Zone III BOD Agenda – Jan. 14, 2013 Teleconference

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Attendance- Kevin Twohey SHSC/Chairman, Asher Green NVST/Vice-Chairman, Brian Gross SRN/Secretary, Peggy Ramirez UD/Officials, Debbi Tucker VJO/Officials, Andrew Johnson MP/Age Group, Tony Scott SRN/Seniors, Chuck Johnson Sanctions, Albert Yu SRN/Equipment, Debbie Rodinsky Facilities Nichole Paltrineri MACS, Laura Wegner TOC, Jennifer Hanson LCCC, Brian Vineys WA, , brian WA, Bob Rodriguez FBA, Lehla Irwin SSS, Annette Waner QUIK, (?) MLKB, wayla? blue dolphins, Chris Goodwin HSC, Lucky Kyne WILL Review of Nov. Minutes- Chuck move accept (with rev). Peggy second. Passed.

Correspondence, Announcements, etc. 3 minutes per item max Present your topic and then answer any questions to clarify – All discussion held over to New Business

- - Monthly Reports (3 min max)

**** 3 minutes max each, clarifications only; any discussion will be in New Business **** Vice Chair: Asher Green - No report Secretary: Brian Gross - No report Treasurer: Lee O’Dwyer - Not present - Peggy move accept treasurer’s report. Second Brian. Accepted Officials: Peggy Ramirez / Debbi Tucker - Peggy

- Successful clinic at Analy HS. Covered HS meets. Officials budget. - Send request for reimbursement to Peggy/Debbi for background check. Name/address. - Want to purchase shirts for officials. Want to award 2 parkas. Want to pass out sweatshirts, mini

rulebooks, refreshments at clinics. - Appreciation event first week of Feb. Will be used to assign as referees and starters. - Proposed officials budget is $2000 for the year. - Debbie Rodinsky Moved, Nichole MACS 2

nd. Asher: Need to look at income for champs. Tony has

same concern. Approved (one nay). - Can’t be head starter if not officiating at other meets. All requirements are now posted on PC

website. Under officials, on bottom, evaluation and advancement. - Debbi

- Jan 19th clinic at VJO. Meet ref / ST beg & recert / starter / colorado. All clinics start at 8 am.

Age Group: Andrew Johnson – - All Star meet. Need more coaches and swimmers, esp. 8 & under.

Seniors: Tony Scott – No report Sanctions: Chuck Johnson – - SRN, VJO, NVST meets sactioned. MLKB meet is in process. All 4 Piranhas meets are in process.

Equipment: Albert Yu – - Reminder – forward equipment requests. Standing Rules & Bylaws: Warren Lager – Not present

Data Administrator: Vacant - Send out a recruitment letter for this and treasurer. Facility Administrator: Debbie Rodinsky – Z3 used VJO equipment at Z3 champs. Motion (Debbie): Next Z3 equipment usage by VJO to be free. Second (Lehla). Passed.

Zone III BOD Minutes – July 15, 2013 Teleconference

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Attendance – Kevin Twohey SHSC/Chair, Asher Green NVST/Vice-chair, Peggy Ramirez UN/Officials, Debbi Tucker VJO/Officials, Chuck Johnson UN/ Sanctions, Andrew Johnson MP/Age Group, Brian Gross SRN/Secretary, Chuck Johnson UN/Sanctions, Bob Rodriguez/FBA, Derek Hutchinson/MCSD, Lucy Kyne/WILL, Annette Waner/QUIK, Lehla Irwin/SSS, Kevin Raab/WCAN, Don Murphy/MLKB/TOC, Brian Vineys/WA, Cory Vo/YPAC, Chris Goodwin/HSC, Jennifer Thiem/VJO, Eric Cline/UD, ??/WILL Review of June Minutes – Lucy move to approve. Brian Vineys 2nd. Add Annette Waner/QUIK and Heath Dolan/UD to June meeting attendance. Approved with corrections. Correspondence, Announcements, etc. – None Monthly Reports. – Chairman: Kevin Twohey – No report Vice Chair: Asher Green – In process of selecting AA awards, will have at Z3 champs Secretary: Brian Gross – No report Treasurer: Vacant – Kevin acting, with teamworks. Zone has to approve. He’ll work with teamworks. Asher and Kevin are signatories. Deposits – Kevin is sending to teamworks. Budgeted item does not have to go to vote (Peggy). Officials: Debbi – Sent through approved S/T clinic at WILL July 20. UD July 6/7, SHSC Sept 7/8, S/T, ST, ADMIN Peggy – Admin ref. needed after Sept. Age Group: Andrew Johnson – No report

Seniors: Tony Scott – Not present Sanctions: Chuck Johnson - 4 meets this last month NBAL, Z3, SHSC Sept, MCSD. Up to late through Sept. meet at VJO Equipment: Vacant – Kevin has the equipment. Will be coordinating until someone steps up. Standing Rules & Bylaws: Warren Lager – Not present (Brian taking over) Data Administrator: Vacant Facility Administrator: Debbie Rodinsky – Z3 sanctioned, on swim connection. Pacific Swimming 60-day Motions –

No meeting last month. Please review at http://www.pacswim.org/page/doc_board.shtml Old Business – Review and approve meet bidding from June meeting

o Debbie Rodinsky – Z3 Champs in 2014, July 26/27. o Lucy WILL – Order of bidding in meet bidding o Asher – Move to accept. Chris 2nd. Approved.

Treasurer and Zone 3 Equipment Chair o Already covered. Looking for someone to handle (wants someone in 101 corridor) o Lucy (WILL) volunteered

Brian - Zone 3 bylaws update o Lehla – Facility Admin/Data Admin – combine as Championship director? o Asher – Some of the changes are substantially different. We should break it down into understandable

clumps. No mention of awards, o Debbie – We need a governance committee to do this? Lehla / Kevin think we could move ahead by

sections as Asher suggests. Lucy – It’s good to go in smaller chunks. o Brian – Deadline for amendments 1 ½ weeks before week. Send out for next meeting. Motion Brian, 2nd

Lehla., I, II IIII and attachment 1. Suggest by 4th to Brian. Out by 9th o Lucy – Handle conflicting suggestions? All suggestions Sept. 4th to Brian o Lehla move 16th sept, 2nd Approved o Brian schedule Sept 16th meeting

Chuck – Asher made a motion in April to change the meet date. Asher moved to take motion from April off the table. Lehla 2nd. Approved Asher – Move meetings to 3rd Tuesday excepting Aug, Dec. May cause some conflicts? May improve attendance? Start this in October 2013. Asher move the previous question. 2nd Chuck. Approved. Brian – re-do schedule. Will need to check on PC conference line availability. New Business – WA – Athlete protection incident on Sunday. Report should have been filed. Chuck will follow up with Meet Director and host team. Asher – Move. Add to CURRENT standing rules. Add clarifications to meet bidding, including formal appeals process. Annette 2nd. Peggy – 60 day motion, send back to teams. Bring back in Sept. Asher accept. Brian send out to Zone 3 (ASAP). Approved. Peggy – Z3 champ is up now. Everyone on board go to meet! Chris/HSC – Why no time standards? See minutes from Aug/Sept? Get an annual calendar out to Jill at PC for conference call.

Meet Reports – None

Move to adjourn. Approved.

Upcoming Meetings – All regular meetings start at 7:30 Please see website http://www.pacswim.org/zone/2013Zone3Schedule.pdf

Zone III BOD Minutes – June 17, 2013 Meeting

Attendance: Kevin Twohey-Chair/SHSC, Asher Green-Vice-Chair/NVST, Debbi Tucker-Officials/VJO, Brian Gross-SRN/Secretary, Chuck Johnson-Sanctions, Andrew Johnson-Age Group/MP, Tony Scott-SRN/Seniors Barbarie Gonzalez WILL, Lucy Kyne WILL, Jennifer Hanson LCCC, Heath Dolan UD, DeaAnn Joslin WA, Lehla Irwin SSS, Jennifer Thiem VJO, Nicole Paltrineri MACS, Jenny Knox MACS, Sheri Lang QUIK, John Murphy TOC/CCSF/SFRPD, Kevin Raab WCAN, Kristi Raab WCAN, Sean McGrew SFRPD, Derek Hutchinson MCSD, Chris Goodwin HSC, Heath Dolan UD, Annette Waner QUIK Review of May. Minutes Chuck moved to approve. Kevin second. Approved.

Correspondence, Announcements, etc. Need to resolve upcoming Equipment Chair vacancy. (Kevin) Pacific Swimming will be requiring an Admin. Official at meets. Working on how to accomplish this.

(Debbi/Peggy)

Monthly Reports (Skipped at this meeting due to meet bidding.) Pacific Swimming 60-day Motions (Skipped at this meeting due to meet bidding.) Meet Bidding Zone 3 Championships

o Jan 18-19 (winter) o July 26-27 (summer), SC

Closed-League Meets o July 19-20 – RESL, NBAL o Aug 9-10 – REAL

First Round o UD, SHSC, MACS, MP – Pass o 2/8-9, SRN, Invitational o 4/25-27, VJO, LC, C/B/A+ o 3/8-9, QUIK, SC, C/B/A+ o 6/21-22, NVST, LC, C/B/A+ o SSS, WILL – Pass o 6/28-29, WA, LC, C/B/A+ o FBA – Not present o 2/22-23, WCAN, SC, C/B/A+ o 3/1-2, MLKB, SC, C/B/A+

Second Round o 8/2-3, UD, SC, C/B/A+ o 2/7-9, VJO, SC, C/B/A+ o 6/14/-15, QUIK, SC, C/B/A+ o 2/1-2, NVST, SC, C/B/A+ o 5/31-6/1, WILL, SC, C/B/A+ o 8/16-17, LCCC, SC, C/B/A+

Third Round o 4/12-13, QUIK, SC, C/B/A+ o 5/17-19, QUIK, SC, C/B/A+ o 3/29-30, TOC, SC, C/B/A+

General Discussion (Replaced Old and New Business at this meeting due to meet bidding.) Meet bidding for the latter part 2014 to be held at the Z3 March 2014 meeting. Asher Green – Have been unable to proceed on academic awards because we don’t have a Treasurer.

Kevin will cut checks through Teamworks. Zone 3 Champs will be held Aug 8-11 at VJO. No time standards. Pacific Swimming has proposal to increase fees at meets. Tony opposed. Kevin seconded. Approved. Meet Reports (Skipped at this meeting due to meet bidding.)

Tony move. Lucy 2nd. Adjourned Upcoming Meetings- All regular meetings start at 7:30 Please see website http://www.pacswim.org/zone/2013Zone3Schedule.pdf

Zone III BOD Minutes – May 20, 2013 Teleconference

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Attendance: Kevin Twohey SHSC/Chair, Brian Gross SRN/Secretary, Chuck Johnson Sanctions, Andrew Johnson Age Group/MP, Debbi Tucker Officials/VJO Cymantha Erickson NVST, Eric Cline UD, Jennifer Thiem VJO, Derek Hutchinson MCSD, Bennett ToC, Bob Rodriguez FBA, Nicole Paltrineri MACS, Kevin Raab WCAN, Cory Vo YPAC, Annette Waner QUIK, Lehla Irwin SSS, Debbie Rodinsky VJO, Brian Vineys WA, Chris Goodwin HSC Review of Apr. Minutes- Brian move to approve, 2nd Nicole. Approved.

Correspondence, Announcements, etc.

- Monthly Reports Chairman: Kevin Twohey- Vice Chair: Asher Green- (Report from Brian Gross) I've received several applicants for the Wally Frank and Peter Ruona awards and am in the process of forming a selection committee. Even though the deadline has passed, if there are any last-minute applicants, I will accept them until I assemble the committee at the end of the week. Secretary: Brian Gross- No report Treasurer: Vacant – (Report from Debbi) Passed material from Lee to Mary Rudell for the audit. Officials: Peggy Ramirez/Debbi Tucker- Debbi – New rules effective Sept 1st 2013. All officials serving in a particular position must be certified in that position. Meet referee and admin. referee are required at all meets.Need to take Clerk of Course, Timing Judge, Admin. Referee test, need to attend Admin. Referee clinic. Debbi and Peggy are trying to figure out how to get it done. Age Group: Andrew Johnson – (No report) Seniors: Tony Scott – (Not present) Sanctions: Chuck Johnson- All zone meets sanctioned through then end of July. Saw the LCCC draft, looking for NBAL and Z3 championship meet Equipment: Vacant Standing Rules & Bylaws: Warren Lager- (Report from Brian Gross) See new business Data Administrator: Vacant Facility Administrator: Debbie Rodinsky (No report) Pacific Swimming 60-day Motions: 35 min max Please review at http://www.pacswim.org/page/doc_board.shtml Debbi – Scheduling for walk-on meet, priority for age group open meets on holidays to remote areas, All-star application fee (non-refundable) tabled. Passed motion to executive committee starts 30 day motion. Motion to allow access LMGW. Dual meet format to change – in particular financial report. Old Business 5 minutes max for each item New Treasurer, Equipment Chair – Kevin talked to Mary at Pacific Swimming about using Teamworks – they gave a proposal. Send via USPS to teamworks. They’ll reconcile everything, proposed $100-$150/mo

for this. Kevin wants to talk to Lee about this. Kevin would like the zone to move ahead on this as an interim solution.

o Chuck – We don’t have much of a choice on this, we’ve been operating in a void. o Motion – Brian move use Teamworks for up to 6 months, up to $150/mo. Debbie Rodinsky 2nd.

Approved. Equipment Chair – Tony was tasked to look at this Wanted someone in 101 corridor SR-Marin. Debbie Rodinsky suggested Michael Powell in VJO. Kevin will talk to him. Brian – Zone 3 bylaws have been updated

o Kevin suggests the next draft be submitted for next meeting for approval. Asher (Brian) – Are the awards $500 per award? Is it budgeted? Kevin suggests we ask Lee. Budgeted for $2300. Lehla looked at budget and saw 4 awards at $500, extra $300 for engraving etc. New Business 5 minutes max for each item

Debbi Tucker – Meets opening early on Swim Connection, closing fast and excluding swimmers.

o Chuck – can restrict to Z3, but can’t open up until 2 Mondays before meet o Kevin – they do a training for new parents on Swim Connection o Jennifer Thiem – can delay opening? Chuck – open and close quickly and clubs want to fill the

meet. Jennifer – host more meets during summer? o Chris (HSC) – if meets were to be opened on a shorter timeline would definitely impact them

because of the travel planning YPAC concerns re. Z3 Championship Meet

o Debbie Rodinsky – Z3 champs is same weekend as Western Zones. She won’t be available to be Meet Director. Head coaches are at Western Zones. Many officials applying to work at Western Zones. Debbi Tucker – She and Peggy are at National meets.

o Kevin – what do we expect as income from this meet? Debbie – guesses Z3 made $6000-$8000 from Z3 champ’s. Aren’t we going to USF for winter champ’s? Debbie – USF wanted us to have smaller meets (they claim we weren’t abiding by rules). Make Z3 champ’s a bidded meet, give stipend to team. Will we have officials to do it in August? Have it later in the year, or after the 1st of the year? HSC – SC champ in SC season is logical.

o Kevin – Kevin will work with Debbie Rodinsky and Debbi Tucker to look for alternate dates? Will report next meeting.

o Kevin WCAN suggests we hold it anyway. It’s been on the calendar and many people have scheduled around it. Also, it’s income.

Bid meeting needs to move per Pacific Swimming schedule. Need to schedule Jan through Aug 31st. o Need to confirm with Pacific Swimming. Next meeting in RP, discuss Z3 champ’s. If

necessary, make it a bid meeting. Do process based on meetings attended to this point. o Jill Rubenstien in Pacfic Swimming requested this.

Meet Reports 5 minutes max for each item

Annette QUIK – small, ran well. Duplicate events on Sat. and Sun. for next year? Upcoming Meetings- All regular meetings start at 7:30 Please see website http://www.pacswim.org/zone/2013Zone3Schedule.pdf

Brian Move to adjourn. Nicole 2nd. Approved.

Zone III BOD Minutes – April 15, 2013 Meeting

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Attendance: Kevin Twohey-Chair/SHSC, Asher Green-Vice-Chair/NVST, Debbi Tucker-Officials/VJO, Brian Gross-SRN/Secretary, Chuck Johnson-Sanctions, Andrew Johnson-Age Group/MP, Tony Scott-SRN/Seniors Annette Wanter QUIK, Eric Cline UD, Nicole Paltrineri MACS, Lehla Irwid SSS, Michaela Roan SSS, Lucy Kyne WILL Review of Mar. Minutes- Chuck: “Derik” should read “Derek”, “Ager” should read “Age”. Tony moved, Debbi second. Approved.

Correspondence, Announcements, etc. (None) Monthly Reports Chairman: Kevin Twohey – Couple things for under old business Vice Chair: Asher Green – Last month forms went out for Z3 academic awards. Asher wonders whether it’s $500 per and if it’s budgeted. Secretary: Brian Gross – No report Treasurer: Vacant – Officials: Peggy Ramirez/Debbi Tucker- Debbi

Requested addresses to send reimbursements to officials. Officials meeting – agreed to not agree about how to get minimum officials at a meet. Z2 has

monetary. Z1N or Z1S uses coaches. Z4 doesn’t do much. Age Group: Andrew Johnson – Kevin read report from Peggy

Tonight is last night for coaches/managers applications NACC, Western Zones– they go to Lehla Athlete applications due 5/30. Keep dual venue spring/summer 15, 18 combined.

Seniors: Tony Scott – No report Sanctions: Chuck Johnson –

Sanctioned remaining Piranha meets, 2 in Napa in June and Ukiah in June. WILL in progress. Sanctions done through July.

Equipment: Albert Yu – Not present. Albert needs to give up on equipment chair because of his change in employment. Get job description posted on web site. Send out notices for treasurer and equipment weekly. Tony will do beat the bushes. Equipment chair needs to come from this corridor. Standing Rules & Bylaws: Warren Lager – Not present. Kevin will talk to Brian. Data Administrator: Vacant. Meet format and time standards Facility Administrator: Debbie Rodinsky – Not present. Pacific Swimming 60-day Motions: 35 min max

Motion to go from 60-day to 30-day motion. Designate time for motions to be brought to executive committee, which starts the 30-day window.

New wording for no-show and audio/video. Chuck has new wording. No photography from behind starting area.

HOD meeting Saturday, 5/4/2013. Be sure to send a representative. Please review at http://www.pacswim.org/page/doc_board.shtml Old Business 5 minutes max for each item New Treasurer – Kevin got an email from PC treasurer. She offered a company and program that handles PC. Kevin suggests finding out the cost, and will get more information. Asher suggests we get a treasurer to oversee this anyway. Kevin will be working on going to teams for people. Brian / Warren – Zone 3 bylaws update Kevin / Chuck – Can’t do adapter from microphone plug to bizarre plug on starting system. Kevin will follow up with Albert on equipment replacement costs. High School – Not enough meet referees to go around. Lost many people who were meet referees in the past few years. New Business

Nicole – MACS hosting 2013 NBAL Champ’s. Want to change from 2-day, Aug 3-4 to 3-day, Aug. 2-4. Approved Asher – Last month the alternate from NVST tried to attend. Give NVST credit. Tony – He actually didn’t want Monday but the minutes showed a request for Tuesday. General discussion. Thursdays are bad. Asher motion 3rd Tuesday, starting October. Lucy 2nd. Chuck suggests we send this out to clubs. Brian to send out email. 30 day motion. Asher – Winter champs are 14 & under? What are we doing with 15 & over? Tony thinks that’s not what we did. Kevin – Summer Z3 champs in VJO? Weekend of Aug 10? Time standards? Asher/Tony – no time standards. Discuss meet director, format, meet referee at next meeting. . Meet Reports

Piranhas had 2nd progressive meet this last weekend. Very windy yesterday. Pretty close to timeline.

Tony move. Lucy 2nd. Adjourned

Upcoming Meetings- All regular meetings start at 7:30 Please see website http://www.pacswim.org/zone/2013Zone3Schedule.pdf

Zone III BOD Minutes – March 18, 2013 Teleconference

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Attendance: Kevin Twohey SHSC/Chairman, Debbi Tucker VJO/Officials, Chuck Johnson Sanctions,

Albert Yu SRN/Equipment, Brian Gross SRN/Secretary, Andrew Johnson MP/Ager Group Lucy Kyne WILL, Jennifer Thiem VJO, Derik Hutchinson MENDO, Eric Cline UD, Kevin Raab WCAN, Nicole Paltrineri MACS, Annette Waner QUIK, Bob Rodriguez FBA, Cory Vo YMCA SF, Lehla Irwin SSS

Review of Feb. Minutes- Debbi – couple misspellings (In the review of Jan. minutes, Debbi should have no e, in the officials monthly report – meet ref, no extra c. Lucy – approve as corrected. Chuck second. Approved.

Correspondence, Announcements, etc.

- Monthly Reports (3 min max) **** 3 minutes max each, clarifications only; any discussion will be in New Business ****

Chairman: Kevin Twohey- Vice Chair: Asher Green- (Not present) (Brian Gross) The Ruona and Frank awards information has been sent to Brian Gross for distribution to our Zone 3 member teams. The due date is Monday, May 13. Secretary: Brian Gross- Treasurer: Vacant - Albert would be interested in the position if someone took over responsibility for equipment and someone took over his responsibilities with SRN. Officials: Peggy Ramirez/Debbi Tucker- Debbi – background check names were submitted for reimbursement. No feedback that reimbursement was received. Lehla – asked re. meet referees for HS meets.

Age Group: Andrew Johnson – Surveys for JO are due 3/24. They are online.

Seniors: Tony Scott – (not present) Sanctions: Chuck Johnson – -- VJO and QUIK in April, WA LC late June. QUIK May/June meet sheets are in process. Next on list NAPA LC late June. -- PC adopted the no show rule Z3 and Z4 objected to. Also adopted new rule – photography from behind starting area prohibited without meet referee approval -- Note to all – Need to get started on meet sheets 3 mo before meet. 4-6 wks is not enough.

Equipment: Albert Yu – -- Laptops and printers old. Not such an issue until HS season when we’ll need both systems. VJO 19

th/21

st contacted already.

-- There is some money in budget for equipment. Albert has a couple of checks he’d like to deposit. -- Kevin asked Albert to get estimate for new equipment. -- Chuck – can we get adaptor & cabling to put strobe out on backstroke flags Standing Rules & Bylaws: Warren Lager – (not present)

Data Administrator: Vacant Facility Administrator: Debbie Rodinsky – (not present)

Pacific Swimming 60-day Motions Please review at http://www.pacswim.org/page/doc_board.shtml

No show rule, photography rules passed.

New org – 2 vice chairs, will go to board of delegates. Nominating comm. Working on next board, Vice chair for prog. Op’s, vice chair of program development.

Motion re positive check in as part of policies and procedures for senior t&f meets

Motion to form scheduling committee (rather than only one person)

Motion to increase Z4 swim meets splash fee by $1

Board offered 1-time subsidy to bail out Z4. Tabled – Z4 doesn’t want it.

Motion to change bidding schedule Sept 1 – Aug 31

Pool improvement 11 granted, 2 turned back

Two motions re co-pay changes for western zone, NACC. Also $25 non-ref application fee for all-star meet.

Old Business Tony – Move meeting to Tuesdays?

o Lucy WILL – doesn’t work for her this year. Next year reasonable. Andrew MP, spring schedule won’t allow MP representative to attend Tuesday meetings.

Brian / Warren – Zone 3 bylaws update (including amendment to reflect Zone policy not permitting meets added on already bid weekends)

o Table to next meeting old business

New Business Lehla – Coaches & Mgrs for all-star NACC 3/25 coaches, 4/15 mgrs. Athlete apps starting at FW.

Meet Reports 5 minutes max for each item Debbi – VJO 700+ swimmers. Finished ahead of timeline. Annette – QUIK first progressive weekend before last. Ran smoothly. Coaches liked how it went. On timeline. Motion to adjourn Chuck. Debbi – Second, Lehla 3

rd, Approved.

Upcoming Meetings- All regular meetings start at 7:30 Please see website http://www.pacswim.org/zone/2013Zone3Schedule.pdf

Pacific Swimming 60-day Motions: 35 min max *** 3 min max discussion on each, plus 2 min to resolve Motions from the floor ***

Please review at http://www.pacswim.org/page/doc_board.shtml PC – No penalty for no show at C/B/A meets. Asher feels no show is often due to confusion. Wonders

about no penalty for 8&under, 10&under. Keep penalty for older. Debbi – No show rule also included policy not to call swimmers – this is not good for C/B/A. Kevin Raab – opposed to not calling.

Motion (Chuck) Oppose PC rule. Second (Asher). Approved.

Old Business 5 minutes max for each item Chuck / Asher – Unaccompanied swimmers rules

o Peggy UN at Zones parents alone, also whole team. o Chuck – difficult logistics. Would like something pushed through. o Peggy – Unaccompanied and unattached are different. Unaccompanied easier. o Debbie – UN swimmers are hard for the host team because they want their awards etc. o Move to next meeting.

Brian / Warren – Zone 3 bylaws update (including amendment to reflect Zone policy not permitting meets added on already bid weekends). No update.

Kevin – Meet awards and ribbons. Posted something to discussion group. No responses.

SRN – Date for meet to replace 3/30-31. Tony thinking about a date in the fall, perhaps weekend before SSS depending on SSS permission. SRN 19

th, 20

th of October, C/B/A SC. Brian to get to PC

New Business 5 minutes max for each item

Lee – 2013 Budget (Draft) - Asher – Feels we’re OK adopting budget even through it shows a deficit because champ’s are likely to

make money. - Peggy move approve. Asher 2

nd. Approved

- Annette Piranhas – progressive meets 4 on Sat. Added Sunday. Sprint pentath, mid dist, IMX challenge. Desperately looking for referees. Were bid as C/B/A+, does board need to approve change of type? Chuck move approve. Asher call for question. Approve.

- Debbie Rodinsky – All Stars. Multiple spots available. She’s gotten 20 applications so far. Sent check for Z3, but most will be repaid by co-pays. Looking for chaperones.

Meet Reports 5 minutes max for each item - Tony doesn’t have any info on SRN meet. Upcoming Meetings- All regular meetings start at 7:30

Please see website http://www.pacswim.org/zone/2012MeetingDates.pdf

Zone III BOD Minutes – Feb. 11, 2013 Meeting

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Attendance - Kevin Twohey SHSC/Chair, Asher Green NVST/Vice-chair, Debbi Tucker VJO/Officials,

Chuck Johnson Sanctions, Brian Gross SRN/Treasurer, Andrew Johnson MP/Age Group, Tony Scott SRN/Seniors Eric Cline UD, Lucy Kyne WILL, Cory Vo YPAC, Jennifer Thiem VJO, Nicole Paltrineri, MACS, Annette Waner QUIK, Brian Vineys WA, Lehla Irwin SSS

Review of Jan. Minutes- Chuck: Minutes are labeled as Agenda. Several issues in attendance list.

Chuck: Move to accept corrected Minuties. Debbie seconded. Approved

Correspondence, Announcements, etc. None

- - Monthly Reports

Chairman: Kevin Twohey- No report Vice Chair: Asher Green- Next month Asher will have information on Z3 academic awards. Secretary: Brian Gross- No report Treasurer: Vacant - Officials: Peggy Ramirez/Debbi Tucker-

Jan 12 clinic beginning S/T, HS vs USA 50 people

Jan 19 meet referee 1, rec-cert 6-7

Officials dinner 15 people

Completed assignments for 2013, not incl champs

Age Group: Andrew Johnson-

Lehla from Debbie Rodinsky – deposited 5000 co-pay. Deadlines from PC are complete. Completing chaperone paperwork (incl background check, safety etc.) Finalizing itinerary for Feb. Haven’t filled all spots. Only 9-10, 11-12 filled.

Seniors: Tony Scott- No report Sanctions: Chuck Johnson-

March meets are sanctioned, ready to go. Piranhas and VJO meets coming in April.

Sanctions chairs are working on new C/B/A+ template.

Equipment: Albert Yu – (Not present)

Equipment report from Albert (via Brian) o In the last 2 weeks there have been problems with both laptops and the printers. o We’re running Windows 98 and there’s no driver for new printers. o De-fragmenting a laptop helped, but it’s still showing signs of age. o Replacing equipment would be about $1800 for two laptops, $300 for two printers. o How do we handle this without a Zone Treasurer?

Tony thought maybe Albert would be good with money to take over as Treasurer. Maybe someone else could step in as Equipment Chair?

Chuck asked where the original disks for meet manager and printers are – maybe Dennis Sturdevant has them? Tony mentioned that Dennis was good at maintenance.

Lehla mentioned we need to get this into next year’s budget. Chuck looked at budget and found entries for equipment.

Send out a request for someone who would be willing look at the equipment (limited time)

Kevin will talk to Albert. Standing Rules & Bylaws: Warren Lager – (Not present)

Data Administrator: Vacant

Verifies times for Zone 3 champs, also determine time standards. Ruben DiRado was the last person who did this. We’re using the work he did.

Brian – send out an email. Facility Administrator: Debbie Rodinsky

Pacific Swimming 60-day Motions Debbi – Looking for a safe sport coordinator. George Cleveland talking about changing to short bid year, then long. New executive committee being structured.

Old Business Chuck / Asher – Unaccompanied swimmers rules

o Chuck – only realistic way to address this would be at the LSC level. Debbi mentioned that the LSC was discussing this. The LSC was asking Swim Connection and considering paper-only entries. Let John Bitter know if there are “problem” teams who enter to avoid supplying timers, officials etc.

Brian / Warren – Zone 3 bylaws update (including amendment to reflect Zone policy not permitting meets added on already bid weekends)

o Will provide draft by next meeting

Kevin – Request for vacant Treasurer’s position sent out. He’ll talk to Albert.

New Business

Lehla – Increase budget for All-Star Meet o Proposal from all-star committee (see document). Increased budget going for food/snacks. o Motion Lehla, Tony Second. How to we get the word out earlier next year? Lehla - Depends

on host team. Needs to be age group chair to get this meet together. Kevin – Teams/coaches need to work this. Approved.

Debbi – PC is looking to have Zone safety chair

Pacific Swimming Zone 3 boundary change. o Article 7 doesn’t describe duties of zones. o Lehla made motion that PC use Sec 1.3 to describe boundaries. Nicole second. Approved.

Tony – Wants to move this meeting to Tuesdays (or another day), rather than Mondays. Table to next meeting.

o Kevin – how can we teleconference at this meeting?

Kevin – MLK change from C/B/A+ to age group. o SRN invitational, Champs were wrong on original schedule

Kevin/Debbi – Brian to send report to PC using BOD/BOD Document/Committee Meeting Report

Meet Reports Tony – SRN meet. Ran well, kids swam fast. Fun. Upcoming Meetings Please see schedule at http://www.pacswim.org/zone/2013Zone3Schedule.pdf