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ZERO WASTE SA

SCHOOL AND COMMUNITY GRANTS 2012–13

GUIDELINES

AND

APPLICATION FORM

School and Community Grants 2012–13

CONTENTSPage no.

About Zero Waste SA................................................................................................4

South Australia’s Strategic Plan..............................................................................4

South Australia’s Waste Strategy............................................................................4

Who are these grants for?........................................................................................4

Eligible Schools.........................................................................................................5

What is WOW?...........................................................................................................5

What are these grants for?.......................................................................................6

What kinds of materials are targeted?.....................................................................7

What kinds of projects can be funded?...................................................................7

What types of projects are ineligible?.....................................................................9

What about other ‘Sustainability and Environmental’ Projects?..........................9

How much grant funding can be applied for?.......................................................10

What criteria will the application be assessed against?......................................10

What is the assessment process?.........................................................................10

Funding Agreement.................................................................................................11

Privacy and Commercial-in-Confidence Considerations.....................................11

Insurance – Please Read Carefully........................................................................11

Application Form.....................................................................................................12

Example Application Forms....................................................................................12

Timeframe for assessment.....................................................................................13

Your application.......................................................................................................14

Application Form.....................................................................................................15

FINAL ELIGIBILITY AND APPLICATION CHECKLIST...........................................22

Declaration...............................................................................................................23

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ZERO WASTE SA

Guidelines

and

Application form

Applicants must submit the application form to Zero Waste SA with all sections and supporting information attached by 5pm on Monday 30 April 2012.

All forms must be submitted, with a signed declaration, in at least one of the following formats:

o electronically (Microsoft Word file) and any supporting information scanned and sent by email to [email protected]

OR

o signed hard copy (including supporting materials) by post or by hand to:

School and Community GrantsZero Waste SAGPO Box 1047Adelaide SA 5001

Zero Waste SALevel 8, Statewide House99 Gawler Place, Adelaide SA

Late or incomplete applications will be assessed at the discretion of Zero Waste SA. DO NOT use plastic folders or any types of binding.

Please read through the eligibility and application form checklist (last page) before submitting.

For further information or if you would like to discuss a project idea contact:Meg Sommerville Jo HendrikxProject Officer Wipe Out Waste Coordinator, KESAB08 8204 9579 (08) 8234 [email protected] u [email protected]

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mailto:[email protected]




Grant program guidelines

About Zero Waste SAThe South Australian Government established Zero Waste SA to promote waste management practices that as far as possible eliminate waste or its consignment to landfill, and advance the development of resource recovery and recycling. For more information about Zero Waste SA please refer to the web site at www.zerowaste.sa.gov.au.

South Australia’s Strategic PlanSouth Australia’s Strategic Plan has a target of reducing waste to landfill by 35% by 2020 with a milestone of 25% by 2014 (based on 2002-03 baseline).

South Australia’s Waste StrategyThe Zero Waste SA School and Community Grants Program supports the goals of South Australia’s Waste Strategy 2011-2015. A copy of the strategy is available from the Zero Waste SA website www.zerowaste.sa.gov.au

The objectives of the strategy are to:

maximise the useful life of materials through re-use and recycling; and

avoid and reduce waste.

Amongst the Strategy’s objectives are a range of targets for reduction of waste on a state-wide basis. Achievement of these targets will require an increase in waste avoidance and reduction initiatives at a community level.

Who are these grants for? The School and Community Grants program targets 2 main groups:

Charities, community groups, progress associations, service clubs and/or other not for profit organisations - that are involved in waste minimisation initiatives and the recovery or recycling of re-usable resources. The waste/recycling initiative need not be the core function of the organisation.

Schools (including kindergartens and high schools) - that have been involved in the Wipe Out Waste (WOW) program, i.e that a representative has attended a Zero Waste SA/KESAB WOW workshop.

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Schools and community groups that have previously applied and received funding under any previous round of the Zero Waste SA School and Community Grants or the Zero Waste SA Social Enterprise Grants ARE ELIGIBLE to reapply.

Zero Waste SA developed the grants program because community-based organisations and schools play an important part in the collection of materials for recycling or re-use. These organisations are often very small scale, yet have a significant impact at a community level.

Social enterprise/community and not for profit organisations fall into this category as do a number of very small enterprises, especially those that undertake projects involving avoiding, reducing, reusing and recycling of materials.

Zero Waste SA defines a social enterprise/community organisation as any organisation whose primary purpose is to serve the community. The primary purpose of the organisation’s existence may not revolve only around waste minimisation; however the grant requested must be for waste minimisation and sustainable resource recovery initiatives.

If revenue is raised, the purpose must be to support the organisation’s social mission to benefit the South Australian community.

State Government agencies (with the exception of schools), Local Government and individuals are NOT ELIGIBLE to apply for these grants.

If you are unsure whether your organisation or project idea is eligible please contact Meg Sommerville at Zero Waste SA on 8204 9579.

Eligible SchoolsEligibility of schools depends upon whether a representative from the applicant school has attended a WOW workshop as a representative from that particular school.

Schools that have not attended a workshop will not be eligible to apply under this round and are encouraged to contact Jo Hendrikx at KESAB environmental solutions (8234 7255) to determine when the next WOW workshop will be offered in your area.

What is WOW?Zero Waste SA, in partnership with KESAB environmental solutions, provide support to all schools through the Wipe Out Waste (WOW) program (www.wow.sa.gov.au). Commencing in 2006, the WOW program is the first program in Australia which spans kindergartens, primary and secondary schools. WOW aims to educate students about waste, and encourages them to develop good waste reduction and recycling habits that they can retain for life.

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The WOW program is a whole school community approach to waste minimisation and learning. It aims to:

Encourage schools to reduce waste to landfill

Increase opportunities to learn about waste and waste processes

Improve systems to reduce waste and recover resources in schools

Monitor progress and continually improve waste outcomes in schools

Reduce the environmental impact of schools

Encourage and influence people to adopt more sustainable behaviour.

For more information about WOW contact Jo Hendrikx at KESAB on 8234 7255 or [email protected]

What are these grants for? All eligible project applications must demonstrate that they will divert materials/waste from landfill whilst encouraging more sustainable waste management and recycling practices. Grants will be provided for projects that:

Reduce the amount of waste going to landfill

Increase resource recovery/recycling initiatives

Encourage more sustainable methods of managing waste and recycling

Support improvements in the efficient and safe storage and/or handling and/or

processing of the target waste streams

Will benefit a community/school community

Build capacity and lead to empowerment within the community

Demonstrate links with other environmental programs such as Sustainable

Schools, Landcare, Solar Schools etc.

Projects that target water, energy, biodiversity and green transport will not be funded. The focus of these grants is on recycling and reuse of solid materials/waste.

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What kinds of materials are targeted?

Target waste materials include, but are not limited to:

10 cent deposit beverage containers

Non deposit beverage and other packaging containers (e.g milk cartons etc)

Newspaper/white office paper/cardboard

Household whitegoods such as refrigerators, freezers, washing machines,

dishwashers

Household goods, furniture and bric-a-brac

Electronic waste such as personal computers, printers, televisions,

VCRs/DVDs, telephones

Food waste/scraps and green waste

Soft plastics such as plastic film, agricultural plastic

Clothing and textiles

Used lead acid batteries and other batteries

Scrap metal (all types).

Applicants should indicate how these material(s) will be collected, recycled and reused.

In addition, processes and technologies that can demonstrate efficiency gains such as reduced contamination and/or improved recovery of materials from the public will be considered.

What kinds of projects can be funded?General examples of eligible projects could include:

Recovering re-usable materials and goods either for transportation to markets

for sale or for reprocessing locally

Developing or supporting a facility within a region to which the community

could take unwanted goods for re-sale or donation, possibly creating

employment and training opportunities for people within the local community

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Purchasing or establishing infrastructure such as recycling bins, storage sheds

or trailers to reduce waste going to landfill.

Specific examples of eligible projects for schools (including kindergartens/high schools) could include:

Establishment of a recycling shed, dedicated to sorting and storing recyclables

from school grounds, including paper, deposit containers, plastics etc

Purchase of composting equipment such as Bokashi systems, worm farms or

compost bins to complement teaching about composting and food waste

reduction

Purchase or construction of school yard recycling bins/cages

Purchase of trailers for the transport of materials to recycling facilities

(especially rural areas)

Establishment of chicken coops or agricultural systems to utilise food materials

Purchase of a mulcher (including appropriate training) for shredding garden

materials for the use on schools grounds – or within the community

Purchase of paper making kits.

.


What types of projects are ineligible?Grants will NOT be provided for:

Activities intended to provide the body with private profit or gain with the

proceeds to benefit individuals rather than benefit the community

Projects that have already begun (retrospective funding) or have budget

deficits (works must not have commenced before applications have been

approved)

Interstate or overseas travel, conference tours

Day to day costs associated with running an organisation

Research and development activities

Purchase of curriculum materials and staff training, books, CD’s and software

Motor vehicles, trucks, forklifts other than trailers

Studies, investigations or data gathering projects

Land purchase, power, water and other general service provision

Costs to dispose or process material

Salaries of any kind

Costs associated with running an excursion unless excursions are directly

related to purchase of related infrastructure/equipment

What about other ‘Sustainability and Environmental’ Projects?The concept of sustainability can cover a number of environmental initiatives; however the Zero Waste SA School and Community Grants are focused on waste minimisation, recycling and resource recovery projects. In this round, projects that target water, energy, biodiversity and transport sustainability will not be funded.

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How much grant funding can be applied for?Grants will be allocated in the range of $1,100 to $22,000 (GST inclusive). Zero Waste SA proposes to allocate the funds across as many worthy projects as possible in order to maximise the program’s potential community benefits.

To acknowledge the importance of behaviour change and community engagement and education, applicants can apply for a maximum of $200 for a

promotional/education component for materials to promote the project including the production of information brochures, signage and DVD’s.

Is matching funding required?

Matching funds from either the organisations seeking funding or a third party sponsor are not required.

What criteria will the application be assessed against?The project will be assessed against the following areas.

To what extent will the project:

Support improvements in the efficient and safe storage and/or handling and/or

processing of the target waste streams to reduce waste to landfill

Support improvements that will benefit a community/school community and

lead to community empowerment

To what extent does the application:

Provide evidence of sufficient project management/commitment to deliver

outcomes within the intended timeframe for completion (someone to manage

and lead).

What is the assessment process?Eight weeks have been allowed for submission of applications. The grant call period is from 5 March 2012 to 30 April 2012.

All applicants will be notified by Zero Waste SA within two weeks of submission to confirm receipt of application.

Zero Waste SA staff will determine eligibility and completeness and will screen applications.

Following this initial screening, eligible applications will be evaluated against the assessment criteria.

To assist in that process and in order to ensure that the assessment is as complete and as fair as possible, Zero Waste SA may request additional information from the applicant or include third party evaluations as part of the assessment process.

Projects may be referred to other government agencies for comment.

Funding agreements will be established between the applicant and Zero Waste SA once all necessary approvals have been provided (e.g. development approval).

Funding decisions are final.

Funding AgreementSuccessful applicants will be required to enter into a funding agreement with Zero Waste SA. This agreement will set out the terms of the grant, any conditions and reporting requirements and other matters. Note: The funding agreement will require the applicant to provide Zero Waste SA with information to verify that the project has proceeded and is demonstrating progress in achieving what it set out to do.

All funds provided by Zero Waste SA must be spent within one year of signing the funding agreement. A final report will be required on completion of the project. Reporting requirements include the completion of the Income and Expenditure form, completed Final Report template and evidence of project completion (including invoices, photos and any newspaper/newsletter articles).

Zero Waste SA must be acknowledged in all media and promotional activities relating to the project; the statement ‘this project has been funded by Zero Waste SA’ or similar, would satisfy this requirement. Publicity must be approved by Zero Waste SA before publication. If possible, photos of the completed projects are to be forwarded to Zero Waste SA.

Privacy and Commercial-in-Confidence ConsiderationsAll applications will be treated as commercial-in-confidence. Zero Waste SA reserves the right to include third party evaluations as part of the assessment process. Zero Waste SA has the ultimate discretion in relation to publicity for applications. Applicants are not permitted to publicise, promote or announce their projects prior to the receipt and signing of the funding agreement and a ministerial announcement has been made.

Insurance – Please Read CarefullyAll responsibility for people working on the project will reside with the organisation that employs or engages these people. This responsibility will include any claim arising out of the project including, but not limited to, a workers compensation claim or a claim made by a third party. The organisation shall at its own expense, effect and maintain necessary insurance during the term of the grant agreement to cover the risks relating to the services and people, commensurate with that which a responsible entity would put in place. The organisation will provide evidence of these insurance arrangements when requested to do so in writing by Zero Waste SA.

Certificates of current insurance should be included with the application.

Application FormThe Application Form can be downloaded from the ZWSA website. http://www.zerowaste.sa.gov.au/grants/school-and-community-grants

The application MUST be completed and must include an electronic signature (or scanned signature page) at the end of the document.

http://www.zerowaste.sa.gov.au/grants/school-and-community-grants

If your application contains attachments and supporting information that cannot be scanned in electronically you will also need to send a copy of your application and attachments to:

School and Community GrantsZero Waste SAGPO BOX 1047, Adelaide, SA 5001.

If this causes difficulties for your organisation contact Meg Sommerville, Project Officer, Zero Waste SA (08) 8204 9579.

Please include as much supporting information as possible, including detailed quotes for the purchase of any goods. All quotes must include supplier details including ABN and any GST component. For any individual purchase over $5000, you will need to provide a minimum of 3 quotes. If these quotes are not included, your application is unlikely to proceed to the assessment stage; however this is at the discretion of Zero Waste SA.

If successful in obtaining a grant, DECD schools and kindergartens will need to contact their Facilities Managers to assist with the management of the project. Liaison prior to submission is advised.

Example Application FormExample application forms for both a school and a community group can be downloaded from the Zero Waste SA website at http://www.zerowaste.sa.gov.au/grants/school-and-community-grants.

These examples can be used as a guide to the level of detail and information that is desired in the applications.

Please note: For the purpose of these example applications, supporting material was not included, but may be necessary or beneficial for your application.

http://www.zerowaste.sa.gov.au/grants/school-and-community-grants

Timeframe for assessment Applications must be submitted to Zero Waste SA according to these guidelines.

All applicants will be notified by Zero Waste SA within two weeks of the submission date to confirm receipt of their proposals.

Applications will be reviewed by a panel comprising Zero Waste SA staff and external specialists. The panel will assess all eligible applications against the assessment criteria.

If required, additional written information may be requested from the applicant by a panel member to assist with the assessment.

The panel will recommend projects to be funded and funding amounts to the Board of Zero Waste SA.

The Board determines decisions on the provision of project grants.

It is anticipated that all applicants will be advised of the status of their funding application by mid July 2012


Your application

Please read the Guidelines thoroughly prior to filling in this form.

Applicants must submit the application form to Zero Waste SA with all sections and supporting information attached by 5pm on Monday 30 April 2012.

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Application FormSchool and Community Grants

Zero Waste SAReference no:

Date received:

(For Zero Waste SA use only) (For Zero Waste SA use only)

Section 1: General InformationName of applicant - School or other organisation

Postal address details

Postal address:

Suburb: State: Postcode:

Please provide your Australian Business Number or Australian Company Number if one has been allocated to you?

Australian Business Number (ABN) Australian Company Number (ACN)

Is the applicant registered for GST? Yes No

Contact Details of Applicant

Name: Position:

Email:

Tel: Fax: Mobile:

Project Details

What is the name of the project?

How much funding are you requesting from ZWSA (INCLUSIVE OF GST)? Briefly describe the core business of your organisation or culture of waste and recycling in your school


Eligibility criteria checklistYes No

Will the project be undertaken by a non-for profit community organisation or school as defined in the funding guidelines?

Will the project reduce the amount of waste going to landfill?

Will the project lead to improvements in storage, handling and processing of materials?

Will the project outcomes benefit a community/school?

Will the project be completed or funds spent within 12 months of signing the funding agreement?

If you are from a school, has a representative from your school attended a Wipe Out Waste (WOW) Workshop between September 2006 and April 2012? NB: Only schools that have attended a WOW Workshop are eligible to apply. If yes, please indicate below who attended and which workshop (date and location)Attendee(s): Workshop:

Will the project be carried out in South Australia?

Applications that do not meet the above criteria will not be assessed further.

Project summary Please give a short description of the project (what do you aim to achieve and how are going to do it?)

What do you aim to achieve?

How are you going to do it?

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If you are from a school please specify how your project idea relates to the objectives of the WOW Program (see page 6 of the Guidelines)

If you are from a school, please indicate the number of students that attend the school

Please list previous environmental projects in which your organisation/school has been involved

Is your organisation (tick one):

the lead organisation of a consortium or partnership?

the sole applicant?

If you are applying as the lead partner in this application, provide the names of the other organisations involved in the project

Please identify any particular members of the community most likely to benefit from your project

Children Youth/young adults Aged Seniors Multicultural Indigenous Remote/Regional Other

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Target Waste StreamsPlease indicate which of the following waste streams your project targets Yes No

10 cent deposit beverage containers

Non deposit beverage and other packaging containers (e.g milk cartons etc.)

Household whitegoods such as refrigerators, freezers, washing machines, dishwashers etc.

Household goods, furniture and bric-a-brac

Electronic waste (e.g computers, televisions)

Food waste/scraps and green waste

Soft plastics (e.g plastic film; agricultural plastic)

Clothing and textiles

Used lead acid batteries and other batteries

Scrap metal

Other. Please describe.

Do you have a place to take the materials (marked ‘yes’ above) once they have been collected? Please provide details below.

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Preliminary budget (inclusive of GST)

Expenditure item (description) Total cost (including GST)

ZWSA funding sought (including

GST)

Other funding source (including

in-kind or applicant contribution if any)

Total (including GST)

% of total funding 100%

Grants will be allocated in the range of $1,100 to $22,000 (GST inclusive). Larger amounts may be considered at the discretion of Zero Waste SA.

Please provide details (including contact details) of any other funding sources (e.g local Council, Landcare or other small grant) for the project. Please detail whether the funds are confirmed/committed.

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Other detailsCommunication, education and community involvementHow will you communicate information about the project and the results of the project to the community (e.g news release, public events, newsletter)

Land ownershipPlease provide details of land ownership, leasing arrangements or encumbrances on the site

Commencement/completion dates and project milestones (Consider timing for any required planning and environmental approvals)

Outline milestones and key activities of the proposed project and their estimated cost. Note that estimated costs are sought for assessment purposes only and should include only eligible expenditure.

Milestone and key activities Estimated cost $

Start End

1 Milestone title: Activities:





Note: The project will need to be completed within 12 months of the grant agreement commencement date.

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Project Evaluation

Project EvaluationWhat method will be used to determine that your project is successful? How will you monitor and evaluate your project (e.g conduct community/school surveys, record waste disposal and recycling quantities, monitor waste disposal costs)?

Project management experienceZero Waste SA recommends that there is more than one person driving the project. Project success is more likely if there is adequate support for the project manager.

Please provide detail of key people involved in the project and their capacity to manage the project

Name:

Position:

Role in this project

Relevant experience/expertise:

Name:

Position:

Role in this project:

Relevant experience/expertise:

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Planning and environmental approvals

You will need to check with all relevant organisations whether any permits and/or approvals are required for any project works. If already obtained, please attach a copy. (e.g for a school – a shed will require planning approval and approval from relevant stakeholders)

Yes No

Is a planning approval required for the project?

Is an environment approval (including new approvals and/or revisions to existing approvals) required for the project?

If yes to either, have you lodged relevant applications?

Please attach details

Is your site and/or proponent currently subject to any permits/notices from authorities such as WorkCover or the EPA?

If yes, please attach details

STOP – Please ensure that the checklist below is completed before you submit your grant application. If you have any questions prior to submission please

contact Meg Sommerville at Zero Waste SA on 8204 9579.

FINAL ELIGIBILITY AND APPLICATION CHECKLIST

You will need to check with all relevant organisations whether any permits and/or approvals are required for any project works. If already obtained, please attach a copy. (e.g for a school – a shed will require planning approval and approval from relevant stakeholders)

Yes No N/A

The organisation applying is either a charitable organisation, not-for-profit or social enterprise/community group, or a school that has attended a WOW workshop

Every relevant page and section of this Application form is completed.

The applicant is only applying for eligible items (check pages 7 - 9 for eligible and ineligible project expenditure)

The amount requested is between $1,100 and $22,000 (GST Inclusive)

Included with this application are quote(s) for any equipment, infrastructure and materials needed

Site layouts/plans/maps are included (if relevant)

Insurance details (including public liability, workers compensation and personal accident) are included

Any other relevant and supporting information is attached

For schools and kindergartens onlyA representative from your school/kindergarten has attended a KESAB/Zero Waste SA Wipe Out Waste Workshop between September 2006 and April 2012

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Declaration I/we have read and understood the guidelines and obtained clarification where

needed.

I/we declare that the information provided in this application including attachments is true and correct and discloses all required and relevant details.

I/we authorise Zero Waste SA to seek any additional relevant information required to process this application, and I/we hereby request and authorise any parties to supply such information as requested.

I/we understand that if the project is approved for funding, information about the project may be publicised by Zero Waste SA or provided as required or permitted by law.

If the project is approved for funding, I/we will obtain all necessary and appropriate clearances from the relevant Commonwealth, state or local governments before seeking the first payment under the grant agreement and undertake to manage the proposed project in accordance with relevant laws and regulations.

If I/we accept an offer of funding then I/we accept (jointly and severally in the case of a group application) responsibility for administering grant funds and liability in the event grant funds are to be repaid.

For schools – we are aware and comply with the Occupational Health Safety and Welfare standards relevant to the project/activity we are undertaking.

Signed

Name

Position* (see note below)

Date

*The owner or other person with financial responsibility for the business must sign the application form (e.g School Principal, Chairperson, Chief Executive Officer). It should not be signed by the contact person unless the contact person is the Chief Executive/General Manager.

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