form of Payment CA,_S_.1_7..:..(1...:..) ____ _ Processing Fee 35.00 1.76
Form of Payment: CA .17 1) M~nuli fe Insurance 28.00
Form of Payment: CAs.17(1) ------1 Aeromexico I 1391158331287 512.00 80.56
Aeromexico Seat Selection
----·---------. Form of Payment: CA:S.17(1) 94.13 ..___ ______ .......
Form of Payment: CAs.1 ?1'f1 Totals: 1144.45 209.12 2.75
Total 584.88
20.00
36.75
28.00
592.56
94.13
CAD 1356.32
Total Charged to Credit Card: CAD 1356.32
Balance Due: CAD 0.00
https:/(ctt.compleattrip.com/TripDctail/PrintMessageHistory?pmfcl==34 8419546748950&... 11/18/2016
~"{YOF VANCOUVER
City of Vancouver 453 Wost 12th Avonuo Pickup bode: DP Board of Parks and Recreation Vancouver Police Board Vancouver Public Llbrarv Soard
Vancouver. BC ~------;:::::;-:;:;;;:=::::;-------,
V5Y 1V4 Cheque No. 5.17(1) J Tal. 604-673-8355 Cheque Dote 2016{Mar/07
Vendor No. 205304 To : Robertson, Gregor
Mayor
City R.efore'noa Invoice
\
\
Date
D,oaument No. 2000916633 Cheque Total $135.00 CON
Groao Dedn/Disc Net J\mount
2 700057906 r-l.i\YRl600l. 2016/02 /02 135. 00 0 . 00
\ 135 . 00
Mayor G. RobertDOn: BCMC Ottawa ON Feb2 - 5/16
I
~TYOF VANCOUVER
I City of Vancouver Board of Paries and Recreation Vancouvor Polico Board Vancouvor Public Library Board
t \
.. 453 Wost '12th Avonuo Vancouver, BC V5Y 1V4 Tol. 604-673·8365
PAY ***One Hundred Thirty-Five Dollars
To The Order Of
Robertson , Gregor M ayor
.17(1) . . " J: • • '
\
PlEASE DETACH BEFORE PRESENTING FOR PAYMENT
595 Burrllrd St V Bonte o f Montreal @ Vancouver, BC
0004 03072016 DATI! MMDDYYYY 00040-001
$135.00 CON
PER -----'~ ___ $......_ ____ _ City Troasurer
I TCV
I MAYR
I No. 16 001
Name Gregor Robertson
Title Mayor
Phone 604-873-7622
Purpose of Travel: Destination: Type of Travel:
0 Conference
0 Business
0 Training
City of Vancouver Travel Claim Form
(For Travel Outside of Metro VanCCIU'I71!'!! = -Date
_ ... ,..':\Vt.U
D ~partment
Employee No. s.22\fn.
Big City Mayors' Caucus
Ottawa, ON
Travel Time: Start Date/Time:
End DatefTime:
DiVision
' I February 2, 2016
Februrary 5, 2016
Vendor # iS,AP Doc#
2115/2015
rk~or's Office
\
For AP Department Use Only
I (use drop down) CDN
0 AM 0 PM Number of Days: 3.5
0 AM 0 PM (1/2 day before or after noon)
(If travel time extends beyond 1 day bf!fore and I or aftgr conference or meeting dates please e)(J)Iein)
Travel Expenses All expenses to be shown in $CON (use Conversion Wonts heel)
Airfare: (include: baggage/seat fee(s) I travel insurance) Ground Transportation (include taxi, car rental) Parking: Internet I WiFi: Accommodation: #of nights I$ 280.42 I X 3 Per Diem: I$ 60.00 I X 3.5
Less: #of meals provided Breakfast 2 Lunch 2 Dinner 1
Other: processing fee Other: Other: Registration Fee: (Please attach original and a copy of registration form)
0 01e<X here If separate cheque required Pay to: Address:
Pre-Travel Authorizat ion Travel on City business is hereby authorized for the above noted employee subject to lhe estimated cost and tile provisions or the City's Travel Policy.
Signature General Manager or designate (Print Name)
Date
Account Code Total Pcard/Ghost/ BusAI'ea oc:ICoG!tmss CostBemer.t Estimate Actual Advanced
9200 40023225 536040 - 968.73 968.73 -----·----·---9200 40023225 536040 - 115.48 115.48 -------- ---------9200 536040 - - --------9200 536040 - - -9200 40023225 536040 841.27 841.27 841_27 ------ ----------9200 40023225 536040 210.00 210.00 ------- -----------____________ ,.. _________________ (20.00) (75.00
(30.00) ---------------------(25.00) --·--
9200 40023225 536040 - 26.25 26.25 ---9200 536040 - - -----------9200 536040 - - ------- -·-·---------9200 536040 - - ------ -----------
Total Expenses 976.27 2,086.73 1,951.73
Less: Pd by Pcard/Ghost/Advanced 1.951.73 / .....
Net Amt Owing To/(From) Traveller 135.00
For 3rd Party Reimbursements to the City, attach a copy of the City's AR invoice.
I concur with the
expenses claimed
TCV Prepared by:
3rd Party
Reimbursement
------
----
0.00
1 I o.oo 1
Name:
Dates:
PurposeofTrip: ~e_) ~tJ4: tnJ
Please tick off the meals that were either paid for or hosted by another party:
Date Breakfast Lunch Dinner ~·. 3 ~. lf. I • ' ~. 5 I I
.
.
\JI.<Ul ll~ V II liU'-'
ACCOUNT INFORMATION N&mo ROBERTSON, GREGOR Corporation CITY OF VANCOWER
Account# :'17(1)
SUMMARY CURRENT BALANCE
Accourlt Limit 7000.00 Tmnsnctlon(s) 1951.73
Current Balance 1951 .73 Adjustment(sl 0,00
Av•lleble Credit 5048.00 Aulhor1zatlon(s) 0.00
Outstandlno B alance 0.00
Activity Details -As of02/1512016 14:29 EST Transaction Type Description Auth# MCC Supplier 10
Decline Amount
Date!Time Reason
02/09/2018 Transaatlon dala loaded
02/0812016 Transaatlon dala loaded
02/0812016 Transaollon dala loaded
02/0312016 Transaction dots loaded
0112212016 Transaction data loaded
01/22/2016 Transaollorr data loadad
0112212016 Transaction data loaded
ARC THE HOTEL 013531 7011 00005609610670~ - __,...,.--841 27 OTTAWA,OTTAWA,ON,CAN
BEL-AIR TAXI 003903 4121 000042983805704 - / 3500 103,COQUITLAM,BC,CAN
BLUE LINE 1216 163542 4121 000043251735703 --/ 4788 TAXITAB,OTTAWA,ON,CAN
BLACKTOP & CHECKER 185224 41 21 007240039 - - / 32.60 CAB,VANCOUVe.R,BC,CAN
AIR CAN 161431 3009 87203770037 • _ / 8400
0142167776925,WINNIPEG,MD,CAN
AIR CAN 160916 3009 87203770045 . __/ 884.73
0142167776925,WINNIPEG,MB,CAN
UNIGLOBE ONE 1471789,604·688· 170831 4722 995041 9'12101015 - - / 26.25
3551 ,BC,CAN
t'--1 A.'( e.. - 1 (o - 0 0 l
L1~r~-koVL ~c_ 91--kw(L ~;z-6/l le
A~~-C;r'"ourJ. c,.ra\.lrJ G:t~~
fl.,'V'
A-t,-.
f?.~
https://www.bmodetai lsonline.com/PurchaseDetaii/DOL/action/temporary _activity _pri11t?... 2/15/2016
Passenger(s):
Invoice No.:
Robertson/Gregor A ngus Bethune Ref: MAYR-16-001 1471789
f.J AIR · Tuesday February 2 2016
ti} Air Canada Flight AC188 Econotny Class
Booking Ref.:
.l"age 1 or J
Travel Phone: 604 686·3551 I 800-663-0208
[email protected] D1rect Line: 778·370-2481
OGRWVF
Check In Confirmation: NRMPHR
Depart: 17:15, Tuesday, February 2 Arrive: 00:52, Wednesday, February 3 Vancouver Inti Alrport~Tenninal Main Ottawa Inti. Airport Vancouver, British Columbia, Canada Ottawa, Ontario, Canada
•••- ... - .... ~--•··---.o•••-H•-·~-.-....,••··••-'"...,.•••••--•u•._.....•••-u.,oooouou.._,..._,.uou•oohoo--o.-_.,..,,.,,,.,,, • .,._.,, .... ,,,.,,,,., , , 0,,,._,, ,,._,, • .._.,,. .. ~..,_,.,. 0 o 00o...,....__,_.._0 ,.-.,0_..•••._..•u•- .. •
Booking Code: G {Eco1,0my)
Remarks: You are booked in Flex class
f3 AIR- Friday February 5 2016
~ Air Canada Flight AC189 Economy Class Check In Confirmation:
NRMPHR
Depart: 17:55, Friday, February 5 Arrive: 20:38, Friday, February 5 011awa Inti. Airport Vancouver lntl Airport-Terminal Main
··~ ...... -... ~ ........ _ .. ___ S?.~~~~~~-!5?-~~~.~~-~~-~~~~ ... ~ ................... -.......... _ ... -........ _._ ...... Y~~.?-~~~!~L.~!.~.u.~~-~~.~-~!!.'.~1~!..~.~-~9~-.... . Booking Code: L (Economy)
Remarks: You are booked in Tango class
AIR CANADA - Ft·iday, Febr·uary 5
Details Departs: Vancouver Details: SEAT SELECTION
Invoice Details
Transaction I Document
Air Canada I 014 2157776925
Air Canada Seat Charge
Processing Fee
Totals:
Base Tax GST/HST Total
783.60 57.25 43.88 884.73 Form of Payment: CAS.17{1)
80.00 4.00 84.00
Form of Payment: CAS.17(1)
25.00 1.25 26.25 Form of Payment: CAS.
888.60 57.25 49.13 CAD 994.98
Total Charged to Credit Card: CAD 994.98
Balance Due: CAD 0.00
bttps;//ctt. compleattrip. com/Trip Detail/PrintMessageHistory'?pnrld~ 77 561299999715 8&tn... 1120/20 16
ARC T~V T H E H OT E L t1 A'( .e. -I~ - Q) I
Greggor Robt!J•fsO/I A c.c:::- 0 K ri.O"'t::A .,-\ 0 N
Cauada Room No.I No de c/t(lmbre 406
Arrival I Arrlvle 02.02.16
Depar·turc I D~pon ()5.01. /6
Page No ..I Nombre de page I o/l
INFORMAJ'ION INVOICE Folio No.I No de compte 228085
Membership No. I No tie mtllnbr Con[. No. I No de conf 1088458
All? Number I No du CIP Cashier No. I No c/u caissfer J
Grnup Code I Code du groupe G5Ttl I No TPS 809243876
Compa11y I Nom de compagnie
Charges Payment Debit Paiement
02.02.16 Room Clial'f{e I Chambre 259,00
02.02.16 DMF 7.77
02.02.16 HSTDMF 1.01
02.02. 16 l-IST Room 13.67
02.02.16 /Connect 5.97
02.02.16 HSTOtlter 0.78
01.02.16 Room Charge I Chambrr 2.59.00
03.02.16 DMF 7.77
03.02.16 lfSTDMF 1.01
(13.02. 16 HSTRoom 31.67
04.02.16 Room Clmrge I Chamb~ /99.00
04.02.16 DMF 5.97
04.02.16 HS'l'DMF 0.78
04.02.16 HS'T Room 25.87
05.02.16 Mastercard M/.21
s.17(1) XXIXX
Oalanca: a.oo
140 rue Sinter Strcul. Oltnwa, ON . Cunadu . KII'5H6. TclfT'el: 613 238 2888. rax!Telcc: 613 235 11421 . ToJJ/Ligne suns frn1s: I 800 699 2516 WWW .A RCTI I BHOTEL.COM
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BLACKTOP & CHECKER CA8St113:l
777 PACIFIC ST VANCOUVER BC
CARD s.17{1J CARD TYPE I~ASTERCARD DATE 2016/02/02 TIME 9182 15 :52:22 Cl.:ERK ID RECE IPT NUMBER
C85012128-001-423-011-0
PURCHASE Ar"1DUNT TIP TOTAL
$27.60 $5.00
$32.60
MasterCard A0000000041010 DDOD7209AEC35909 OOOOOOBOQO-EBOO 584A9F4CC2008E78
/ BLUE LINE TAXI
l&l a l 228 . 1ll1
IUflll"- lD: 324-381-m.l. vau!l.E JO o 121.6
llRI\IER 10 = 11005'1116
TRIP IU1!IER: 2609 p~: 1
9V~6
START: 16:34 ENDt 16:35
FFRE AI1001IT: s 39.65
SURCHARGE AI100NT: ' 1.50 T)P AIIOIJNf: ,. 1. 7$
TOTAL = $ 4 7.88
MASTER CARll SALE : s .17(1)
APPROVAL ~MllER ' t&asq2
lOOIGIEPASSENGER COPY...,..""
CUST011ER SERVICE. 1-!llile·'l'!3·2812 IltiiUTRVIIIAXllAB. ron
lAXITAil
8LUEI:iNE
BEL AIR TAXI 2121 HARTLEY A VENUE
COQU!llAM BC V3K GZ3 6045241111
SALE
Server #: 001413 MD: 4298380 TID: A42.98380 Batch #: 334 02/05/1G
REF#: 00000007 SEQ: 334001001007
2t39:03 APPR CODE 003903 MASTERCARD
f .17(1_) __
AMOUNT TIP TOTAL
$31 .00 $4.00
$35.00
DO • APPROVED . 001
MasterCard AID: A0000000041010
- TVR: 00 00 00 80 00 TSt EB 00
Thank You Please Come Again sa AIR r AXJ #103
COQutn.AM BC
CUSTOMER COPY
MA'(~- \b - CO\
I TCV
I MAYR
I City of Vancouver For AP Department Use Only
No. 16 014 Travel Claim Form (For Travel OuiSide of Metro Vancouver)
Gregor Robertson
Ma or
Name
Title
Phone 604-873-7622 Employee No. 5 22[1) ~~~~~------ ~-----
Date
Department
Divi:sion
Purpose of Travel:
Destination:
Type of Travel:
0 Conference
0 BLsiness
0 Training
Ottawa Business Meetings
Ottawa. ON
Travel Time: Start Date/Time: June 6, 2016
End Date/Time: June 9, 201 6
Vendor# SAP Doc#
June 13, 2016
Mayor's Office
EIAM 0PM
0AM OP~I
(If uavel time extends beyond 1 day bef()(e and I or after conference or meeting dates please explain)
Travel Expenses Account Code Total All oxponsos to be shown in SCON (use Conversion Worksheet) B••Arn CCIO'detNIB$ Cost Element Estimate Actual
Airfare: (include: baggage/seat fee(s) /travel insurance) 9200 40023225 536040 ______ .. ______ - 1,213.93 Ground Transportation (include taxi, car rental) 9200 40023225 536040 - 36.20 ------------Parking: 9200 536040 - --·---·--·---Internet 1 WiFi: 9200 536040 -------·--·----Accommodation: # of n1ghts ~X 3 9200 40023225 536040 535.92 535.92 ------ ---·--Per Diem: X 3.5 9200 40023225 536040 210.00 210.00 ·-·---·- -·--
Less: #of meals provided Breakfast 2 -----------------... ------------ (20.00 (20.00) Lunch 0.00 ------·--------------------------Dinner 0.00 -------- ----------
Other: processing fee 9200 40023225 536040 - 26.25 ................... -------------Oltler: hostinQ 9200 40023225 536040 66.48 -------- _ .. ______ Other: 9200 536040 - ------- ---------Registration Fee: (Please auaeh original and a copy of registralion fom1) 9200 536040 - -------- --·---·---
Total Expenses 725.92 2,068.78
0 Check here if separate cheque required Less: Pd by Pcard/GhosUAdvanced 1 878.78 Pay to: Net Amt Owing To/(From) Traveller 190.00 Address:
Number of Days:
(use drop down)
CON
3.5
(112 day before or after noon)
Pcard/GhosU 3rd Party
Advanced Reimbursement
1 213.93 -36.20 -
- --
535.92 --
26.25 -66.48 -
- -- -
1,878.78 0.00
' 1 For 3rd Party Reimbursements to the City, attach a copy of the City's AR invoice. I o.oo I
Pre-Travel Authorization Travel on City business is hereby authorized for the above noted employee subject to the estimated cost and the provisions of the City's Travel Policy.
Signawre Genetal Maroger or designate (Print Name)
Dele
Post- Travel Certification I hereby certify that the above slated~' r. ing expenses ar
{1} _ I Signature ~ Em lo
I concur with the expenses claimed
TCV Prepared by: ----~~----=D:..:a:::.n.:.::a:...:B:;..e::.;rtra.;::.;:;:..:.n.=.d ____ ~----Revised : Dec 2015
\VJ HAY~- Ito - 0 I 4-
Per Diems
Name: ~~·}?~@J Dat es: From: :::Jl; N6 h 1 ZOI"'
To: ::fvtJ {;" q 1
20/t,
Purpose of Trip: --r Z:: V '\-1\ A'( g_ - \ le - 0 ) t/-61\A~A: '\1N~~tf6 ~6
Please tick off the meals that were either paid for or hosted by another party:
Date Breakfast lunch Dinner ..:Ju~ + l -TUN~ B l
Email Printable (Invoice)
Passenger(s): Robertson/Gregor Angus Bethune Ref: MAYR-16-6014
Invoice No.: 1534231
Trip Record Locator:
Pagel of2
E Travel
Phone: 604 688-3551 /800-663-0208 [email protected] Direct Line: 778-370-2481
OYYDZI
• WITH UNIGLOBE YOUR AIR CANADA CORPORATE DISCOUNT SAVINGS IS 43.00
~ AIR· Monday J une 6 2016
G.!) Air Canada Flight AC166 Economy Class
Depart: 09:40, Monday, June 6 Arrive: Vancouver Inti Airport-Terminal Main Vancouver, British Columbia, Canada
Booking Code: V (Economy)
Remarks: You are booked in Flex class
fJ AlR- Thursday June !I 2016
~~ Air Canada Flight AC163 Economy Class
Check In Confirmation:
17:20, Monday, June 6 Ottawa Inti. Airport Ottawa, Ontario, Canada
MGSNNR
Check In Confirmation: MGSNNR
Depart: 06:55, Thursday, June 9 Arrive: 09:14, Thursday, June 9 Ottawa Inti. Airport Vancouver Inti Airport-Terminal Main
............ - ................... g.~~~~~! .. <?..~.~~f!!?: .. ~.~~~~-~--....... _, ___ ____ , ................................... --~~-~.?.?.~~~~~-~-~~~~~~-~~!-~.'!!.~~~! .. '?.~.~-~-?.~ ..... . Booking Code: W (Economy)
Remarks: You are booked in Flex class
MISCELLANEOUS- ThLirsday, J une 9
Details
Departs: Ottawa
Details: • ., AIR CANADA SEAT SELECTION*"
lnv o j ce Details
https://ctt.compleattrip.com/TripOetail/PrintMessageHistory?pnrld=791622240507755&me... 6/3/2016
Emai l Printable (Invoice)
Transaction I Document
Air Canada I 014 2163225710
Air Canada Seat Charge
Processing Fee
Totals:
Page 2 of2
Base Tax GST/HST Total 1075.12 57.25 58.46 1190.83
Form of Payment: CAS. 7(fJ 22.00 1.10 23.10
Form of Payment: CA - 7(1 25.00 1.25 26.25
1122.12 57.25 60.81 CAD 1240.18
Total Charged to Credit Card: CAD 1240.18 Balance Due: CAD 0.00
https :/lett. compleanrip.com/TripDetaii/Pri ntMcssageHistory?pnrfd;:;79 1 6222405077 5 5&me... 6/3/20 16
Mr GREGOR ROB F.J?T~ON
Guest Nome Company Name AIR Number Group Name
EXPEDJA HOTEL PAY
INFORMATLON INVOICE
DATE
0~06-16 ()I\.Q6-16 06-06-16 06-07- 16 06-07-16 06-07-16 06-08- 16 06- l8:J 6 06-08-16 06-09-16
DESCRIPTION
EXPEDIA HOTPL PAY l-IST DMF EXPEDIA I IOTEL Pt\ Y HST DMF EXPEDIA IIOTEL PA Y HST DMF Mastercard
OCCUPANCY TAX GST: 848120796 RT0001 PST: 1217161335 TQOOOI
s. 7(1
60.06 o.oo 0.00
_____ XX/XX
TOTAL
SOL DE
Did you enjoy the AL Ternatlve experience? Share your tho\.Jghts on www.tripadvisor.com
185 Slater, Ottawa, ON K1P OC8 TEL 613-691~6882 1 844-258-6882
www.althotels.com [email protected]
Dale : 09-06- 16 Time : 05:37
Room No. : 12 13 Arrival : 06-06- 16
Depm·ture : 09-06-16 Conf. No. : 35439 17 Page No. : 1 or 1
Invoice : PO :
Custom Ref. : 663 168031
l54 .00 20.02 4.62
J54.QO 20.02 4.62
15-1.00 20.02 4.62
535.92
0.00 CAD
CREDIT
535 .92
73 NORTH 73 SPARKS ST
OTTAWA ON
CARD s.17(1 CARD TYPE OAT~
MASTERCARD
TIME CLERK ID
· 2016/0G/07 5300 09 :52 : 04
22 RECE IPT NUMBER C85033128 - 001-001-469-0
PURCHASE AMOUNT TIP TOTAL
$55.40 $11.08
$66.48
MasterCard A0000000041010 90028622719948A7 0000008000 - EBOO ECC3BCDCFA87SB23
APPROVED
YELLOW CAS CO LTD 1441 CLARK DR V5l3~9
VANCOUVER BC 211386~9
ttl I ~ij~~ijAS~ t'll l
eS-06-2016 , os:34 :'5 Ac~tll s 17(1) Cll Exp Date '' / 1 i Cafd TYI>e HC lla1ue : GREGOR ROBERTSON Aeoeeeeae41e1e tlastetCard
Trace # U700B3 11?11581159123
Inv . t1 1 Auth # 113~45 RRI! 001960B03
Furchase $31 .20 Tip $6 ,00
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