0 collections 2011 and beyond- requirements for agency conversion what agencies need to know to...

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Collections 2011 and Beyond-Requirements forAgency ConversionWhat Agencies Need to Know toConvert to New End State Systems

Financial Management ServiceU.S. Department of the Treasury

Presented by:

Collections 2011 and Beyond-Requirements forAgency Conversion

What Agencies Need to Know toConvert to New End State Systems


Welcome

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Lisa Taylor

Acting Director, Agency Relationship Management Division


What Agencies Need to Know toConvert to New End State Systems


Collections and Cash Management Modernization

Gregory Till

Director,Modernization Planning Office

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• CCMM is an initiative to simplify and modernize FMS’s and Treasury’s collections and cash management programs

• It began in 2006 and is expected to be complete by the end of 2012

Collections and Cash Management Modernization

(CCMM)

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• Several programs have ongoing CCMM changes that will impact agencies

– Transaction Reporting System (TRS)

– Over the Counter Channel Application (OTCnet)

– Pay.gov

– Credit Gateway

– Treasury Collateral Management and Monitoring (TCMM) System

• The changes caused by TRS and OTCnet are the most significant for agencies

• In addition, CA$HLINK II is being decommissioned

• These changes are mentioned in a recent letter from the FMS Commissioner to agency CFOs (available at: fms.treas.gov/ccmm)

Collections and Cash Management Modernization (CCMM)

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Timeline of CCMM Changes

Transition TGAnet to OTCnet

Convert all over the counter deposits entered into CA$HLINK II to OTCnet

Transition PCC OTC to OTCnet

Enroll in TRS to view detailed and summarized collection data (replacing data provided through CA$HLINK II)

Complete all steps needed to break apart and decommission CA$HLINK II

Convert Fedwire and ACH credit electronic lockbox transactions to the Credit Gateway

Transition from TT&L Plus to TCMM

Convert ACH debit electronic lockbox transactions to Pay.gov

2011 2012

Collections and Cash Management Modernization (CCMM)

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• An easier-to-understand mix of revenue collection programs

• Consolidation of transaction and deposit reporting in a centralized location

• Elimination of daily reconciliations to deposit reports (CA$HLINK II)

• Capturing of TAS/BETC information at the time of transaction

• Standardization of file format (XML) for transaction details

• Improved access to collateral data

• Better service in general

Agency Benefits— Collections and Cash Management Modernization (CCMM)

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Agency Preparation - Collections and Cash Management Modernization (CCMM)

• Convert to the end-state systems sooner rather than later

• Work with FMS to determine the Treasury Account Symbols (TASs), Business Event Type Codes (BETCs) and Classification Keys (C-Keys) that channel applications should capture when processing revenue collections

• Stop using paper SF 215 deposit tickets and start using OTCnet’s electronic deposit processes

• Re-program agency systems that receive automated files from CA$HLINK II (and ACH credit & Fedwire electronic lockboxes) to instead receive XML files from TRS

• Inform Fedwire and ACH credit electronic lockbox remitters of the need to use new routing numbers

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CAS* (Credit & Debit Card)

TT&L TIO Depositaries*

Debit Gateway (ACH Debit, Image Cash

Letter, & Converted

Check)

IRS Lockbox Network* / ECP

(Image Cash Letter)

PCC OTC

EFTPS (ACH Credit & Debit)

Pay.gov

Collection Channels, Settlement Processing & Transaction Reporting

Central Account Management & Bank

Management

CA$HLINK II

FRB CA$H-LINK

T r e a s u r y I n v e s t m e n t P r o g r a m ( T I P )

Investment Collateral Management

FPS

CASH TRACK

Mail

Phone

Internet

Bank

GLN* (Cash & Paper Check) /

ECP

February 1, 2011Greg Till—MPO

EDI* (ACH Credit)

Over-the-

Counter (OTC)

TRS

Collections & Cash Management Modernization: “As Is”

FRB TGA Network,* IRS TGA Network,* ITGA

Network,* SCCN*, TGA Network* (Cash (except

FRB TGA Network), Paper Check) / TGAnet

Electronic Lockboxes*

(ACH Credit & Debit, Fedwire)

Transaction Reporting &

Image Archiving

GWA (CAFÉ)

Notes

Not shown is CMIAS, a standalone system that handles Cash Management Improvement Act report information

* Indicates a service, meaning that it is not on the FMS system portfolio

† Indicates a Treasury system, meaning that it is not on the FMS system portfolio

Items in red will be eliminated; items in green are new

ASAP ITS.gov T-CORETRACS

TSS RSS†

TT&L Repo Depositaries*

SAM

TT&L Retainer & Investor

Depositaries / TT&L Plus

TT&L Plus

Image Archive

Credit Gateway

(ACH Credit & Fedwire)

Settlement Processing

SVCOther FMS Systems

Credit Gateway

(ACH Credit & Fedwire)

Card Gateway /

CAS (Credit & Debit Card)

Debit Gateway (ACH Debit, Image Cash

Letter, & Converted

Check)

Central Account

Management

TRS

Treasury Investor & TIO Depositaries /

Investment System†

Treasury Collateral

Management & Monitoring

System

Investment

TCMS

Collection Channels

TGA Network,* SCCN* / OTCnet(Cash, Paper Check)

GLN,* IRS Lockbox

Network,* / ECP

Pay.gov

February 1, 2011Greg Till—MPO

EFTPS

Bank Management

Service

Settlement Processing

Transaction Reporting &

Image Archiving

Mail

Internet

Bank

Over-the-Counter (OTC)

Image Archive

SAM CASH TRACK

Collateral & Bank

Management

Collections & Cash Management Modernization: “To Be”

Notes

Not shown is CMIAS, a standalone system that handles Cash Management Improvement Act report information

* Indicates a service, meaning that it will not be on the FMS system portfolio

† Indicates a Treasury system managed by Federal Finance, meaning that it will not be on the FMS system portfolio

Items in green will be new

GWA (CAFÉ)PIR

PhoneAMI & IAS*

Treasury Repo Depositaries /

Electronic Trading Platform*

SVC

Other FMS Systems


What Agencies Need to Know to Convert to New End State Systems


OTCnet

Reginald McKinney

Business Lead ,OTC Revenue Collection Division

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Over the Counter Channel Application (OTCnet)

OTCnet is a web-based system that enables federal agencies to integrate check conversion and deposit reporting activities, so that all check and cash deposits are handled by one web-based application.

OTCnet will improve over the counter collection by fully automating the collection, reconciliation, research, and reporting processes, in a single, secure web-based application.

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Benefits of OTCnetBenefits of OTCnetEasy to Use

Simple. A more user friendly, and easy to navigate system with a common look and feel and intuitive features

Convenient. One system to use for deposit processing Accessible. Access information and reports anytime, anywhere

One System Efficient. Use of Single Sign On—One secure username and password combination

to access OTCnet financial services, and other FMS systems Flexible. A new web-based application that can be accessed online and offline (Check

Capture activities only) More Control. Security Administrators from each agency will manage their users

centrally

Training and Fully Compliant Online Training. Integrated Web-based-Training (WBT) can be easily accessed by

agencies and financial institutions GWA Compliant. Accommodates deposit reporting and check capture "the GWA way”

(check capture will be in a future release) Secure. Compliant with FISMA , 508 regulations, and HSPD-12 and PIV standards

Easy to Use Simple. A more user friendly, and easy to navigate system with a common look and

feel and intuitive features Convenient. One system to use for deposit processing Accessible. Access information and reports anytime, anywhere

One System Efficient. Use of Single Sign On—One secure username and password combination

to access OTCnet financial services, and other FMS systems Flexible. A new web-based application that can be accessed online and offline (Check

Capture activities only) More Control. Security Administrators from each agency will manage their users

centrally

Training and Fully Compliant Online Training. Integrated Web-based-Training (WBT) can be easily accessed by

agencies and financial institutions GWA Compliant. Accommodates deposit reporting and check capture "the GWA way”

(check capture will be in a future release) Secure. Compliant with FISMA , 508 regulations, and HSPD-12 and PIV standards


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• System Update

• March 2010 – December 2010- Completed three successful rounds of User Acceptance Testing with select agencies during development of OTCnet

• January 31, 2011 – Certification and Accreditation (C&A) completed for Release 1

• February 5, 2011 – OTCnet Release 1 into production, includes Deposit Processing and Online Check Capture

• February 6, 2011 - OTCnet Pilot period (small number of agencies will participate as early adopters)

OTCnet

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OTCnet

Timeline of upcoming releases (release functionality)

Release

Functionality Est. Release Date

1.0 The initial release of the OTCnet application delivering all existing functionalities of PCC OTC and TGAnet applications. The main functionalities including TGAnet’s Deposit Reporting and an online version of PCC OTC for Check Capture.

February 5, 2011

1.2 Delivery of OTCnet client software that will allow users to perform check capture in offline mode. The client software will be certified and accredited and will support the processing of checks in environments where there is insufficient bandwidth, intermittent connectivity, or no communications. The model for offline check capture will be similar to the existing POS software (ie., install client software on the desktop, scan checks offline, and transmit batches over the internet when connectivity is available). Online batch upload service interface to allow agencies to scan checks in their own point of sale system and upload check transaction data in batches to the online OTCnet application for settlement.

June 2011

1.3 This release will provide the capability to report the check capture accounting data the GWA way. Check capture transactions will be reflected in TRS. Update for the online batch upload service interface specifications to include the check conversion accounting data.

Nov/Dec 2011

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OTCnet

• Timeline for agency conversions• February 6, 2011 - OTCnet Pilot period (small number of agencies will

participate as early adopters for Deposit Reporting and Check Capture) • March 19, 2011 - TGAnet Full Conversion to OTCnet (all agencies and financial

institutions will be converted at one time)

• April 2011 - PCC OTC Conversion to OTCnet (Individual agency conversion occurs between April 2011 through 2012)

• April 2011- OTCnet Onboarding begins for New Agencies and expansions for existing agencies

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OTCnet

• Requirements for Agency Conversions

Technical System Requirements• Web Browser: Internet Explorer 7.0 or 8.0.

• Operating system independent- compatible with Windows XP, Vista, and Windows 7

• Treasury Root Certificate: The Treasury Root Certificate must be installed in the “Trusted Root Certification Authorities“ certificate store on the “local machine” (all user profiles) for the workstation.

• Entrust Root Certificate: The Entrust (2048) Root Certificate must be installed in the “Trusted Root Certification Authorities“ certificate store on the “local machine” (all user profiles) for the workstation. This certificate is normally installed by default with Internet Explorer. If it has been removed, you will need to have your agency re-install the certificate.

• Internet Options Security Settings: “Use TLS 1.0” must be enabled in the advanced tab of Internet Options for all user profiles on the workstation.

• Ports: Router/Firewall Administrators must ensure and verify that outbound ACL (Access Control List) has complete https access on port 443.

• Workstation Memory: 1 GB physical memory is required; 2 GB is recommended.• Free Disk Space: 20 MB of free disk space is required.• Window Resolution: Windows Resolution should be 1024x768 or 800x600.

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OTCnet

• Requirements for Agency Conversions

Additional System Requirements for OTCnet Check Capture functionality

• ActiveX must be enabled in browser – This must be enabled for all user profiles on the workstation that use OTCnet. It may be enabled by default.

• Scanner Drivers (.MSI installation file) - Scanner driver and firmware (provided in an .MSI installation file) must be installed on the workstation.

• Java Runtime Environment (JRE) 1.6.0_20 – The Java Runtime Environment 1.6.0_20 (Java SE 6 Update 20) must be installed and enabled on the workstation.

• Adobe Reader – Adobe Reader version 7.x or higher must be installed on the workstation to support the optional receipt printing functionality.

• OTCnet URLs Added to Trusted Sites Zone - OTCnet URLs must be assigned to the Trusted Sites zone for Windows Vista and Windows 7 for all user profiles on the workstation. Note that this requirement is not necessary for Windows XP workstations.

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OTCnet-Check Processing Hardware Requirements• OTCnet will be compatible with the suite of scanners and keypads currently in

the field

- Supported Hardware for Windows XP, Windows 7, and Vista

- Scanners: RDM EC601x and EC7000i

Panini Myvision and visionX

- Keypads: Ingenico i3050 and eN-Crypt

• Supported Hardware for Windows XP (vendor has discontinued support for scanner in Windows 7 and Vista)

- Scanners: RDM EC5000i and EC6000i (non-Gen2)

FMS encourages agencies using the RDM EC5000i and early versions of theEC6000i to transition to the current EC7000i model

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OTCnetSpecial Instructions for Agency Conversions

Current TGAnet Agency to OTCnet Conversion Steps


TGAnet Agency Conversion Steps Process

Step 1 Validate that you can support technical system requirements immediately.

1. Work with IT area at your respective agency2. Report any issues or direct questions to Customer Service at

[email protected] or 1-866-945-7920

Step 2 Complete Web-based Training for all users between now and March 19, 2011.

1. Go to http://fms.treas.gov/otcnet/training/wbt/index.htm2. Direct users to complete all modules relevant to their user

role

TGAnet Conversion Occurs- March 19, 2011

Step 3 Validate migration of your historical data

1. Log in to OTCnet and validate your hierarchy and your data2. Report any discrepancies in your hierarchy or data to the

Deployment team or Customer Service at [email protected] or 1-866-945-7920

Step 4 Make First Deposit into OTCnet after March 19, 2011

1. Enter into OTCnet2. Navigate to OTCnet Deposit Processing module3. Make Deposit

TGAnet will be turned off after agency conversion

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OTCnet

Special Instructions for Agency Conversions

PCC OTC to OTCnet Conversion Steps

Conversion Steps High-Level Summary

Continue to use PCC OTC until you have been contacted by the Conversion Team to schedule your migration

Step 1 Visit the OTCnet Website: Visit the OTCnet web page (Go To http://www.fms.treas.gov/otcnet/index.html and review documentation provided

Step 2 Review the System Requirement Document: Review the System Requirements document to ensure your workstation has the necessary system requirements

Your Conversion Specialist will contact your Agency to schedule your Conversion and will assist you in preparation for your Conversion

Step 3 Complete training prior to making your first deposit in OTCnet (Go To http://fms.treas.gov/otcnet/training/wbt/index.htm). Training must be completed by all OTCnet users.

PCC OTC Scheduled Agency Conversion Occurs

Step 4 Work with the conversion team to create user identities through ITIM to establish new user IDs and passwords

Step 5 Validate migration of your historical data1.Log in to OTCnet and validate your hierarchy and your data2.Report any discrepancies in your hierarchy or data to the Conversion team

Step 6 Make First Deposit into OTCnet

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OTCnet

Special Instructions for CA$HLINK II Agency Onboarding

Non TGAnet Agency Onboarding Steps

Conversion Steps High-Level Summary

Recommend Agencies perform steps 1- 3 starting February 3, 2011

Step 1 Visit the OTCnet Website: Visit the OTCnet web page (Go to http://www.fms.treas.gov/otcnet/index.html and review documentation provided)

Step 2 Review the System Requirement Document: Review the System Requirements document to ensure your workstation has the necessary system requirements

Step 3 Contact FMS Deployment team: Email the deployment team at [email protected] and provide a point of contact for your agency. FMS will work with this point of contact through the onboarding process.

FMS will contact agencies directly in February to perform steps 4 - 8

Step 4 FMS will provide onboarding information: Agency is required to review onboarding notice and respond within 45 days to proposed onboarding schedule.

Step 5 Agency will complete OTCnet user provisioning and setup information: Complete OTCnet user provisioning and setup information and provide it to your FMS Deployment Specialist for validation.

Step 6 Agency will complete training for Deposit Reporting. Go to http://fms.treas.gov/otcnet/training/wbt/index.htm

Step 7 Setup FIs and Agencies: FIs and Agencies will begin setup in OTCnet Deposit Reporting.

Step 8 Use OTCnet: Begin preparing deposit tickets using OTCnet Deposit Reporting.

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OTCnet

• Next Steps

- Contact FMS OTCnet representatives and inform FMS of the best contacts to communicate CCMM and transition planning information to. An executive contact, technical contact, and business/program contacts are needed.

- Pass on the OTCnet technical requirements contained in this presentation to your agency technical/IT support personnel.

- Agencies making TGA, International TGA, and Federal Reserve Bank TGA deposits must contact FMS OTCnet representatives as soon as possible to be informed of your projected conversion date and the requirements to do deposit reporting in OTCnet. Cashlink II is being decommissioned in December 2012 and there will be no exceptions.

- Take advantage of the OTCnet WBT and learn more about the fabulous new web-based OTCnet system.

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OTCnet

• Contact Information

- OTCnet Website: www.fms.treas.gov/otcnet

- OTCnet FMS Representative: Angela D. Smith 202- 874-4080 [email protected]

- OTCnet Agency Adoption Team 703-377-5586 [email protected]

- OTCnet Business Lead:Reginald McKinney [email protected]

- OTCnet Project Manager:Bonnie Ray [email protected]

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What Agencies Need to Know to Convert to New End State Systems


Transaction Reporting System (TRS)

Monica Shelton

Deputy Project Manager, TRS

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•Program/System Overview– As FMS’s collections transaction broker, data warehouse,

and reporting solution, TRS will benefit agencies by:• Providing a single touch-point for the exchange of all financial

transactions across all collections systems

• Offering a centralized repository containing detailed and summarized records of all revenue collections transactions processed by FMS systems

• Supporting the reporting of classification information for the Government-Wide Accounting (GWA) Modernization initiative

• Normalizing financial transaction reporting and standardize the availability of financial information across all settlement mechanisms and collections systems

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•How TRS Benefits Enrolled Agencies– Agencies working to use TRS as their primary source of

collections information will have the opportunity to: • View detail transaction data (that is not available in CA$HLINK

II) and its associated voucher information in one location

• Gain a clear understanding of how TRS works prior to the CA$HLINK II decommission date

• Compare system usability and overall functionality

• Have sufficient lead time to implement data downloads and system to system interfaces before CA$HLINK II decommission date

• Provide feedback to the TRS Team. Numerous TRS enhancements and features are the direct result of feedback from agency users

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• System Update (Status of Data Availability)Existing Q1 2011

Summary Detail

TGAnet PATAX-TIP Card Acquiring Service Credit Gateway* EFTPS Pay.gov ECP OTCnet Stored Value Card

Miscellaneous Cash

Q4 2011 2012 Calendar Year Target: TRS Available Data

Q2 2011 Q3 2011

*Includes Fedwire and ACH credit transactions and replaces the Fedwire Deposit System (FDS) and Remittance Express (REX) programs

Transaction Reporting System (TRS) We Are Here

Note: Plan dates are current targets as of 1/21/2011 and subject to change

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• System Update (Timeline of Software Release Projects)Calendar Year Target:

Agency Reporting

Iteration 1

Framework

Iteration 2

Iteration 3

Agency XML

Iteration 3

Agency Reporting

Q4 2010 Q1 2011 Q2 2011Q2 2009 Q3 2009 Q4 2009 Q1 2010 Q2 2010 Q3 2010

Note: Plan dates are current targets as of 1/21/2011 and subject to change

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• System Update (Current Functionality)

– TRS provides agency access to information in the following ways: Standard Reports and System to System XML Files

• TRS Standard Reports - Formatted subset of data, predetermined by the report

Accessed online and may be downloaded into PDF, Excel and CSV formats

Agency Requirements– TRS supports the two most recent versions of Internet

Explorer currently versions 7 and 8

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• System Update (Current Functionality, continued)

– Available Transaction Reports• Voucher / Voucher Detail• Financial Transaction Summary / Detail• Fedwire Message Summary / Detail• Plastic Card Summary / Detail• ACH Summary / Detail• GWA Entries

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– TRS XML Extract Files - Scheduled extract of collections data viewable online or for system-to-system interface

• Created in the FMS XML Schema format TRS XML Extract Files Specification

http://www.fms.treas.gov/trs/documents/xml_spec.pdf FMS XML Schema

http://fms.treas.gov/eda/xml• Agency Requirement

TRS standard for system-to-system interface is VPN over the Internet using Connect:Direct

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– TRS XML Extract Data• Summary Only –Voucher-level information• Detail Only – Individual collection transaction-level information

(credit card transactions, wires, ACH transactions)• Summary and Detail – Voucher-level information along with any

associated detail transactions

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• System Update (Upcoming Functionality with ARI3)– Report updates to introduce optional prompts and

scheduling– Creation of downloadable reports for the following:

• Voucher Detail

• Financial Transaction Detail

• Fedwire Message Detail

– Updates to the existing User Profile Summary Report to assist Security Users

– Updates to the existing Voucher Report to view preliminary vouchers

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•Timeline for Agency Enrollment (High-Level)– As of January 21, 2011

– Target: 173 Agencies

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•Timeline for Agency Enrollment (Impact to Processes)

Phase Time FrameImpact to Existing

ProcessesDetails

Short to Medium

Term

Now through approximately

Q3 2012

Minimal

**

Granted access to TRS, but continue to use CA$HLINK II & other collection sources for day-to-day operations

Opportunity to compare TRS and CA$HLINK II functionality

Develop procedures and modify file interfaces, if necessary, to use TRS in place of CA$HLINK II

LongTerm

Beginning Mid-2012

Minimal to Significant

**

CA$HLINK II is decommissioned (Q4 2012) TRS is the primary system for Federal

collections reporting Direct data feeds from collection channels may

be turned off

** Depending on the agency and the time of enrollment in TRS. Earlier enrollment allows agencies more time to address impacts.

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•Timeline for Agency Enrollment (Scheduling Criteria)

Wave 1(Completed)

Wave 2(Now – Q2 2011)

Wave 3(Now – Q1 2012)

Data available in TRS

Needed real-time same-day Fedwire messages

Needed future-dated ACH items

Data available in TRS Initial TRS Pilots Agencies which have

requested to enroll in TRS

Active in TRS feedback activities

Attended “Intro to TRS” session

Agencies with all collections reported through TRS

Agencies with ONLY over-the-counter collections

Remaining agencies

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•Agency Preparation– Visit the TRS website (http://fms.treas.gov/trs/index.html) and

utilize a comprehensive set of resources: • Overview information about TRS• Information about preparing for TRS and enrollment• Time frames for data availability in TRS• Sign up for updates for TRS• And much more

– Enroll in TRS• TRS Agency Enrollment Team works with Agency• Agency and FMS review and approve TRS Enrollment

Configuration Summary• TRS Team creates access group and user profiles and emails User

IDs and Passwords to Agency users • Users access TRS and web-based training

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• Next Steps (TRS Team)– Continue enrolling Agencies in TRS– Implement Pay.gov and ECP FRB Deposit Reporting and

Agency Reporting Iteration 3 (ARI3)– Interface with OTCnet – Continue interaction with agencies through outreach efforts

• Conduct new “Introduction to TRS” webinars

• Continue conference participation

• Conduct ARI3 functionality webinars

• Encourage enrolled agencies to maximize TRS usage and participate in feedback activities

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•Next Steps (Agencies)– Assess what internal preparations your agency will need to

make to support a smooth transition to TRS• Policies/ processes that may be impacted• Work redesign activities • Reports and data downloads that your agency may need to modify

or develop• Budget modifications for system-to-system interface needs

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• Next Steps (Agencies, continued) – Work with FMS to enroll in new Treasury collections systems– Develop procedures and modify file interfaces, if necessary,

to use TRS in place of CA$HLINK II– Increase your reliance on TRS for deposit reporting– Ensure staff is familiar with how TRS fits into your agency’s

financial management processes– Submit the TRS Request Form if interested in a system-to-

system interface (once enrolled)– Sign up for TRS Website updates to stay informed

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• Contact Information

– TRS Website:

http://fms.treas.gov/trs

– TRS Agency Outreach Team:

301-699-6814

[email protected]

– TRS Call Center

1-800-346-5465 or 301-887-6600

[email protected]

– TRS Deputy Project Manager:

Monica Shelton 202-874-1346

[email protected]

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For additional information, visit ww.fms.treas.gov/ccmm or email [email protected]

Questions?

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0 collections 2011 and beyond- requirements for agency conversion what agencies need to know to...

Documents

treasury collections

treasury ccmm

cash management programs

govccmm collections

treasurys collections

processing revenue collections

check conversion

otcnet financial services