CONFERENCE2014

H/R HighlightsLayout H/R agenda for the 2 ½ daysConfirm our 2013/2014 programming and support

activityReview what customers are using and briefly highlight

those successes and challenges (more detail in specific sessions)

Highlight our best accomplishments for this past yearTalk about top customer concernsStatement for 2014/2015 goals

CONFERENCE2014

QUICK Agenda Review- TuesdaySmartfind/AESOP – optional Third Party Sub Call

CONFERENCE2014

QUICK Agenda Review - Wednesday ALSO: Thursday Roundtable 8:30am – 11ish. Customer opportunity to

network and review/prioritize our inlist! **Moderator?

CONFERENCE2014

HR Road MapLast EMS Core Release August 2013:

450+ enhancements, 37 new features… Previous Year 340+ enhancement… Previous Year 46 new features

EMS Web Releases May 2013 - April 201488+ Web Employee Connect enhancements

… Previous Year 73+ enhancements145+ Web Admin Connect enhancements

… Previous Year 135+ enhancements15+ Web Job Connect enhancements .. No o/s item list

… Previous Year 20+ enhancements

BIG

YEAR!

CONFERENCE2014

H/R Highlights7 H/R Webinars (Release, customer requested)100+ Forum Updates (lots more than last year)

11+ Online Videos … a Great Resource!All webinars are recorded and available onlineHow to do employee letters (webinar version) .. NEW

** In Thursday Priority Session – confirm what webinars we should be offering in the next series!

CONFERENCE2014

#EMPSELIGIBLEEMSTAT=Y

#EMPSPAID

MAR/14

EC 2013 +EC Signon >

01/01/13

EC 2014 +EC Signon >

01/01/14

%EC2014/

Paid

EC 2013 vs.

2014

Notes

SD72 963 808 655 715 88.5 +60

DELTA 2642 2401 1474 1732 72.1 +258

SD23 3254 3045 1633 ** ** ** Uses Active Directory

FMPSD 974 784 746 783 99.9 +37

BSD 1599 1505 1430 1471 97.7 +41

SDML 581 540 505 520 96.3 +15

TMSD 376 270 227 230 85.2 +3

PLPSD 811 589 515 523 88.8 +8

SOAKS 2449 2054 1798 1810 88.1 +12

RETSD 3385 3067 2169 2178 71.0 +9

WSD 8012 7085 5459 5352 75.5 -107

ISD 943 650 415 527 81.1 +112

HSD 1472 1317 715 1097 83.3 +382

LSSD 1276 988 N/A 924 93.5 New to CIMS

HUGE E/C UseImprovement** MORE MORE!

CONFERENCE2014

WelcomeEIS.556 #EMPS

PAIDMAR/14

Avg Docs/Empe

T42013

PAYALL

Not T4

H/RALL

Images

TotalALL

Images

2013Vs.

2014

ViewedALL

% Notes

SD72 808 8.2 1000 212 2286 6617 +1553 3629 55

DELTA 2401 7.3 3207 0 4919 17418 +5561 5255 30

SD23 3045 6.2 3851 2 212 18743 +3906 15340 82 MostlyT4s

FMPSD 784 45.5 960 9773 21218 35640 +7964 28687 80

BSD 1505 31.0 1945 2388 32708 46681 +12325 18802 40

SDML 540 25.5 750 4218 5839 13788 +4918 6196 45

TMSD 270 16.6 373 448 2577 4475 +1619 1275 28

PLPSD 589 18.7 701 1335 7535 10996 +4376 4962 45

S OAKS 2054 18.5 2971 2938 22542 37928 +14299 18934 50

RETSD 3067 16.7 3892 1046 16024 51361 +10357 14153 28

WSD 7085 14.7 9278 4112 55421 103818 +23898 48468 47 Incredible!!

ISD 650 1.7 831 0 297 1128 +1123 732 65

HSD 1317 6.3 1681 1765 4830 8280 +8279 3328 40

LSSD 988 1.5 1262 0 262 1524 +1524 1207 79 MostlyT4s

DOCUMENT STORAGE ** Getting Exciting!

CONFERENCE2014

PAY.324 Emergency

Absence

Work Shop

Job Post

Benef Deduc

Pre Tim

Benef

Lev Reqs

FMS Chqs

Sub Cas

Pay roll

Directory

Password

Evaluate

PD Cert

SD72 Y L Y L(32) L Y L L L Y L L

DELTA Y L Y Y L (0) L L L L Y L

SD23 Y L Y Y L L Y L L L *AD L

FMPSD Y L Y Y L L Y L Y L L Y L L

BSD Y L Y Y Y L Y L L Y Y

TMSD Y L Y L Y L Y

SDML Y L Y Y L(30) L Y L Y L L Y Y L

PLPSD Y L Y Y L(0) Y L Y L L Y L

RETSD Y L Y L(62) L Y L L L Y

S OAKS Y L Y Y L(26) Y L Y L Y Y L

WSD Y L Y Y L(14) L L Y L L

ISD Y L L Y L L Y Y L

HSD Y L Y L(30) Y L Y L L Y L

LSSD Y L Y L Y L Y L L Y Y L

This is what is defined for Employees in EC

CONFERENCE2014

Letters Leaves Online Apply

Workshop PRO.300F11

E-folders Position Control

Web Forms

Bulletin Board

SD72 YES YES YES YES YES YES

DELTA YES YES YES YES

SD23 YES YES YES YES

FMPSD YES YES YES YES YES YES YES YES

BSD YES YES YES YES YES YES YES YES YES

TMSD YES YES YES YES YES

SDML YES YES YES YES YES YES YES YES YES

PLPSD YES YES YES YES YES YES YES YES YES

RETSD YES YES Limited YES YES YES YES

S OAKS YES YES Limited YES YES YES YES YES YES

WSD YES YES YES YES YES YES YES YES

ISD Starting YES YES YES

HSD YES YES YES YES YES YES YES

LSSD YES YES YES YES

Address/timeline the yellow highlights or are they really N/A for your district and why?!

CONFERENCE2014

Our 2013/2014 Major Focus Employee Connect enhancements – cosmetic and feature

(bulletin board, webform, staff directory) .. Get employees including Sub/Casuals to engage/participate in the staff portal!

Online Leaves – constant enhancement to every level (EC entry, AC approval, AC view, integration to Sub, reporting)

Workshops & District Calendar – constant enhancements so districts will utilize it and reduce use of all other workshop S/W and calendars

Staff Allocation and position control … Visually see and participate in your staff & their allocation

CONFERENCE2014

Our 2013/2014 Major Focus Adding HUGE amount of automated nightly jobs (email

approvers, create EC userids, email job subscribers, autobuild sub records, …)

Security/Audit: In CIMS we know who changed what/when. Now in EC,AC we know when they signed in, what screen they went into, what documents they viewed. KEY: This will confirm our online/efile credibility!

Re-working customer codes .. Reduce Job Codes, Re-do position codes, re-do leave codes, re-do absence codes .. AND all the history .. Crazy amount of dangerous work on our part .. But necessary! Topic for forum – what is your thought on us taking away ‘A’dd / ‘D’elete to key codes???

CONFERENCE2014

Our 2013/2014 Major Focus Integration to New SmartFind and New AESOP Sub Call

S/W .. No easy task and VERY custom per customer Integration to Active Directory, SmarterU, Synrevoice …

goal is to reduce administration effort New Staff.csv placed in /cimsinfo/staff.csv .. Use with Synrevoice & SmarterU

Uses same F11 logic as nightly job to get all current staff (not casuals unless you have them F11ed) … Disregards anyone with a NOSYN category

Synrevoice: Districts use it mainly for school closures (Interlake, Hanover) SmarterU: Download of employees for online course software (Winnipeg)

Implement H/R and Payroll Hanover, Lord Selkirk, Interlake Significant Payroll re-training (SD23, Interlake, Northern

College, Brandon, Hanover)

CONFERENCE2014EMS AUT002 AUT150 AUT304 AUT316 AUT320 AUT321 AUT331 PAY814 PAY815 PAY904

SD72 Yes Yes Yes Yes

DELTA Yes Yes Yes

SD23 Yes N/A Yes + Yes

SD83 Yes Yes Yes

FMPSD Yes Yes Yes Yes Yes

SDML Yes Yes Yes Yes Yes

BSD Yes Yes Yes Yes Yes Yes + Yes

TMSD Yes Yes

PLPSD Yes Yes Yes Yes Yes Yes

S OAKS Yes Yes Yes Yes Yes Yes Yes

RETSD Yes Yes Yes Yes Yes Yes Yes

WSD Yes Yes Yes Yes Yes

HSD Yes Yes Yes Yes Yes

ISD Yes Yes

LSSD Build Sub Recs from Leaves

Build Distr lists for Outlook

Email Job Subscriber re postings

Email admin about unappr leaves

Build wshop file

Email unappr wshops

Yes Yes Build emp file

Load emp email addr

Nighly Jobs happening automatically

CONFERENCE2014

Exciting Adds and Special Notes Use Of Sector is REALLY IMPORTANT many things (including limit workshop to

location/Sector on in PAY.328 Maintain Web forms, email) ..define in EIS.127 Review PRO.100 & NEW PRO.101 Admin Connect USERIDs by Emp

New option to assign userids to a specific employee number. For use when PRO.100 is too generic, i.e. you want to assign a userid to teacher

PRO.300 H/R Position Information Upper/Lower case ADDL TITLE field .. Use of Title & Position and Subtype Indicate REPORTS TO information on right side IF PRO.200 exists, else show

certificate and endorsement information as before Disallow WORK LOCATION and LOCATION to be the same. No need to specify

it both places if they are the same, only use if different. i.e. works in Maintenance at a specific school

NEW PAY.497 (Emps missing required documents .. Add to Adminconnect so Admin can help ensure employees hand stuff in

CONFERENCE2014

Our 2014/2015 Major Focus District Calendar Customer use of Leaves, Job Postings, Workshops Implement/Enhance the New Hire Application Mobile App for employees to book their urgent leave Mobile App for Administrators to approve leaves Begin thinking about an online Sub booking module .. But

need everyone doing leaves first

**Think about these focus points when you meet for forum