Finkelstein Memorial LibrarySpring Valley, New York

Creating A Basic Creating A Basic PowerPoint PowerPoint PresentationPresentation

Creating A Basic Creating A Basic PowerPoint PowerPoint PresentationPresentation

What is PowerPoint?What is PowerPoint?

PowerPoint is computer PowerPoint is computer software designed for software designed for creating an creating an interestinginteresting presentation in front of presentation in front of an audience.an audience.

You can create:You can create:• computer computer

presentations and presentations and handoutshandouts

• printed materialsprinted materials• 35 mm slides35 mm slides• web pagesweb pages

PowerPoint is PowerPoint is Extremely Popular!Extremely Popular!• PowerPoint is the world's PowerPoint is the world's

most popular tool for most popular tool for presenting information. presenting information.

• There are over 500 million There are over 500 million copies in circulation.copies in circulation.

• Many jobs require a Many jobs require a knowledge of PowerPointknowledge of PowerPoint

– US Military uses heavilyUS Military uses heavily– NASA Presentation NASA Presentation

before Challenger before Challenger Accident. (too much Accident. (too much detail)detail)

When to Use PowerPointWhen to Use PowerPoint

• Sales presentationSales presentation

• Training EventTraining Event

• Motivational Speech or SermonMotivational Speech or Sermon

• Personal Messages—weddings, Personal Messages—weddings, retirement dinners, Bar Mitzvahs, retirement dinners, Bar Mitzvahs, birthdays, etc.birthdays, etc.

Who Uses PowerPoint most?Who Uses PowerPoint most?• Small business owners and professionals Small business owners and professionals

(doctors, dentists, lawyers, etc.) for (doctors, dentists, lawyers, etc.) for competitive advantage.competitive advantage.

• Educators and students who want to Educators and students who want to communicate more effectively in the communicate more effectively in the classroom.classroom.

• Religious leaders who want to inspire their Religious leaders who want to inspire their congregations.congregations.

• Individuals with personal messagesIndividuals with personal messages

Consequences of a Poor Consequences of a Poor PresentationPresentation

• Lose the sale or accountLose the sale or account

• Fail to inform or inspireFail to inform or inspire

• Lose credibility with colleagues and Lose credibility with colleagues and associates.associates.

The Television GenerationThe Television Generation

People are People are familiar familiar

television and television and now the now the

Internet. They Internet. They want “sound want “sound

bites” & bites” & graphics.graphics.

Most People Remember:Most People Remember:

• 20 percent of what 20 percent of what they hear.they hear.

• 30 percent of what 30 percent of what they see.they see.

• 50 percent of what 50 percent of what they SEE AND they SEE AND HEAR.HEAR.

MultimediaMultimedia

Teenagers and college-age young Teenagers and college-age young adults prefer music, videos, the adults prefer music, videos, the web, print and more, often all at web, print and more, often all at the same time. the same time.

Salt and PepperSalt and Pepper

PowerPoint is like salt PowerPoint is like salt and pepper on food; and pepper on food; its use can enhance a its use can enhance a lecture tenfold, but its lecture tenfold, but its overuse can destroy overuse can destroy the whole thing. the whole thing.

PowerPoint is found in many PowerPoint is found in many Microsoft Office packages Microsoft Office packages

There are 5 Versions:There are 5 Versions:

1.1. PowerPoint 97PowerPoint 97——outdatedoutdated

2.2. PowerPoint 2000PowerPoint 2000

3.3. PowerPoint XP (2002)PowerPoint XP (2002)

4.4. PowerPoint 2003PowerPoint 2003

5.5. PowerPoint Vista 2007PowerPoint Vista 2007

Using PowerPoint Using PowerPoint vocabulary vocabulary 1.1. Slides:Slides: An individual screen in a slide show. An individual screen in a slide show.

2.2. Presentation Files:Presentation Files: The file you save to disk The file you save to disk that contains all the slides, speaker's notes, that contains all the slides, speaker's notes, handouts, etc. that make up your presentation. handouts, etc. that make up your presentation.

3.3. Objects:Objects: Any element that appears on a Any element that appears on a PowerPoint slide, such as clip art, text, PowerPoint slide, such as clip art, text, drawings, charts, sounds, and video clips. You drawings, charts, sounds, and video clips. You can refer to a clip art object, a text object, a can refer to a clip art object, a text object, a title object, a drawing object, etc. title object, a drawing object, etc.

Presentations Might Include:Presentations Might Include:texttext Links to WebsitesLinks to Websites

picturespictures soundsound

graphsgraphs videovideo

tablestables animationanimation

Clip artClip art Data from other Data from other programs; Excel, Word, programs; Excel, Word, Access, etc.Access, etc.

What PowerPoint Is Not:What PowerPoint Is Not:• A graphic design package. It’s A graphic design package. It’s

not well-suited for drawing not well-suited for drawing pictures.pictures.(Use Adobe Illustrator).(Use Adobe Illustrator).

• A publication designer. It’s not A publication designer. It’s not well-suited for designing well-suited for designing brochures, newsletters, or brochures, newsletters, or handouts. (Use Microsoft handouts. (Use Microsoft Publisher).Publisher).

• A word-processor. It’s poorly A word-processor. It’s poorly suited for producing text-rich suited for producing text-rich documents. (Use Microsoft Word)documents. (Use Microsoft Word)

• A webpage design tool. (Use MS A webpage design tool. (Use MS Front Page)Front Page)

PowerPoint CriticismsPowerPoint Criticisms

• Its simple outline structure can Its simple outline structure can overemphasize some ideas or overemphasize some ideas or options and conceal others, and the options and conceal others, and the graphic presentation of data can graphic presentation of data can impede understanding. impede understanding.

• Deceptively simpleDeceptively simple

Goal of this class:Goal of this class:

To get an overview of the To get an overview of the PowerPoint program but…PowerPoint program but…

““If you don’t use it; If you don’t use it; you’ll lose it”you’ll lose it”

Constraints of today’s ClassConstraints of today’s Class

• We cannot save to the hard driveWe cannot save to the hard drive

• We cannot download from the webWe cannot download from the web

• We cannot take the time to focus on We cannot take the time to focus on creating effective textcreating effective text

• We have limited clip art filesWe have limited clip art files

• We cannot upload files to the webWe cannot upload files to the web

• We cannot cover every featureWe cannot cover every feature

Topics We Will CoverTopics We Will Cover1.1. Plan your presentation before beginningPlan your presentation before beginning2.2. Get oriented to the PowerPoint screensGet oriented to the PowerPoint screens3.3. Basics: how to open, create and edit a Basics: how to open, create and edit a

PowerPoint Presentation using a template or a PowerPoint Presentation using a template or a slide designslide design

4.4. Text editing & formattingText editing & formatting5.5. How to insert pictures, videos and sounds How to insert pictures, videos and sounds 6.6. How to use slide transitions, rearrange slides, How to use slide transitions, rearrange slides,

modify layout, change your pointing devicemodify layout, change your pointing device7.7. Using “Masters” as templatesUsing “Masters” as templates8.8. Set up a show and print slides or handoutsSet up a show and print slides or handouts9.9. Create a quick photo albumCreate a quick photo album10.10.Save Your PresentationSave Your Presentation

The Thinking ProcessThe Thinking Process

1.1. What do I want to accomplish? What do I want to accomplish?

2.2. Who is my audience? Who is my audience?

3.3. What are the key ideas that I must What are the key ideas that I must communicate? communicate?

4.4. How can I best tell my story?How can I best tell my story?

Thinking ProcessThinking Process

5. How will my presentation be shown? 5. How will my presentation be shown?

Think through the practical issues—where and how you'll be Think through the practical issues—where and how you'll be delivering the presentation. Know the room in which you'll be delivering the presentation. Know the room in which you'll be presenting, how big your audience might be, what kind of presenting, how big your audience might be, what kind of handouts you'll need, and so on. Thinking your presentation handouts you'll need, and so on. Thinking your presentation through before you begin will help you make the right choices through before you begin will help you make the right choices as you pull everything together. as you pull everything together.

6. How should I sequence my slides and get the best flow of 6. How should I sequence my slides and get the best flow of information?information?

7. What effects would make the presentation most effective? (slide 7. What effects would make the presentation most effective? (slide transitions, animations, etc.) transitions, animations, etc.)

Start with the end in mind. Start with the end in mind.

How to Open PowerPointHow to Open PowerPoint

1.1. Shortcut from the desktop.Shortcut from the desktop.

2.2. Choose StartChoose Start1.1.ProgramsPrograms

2.2.PowerPointPowerPoint

Get familiar with PowerPoint Get familiar with PowerPoint ViewsViews

Normal View – which is the default view you see here

Slide Sorter View – lets you see all the slides in your presentation

Notes View – lets you add personal notes to go with each slide

Slide Slide Work with one slide at a time, Work with one slide at a time, add or change text and add or change text and graphics, or draw shapes. graphics, or draw shapes.

Outline Outline Work with only the slide title Work with only the slide title and traditional outline form. and traditional outline form.

Slide Sorter Slide Sorter Display miniature versions of Display miniature versions of all slides, including texts and all slides, including texts and graphics Use this view to graphics Use this view to change the order slides, add change the order slides, add transitions, and set timings transitions, and set timings for electronic slide shows. for electronic slide shows.

Notes Pages Notes Pages Create speaker's notes for Create speaker's notes for each slide. each slide.

Slide ShowSlide Show Display your presentation as Display your presentation as an on-screen electronic slide an on-screen electronic slide show. show.

Views in bottom left of Views in bottom left of screenscreen

Choosing a New Choosing a New PresentationPresentation

If You…If You… Choose…Choose…Need help with content and Need help with content and design (no clue how to begin)design (no clue how to begin)

New from AutoContent New from AutoContent WizardWizard

Have content but need help Have content but need help with designwith design

From Design TemplateFrom Design Template

Have design and content in Have design and content in mindmind

New/Blank PresentationNew/Blank Presentation

Want to create from a similar Want to create from a similar presentationpresentation

New from existing New from existing presentationpresentation

Creating a New PresentationCreating a New Presentation

1.1.AutoContent WizardAutoContent Wizard- takes you through the - takes you through the creation of a simple presentation step by step. creation of a simple presentation step by step.

2.2.Design TemplateDesign Template- PowerPoint provides many - PowerPoint provides many templates that you can choose from. The templates that you can choose from. The templates are created by professional artists and templates are created by professional artists and offer design choices in black and white as well as offer design choices in black and white as well as in color. in color.

3.3.Blank PresentationBlank Presentation- this option allows you to - this option allows you to select slides and format them individually. select slides and format them individually.

Using the AutoContent Using the AutoContent WizardWizard If you're not confident writing the text for If you're not confident writing the text for

the presentation (especially if you've never the presentation (especially if you've never created one before), let PowerPoint give you created one before), let PowerPoint give you a hand. a hand.

The AutoContent Wizard offers different The AutoContent Wizard offers different presentation types with ideas for content presentation types with ideas for content that you can replace with your own.that you can replace with your own.

Choose AutoContent Wizard from the task Choose AutoContent Wizard from the task panepane

The Template ProvidesThe Template Provides

What does the template What does the template provide you with?provide you with?

A default:A default:• BackgroundBackground• Font ChoiceFont Choice

– Bullet Color And SizeBullet Color And Size• Heading SizeHeading Size

– And Bullet SizeAnd Bullet Size For Five For Five Headings Headings

DeepDeep Five is as far Five is as far

as it goesas it goes

Use a design template.Use a design template.

• If you're not sure of your design abilities, choose If you're not sure of your design abilities, choose a look from the design templates in PowerPoint to a look from the design templates in PowerPoint to base your presentation on a tried-and-true, base your presentation on a tried-and-true, professional design. In the professional design. In the New PresentationNew Presentation task pane, click task pane, click From Design TemplatesFrom Design Templates..

• The variety of designs available in PowerPoint The variety of designs available in PowerPoint ranges from smooth professional to bright casual. ranges from smooth professional to bright casual. Whether you're presenting to your sales staff or a Whether you're presenting to your sales staff or a national convention of herb gardeners, you're national convention of herb gardeners, you're likely to find a look that fits.likely to find a look that fits.

To apply a Design TemplateTo apply a Design Template

• Choose Choose Format --> Slide DesignFormat --> Slide Design..• On the right side of the screen, choose the design On the right side of the screen, choose the design

template you want by clicking it. You can click template you want by clicking it. You can click through a number of templates to see which one through a number of templates to see which one you like. The design template will be applied to all you like. The design template will be applied to all the slides in your slide show.the slides in your slide show.

• Once you have a basic design, you can customize Once you have a basic design, you can customize it by choosing the it by choosing the Format --> Background Format --> Background menu option ormenu option or the the Color SchemesColor Schemes link at the link at the top of the top of the Slide DesignSlide Design bar (on the right side of bar (on the right side of the screen). Backgrounds and color schemes can the screen). Backgrounds and color schemes can be applied to all slides or selected slides.be applied to all slides or selected slides.

Find Slide Design TemplatesFind Slide Design Templates

•http://office.microsoft.com/en-us/templates/CT101172621033.aspx

Opening and Saving Opening and Saving PresentationsPresentations• Select Select File>Open. File>Open. Then Then

select file locationselect file location

• Or select file folder Or select file folder iconicon

• To Save select To Save select File>Save File>Save oror File>Save File>Save As As

• Or select save iconOr select save icon

Save Early, Save OftenSave Early, Save Often

• Save your presentation every time you Save your presentation every time you stop to think. Don’t let a sudden power-stop to think. Don’t let a sudden power-failure cost you work.failure cost you work.

• Don’t depend on the auto-save feature. Don’t depend on the auto-save feature.

• After selecting a template is a good time After selecting a template is a good time to save.to save.

• Name your presentation a simple, short Name your presentation a simple, short name.name.

Editing SlidesEditing Slides

• Changing fonts and Changing fonts and font sizefont size

• Aligning textAligning text• Spell checkSpell check• Changing colorsChanging colors• UndoUndo• Picture tool barPicture tool bar• Inserting a slideInserting a slide• Viewing a presentationViewing a presentation

Working with OutlinesWorking with Outlines

• left-side of the pageleft-side of the page

• comprised of titles and body text of comprised of titles and body text of each slide.each slide.

• Use special outlining buttons Use special outlining buttons

Use the Outline view Use the Outline view to write content quickly.to write content quickly.

Sometimes tackling both the look and the content at once is a bit overwhelming. Why not try getting your thoughts down in the Outline view quickly and then build from there?

An Image can tell a story…An Image can tell a story…

……or just grab your or just grab your attentionattention

Use images to build tensionUse images to build tension

A picture can be A picture can be worth more than worth more than one thousand one thousand words.words.

Inserting ImagesInserting Images

• To insert clipart you can go to the To insert clipart you can go to the main menu bar and select main menu bar and select insert>picture>clipartinsert>picture>clipart

• To insert pictures or other graphics To insert pictures or other graphics from your computer select from your computer select insert>picture>insert>picture>from filefrom file

Inserting Pictures from a fileInserting Pictures from a file

• Move to the slide Move to the slide you want to add you want to add the picture.the picture.

• Choose InsertChoose InsertPicturePictureFrom FileFrom File

• http://office.microsoft.com/clipart/default.aspx

Present your data Present your data in a chart. in a chart.

There are different chart types (in both two-There are different chart types (in both two-dimensional and three-dimensional views), but dimensional and three-dimensional views), but you can also create flowcharts and more using you can also create flowcharts and more using the diagramming features in PowerPoint. the diagramming features in PowerPoint.

Note: Excel is better for charts!Note: Excel is better for charts!

Inserting Charts and Inserting Charts and DiagramsDiagrams

• To find the To find the commands you commands you need for both need for both charts and charts and diagrams, on the diagrams, on the InsertInsert menu, click menu, click either either DiagramDiagram or or ChartChart. .

You

Me

Everyone Else

0

20

40

60

80

100

1stQtr

2ndQtr

3rdQtr

4thQtr

East

North

East

West

North

Insert a New Slide; Slide Insert a New Slide; Slide LayoutLayout

$0.00

$20.00$40.00$60.00$80.00

$100.00$120.00$140.00$160.00$180.00$200.00

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

Books

DVDs

CDs

Books on CD

Inserting SoundsInserting Sounds

•Choose Insert Choose Insert •Movies and Movies and

Sound Sound •Sound from Sound from

Clip OrganizerClip Organizer

Inserting MoviesInserting Movies

• Choose Insert Choose Insert Movies from fileMovies from file

Creating Hyperlinks Creating Hyperlinks

• InsertInsert

• HyperlinkHyperlink

• Choose from a fileChoose from a fileor the webor the web

Finkelstein Memorial Library Home Page

Adding Transitions to Adding Transitions to Your Slide Show Your Slide Show

• A transition refers to the way one A transition refers to the way one slide moves off the screen and the slide moves off the screen and the next slide appears. When you set next slide appears. When you set your transitions, you can also set your transitions, you can also set how long you want each slide to how long you want each slide to appear on the screen. appear on the screen.

Slide TransitionsSlide Transitions

• Slide ShowSlide Show– Slide TransitionsSlide Transitions– Apply to Selected Apply to Selected

slides orslides orto all slidesto all slides

• Apply TransitionsApply Transitions

• Apply SpeedApply Speed

• Apply SoundsApply Sounds

Printing Slides or HandoutsPrinting Slides or Handouts

1.1. On the On the FileFile menu, click menu, click PrintPrint

2.2. Choose Slides or Choose Slides or Handouts or NotesHandouts or Notes

3.3. Choose Color or Choose Color or GrayscaleGrayscale

4.4. To set headers and To set headers and footers, in Print Preview, footers, in Print Preview, click the arrow on the click the arrow on the OptionsOptions button, and button, and then click then click Header and Header and FooterFooter

Email Your Presentation Email Your Presentation • Choose FileChoose File

• Send To: Mail Send To: Mail RecipientRecipient

Save to the Save to the World Wide Web World Wide Web

• This is easier to do than it sounds. This is easier to do than it sounds. PowerPoint enables you to turn your PowerPoint enables you to turn your presentation into a ready-made Web presentation into a ready-made Web page.page.

• On the On the FileFile menu, click menu, click Save AsSave As. .

• In the In the Save as typeSave as type list, click list, click Web Web PagePage. .

• Click Click SaveSave. .

Photo Album FeaturePhoto Album Feature

• Great Time SaverGreat Time Saver

• Allows you to insert Allows you to insert multiple pictures multiple pictures quickly to create quickly to create slide showsslide shows

• To create Photo To create Photo Album to: Album to: insert>picture>insert>picture>

• new photo albumnew photo album

Photo Album—Photo Album—Add SoundsAdd Sounds

• Insert Movies and Sound Insert Movies and Sound

• Insert Sound from a file Insert Sound from a file

• (right click) Choose “Custom (right click) Choose “Custom Animation”Animation”

• Choose “Effect Options”Choose “Effect Options”

• Continue playing sound until after Continue playing sound until after last slidelast slide

Slideshow on a CDSlideshow on a CD

• You can create a slide show of your You can create a slide show of your photos, then burn it on a CD so that photos, then burn it on a CD so that it starts up automatically. Just go to it starts up automatically. Just go to the File menu and choose Package the File menu and choose Package for CD. Click Add Files, locate the for CD. Click Add Files, locate the slide show on your hard drive, click slide show on your hard drive, click Add, then click Copy to CD. Add, then click Copy to CD.

Free PowerPoint ViewerFree PowerPoint Viewer• To open a PowerPoint slide show you To open a PowerPoint slide show you

need either a copy of PowerPoint itself need either a copy of PowerPoint itself or a small program called PowerPoint or a small program called PowerPoint Viewer. The PowerPoint Viewer is a free Viewer. The PowerPoint Viewer is a free download from Microsoft's Web site. download from Microsoft's Web site.

To download the viewer, go to To download the viewer, go to Microsoft's Download Center: Microsoft's Download Center: www.microsoft.com/downloads and click and click on "Office and Home Applications." on "Office and Home Applications."

Run Your Show Run Your Show AutomaticallyAutomatically1.1. On the On the Slide ShowSlide Show menu, click menu, click Rehearse TimingsRehearse Timings. Set a . Set a

comfortable pace for the slides to progress to the finish.comfortable pace for the slides to progress to the finish.

2.2. On the On the Slide ShowSlide Show menu, click menu, click Set Up ShowSet Up Show. .

3.3. In the In the Set Up ShowSet Up Show dialog box, click the dialog box, click the Browsed at a Browsed at a kiosk (full screen)kiosk (full screen) check box. This setting also restricts check box. This setting also restricts users from changing your presentation. Click users from changing your presentation. Click OKOK. .

4.4. Click the Click the SlideSlide ShowShow button in the lower left of the button in the lower left of the PowerPoint window to preview the changes you have made PowerPoint window to preview the changes you have made to the sample presentation. to the sample presentation.

The Slide MasterThe Slide Master

• is the model for the slides in your presentation. When you is the model for the slides in your presentation. When you want to make a global change to the look of your slides, want to make a global change to the look of your slides, you don't have to change each slide individually. Just make you don't have to change each slide individually. Just make the change on the Slide Master, and PowerPoint will the change on the Slide Master, and PowerPoint will automatically update the existing slides and apply the automatically update the existing slides and apply the changes to any new slides you add. changes to any new slides you add.

• For example, if you change the color of the title text on the For example, if you change the color of the title text on the master to blue, title text on existing and new slides will be master to blue, title text on existing and new slides will be changed to blue automatically. changed to blue automatically.

• If you add a graphic to the Slide Master, that graphic will If you add a graphic to the Slide Master, that graphic will appear on every slide. If you add information to the header appear on every slide. If you add information to the header and/or footer on the Slide Master, it will appear on every and/or footer on the Slide Master, it will appear on every slide.slide.

Working with MastersWorking with Masters

1.1. Title MasterTitle Master

2.2. Slide MasterSlide Master

3.3. Handout MasterHandout Master

4.4. Notes MasterNotes Master

Modifying the Slide MasterModifying the Slide Master

• Go to Go to VViewiew, , MMasteraster, , SSlide lide MasterMaster. .

Make the changes you want, and Make the changes you want, and they will affect all the slides. they will affect all the slides. NoteNote: : Remember that changes you make Remember that changes you make to individual slides override the to individual slides override the Slide Master.Slide Master.

Modifying the Slide MasterModifying the Slide Master

Choose ViewChoose View– MasterMaster

•Slide MasterSlide Master

Formatting changes affect all slidesFormatting changes affect all slides

Add headers and footers, etc.Add headers and footers, etc.

Slide Masters Slide Masters

• A PowerPoint A PowerPoint Slide MasterSlide Master contains objects that you contains objects that you

want to appear on each want to appear on each slide in your presentation. slide in your presentation.

With a Slide Master, you With a Slide Master, you only have to create an item only have to create an item

once and PowerPoint will once and PowerPoint will automatically include it on automatically include it on every slide. You can move every slide. You can move

objects around, add art, add objects around, add art, add headings or labels, change headings or labels, change

colors and fonts. colors and fonts.

Choose: Choose: ViewView Master Master

Make sure you are viewing the Make sure you are viewing the Slide Master.Slide Master.

• Go to Go to VViewiew, , HHeader and Footer… eader and Footer… (do NOT try to type directly into the (do NOT try to type directly into the Header and Footer areas on the Header and Footer areas on the Slide Master).Select the information Slide Master).Select the information you would like to include on every you would like to include on every slide, and click slide, and click ApplApplyy to All to All..

Add a Logo in Master ViewAdd a Logo in Master View

• Choose View MasterChoose View Master SlideMaster SlideMaster

• Choose InsertChoose Insert

PicturePicture

ClipArtClipArt

• Drag a logo into the Master ViewDrag a logo into the Master View

• View NormalView Normal

Add Action ButtonsAdd Action Buttons

1.1. On the On the ViewView menu, point to menu, point to MasterMaster, and then click , and then click Slide Slide MasterMaster. .

2.2. On the On the Slide ShowSlide Show menu, point to menu, point to Action ButtonsAction Buttons, and click , and click Action Button: Back or PreviousAction Button: Back or Previous. Click where you want the . Click where you want the button to appear on the master, and then in the button to appear on the master, and then in the Action Action SettingsSettings dialog box, click dialog box, click OKOK. This button will allow the visitor . This button will allow the visitor to view the previous slide in the presentation. to view the previous slide in the presentation.

3.3. On the On the Slide ShowSlide Show menu, point to menu, point to Action ButtonsAction Buttons, and then , and then click click Action Button: Forward or NextAction Button: Forward or Next. Click where you want . Click where you want this button to appear on the master, and then in the this button to appear on the master, and then in the Action Action SettingsSettings dialog box, click dialog box, click OKOK. This button will allow the visitor . This button will allow the visitor to view the next slide in the presentation. to view the next slide in the presentation.

4.4. On the On the Slide Master ViewSlide Master View toolbar, click toolbar, click Close Master ViewClose Master View. .

Control Your PointerControl Your Pointer

Keyboard ShortcutsKeyboard Shortcuts

Remember!Remember!

Now It’s Your Turn!Now It’s Your Turn!

Practice, practice, practicePractice, practice, practice

• PowerPoint is a great help—and almost a PowerPoint is a great help—and almost a cure—for presentation jitters. By relying on cure—for presentation jitters. By relying on the program's professional look, the the program's professional look, the content prompts, and the help it gives you content prompts, and the help it gives you along the way, you can create an along the way, you can create an impressive presentation even if it's your impressive presentation even if it's your first time out.first time out.

PowerPoint InterfacePowerPoint Interface

• If you have used other Microsoft If you have used other Microsoft products you will notice familiar products you will notice familiar toolbars and menu functions in toolbars and menu functions in PowerPoint though some are PowerPoint though some are specific only to PowerPoint.specific only to PowerPoint.

• In the upper left of the main In the upper left of the main screen, you will notice outline screen, you will notice outline and slide tabs.and slide tabs.

– The Outline tab shows an outline The Outline tab shows an outline of the presentation, including of the presentation, including titles and text of each slide titles and text of each slide

– The Slide tab shows a column of The Slide tab shows a column of numbered slide thumbnails, numbered slide thumbnails, enabling you to view several enabling you to view several slides at the same timeslides at the same time

PowerPoint ViewsPowerPoint Views

In Normal View, you can display up to three panes in addition to the Outline or Slide tab:

-The Slide Pane shows the current slide-The Notes Pane contains notes you might prepare for slides -The Task Pane lets you quickly select tasks to work on

Create your own template Create your own template for repeated presentationsfor repeated presentations• If you're creating the same presentation over and over If you're creating the same presentation over and over

again—or at least updating one you use regularly—you again—or at least updating one you use regularly—you can turn your presentation into a template that you or can turn your presentation into a template that you or others can use quickly. A template saves all the others can use quickly. A template saves all the settings you've selected—background images, color settings you've selected—background images, color scheme, font selections, and so on—and ensures that scheme, font selections, and so on—and ensures that the presentations you create based on that template the presentations you create based on that template all have the same elements in common. This is great if all have the same elements in common. This is great if you have a company wide look that you want all your you have a company wide look that you want all your departments to adhere to. To turn a presentation into a departments to adhere to. To turn a presentation into a template:template:

• On the File menu click On the File menu click Save AsSave As. . • In the In the Save as typeSave as type list, click list, click Design TemplateDesign Template. . • Name the file and click Name the file and click SaveSave. .

Creating a PresentationCreating a Presentation(from the Task Pane)(from the Task Pane)

• You can use the auto content wizard. You can use the auto content wizard. This is the easiest method since it helps format This is the easiest method since it helps format

the presentation for you. It helps you organize the presentation for you. It helps you organize your thoughts.your thoughts.

• PowerPoint also allows you to choose from design PowerPoint also allows you to choose from design templates to create your presentation.templates to create your presentation.

• You can start with blank template. This takes You can start with blank template. This takes more planning and work since you are starting more planning and work since you are starting from scratch.from scratch.

Handout MasterHandout MasterPowerPoint allows you to automatically create printable handout slides to accompany your presentation. You can select different sizes for your slides to display on the printed handouts

Auto Content WizardAuto Content Wizard• Wizards help you create Wizards help you create

presentations by first asking you a presentations by first asking you a series of questions about what you series of questions about what you want to accomplish and then want to accomplish and then creating a presentation based on creating a presentation based on your answers. your answers.

• The AutoContent Wizard lets you The AutoContent Wizard lets you choose the type of presentation you choose the type of presentation you want to create.want to create.

• PowerPoint provides a number of PowerPoint provides a number of presentation categories from which presentation categories from which you can choose a specific type.you can choose a specific type.

• Once you've selected a presentation Once you've selected a presentation type from one of the categories, the type from one of the categories, the AutoContent Wizard creates a AutoContent Wizard creates a general outline for you to follow, and general outline for you to follow, and formats the slides using a design formats the slides using a design template. template.

• You can easily modify the content.You can easily modify the content.

Create a blank presentationCreate a blank presentation

Graphic File FormatsGraphic File Formats• JpgJpg –ok for PP, small files, 24 bit (16 million –ok for PP, small files, 24 bit (16 million

colors), recommended for photoscolors), recommended for photos

• BmpBmp –windows bitmap, ok for PP, very big –windows bitmap, ok for PP, very big filesfiles

• Gif Gif –ok for PP, loses info as only 256 colors –ok for PP, loses info as only 256 colors max compressed, very small files, not max compressed, very small files, not recommended for photos.recommended for photos.

• PngPng –portable network graphic, best for PP, –portable network graphic, best for PP, retains all information, small file sizeretains all information, small file size

• TiffTiff –tagged image file format, not –tagged image file format, not recommended for PP, very large files, high recommended for PP, very large files, high quality more suitable for printouts like quality more suitable for printouts like photos.photos.