your wedding planner - ahwportfolio.com€¦ · wedding planning meeting, you will then discuss...

Your

WeddingPlanner

(866) 966-3009 | WedgewoodWeddings.com

2 (866) 966-3009 | WedgewoodWeddings.com

This is your Wedding Planner. This planner was specially designed to help make wedding planning stress-free and fun! You and your wedding consultant will go through your planner start to finish during your wedding planning meeting, four months before your wedding. Please complete as much of your Wedding Planner as possible before that meeting.

There are a lot of decisions, big and small, that you have to make about your wedding. As you go through this planner, you can write notes and questions in the spaces provided. During your wedding planning meeting, you will then discuss your options, add or remove items from your package, and get answers to your questions.

At the end of your meeting, there will still be a few things that haven’t been decided, which is why we schedule a call six weeks before your wedding. During this check-in call you and your wedding consultant will review all the details of your wedding and fill in any of the missing pieces. Finally, we will review your details a third time at your final meeting, 10 days before your wedding.

Happy wedding planning!

Please complete your Wedding Planner before your Wedding Planning Meeting and bring your entire Wedding Guide with you to each Wedgewood meeting.

An a�ordable pricethat includes all your

unique details.

Value Service Convenience

Don’t forget to complete your Wedding Planner beforeyour wedding planning meeting!

Our professional team has theexperience needed to deliver your

dream wedding.

Peace of mind, allthe time. We do it

all for you!

3(866) 966-3009 | WedgewoodWeddings.com

Hors d’Oeuvres . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Catering Plated Meals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Bu�et Meals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Special Meals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Beverage Service Hosted Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Champagne & Cider Toast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Wine With Your Meal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Wedgewood Coordination Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Pre-Celebration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Ceremony Details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-13

Ceremony Décor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Non-Wedgewood Ceremony . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Cocktail Hour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Grand Entrance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Speeches & Toasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Reception Head Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Guest Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Table Linens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Tablescape. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Upgraded Linens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Upgraded Chair Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Wedding Favors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Sign-In & Gift Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Dessert . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Dessert Details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Party Extras . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Uplighting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Services & Room Décor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Sample Wedding Timeline. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Outside Vendor List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 1

Wedding Day Items Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

As you complete each section, you can check it o�!

PLANNING CHECKLIST

Crispy Mini Egg Rolls

Sweet and Tangy BBQ Meatballs

Mini Crab Cakes with Spicy Remoulade

Bacon Wrapped Scallops

Chicken Pot Stickers

Jamaican Jerk Chicken Skewers

Mac and Cheese Croquettes

Brie and Apple Phyllo Kisses

Pulled Pork Canapés

Traditional Pinwheel Sandwiches

Tomato-Basil Bruschetta

Avocado-Corn Bruschetta

Fresh Vegetable Crudités with Buttermilk Ranch Dip

Variety of Cheeses with Specialty Crackers

Sliced Fresh Fruit

Roasted Red Pepper Hummus Dip with Pita Chips

Cucumber Rounds Topped with Olive Tapenade

Tomato and Mozzarella Caprese Skewers

Ahi Tuna Wontons with Wasabi Cream*

V

V

V

V

VG

VG

V

V

GF GF

GFGF

GF

GF

Premier Elite

Chilled HotV

V

V


HORS D’OEUVRES

The hors d’oeuvres will be served immediately following your ceremony. Or, if you’re having ano�-site ceremony, hors d’oeuvres will be served at the start of the reception.

Please select your options based on your package.

*Consuming raw or undercooked meat, poultry, seafood, or eggs may increase your risk of food borne illnesses, especially if you have certain medical conditions.

Vegetarian Gluten-Free Vegan Wedgewood FavoritesV GF VG

Includes two stationed hors d’oeuvres:• Fresh vegetable crudités with buttermilk ranch dip• Variety of cheeses with specialty crackers

Choose six options from the menu below. Choose eight options from the menu below.

We suggest choosing a variety of hot and cold, as well as meat and vegetarian options.

Would you like to upgrade your package to include a choice of six oreight hors d’oeuvres from the menu? If yes, please select from the menu below.

YES NO

Crispy Mini Egg Rolls

Sweet and Tangy BBQ Meatballs

Mini Crab Cakes with Spicy Remoulade

Bacon Wrapped Scallops

Chicken Pot Stickers

Jamaican Jerk Chicken Skewers

Mac and Cheese Croquettes

Brie and Apple Phyllo Kisses

Pulled Pork Canapés

Traditional Pinwheel SandwichesTraditional Pinwheel SandwichesTr

Tomato-Basil Bruschetta

Avocado-Corn Bruschetta

Fresh Vegetable Crudités with Buttermilk Ranch Dip

Variety of Cheeses of Cheeses of with Specialty Crackers

Sliced Fresh Fruit

Roasted Red Pepper Hummus Dip with Pita Chips

Cucumber Rounds Topped with Olive Tapenade

Tomato and Mozzarella Caprese Skewers

Ahi Tuna Wontons with Wasabi Cream*

V

V

V

V

VG

VG

V

V

GF GF

GFGF

GF

GF

Chilled HotV

V

V


CATERING - PLATED MEALS

The Classic wedding package includes a bu�et meal. The Premier and Elite wedding packageinclude your choice of plated or bu�et meals. If you have decided on a plated meal, pleasecomplete this section.

For bu�et meal selections, please go to Page 6.

Salad CourseThe Premier Package includes the Wedgewood Vinaigrette salad. Would you like to upgrade to the Classic Caesar salad or the Raspberry Walnut salad? YES NO

Please select one of the following for the Elite Package (or if you are upgrading): The Wedgewood Vinaigrette salad

The Classic Caesar salad

The Raspberry Walnut salad

EntréeChicken Breast with Mushrooms in Marsala Wine Sauce

Panko Parmesan Crusted Chicken with Sherry Cream

Chicken Breast with Pesto Cream Sauce

Chicken Cordon Bleu with Chardonnay Sauce

Grilled Garlic and Herb Chicken

Chicken Piccata with Lemon Caper Sauce

Pork Loin with Rosemary Demi-Glace

Oven Roasted Salmon with Béarnaise Sauce

Teriyaki Glazed Mahi Mahi with Fresh Pineapple Papaya Compote

Roasted Petite Filet Mignon with Savory Demi-Glace

Tomato Basil Chicken with Balsamic Reduction

V

Choose Your EntréesThe Premier and Elite wedding packages include a Duet Plate, which is your choice of two entréesserved together on the same plate for all of your guests. The main course is served with seasonalvegetables and rice or potatoes!

On the chart below select your two entrées.

GF

GF



CATERING - BUFFET MEALS

Choose Your Entrée(s)and Carving StationYour wedding package will determine the number of entrées that are included in your meal. Fromthe menu below, please select only the number of entrées indicated. Then select one carving station.



All bu�ets come with eight assorted salads. The salads are “chef’s choice” and typically features a caesar salad, garden salad and pasta salad. Bu�ets also include bread and butter, seasonal vegetables, chef’s choice of rice or potatoes, and your choice of entrée(s) and carving station.

Premier & EliteChoose Two Entrées and One Carving Station

Choose One Entrée and One Carving Station

Entrée Carving StationRoast Beef Au Jus with Creamed Horseradish

Pork Loin with Rosemary Demi-Glace

Pit Ham with Pineapple Glaze

Oven Roasted Turkey with Gravy

Slow Roasted Prime Rib of Beef Au Jus with Creamed Horseradish A

Herb Crusted Beef Tenderloin Au Jus A B

Chicken Breast with Mushrooms in Marsala Wine Sauce

Panko Parmesan Crusted Chicken with Sherry Cream

Chicken Breast with Pesto Cream Sauce

Chicken Cordon Bleu with Chardonnay Sauce

Grilled Garlic and Herb Chicken

Chicken Piccata with Lemon Caper Sauce

Tomato Basil Chicken with Balsamic Reduction

Tortellini Pesto Parmesan

Beef Burgundy

Oven Roasted Salmon with Béarnaise Sauce

Teriyaki Glazed Mahi Mahi with Fresh Pineapple Papaya Compote

V

A Not available in Classic Package. B Not available in Premier Package.

GF

GF


CATERING - SPECIAL MEALS

Crisp Polenta Cake with Marinara Sauce

Tortellini Pesto Parmesan

Grilled Portobello

V

VG GF

VG

Number of children’s plates (includes chicken strips, fresh fruit and french fries)

Number of vegetarian mealsNumber of vegan mealsNumber of gluten-free meals

These are the special meal options. Please discuss with your wedding consultant which special meal will be right for your guests.

Does anyone attending the wedding have food allergies? Please describe:

Be sure to tell your wedding consultant the table numbers of the guests whorequire either the vegetarian or children’s meal options!

Number of vendor meals (only non-Wedgewood vendors who do not have a place setting)





BEVERAGE SERVICE

We will provide a fully stocked bar and sta� for your events—at no additional charge. The packageyou have chosen will determine the type of bar available to you and your guests.

Hosted Bar

Do you want to add additional bar service to your package? The chart below shows some of our most popular bar upgrades. Have something di�erent in mind? We have more options available. Ask your wedding consultant for more information.

YES NO

Add hosted non-alcoholic beverage

Add a hosted cocktail hour—beer, wine, and sodas only

Add a hosted cocktail hour— well and call liquor, beer, wine, and soda

Add hosted beer, wine, and soda throughout reception

Add hosted well and call liquor, beer, wine, and soda throughout reception

Upgrade to include well and call liquorA

Upgrade well and call bar to premium liquorsB

A For Premier Package only. B For Elite Package only.

Premier EliteIncludes hosted beer & wine bar throughout event

Includes hosted barthroughout event(well and call liquor,beer, wine, and soda)

Includes full-service cash barthroughout event


All of our wedding packages include a champagne and sparkling apple cider toast for you andyour guests. Your package determines what type of champagne will be served, and there areopportunities to upgrade.

BEVERAGE SERVICE

Two bottles of wine are placed on each of your guest tables at the beginning of the meal. Your banquet sta� will continue to replenish the bottles throughout the meal.

Once the meal is over, we do not replenish the empty bottles and all remaining unopened bottles must stay at the venue.

Champagne & Cider Toast

Premier EliteSelect Champagne Premium ChampagneHouse Champagne

No wine included. Would you like to add wine with dinner to your package? YES NO

Please select your options based on your package.

Wine With Your Meal

Premier & EliteChoose two from the list below.

Two bottles total, one of each, will be placed on all of your guest tables.

Chardonnay

Pinot Grigio

White Zinfandel

Merlot

Cabernet Sauvignon


WEDGEWOOD COORDINATION SERVICES

Rehearsal & Ceremony Coordinator

Having support sta� is an important part in keeping your wedding day stress-free and running smoothly. This is why we strongly encourage couples to take advantage of our coordination services. This includes a Wedgewood rehearsal & ceremony coordinator and a DJ/MC.

A Wedgewood rehearsal & ceremony coordinator is included in all wedding packages. YourWedgewood coordinator will direct your rehearsal, queue your ceremony and assist in placing personal items (like favors) for your reception.

DJ & MC Services Your Wedgewood DJ/MC does a great deal more than play the music at your wedding. He or she cues your ceremony music, announces your grand entrance, manages your timeline, leads games, and provides the sound equipment for your ceremony and rehearsal, which is why this service is included in every Wedgewood package!

During your rehearsal,your Wedgewoodcoordinator will line-upyour party and directthem where to walkand stand.

*Please include phone number on the contact list on Page 31.

Do you have someone who will assist your Wedgewood coordinator withthe set-up of your decor? Your contact - Name*:

YES NO


PRE-CELEBRATIONArrival is one hour before the event starting time. Any exceptions must be approved by your wedding consultant and are subject to change based on the availability of the facility.

Wedding couple arrival times: Officiant’s arrival time:

Wedding party arrival time: Total number in wedding party (including the couple):

Will you see each other prior to the ceremony? Where:

YES NO

Are you taking pictures at the venue before the ceremony? If yes, together or separately? (circle one)

YES NO

Are you using a Wedgewood photographer? If no, please include your contact - Name*:

Would you like to add a photography package?

YES NO

YES NO

Please note: If you are NOT using a Wedgewood photographer, you will need to have your photographer check in early with the banquet captain to review the

timeline and property guidelines on the day of the event.

Wedgewood Weddings photographers are very familiar with the venue, including the best picture spots and the lighting. They are also familiar with our timelines and are great at getting you back to your party quickly!


Other than your minister/officiant, will there be speakers during the ceremony? If yes, please list them below:

Name:

Reading/other:

Name:

Reading/other:

Name:

Reading/other:

YES NO

Do you have a Wedgewood minister/ceremony officiant in yourpackage (included in the Elite Package)? If no, who will officiate your ceremony?

Your contact - Name*:

YES NO

CEREMONY DETAILS

If your ceremony is not being held at Wedgewood, please skip ahead to Page 15.


Will you have any musical performers before or during your ceremony? If yes, please describe:

YES NO

Would you like to add a Wedgewood minister/ceremony officiant to your package? YES NO

Who will be providing your pre-ceremony and ceremony music? Please select one. Your Wedgewood DJ


Will your officiant attend the rehearsal?

Notes:

YES NO



CEREMONY DETAILS

Is there any additional information we need to know about your ceremony?

If your ceremony is not being held at Wedgewood, please skip ahead to Page 15.

Will you have a special unity ceremony (sand pouring, glass breaking, jumping the broom, etc.)? If yes, Wedgewood can provide an additional table inside the gazebo/arch.

YES NO

What type of ceremony accessories will you be using?

Unity candle set:

Sand pouring set:

Flower girl basket:

Ring bearer pillow:

Other:

YES NO

YES NO

YES NOYES NO

Notes:

Be sure to check out the accessories section on invitationsbywedgewood.com for great deals on ceremony accessories!

CEREMONY DÉCOR

Would you like to add ceremony floraldecor to your package?

YES NO YES NOWill you have gazebo/arch floral?

What other décor will you be using at your ceremony site? Please describe:

Will you have programs? If yes, please circle how they will be provided to guests:

Handed out | Set on chairs | At a station

YES NOYES NO Are you setting anything on theceremony chairs (bubbles/petals, etc)? If yes, please describe:

Are you having any signage atthe ceremony? If yes, how will it be displayed?

YES NOIs there any additional information we need to know about your ceremony décor and setup?

Your Wedgewood florist can custom-design an arch piece that suits your ceremony site and wedding design scheme. After your ceremony, we can use

your ceremony floral as reception décor.

Speak with your Wedgewood florist about options and pricing forpersonal flowers and additional décor.



NON-WEDGEWOOD CEREMONY

Complete this page only if your ceremony is NOT being held at Wedgewood!

Where is your ceremony being held? Venue name:

City:

Ceremony start time: Ceremony start time:

Travel time from ceremony site to Wedgewood venue:

Approximate guest arrival time at Wedgewood:

Will you be taking pictures at Wedgewood? YES NO

Will you be bringing any ceremony florals or décor to the venue to decorate your reception? If yes, please describe:

YES NO

Notes:

Will you be bringing any ceremony florals or décor to the venue to decorate your reception? If yes, please describe:

YES NO

COCKTAIL HOUR



Unless your pictures are taken before the ceremony, the wedding couple will spend most of their cocktail hour taking photos with family and the wedding party. Work with your photographer to create a ‘shot list’ to make the most of

this time. One hour passes quickly! By planning ahead, you will be able to ensure that your cocktail hour and reception remain on schedule.

Do you have any décor for cocktail hour (bar signs, cocktail table décor)? If yes, please describe:

YES NO

Who will be providing the music for your cocktail hour? Your Wedgewood DJ


Notes:

GRAND ENTRANCE

Will you have a wedding dress that needs to bebustled before your grand entrance?

YES NO YES NOWill you be making agrand entrance?

If you are not using a Wedgewood DJ make sure your DJ or someone in your party is able to make introductions for the grand entrance.

We suggest assigning bustling responsibilities to a bridesmaid or relative and having them practice at your final fitting.


Who will be providing the music for your cocktail hour? Your Wedgewood DJ


Who will be introduced into the reception during your grand entrance? The wedding couple

Wedding party (bridesmaids and groomsmen)

Children (flower girls and ring bearers)

Parents

Grandparents

Sponsors

Other (please list)


Do you want to give a thank-you speech? If yes, when? After the toasts or cake cutting are the most popular times.

YES NO

YES NOYES NO

YES NOYES NO

Do you want to have an “open mic” where any guest can give a toast? If yes, how much time would you like to dedicate?

YES NO

SPEECHES & TOASTS


Will formal toast(s) be given? If yes, please provide…

Name/relationship:

Name/relationship:

Name/relationship:

Which of the following should we include on your timeline? Parent dances (such as Father/Daughter and Mother/Son)

Honeymoon dance or “money dance”

Bouquet toss

Garter toss

YES NO

YES NO

Are you planning on greeting guests table-by-table during meal service? YES NO

Will someone be speaking/giving a blessing before your meal? If yes, please provide…

Name/relationship:

Are there any additional events we need to schedule in your timeline(e.g., a special entertainer, performance or slideshow)? If yes, please describe:

YES NO

Event timing tip: Planning on having an “open mic” toast? Keep in mindit could last a long time, which may take time away from other events.

Notes:

Head Table Sweetheart Table

Would you like to upgrade the linen for your head table? If yes, please describe:

YES NO


RECEPTION

Your wedding consultant can review styles and prices duringyour Wedding Planning Meeting.

Do you have any special décor for your head table? Personalized toasting flutes

Other items? Please describe:

YES NO

What type of table setup do you want for the wedding couple? Head table with entire wedding party (Please ask your wedding consultant how many guests you can include at your head table)

Number of occupants:

Sweetheart table (wedding couple only)

Head Table

Notes:

RECEPTION

Which seating method will you be assigning to your guests? Please select one. Assigned tables (each guest is assigned a table number and chooses his or her own seat)

Assigned seats (each guest is assigned a table number and has a place card at his or her seat)

Guest Tables

Which method will you use to allow guests to know where they are seated? Please select one. Escort cards (please have these in alphabetical order)

Seating chart

Place cards with a seating chart


During your wedding planning meeting your wedding consultant will create a room diagram andreview the guest seating arrangements with you. This will include the number of tables and the numberof guests at each table (8-12 depending on the table size). These numbers will also be finalized at yourfinal meeting!

For escort cards and seating charts, remember to arrange these in alphabetical order.

Check out invitationsbywedgewood.com to purchase table numbers, escortcards and other décor options.

Would you like to use any of these Wedgewood supplies? Table number stands

Table numbers

How will you identify your tables? Table numbers

Table names


RECEPTION

TablescapeWhat are your wedding colors? Requested linen napkin color (samples available):

Would you like to upgrade your napkins (color/fabric)? Ask your wedding consultant for your upgrade options

YES NO

Please describe your centerpieces:

Do you have centerpieces provided by a Wedgewood florist in your package (included in thePremier and Elite Packages)? If Wegewood is not providing your centerpieces, who will beresponsible for setting them up for you? Please select one.

Non-Wedgewood florist

Other - Contact Name*: Phone:

If you have the Classic Package would you like to upgrade to floral centerpieces?

YES NO

YES NO

Can guests take home centerpiecesand vases? Be sure to discuss this with your florist.

Do you want to use Wedgewoodmirrors in the center of each table?

YES NO

YES NO

Would you like to use Wedgewoodflameless votives (three per table)?

Would you like to add chargers toyour wedding package?

YES NO

YES NO

Please describe additional table décor(menu cards, photos, etc.):

Ask your florist if you are borrowingor purchasing your vases. If the vasesare borrowed, guests cannot takethem home.


RECEPTION

Upgraded Linens


These are examples to help you choose your upgraded table linens. The linen upgrades arecharged by the table, and your wedding consultant will provide you with pricing.

YES NO

YES NO

YES NO

Which of the following would you like to add to your package? Overlays - If yes, please list the color and a description (satin, chi�on, damask, etc.):

Runners - If yes, please list the color and a description:

Full-Length Table Linens - If yes, please list the color and a description:

Notes:

Included in Elite

Full-Length Table LinensThe most popular upgrade. Greaton their own or layered with otherlinens. Many colors, textures,designs and fabrics available.

RunnersA long thin strip of fabric that sitson top of a standard (or full-length)linen. Looks great on long,rectangular tables, too!

OverlaysDecorative square linen that sits ontop of a standard (or full-length)linen. Comes in a variety of colors,styles and fabrics.

StandardIvory square linen. Included inall packages–not an upgrade.

Included in Classic & Premier

RECEPTION

Upgraded Chair DécorOptions will vary based on your location.

Would you like to add the following to your package? Chair Covers & Sashes - If yes, please list the color and a description:

Chiavari Chairs - If yes, please list the color and a description:

Chair Sashes - If yes, please list the color and a description:


Notes:

Chair Covers & SashesBoth chair covers and sashes come in awide variety of colors and fabrics.

Chiavari ChairsChiavari chairs are rented from a localprovider and come with a variety ofchair and pad options.

Chair SashesA great way to add a splash of color.

YES NO

YES NO

YES NO

RECEPTION

Wedding Favors


Tips from a Wedgewood wedding consultant:If your wedding favors are not perishable and they require assembly, consider making them at least a month ahead of time. If you are giving away edible goodies, invite your wedding party, family and/or friends over for a favor-making party a few days before the wedding. They can also assist with any other last minute details.Printed materials, like programs and menu cards, can be made one month prior to your wedding after you have confirmed your timeline and menu selection with your wedding consultant during your six-week details call.

Check out wedding favor options at invitationsbywedgewood.com.

Often, couples will use photobooth pictures in place oftraditional wedding favors.

Where would you like the wedding favors placed? Please select one. At each place setting

In a basket

On a table

Will you have wedding favors?

Description of your wedding favors:

YES NO

YES NO

RECEPTION

Sign-In & Gift Tables

Check out invitationsbywedgewood.com to seeour selection of guestbook options.

YES NO

YES NO

Guestbook and pen?

What items will you have on your gift table? Card box?

Other items? Please describe:

Will you be using an item otherthan a guestbook?If yes, please describe:

YES NOPhotos for display?If yes, please describe:

YES NO

YES NO

Other items?If yes, please describe:


What items will you have on your sign-in table?

Notes:

RECEPTION

Dessert


After your ceremonial cake cutting, the Wedgewood sta� will cut your cake and serve slices toeach place setting. During the cake service, most of your guests will be out of their seats, dancing orsocializing. If your cake has more than one flavor, we will alternate flavors at each place setting.


Do you have a Wedgewood-provided cake in yourpackage (included in Premier and Elite Packages)? If no...Would you like to add a Wedgewood- provided cake to your package?

If you are using an outside baker, please provide the following: Baker Name*: Business license #: Contact:

What are your cake flavors (top to bottom)?

Please describe your wedding cake: Tiered wedding cake - Number of tiers:

Cupcakes

Other (please describe):

YES NO

YES NO

Which flavor(s) do you want served to the wedding couple?

Notes:

RECEPTION

Wedding Cake

Please keep the weight of your cake topper in mind. Heavy cake toppers can damage or fall o� your cake! Wedgewood o�ers great cake accessories on

invitationsbywedgewood.com.

Will you have any other cake?(i.e. groom's cake, gluten-free, etc.)

YES NO YES NOWill you have additional sheet cakes?

YES NOAre you providing or renting acake stand?

Are we saving or discarding thecake topper?

YES NODo you have a cake topper?

Are you bringing your own cakeknife and server or would you liketo use Wedgewood’s?

SAVE CUT MY OWN

WEDGEWOOD

SAVE

DISCARD

Are we saving or cutting the top tierof your cake?

If applicable, please describe your cake topper:


YES NOWould you like to add upgradedlinen for your cake table?

Are there any items you want on your cake table(toss bouquet, décor, etc.)? Please describe:

RECEPTION

Party Extras


Wedgewood offers a variety of other “sweets-n-treats” to make your wedding reception delicious!Which of the following would you like to add to your Wedgewood package?: Spectacular dessert bu�et

Candy bu�et

Chocolate fountain

Ask your wedding consultant what other unique o�erings areavailable to add to your wedding.

Does your package include a photo booth (Elite Package)? If not, would you like to add a photo booth to your package? Standard service includes three hours.

Photo booth start time:

End time:

Would you like to add chocolate-covered strawberries to your wedding package? We will serve one with each slice of cake.

YES NO

YES NO

YES NO

Espresso cart

Other:

None


RECEPTION

Uplighting

Services & Room Décor

Do you have specialty lighting in your package (included in the Elite Package)? If yes, please list uplighting color(s):

YES NO

Would you like to add specialty lighting? YES NO

Without specialty lighting With specialty lighting

Please describe any other services and room décor for your reception (memory table, etc.):

SAMPLE WEDDING TIMELINE

Departure


Ceremony 30 Minutes

Cocktails/appetizers/picture 60 Minutes

Grand entrance 10 Minutes

First dance 5 Minutes

Meal service 45 Minutes

Toasts 15 Minutes

Formal dance set/money dance 25 Minutes

Cake cutting/bouquet/garter toss 25 Minutes

Dancing/socialization 85 Minutes

During your Wedding Planning Meeting, your wedding consultant will create a detailed outlineof your timeline. At the end of your Wedding Planning Meeting, we will print out a copy of yourBanquet Event Order, which will include the full timeline.

Here is a sample timeline. Keep in mind that the order of events is more important than the actualduration. Your banquet captain and DJ will make adjustments on the day of your wedding to follow the flow of events.

We recommend that you assign a friend or family member to collect your gifts and personal items (cake knife, toasting flutes, guestbook, top tier of wedding cake, bouquet, etc.) at the end of the event. Be sure to also check the changing room, if applicable!

Our sta� can assist and a cart can be provided—just be sure to let your contact know to ask the banquet captain. The Wedgewood sta� will discard everything left at the end of your event, unless other arrangements have been made.

Wedgewood is not responsible for any lost, misplaced or stolen articles. Please arrange to have your personal items removed at the conclusion of your event.

It’s hard to predict how long thetoasts will last. We suggest havingthe toasts after the meal. If toasts

go on longer than anticipated at thebeginning of the meal, dinner can

get cold before we have a chance toserve your guests.

OUTSIDE VENDOR LIST

*If you do not have a Wedgewood-provided DJ and are having outside entertainment, they arerequired to provide and set up their own equipment (including speakers, microphone and generalmusic equipment).


Florist

Photographer

DJ*

Cake

O�ciant/ Minister

Additional

Additional

Day-of contact(other than wedding couple)

Contact NameCompany NameVendor Arrival TimePhone Number

ITEM CHECKLIST

Drop-Off Date & Time:


As you proceed through the planning process, you will be gathering a number of items that you can drop o� before your wedding day—usually at your rehearsal. These items are extremely important, so we ask that you do the following: • Drop off all items at one time rather than making multiple trips

• Assemble all items ahead of time (card box, escort cards, etc.)

• Place all items in boxes clearly labeled with your name and wedding date

• Include any specific set-up instructions in the boxes

• Tightly seal containers containing edible items

• Don’t drop off anything that melts or is perishable, like flowers, chocolate or food.

• Please do not drop off your marriage license, rings or dress! Bring them with you as these items are too important!

We cannot store items more than a few days. We will establish a drop-o� date and time during your six-week check-in call.

Below is a list of standard wedding items. You may add to it during your planning process and mark-o� all the items as you pack them.

Rehearsal Date and Time:Please wait until your six-week check-in to fill in your rehearsal and time. Be advised, Wedgewoodprovides one-hour for all wedding rehearsals.

Toasting flutes

Cake knife and server

Personalized cocktail napkins

Unity ceremony elements

Guestbook

Pens for guestbook

Table numbers/names

Programs

Menu cards

Escort cards (in alphabetical order)/ place cards (in labeled plastic bags by table)

Pre-assembled favors (if not perishable)

Pre-assembled card box

Seating chart

Flower girl basket

Ring bearer pillow

Individual disposable cameras (out of the boxes/plastic wraps)


Thank youWe will review all of this information at your six-week check-in call. We will

finalize everything at your final meeting (10 days out). Final guaranteed guestcount and payment are due at your final meeting. We accept credit cards or

cashier's checks only for your last payment.Please feel free to call or email if you have any questions.

for taking the timeto complete yourWedding Planner!

We’re so glad we could help youfind your perfect fit!

your wedding planner - ahwportfolio.com€¦ · wedding planning meeting, you will then discuss...

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