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Word 2010

Level 1

Unit 1 Editing and Formatting Documents

Chapter 3 Customizing Paragraphs


Customizing Paragraphs

Apply Numbering and Bullets

Insert Paragraph Borders and Shading

Sort Text in Paragraphs

Manipulate Tabs

CHECKPOINT 1

Cut, Copy, and Paste Text

Use the Clipboard

CHECKPOINT 2

Quick Links to Presentation Contents


Apply Numbering and Bullets

If you type 1., press the spacebar, type a paragraph of text, and then press the Enter key, Word indents the number approximately 0.25 inch from the left margin and then hang indents the text in the paragraph approximately 0.5 inch from the left margin. Additionally, 2. is inserted 0.25 inch from the left margin at the beginning of the next paragraph. Continue typing items and Word inserts the next number in the list.

To turn off numbering, press the Enter key twice or click the Numbering button in the Paragraph group.


Apply Numbering and Bullets…continued

When the AutoFormat feature inserts numbering and indents text, the AutoCorrect Options button displays. Click this button and a drop-down list displays with options for undoing and/or stopping the automatic numbering.



To turn off automatic numbering:

1. Click the File tab.

2. Click the Options button.

3. Click the Proofing option.

4. Click the AutoCorrect Options button.

5. At the AutoCorrect dialog box, click the AutoFormat As You Type tab.

6. Click the Automatic numbered lists check box to remove the check mark.

7. Click OK two times.

Automatic numbered lists check box



To create a numbered paragraph:

1. Select the desired text.

2. Click the Numbering button in the Paragraph group in the Home tab.

Numbering button



To create bulleted paragraphs:


2. Click the Bullets button in the Paragraph group in the Home tab.

Bullets button



Bulleted lists with hanging indents are automatically created when a paragraph begins with the symbol *, >, or -.

Type one of the symbols, press the spacebar, type text, and then press Enter.

The AutoFormat feature inserts a bullet approximately 0.25 inch from the left margin and indents the text following the bullet another 0.25 inch.


Insert Paragraph Borders and Shading

To apply a border:


2. Click the Borders button arrow in the Paragraph group in the Home tab.

3. Click the desired border at the drop-down list. Borders

button arrow


Insert Paragraph Borders and Shading…continued

To apply shading:


2. Click the Shading button arrow in the Paragraph group in the Home tab.

3. Click the desired shade in the drop-down gallery. Shading

button arrow



To customize borders and shading:

1. Click the Borders button arrow.

2. Click the Borders and Shading option at the drop-down list.

continues on next slide…

Borders and Shading option



3. At the Borders and Shading dialog box, select the desired options in the Borders tab and Shading tab.

4. Click OK.

Borders and Shading dialog box


Sort Text in Paragraphs

To sort paragraphs of text:

1. Click the Sort button in the Paragraph group in the Home tab.

2. Make any needed changes at the Sort Text dialog box.

3. Click OK. Sort Text dialog box


Manipulate Tabs

Tab Alignment Button Type of Tab

Left tab

Center tab

Right tab

Decimal tab

Bar tab


Manipulate Tabs…continued

To set tabs on the Ruler:

1. Click the Alignment button on the Ruler.

2. Click the desired location on the Ruler.

Alignment button



To set a tab at a specific measurement on the Ruler:

1. Click the Alignment button on the Ruler.

2. Hold down the Alt key.

3. Position the tab symbol at the desired location on the Ruler.

measurements



To move a tab:

1. Position the arrow pointer on the tab symbol on the Ruler.

2. Hold down the left mouse button.

3. Drag the symbol to the new location on the Ruler.

4. Release the mouse button.

Drag the symbol to the new location on the Ruler.



To set tabs at the Tabs dialog box:

1. Click the Paragraph group dialog box launcher.

2. Click the Tabs button.

3. At the Tabs dialog box, specify tab positions, alignments, and leader options.

4. Click OK. Tabs dialog box



leaders


1) Word automatically indents a number or a bullet at this inch measurement.

a. 0.15”

b. 0.25”

c. 0.5”

d. 1.0”

3) If you want to set a tab at a specific measurement on the Ruler, hold down this key.

a. F1

b. Ctrl

c. Shift

d. Alt

2) Default left tabs are set every how

many inches?

a. 0.15”

b. 0.25”

c. 0.5”

d. 1.0”

4) These are useful in material where you want to direct the reader’s eyes across the page.

a. leaders

b. borders

c. shading

d. arrows

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Cut, Copy, and Paste Text

To delete a single character, you can use either the Delete key or the Backspace key. To delete more than a single character, select the text, and then press the Delete key on the keyboard or click the Cut button in the Clipboard group.

The Cut button in the Clipboard group will remove the selected text from the document and insert it in the Clipboard.


Cut, Copy, and Paste Text…continued

To move text:


2. Click the Cut button in the Clipboard group in the Home tab.

3. Move to the desired location.

4. Click the Paste button in the Clipboard group in the Home tab.

Cut button



To move text with the mouse:


2. Position the mouse pointer in the selected text.

3. Hold down the left mouse button and drag to the desired location.

arrow pointer



When selected text is pasted, the Paste Options button displays in the lower right corner of the text.

Click this button (or press the Ctrl key on the keyboard) and the Paste Options gallery displays as shown below.

Paste Options gallery



Hover the mouse over a button in the gallery and the live preview displays the text in the document as it will appear when pasted.

By default, pasted text retains the formatting of the selected text.

You can choose to match the formatting of the pasted text with the formatting where the text is pasted or paste only the text without retaining formatting.



To copy text:


2. Click the Copy button in the Clipboard group in the Home tab.

3. Move to the desired location.

4. Click the Paste button in the Clipboard group in the Home tab.

Copy button



To use the mouse to copy text:


2. Point to the selected text.

3. Hold down the Ctrl key and then the left mouse button.

4. Drag to the desired location.

5. Release the mouse button and then the Ctrl key.

arrow pointer


Use the Clipboard

To use the Clipboard:

1. Click the Clipboard group dialog box launcher.

continues on next slide…

Clipboard group dialog box launcher


Use the Clipboard…continued

2. Select and copy the desired text.

3. Position the insertion point in the desired location.

4. Click the desired option in the Clipboard task pane.

Clipboard task pane


1) The Cut button removes the selected text from the document and inserts it in this.

a. Trash Bin

b. Clipboard

c. Recycle Bin

d. Dialog Box

3) Hold down this key when using the mouse to copy text.

a. F1

b. Alt

c. Ctrl

d. Shift

2) The Copy button makes a

duplicate of the selected text from the document and inserts it in this.

a. Trash Bin

b. Clipboard

c. Recycle Bin

d. Dialog Box

4) You can collect up to this many different items in the Clipboard.

a. 24

b. 36

c. 48

d. 72

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Customizing Paragraphs

Apply numbering and bulleting formatting to text

Insert paragraph borders and shading

Apply custom borders and shading

Sort paragraph text

Set, clear, and move tabs on the Ruler and at the Tabs dialog box

Cut, copy, and paste text in a document

Copy and paste text between documents

Summary of Presentation Concepts