Help!! I’m new to this!

Sarah CallihanEileen Grose

‘Twas the Night Before STAAR

‘Twas The Night Before STAAR (in the eyes of a Coordinator)

Killer Questions Assignment: In the blanks on the right:

o 1. What is your one biggest concern?o 2. We all know that our faculty is wonderful, but name

one pet peeve you have encountered (pertaining to testing).

o 3. What is one thing you want to get out of this session?

What to do first?

Find HELP! You can’t do this alone!

But who?• Special Ed Case Manager/

Liaison• Registrar• Technology• Counselors• Admin Team

Why do I need help? Students testing / placed correctly ARDs, ARDs, ARDs Negotiating schedules Interference Testing locations Year long process

Who do I need to talk to?

Administrative Teamo Layout schedules, Test

Administrators Cafeteria Staff

o Breakfast scheduleo Lunch Schedule

Custodians Teachers Teacher Assistants Special Programs

o ESLo 504o Spec Ed

Parents/ Students Registrar/ Counselors

o New student enrollment

o Special Program Pops Librarian

CalculatorsDictionaries/ Thesauruses

Receptionist/ Attendance Clerk

It’s February: What do I need to do?

Gather lists of testers.o Who tests? What do they test?o Accommodations?o Special situations?

How do I get these lists?o Registrar for lists o Data Portal System (DMAC, Euphoria, etc.)

Remember:o Homeboundo JJAEPo DAEP

Online/ Paper Are the students online or paper?

o How did they test last?o Check with teachers to see students’ preferences

Spreadsheet to notate:o Paper_Online Request.xlsx

Texas Assessment Management Systemo Check student scoreso Check registration detailso Change test type

Do you have Enough Materials for Testing

Mandatory Dictionaries

o Who and how manyo Special types

Calculatorso Batterieso Clearingo Troubleshooting

Pencilso Sharpening?

Highlighters Color Overlays Supplemental Aids

Convenience Buckets Postit Notes Ziploc bags Tissues Colored Paper

Do NOT wait until the last minute: Purchase Orders take TIME!!

Accommodations Special Education 504 LEP Any that need TEA approval?

Once you have received the lists, ensure the responsible parties notify you of any updates.

Prior to testing, have responsible party sign off on accommodations.

Weeks/ Month Before Testing

Just like a recipe – Have all ingredients on hand!

How do I even begin? Map of School

o How many desks/ students can each classroom hold?o How many computers are available?

Computers?o Will we have to use classroom labs?o Laptop availability?o Who will update? Who will be on call?

Number of individual tests?

Trainings: Who Needs to Be Trained?

Set Date for Mandatory Training:o Train everyone in case of emergencies

• Custodial staff (what if a student gets sick on the test, etc.)• Teacher Assistants• Technology Staff on Campus

Create Labels for Teachers’ Manuals o Place on their Testing Manual

• Teachers like to make notes, etc., flag, highlight• Ensures they can receive their same book again (if needed)

Sign in Sheetso Keep them with the Oaths in Alphabetical Order!

Responsibilities Checking rooms/ hallways

o Assign administrative staff to check Educational Material

o When: Day before testingo Who: Teacher Assistants – we train this individual

thoroughly and if any questions, she will notify the CTC Number of Desks

o When: Few days before testingo Notify custodial staffo Who: Teacher Assistants

Few Days Before Testing

Time to Mix the Ingredients

What Now? Verify Accommodations with Spec Pops

o ESLo 504o Spec Ed

Post Assignmentso Elementary/ Jr. High: Notify teachers of locationso High School: Post assignments around school

Notify parents Remind cafeteria staff

o Breakfast o Lunch

How to Organize Select colored paper for each day of testing

o Green: Science/ Biologyo Blue: Math/ Algebrao Orange: English I/ Writingo Brown: English II/ Readingo Pink: US History/ Soc Studies

Why: o This allows the attendance personnel to keep track of

testing dayso Helps you determine what roster goes with what day at

a quick glance

Am I ReadyTime to Bake the Cake

Test Day Checklist

State Mandated Testing Rosters

o Attendance Rostero Testing Roster

Accommodationso Visual Aids, Color Overlays

Test Administrator Relief Sheet DO NOT DISTURB sign Scratch Paper Computer Login Pages for

Online testers Test Books and Answer Sheets

for Paper testers Supplies: Pencils, highlighters,

calculators

To Make Life Easier Initial Attendance

Roster Teacher Checklist State Cell Phone Policy Restroom Passes Supplies: Ziplock

bags, sticky notes, tissues, paper clips

Helpful Hints/ Forms

What does your testing room look like?

Or

Dreaming?

Reality? What is your reality?

o Is it too small?o Does it have proper storage?o Is it neat?o Is it organized?

Ideas?

Colored Paper Quick view of supplies

Hole Punch

Colored Markers/ Scissors

Good Pencil

Sharpener

Breath Mints

Enough Colored Paper

Extension Cords

Manuals/ Organizing Previous Years

Sorting Trays

Trash Can**

Previous 3 years o

f

Testing Manuals

Tissue: w

hen all you

can do is cry

Year

s of t

estin

g dat

a

(yes

colo

r

coor

dinat

ed)

Testing Manuals (with

teachers’ names- alpha

order)

Buckets/ Cubbies Are y’all so lucky?

Buckets (with TA)

Extra Storage

Organizing Days for testing

Begin

Day

1 h

ere

Calendar

Nurse’s Kit

Helpful Hints: Excel Example Excel Formulas

o Count only the sorted cells: =SUBTOTAL(3, D3:D53)• All formulas begin with an =• This formula (to count only the filtered cells) must have a 3, then range

o Making 0’s appear before numbers • For ID Numbers: 254 but needing 000254• =text(D4, “000000”)

• D4: cell reference• “number of places you need”

Filter/ Sort Hide/ Unhide Freeze Cells Page Setup/ Page View Headers/ Footers

Forms Attendance Docum

entation Attendance Steps Campus-Specific Pr

ocedures Cell Phone Contrac

t First Hour Checklist Paper-Online Requ

est Relief Test Adminis

trator Sign Seating Chart Test Administrator

Checklist

Test Completion Pass

Transfer Document Slip

Online TipsI don’t have a clue!

How am I going to get online tests to run smoothly?

Prepare!o Computers

• Numbers?• Working properly• Up-to-date

Train staffo See if any staff members have tested online

Log into TestNav the day before:o Pop-ups are enabledo Java is up-to-dateo Automatic updates are turned off

Documents Documents and examples can be found on the

following website:

http://www.pisd.us/apps/pages/index.jsp?type=d&uREC_ID=277564&pREC_ID=700048