zealandia wedding brochure
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Imagine the bridal party arriving by
boat across a picturesque lake
to our beautiful Heritage Lawn for
a ceremony surrounded by a chorus ofbirdlife and native flora.
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A very big thank you to you and all your staff for making our wedding
day such a lovely occasion. All our friends and family loved the venue.
The gorgeous setting of course, but the food and service in the caf was
excellent. We feel like weve had the perfect wedding.
Sarah and Stephen
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Contents
Weddings at Zealandia an introduction 4
Our Venues 5
Wedding Package Options 7
Nikau 7
Silver Fern 8
Gold Kowhai 9
Platinum Flax 10
Wedding Beverage Options 11
Child Rates 11
Additional Costs 12
Wedding Ceremony 12
Wedding Guidelines (Timeframe) 13
Frequently Asked Questions 14
Notes for wedding clients 16
Approved Flowers 17
Your Wedding Checklist 18Proven Suppliers 19
Your Notes 19
Your wedding at Zealandia
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Perfectly positioned for afternoon
and evening sun and overlooking our
beautiful forest-fringed lake, Wellingtons
world-first wildlife safe haven is so
close to town, yet worlds apart. And
because Zealandia is one hundred
percent not for profit, your wedding
will make a valuable contribution to
our conservation, eco-restoration and
education goals.
IMAGINE boating across a picturesque
lake to our beautiful Heritage Lawn for
a ceremony surrounded by a chorus
of birdlife and native flora.
CELEBRATE with bubbles and canaps
by the lake.
CHOOSE from a range of stunning
locations for your photographs that
will give you wonderful memories for a
lifetime, then
MOVE UP to our sun-drenched caf
with beautiful sanctuary views for
your reception.
Just ten minutes from downtown
Wellington there is plenty of free
parking available or we can help you
book transport to and from town if you
wish.
At Zealandia we understand that your
wedding day is the most important
day of your life. We will do everythingwe can to ensure that your wedding
is a stress-free and enjoyable process
from beginning to end. Our expert
Wedding Coordinator is honored
to help you create your special day
with comprehensive and affordable
packages to suit any style or budget,
and take the stress out of your wedding
day. As no two happy couples arethe same, our packages allow you the
flexibility to design a wedding that is as
unique as you are.
All catering is done in-house by our own
Rata Caf chef. We use fresh, seasonal
foods, with an emphasis on locally-
grown, free range and organic, so that
you can be sure your food will be of
the highest quality. Rata Caf is happyto offer a complimentary tasting to the
bride and groom of two dishes during
the hours of 10am 3pm Monday to
Friday additional dishes at a small
price.
Our Wedding Coordinator is available
to assist you with the overall design and
theming of your wedding, marquee hire,
floral arrangements, audio-visual and
other equipment hire on request.
Zealandia one of Wellingtons most unique wedding
venues is available for your special day
WEDDINGS AT ZEALANDIA
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OUR VENUES
Heritage Lawn
Our Heritage Lawn by the beautifullake Roto Kawau, is a wonderful spot
for your ceremony and pre-dinner
drinks; perfect for larger weddings it
also works for smaller numbers. With
the historic Valve Tower and boat
shed it also provides wonderful photo
opportunities. Even if you have your
ceremony elsewhere, the Heritage Lawn
is available for your pre-dinner drinksand canaps, giving you access to the
lovely surroundings for your photos.
Rata Caf
Light, airy and modern, with scenic
views across the forest-fringed lake
and Heritage Lawn, Rata Caf can seat
up to 100 people with some room to
dance after dinner. The caf balcony isespecially popular and can seat up to 76
people. When the sun goes down the
caf becomes a lovely evening venue
with fairy lights and candles.
Round Lawn
The Round Lawn is a smaller, moreintimate space, ideal for weddings of
up to 70 people. Have your very private
ceremony here, and then move down
to the Heritage Lawn for celebratory
drinks.
Main Foyer
This is a wet weather option for your
ceremony. Located on the ground floorof the Visitor Centre there is plenty of
room for guests to gather and for your
ceremony. Pre-dinner drinks can be
offered here.
The service was smooth as silk.. Thank you for making such awarm, welcoming atmosphere for our guests! Nothing was ever a
trouble and everything was accomplished with a smile.
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Thanks again for a great evening,
we would recommend Zealandia to anyone!
Duncan and Anna
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WEDDING PACKAGE OPTIONS
Please note:
Prices are shown per person, for a minimum of 40 adults.
All menu selections are subject to change.
Onsite wedding ceremony fee not included in packages.
1 Nikau $89
Dedicated Coordinator for planning and on the day assistance.
Duty Manager on the day.
Complimentary menu tasting.
Hire of both the Heritage Lawn and Rata Caf included.
Wedding photo opportunity in the valley for bridal party.
Two canaps on the lawn.
Large platters for sharing served to the table, or traditional buffet choose
from the Buffet Menu.
Tea and coffee.
Set up of reception including:
White linen table cloths and napkins
Tea light candles on tables
Fairy lights
Cake table and knife
Gift table.
Nikau Wedding Package explained
2 Canaps choose from the Canap Menu.
Additional canaps available at $6.50 per person.
Family style or traditional buffet from the Buffet Menu
Bread roll with oil and dukkah per person1 x main, 2 x salads, 1 x accompaniment
Dessert clients own wedding cake
Tea and coffee.
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2 Silver Fern $99
Dedicated Coordinator for planning and on the day assistance.
Duty Manager on the day.Complimentary menu tasting .
Hire of both the Heritage Lawn and Rata Caf included.
Wedding photo opportunity in the valley for bridal party.
Two canaps on the lawn.
Two course Plated Menu or Buffet Menu.
Tea and coffee.
Set up of reception including:
White linen table cloths and napkins
Tea light candles on tables
Fairy lights
Cake table and knife
Gift table.
Silver Fern Wedding Package explained
2 Canaps choose from the Canap Menu.
Additional canaps available at $6.50 per person.
Plated 2 course meal from the Plated Menu.
Starter and main 1 menu option only.
Includes a bread roll with oil and dukkah per person
Clients own wedding cake for dessert
Tea and coffee
Family style or traditional buffetfrom the Buffet Menu (BBQ Buffet option available OctMar)
Bread roll with oil and dukkah per person
2 x mains, 3 x salads, 2 x accompaniments
Dessert clients own wedding cake
Tea and coffee
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3 Gold Kowhai $119
Dedicated Coordinator for planning and on the day assistance.
Duty Manager on the day.Complimentary menu tasting.
Hire of both the Heritage Lawn and Rata Caf included.
Wedding photo opportunity in the valley for bridal party.
Complimentary picnic basket for wedding partys photo shoot.
Three canaps on the lawn.
Three course Plated Menu or Buffet Menu.
Tea and coffee.Set up of reception including:
White linen table cloths and napkins
Tea light candles on tables
Fairy lights
Cake table and knife
Gift table
Gold Kowhai Wedding Package explained
3 Canaps choose from the Canap Menu.
Additional canaps available at $6.50 per person.
Plated3 course meal from the Plated Menu.
Choice on the night of 1 starter and 2 mains and 1 dessert
or
Choice on the night of 2 starters and 2 mains with 1 dessert
Additional $5 charge per person
Includes a bread roll with oil and dukkah per person
Tea and coffee.
Family style or traditional buffet from the Buffet Menu (BBQ buffet option available OctMar)
Bread roll with oil and dukkah per person
2 meat mains, 1 vegetarian main, 3 x salads, 2 x accompaniments
2 x dessert choices served with cream and yoghurt
Tea and coffee.
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4 Platinum Flax $139
Dedicated Coordinator for planning and on the day assistance.
Duty Manager on the day.Complimentary menu tasting.
Hire of both the Heritage Lawn and Rata Caf included .
Wedding photo opportunity in the valley for bridal party.
Complimentary picnic basket for wedding partys photo shoot.
Three canaps on the lawn.
Three course Plated Menu or Buffet Menu.
One bottle of bubbly, three bottles of house wine and two jugs of juice
preset per table of 8.
Tea and coffee.
Set up of reception including:
White linen table cloths and napkins
Tea light candles on tables
Fairy lights
Cake table and knife
Gift table.
Platinum Flax Wedding Package explained
3 Canaps choose from the Canap Menu.
Additional canaps available at $6.50 per person.
Bubbly and sparkling juice served with canaps.
Plated3 course meal from the Plated Menu.
Choice on the night of 2 starters and 2 mains with 1 dessert
Includes a bread roll with oil and dukkah per person
One bottle of bubbly, three bottles of house wine and two jugs of juice preset per table of 8
Additional beverages available on consumption
Tea and coffee.
Family style or traditional buffet from the Buffet Menu (BBQ Buffet option available Oct-Mar)
Bread roll with oil and dukkah per person
2 meat mains, 1 vegetarian main, 3 x salads, 2 x accompaniments
2 x dessert choices served with cream and yoghurtOne bottle of bubbly, three bottles of house wine and two jugs of juice preset per table of 8
Additional beverages available on consumption
Tea and coffee.
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WEDDING BEVERAGE OPTIONS
1 Consumption Only
We have an extensive beverage menu at very reasonable prices. All drinks,alcoholic and non-alcoholic, will be charged on consumption only.
2 Drinks Package
$35 per head available 5pm 11.45pm
Canaps: bubbles and sparkling grape juice served with canaps on lawn
Pre-dinner: bubbles and sparkling grape juice tray served on arrival
at Reception
During and after dinner: selection of house wines, local beers andorange juice.
3 BYO
For a corkage fee of $14 per person we will chill and serve all your
beverages throughout your wedding. Any unused and unopened
beverages will be held in our storeroom until the following day when you
(or a helpful relative) can pick them up (terms and conditions apply).
4 Bar Tab
Extensive beverage menu served until your predetermined limit has been
reached. Cash bar can be available thereafter.
CHILD RATES FOR FOOD AND BEVERAGE
Children from 5 to 10 years are half price. 10 years and up are full adult price.
BuffetMenu option: Children under five are free.
Plated Menu option: Childrens meals for the under fives are available for
$10/head.
Once again, many thanks for
helping make our day special.
Alyson and Hayden
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ADDITIONAL COSTS
Onsite Wedding Ceremony fee $400 includes all set up and:
40 white chairs
Red aisle carpet if desired
Registry table with cloth and chair
One hour wedding rehearsal if required (between the hours of
10am 4pm weekdays)
Boat hire (includes skipper) $195/hour
Chair covers and sashes (matched to your colours) POA.
Security (compulsory after 5pm) $35/hour.
All prices subject to change or alteration.
WEDDING CEREMONY ONLY AT ZEALANDIA
Including photos for bridal party in the valley. All prices are GST inclusive.
If ceremony is booked with Wedding Package: $400.
Set Costs Wedding Ceremony only
Venue Hire for either the Heritage Lawn or Round Lawn: $1,150.
Use of Main Foyer if wet.
Wedding ceremony set up fee: $400.
This includes all set up and:
40 white chairs
Red aisle carpet if desired
Registry table with cloth and chair
Wedding rehearsal if required (between the hours of 10am-4pm weekdays)
Total: $1,550
Optional Costs:
Boat hire (includes skipper) $195/hour
Drinks and canaps can be served on the Heritage Lawn
Canaps: $15/ head for 3 pieces, $19/ head for 4 pieces,
or $22/head for 5 piecesChildren from 5 to 10 half price, under 5s free
Full beverage menu available on request.
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WEDDING GUIDELINES (TIMEFRAME)
At time of booking
$1000 deposit to secure your date
6 months before
General meeting with Wedding Coordinator
Tasting arranged if applicable
2 months before
Package and drinks option finalised
50% deposit due
Details of any floral arrangements going into the valley for our bio security officer
First draft of information sheet
1 month before
If possible, final draft of information sheet and seating plan
Menu decision
1-2 weeks before
Final meeting with Wedding Coordinator
Final attendance numbers
Final menu confirmation, ie dietary requirements
Final seating plan
1-2 days before
Rehearsal
Deliveries
We had a great time and we are very grateful
to Anna for her excellent, timely and clear
communication about the arrangements and to the
other staff for all their hard work.
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The following questions and answers
hopefully answer most or all of the
questions you may have about your
wedding at Zealandia.
What times does the bar close?
The bar closes at 11:45pm for a midnight
finish. All guests must be departed by
12:30am
We are doing BYO can we take away
left over drinks at the end of the night?
Yes, you can take away any unopened
bottles, but our liquor license does not
allow you take away opened bottles.
Also, you must not give bottles to guests
to take home with them.
Are we allowed to bring spirits?No, due to incidents in the past we prefer
to have no spirits available for guests.
What kind of flowers can we have?
Any flowers or plants going into the valley
need to be checked by our bio security
officer in advance. The easiest way is
to have your florist email the wedding
coordinator with a list of all species used
botanical names are best if possible.
Otherwise we have a list of already
approved flowers that you can choose
from. For the reception in the caf, any
kind of flowers are fine.
Can we bring in our own decorations?
Yes, anything you would like set up forthe ceremony and reception can be
brought in either the day before or the
morning of. We will be happy to place the
FREQUENTLY ASKED QUESTIONS
decorations out the way that you would
like. If they are complicated a friend or
relative might need to assist with putting
them together. Please speak to the
wedding coordinator before hand.
I have an elderly / infirm relative
attending, is the venue accessible?
Our venue is wheelchair accessible; we
have wheelchairs available onsite as well
as a mobility scooter and easy access tolifts. We suggest you talk to our wedding
coordinator for necessary arrangements.
What happens in case of bad weather?
If there happens to be bad weather, the
ceremony, drinks and canaps will be
in the main foyer. The main foyer will be
closed off so no other sanctuary visitors
have access. We dress it up so that it issuitable for a wedding with fairy lights.
We will go through the options for this at
your wedding rehearsal.
Are we allowed to hire the boat for the
wedding?
Yes, you can hire it before and after
the ceremony, for guests, the bridal
party and photos. It is also available
for the bride and her party to arrive at
the ceremony by the boat. We charge
hireage by the hour. This hour includes
any time that the skipper spends waiting
throughout the ceremony.
What are some suggested run times for
the ceremony and reception?
Wedding Ceremonies tend to start
between 3pm and 5pm followed by
drinks and canaps on the lawn with
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receptions in the caf starting around
6pm or 6:30pm. Your start time may
depend on the time of year, availability
of light and warmth etc.
Is the valley still open to the public
when you have a wedding?
The valley is still open, but sanctuary
visitors are unlikely to interfere. We
close the caf an hour earlier than usual
to give us time to set up.
Do we need to have security on the
night? None of our guests will be a
problem.
Yes, security is compulsory for any
wedding at Zealandia. While most guests
are well behaved we have occasionally
had issues and given our special location
we need to be especially vigilant. Thiscost is passed onto you.
Is smoking allowed?
There is no smoking allowed in the
valley, in the building or out on the caf
balcony. On the night of the wedding we
put a designated smoking area sign out
by the back door of the Visitor Centre
on level 1. Please let your guests know
this in advance. If guests continue to
smoke in the valley they will be asked to
leave.
Are wedding guests able to walk around
the valley and exhibition?
Your wedding package only gives guests
access to the lawn areas. However,guests are able to go for a walk in the
valley if they pay on the day. We also
have an option for you to pay the
entrance fee beforehand for your guests
or have it added to your invoice. All
wedding guests receive a discounted
entry rate.
Can we have DJs or a bands?
Yes, you can bring in a DJ or band.
When are we able to drop off items for
the wedding?
The day before would be best, or themorning of. It is always a good idea to
label all your items as sometimes we
have more than one wedding over a
weekend.
When do we need to pick things up?
Anything used for the ceremony and
reception will need to be picked up the
next day after 10 am. We do not store
any wedding gifts.
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Wedding Rehearsal
This is usually done a day or two beforeyour wedding, at around the same time
of day. One hour is provided for this,
Monday to Friday 10am4pm. Please
arrange your rehearsal in advance as
some weekends we have more than one
wedding.
Delivery of goods, floral arrangements,
and decorationsPlease make sure you deliver these the
day before your wedding if possible. If
you are having a wedding rehearsal the
day before, this is a perfect time to drop
items off. It is advisable to label all items
with your name.
Floral arrangements can be dropped off
on the day by the florist if not the day
before.
Wedding cake can be dropped off on the
day by the cake maker, or alternatively
the day before. Please note that we are
unable to store cakes in our fridge.
Accommodation
Have you thought about your first night?
Our wedding coordinator can assist youwith booking accommodation for you
and your guests at one of our partner
hotels.
Pick up
All remaining BYO, decorations, cakeetc must be collected the day after your
wedding. We open from 10am in the
morning. All your items will be stored in
the Hihi Room downstairs off the main
foyer. Let a staff member on the front desk
know you are here to collect your items
and they will show you to the room.
IPodOn the night, please do not adjust the
levels of our sound system. Ask a staff
member to adjust the levels as required.
BYO
Please give us a list of what you would like
to be served and when.
Eg bubbles, juice and beer on the lawn,
two bottles of red and white on the tables
with dinner bubbles for toasts.
Boat
The boat cannot run in strong winds for
safety reasons. We will let you know in
advance if this is likely on the day of your
wedding.
No glasses are allowed on the boat.If you would like to take bubbles on
the boat with you, you are more than
welcome and we provide plastic glasses
for that purpose.
NOTES FOR WEDDING CLIENTS
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Rings
Wedding bands Engagement ring
Engraving
Stationery
Save the date cards
Invitations
Map or direction cards
Wedding website
Menu cards
Guest place cards
Wedding programmes
Thank you notes
Reception
Venue found / booked
Catering decided on
Beverage selection
Musicians / music
Table decorations
Other decorations
Table layout
Seating plan
Guest book
Wedding cars
Parking
Ceremony
Venue found and booked
Clergy/Celebrant booked
Ceremony decorations
Ceremony flowers
Ceremony rehearsal
Ushers
Registry pen Ring Bearer pillow
Petals/confetti
Apparel
Bridal gownBrides shoes
Lingerie
Hosiery
Jewelry
Headpiece/veil
Bridesmaid dresses
Bridesmaid accessories
Grooms suit
Groomsmens suits Flower girls dress
Page boys outfit
Flowers
Brides bouquet
Bridesmaids bouquets
Corsages for groomsmen
Corsages for family
Flower girl flowers
Ceremony flowers
Reception flowers
Head table flowers
Gifts and Favours
Gifts for attendants
Gifts for family
Guest favours
On the Day
Hairdresser
Makeup
Dry or wet weather option
Relax and enjoy!
Photography
Photographer chosen Engagement photos
Bridal portraits
Ceremony
Reception alterations
Other
YOUR WEDDING CHECKLIST
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PROVEN SUPPLIERS
Photographers
Jo Moore Photography:www.jomoorephotographer.co.nz
Delafuente Photography:
www.delafuenteweddings.co.nz
Mary Sylvia Photography:
www.marysylvia.com
Florist
The Piccadilly Flower Company:027 230 9911
www.thepiccadillyflowercompany.co.nz
Hair and makeup
Cathy Davys Hair Salon:
www.cathydavys.co.nz
Celebrants
Lester Oakes:
027 281 1460
Karen Simpson:
027 444 5596
Hire companys
Hiremaster:www.hiremaster.co.nz
Vintage and Pretty Weddings and Events:
www.vintageandpretty.co.nz
Vision Media Systems:
www.visionmediasystems.co.nz
CarboNZero AV equipment and DJs
YOUR NOTES
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To find out how we can help you create your perfect day,
contact our Functions Manager at 04 922 1136
ZEALANDIA end of Waiapu Rd, Karori, Wellington, New Zealand.
www.visitzealandia.com