011916 lakeport city council agenda packet
TRANSCRIPT
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Any person may speak for three (3) minutes on any agenda item; however, total public input per item is not to exceed 15 minutes, extended at the discretion of the
City Council. This rule does not apply to public hearings. Non-timed items may be taken up at any unspecified time.
I. CALL TO ORDER & ROLL CALL: 6:00 p.m.
II. PLEDGE OF ALLEGIANCE:
III. ACCEPTANCE OF AGENDA: Move to accept agenda as posted, or move to add or delete items.
Urgency Items: To add item, Council is required to make a majority decision that an urgency
exists (as defined in the Brown Act) and a 2/3rds determination that the need to
take action arose subsequent to the Agenda being posted.
IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon bythe Council at one time without any discussion. Any Council Member may request that any item be removed from
the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the
Consent Calendar portion of this agenda.
A. Ordinances: Waive reading except by title, of any ordinances under consideration at this
meeting for either introduction or passage per Government Code Section 36934.
B. Minutes: Approve minutes of the regular City Council meeting of January 5, 2015.
C. Warrants: Approve the warrant register of January 6, 2016.
D. Northern California Rural Zero Emission
Bus Commercial Deployment Project
Application:
Approve sending a letter to the California Air Resources Board supporting the
Northern California Rural Zero Emission Bus Commercial Deployment Project
Grant Application.
V. PUBLIC PRESENTATIONS/REQUESTS:
A. Citizen Input: Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that thesubject is not already on tonight’s agenda. Persons wishing to address the City Council are required to complete a
Citizen’s Input form and submit it to the City Clerk prior to the meeting being called to order. While not required,
l t t d dd f th d NOTE P G t C d §54954 3( ) th Cit C il
AGENDAREGULAR MEETING OF THE LAKEPORT CITY COUNCIL(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL
DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT and THE SUCCESOR
AGENCY TO THE LAKEPORT REDEVELOPMENT AGENCY) Tuesday, January 19, 2016City Council Chambers, 225 Park Street, Lakeport, California 95453
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please state your name and address for the record NOTE Per Government Code §54954 3(a) the City Council
City Council Agenda of January 19, 2016 Page 2
A. Miscellaneous Reports, if any:
IX. ADJOURNMENT: Adjourn
Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 225
Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeport’s website, www.cityoflakeport.com , subject tostaff’s ability to post the documents before the meeting.
The City of Lakeport, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or
participate in the City meeting due to disability, to please contact the City Clerk’s Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable
accommodations are provided.
_______________________________________Hilary Britton, Acting Deputy City Clerk
http://www.cityoflakeport.com/http://www.cityoflakeport.com/http://www.cityoflakeport.com/http://www.cityoflakeport.com/
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I. CALL TO ORDER & ROLL CALL: Mayor Spillman called the regular meeting of the City Council of the City of
Lakeport to order at 6:00 p.m. with Council Members Kenneth Parlet, Stacey
Mattina, Martin Scheel, and Mireya Turner present.
MOMENT OF SILENCE: Mayor Spillman called for a moment of silence in honor of long-time Lakeport
City Clerk, Janel Chapman.
II. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by City Manager Silveira
III. ACCEPTANCE OF AGENDA: A motion was made by Council Member Scheel, seconded by Council Member
Mattina, and unanimously carried by voice vote to accept agenda as posted.
Urgency Items: There were no urgency items.
IV. CONSENT AGENDA: City Attorney Ruderman requested that Item B, the Minutes of the December 15,
2015 City Council meeting, be pulled for discussion.
A. Ordinances: Waive reading except by title, of any ordinances under consideration at this
meeting for either introduction or passage per Government Code Section 36934.
B. Minutes: Approve minutes of the regular City Council meeting of December 15, 2015.
Vote on Consent Agenda: A motion was made by Council Member Scheel, seconded by Council Member
Turner, and unanimously carried by voice vote to approve the Consent Agenda
with the exception of Item B.
Item B: City Attorney Ruderman advised that the Report out of Closed Session at the
December 15, 2015 meeting should be amended to read “The Mayor reported
that the Council voted unanimously to allow for a Tolling Agreement and to
authorize City Attorney Ruderman to sign and present the agreement to VerizonWireless. The term of the agreement will be for six (6) months ending July 5,
2016.”
MINUTESREGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE
MUNICIPAL FINANCING AGENCY OF LAKEPORT and THE SUCCESOR AGENCY TO THE LAKEPORT REDEVELOPMENT AGENCY)
Tuesday, January 5, 2016
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City Council Minutes of January 5, 2016 Page 2
1.
Ordinance Introduction:
Changes to the Zoning
Ordinance
Community Development Director Ingram presented the staff report introducing
proposed changes to the Zoning Ordinance.
A motion was made by Council Member Mattina, seconded by Council Member
Scheel, and unanimously carried by voice vote to introduce the proposedOrdinance amending Chapter 17 of the Lakeport Municipal Code to improve
transparency and streamline the processing of land use development permits,
and set a public hearing for adoption of the ordinance on January 19, 2016.
2.
Ordinance Introduction:
Zoning Change:
Community Development Director Ingram presented the staff report for the
proposed Zone Change Ordinance
A motion was made by Council Member Scheel, seconded by Council Member
Turner, and unanimously carried by voice vote to introduce the Zone Change
Ordinance for the Lakeport AutoZone project (ZC 14-01); and schedule a publichearing for a second reading of the Zone Change Ordinance and adoption of a
Mitigated Negative Declaration based on the Environmental Review/Initial Study
ER 15-02.
3. Downtown Improvement
Project Contract Amendment
No. 1:
Community Development Director Ingram presented the staff report in support
of Contract Amendment No. 1 to the Downtown Improvement Project Phase II
contract.
Ron Campos and Nancy Ruzicka expressed their concerns regarding the project’s
impact on local businesses.
A motion was made by Council Member Mattina, seconded by Council Member
Turner, and unanimously carried by voice vote to authorize the City Manager to
sign the Contract Amendment No. 1 for the Downtown Improvement Project
Phase II to include the proposed addition of supplemental design services
consistent with the City Council’s recommendations.
C. City Manager
1.
Ordinance Introductions: CityClerk and Finance Director
City Manager Silveira presented the staff report introducing amendments to theOrdinance regarding the City Clerk position, as well as introducing an Ordinance
regarding the City Finance Director position.
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City Council Minutes of January 5, 2016 Page 3
A. Miscellaneous Reports, if any: Council Member Parlet had nothing to report.
Council Member Scheel stated there will be a tour of the Lake County Museum
on Saturday. The Miss Lake County Pageant takes place Saturday, January 9,
2016. He also advised that the Lake County Medical Cannabis Seminar will beheld Wednesday, January 13, from 2 to 6 p.m. at Rancho de la Fuente.
Council Member Mattina had nothing to report.
Council Member Turner thanked Public Works Director Brannigan for taking her
on a tour of city facilities including the pool, the roads, the wastewater system
and water system, stating she learned a lot.
Mayor Spillman met with Pastor Shannon and Chief Rasmussen regarding the
Warming Center. Pastor Shannon had requested assistance with security. MayorSpillman will be donating his time two shifts per month to the center. He wished
everyone a happy New Year.
City Manager Silveira had nothing to report.
City Attorney Ruderman had nothing to report.
Community Development Director Ingram reported that notices have been sent
out inviting public to a community meeting related to the Downtown
Improvement project to be held in the Council Chambers January 21, 2016.
Chief Rasmussen had nothing to report.
Finance Director Buffalo had nothing to report.
VIII. ADJOURNMENT: Mayor Spillman adjourned the meeting at 7:27 p.m.
_______________________________________
Marc Spillman, Mayor
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City Council Minutes of January 5, 2016 Page 4
LAKEPORT CITY COUNCIL EFFECTIVE JANUARY 6, 2015
LIAISONS TO COMMISSIONS, BOARDS, COMMITTEES
LIAISONS 2015 2016
Lakeport Fire Protection District Council Member Spillman
Council Member Turner, Alt.
Council Member Spillman
Council Member Turner, Alt.
Lakeport Regional Chamber of Commerce Council Member Turner
Mayor Scheel, Alt.
Council Member Turner
Mayor Scheel, Alt.
Lakeport Main Street Association Council Member Spillman Council Member Spillman
APPOINTMENTS
2015
League of California Cities
Redwood Empire Division
Division Business Meeting Voting Delegate
Mayor Scheel
Mayor Pro Tem Mattina
Mayor Scheel
Mayor Pro Tem Mattina
League of California CitiesRedwood Empire Division
Legislative Committee Voting Delegate
Mayor ScheelMayor Pro Tem Mattina
Mayor ScheelMayor Pro Tem Mattina
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Check RegisterLakeport, CA Packet: APPKT00151 - 01-06-16 WARRANTS
By Check Number
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount
Bank Code: AP BANK-AP BANK
00089 A-1 TOWING 01/06/2016 48456115.00Regular 0.00
00108 ACME RIGGING & SUPPLY COMPANY 01/06/2016 48457352.55Regular 0.00
2404 ADAMS ASHBY GROUP, LLC. 01/06/2016 484587,630.00Regular 0.00
2431 AIR COMPRESSOR MAINTENANCE 01/06/2016 484593,272.56Regular 0.00
00371 ALPHA ANALYTICAL LABORATORIES 01/06/2016 484603,582.00Regular 0.00
**Void** 01/06/2016 484610.00Regular 0.00
**Void** 01/06/2016 484620.00Regular 0.00
00123 AQUA PRODUCTS 01/06/2016 48463658.48Regular 0.00
00109 ARAMARK UNIFORM SERVICES 01/06/2016 48464106.76Regular 0.00
2590 AT&T 01/06/2016 48465152.33Regular 0.00
2351 AT&T 01/06/2016 484663,028.92Regular 0.00
**Void** 01/06/2016 484670.00Regular 0.00
0112 BAY AREA BARRICADE SERVICE 01/06/2016 48468247.13Regular 0.00
2690 CANON SOLUTIONS AMERICA 01/06/2016 4846978.72Regular 0.00
1217 CARLOS PRADOMEZA 01/06/2016 48470230.00Regular 0.00
1515 CCAC 01/06/2016 48471225.00Regular 0.00
00193 COACH CRAFT AUTO BODY REPAIR 01/06/2016 484722,722.43Regular 0.00
2778 COLANTUANO, HIGHSMITH & 01/06/2016 484737,443.45Regular 0.00
00130 COUNTY OF LAKE-ANIMAL CONTROL 01/06/2016 48474163.50Regular 0.00
1095 COUNTY OF LAKE-AUDITOR 01/06/2016 48475250.50Regular 0.00
00128 COUNTY OF LAKE-PUBLIC WORKS 01/06/2016 484766.00Regular 0.00
1112 COUNTY OF LAKE-SHERIFF 01/06/2016 4847743,800.00Regular 0.00
2764 CRAFCO, INC. 01/06/2016 48478629.57Regular 0.00
3108 CRAWFORD & ASSOCIATES, INC. 01/06/2016 4847966,230.78Regular 0.00
3163 CRITICAL RESEARCH, INC. 01/06/2016 48480145.00Regular 0.00
2277 DAN BUFFALO 01/06/2016 4848151.00Regular 0.00
0331 DEEP VALLEY SECURITY 01/06/2016 4848282.95Regular 0.00
1127 DEPT OF JUSTICE 01/06/2016 4848335.00Regular 0.00
2305 DEPT OF PESTICIDE REGULATION 01/06/2016 4848490.00Regular 0.00
1727 DLT SOLUTIONS INC 01/06/2016 484851,492.83Regular 0.00
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Check Register Packet: APPKT00151-01-06-16 WARRANTS
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount
00113 PACE SUPPLY #03391-00 01/06/2016 485101,637.78Regular 0.00
3065 PAUL R. CURREN 01/06/2016 485116,218.75Regular 0.00
1053 PEOPLE SERVICES, INC. 01/06/2016 48512165.00Regular 0.00
1116 PETERSON 01/06/2016 485132.82Regular 0.00
00217 PG&E VO248104 01/06/2016 4851422,710.78Regular 0.00
3164 PLAYGROUND COMPANY 01/06/2016 48515605.05Regular 0.00
00226 R.E.M.I.F. 01/06/2016 4851621,416.15Regular 0.00
00286 RAINBOW AGRICULTURAL SERVICES 01/06/2016 4851724.08Regular 0.00
1799 RICH'S OFF-ROAD RECOVERY 01/06/2016 48518503.75Regular 0.00
1837 ROGER WHEELER LANDSCAPING 01/06/2016 48519225.00Regular 0.00
2361 RYAN PROCESS, INC. 01/06/2016 4852084.36Regular 0.00
3066 SAN FRANCISCO CHRONICLE 01/06/2016 485212,000.00Regular 0.00
2383 SHRED-IT USA LLC 01/06/2016 48522126.61Regular 0.00
2661 STAPLES CONTRACT & COMMERCIAL 01/06/2016 48523149.44Regular 0.00
1177 TOM CARLTON 01/06/2016 48524436.49Regular 0.00
3092 UNION BANK 01/06/2016 485251,937.50Regular 0.00
2802 UNION BANK, N.A. 01/06/2016 48526397.50Regular 0.00
1310 USA BLUE BOOK 01/06/2016 48527965.00Regular 0.00
2109 VERIZON WIRELESS 01/06/2016 48528368.52Regular 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code AP BANK Summary
Bank Drafts
EFT's
70
0
3
0
0
0.00
0.00
0.00
0.00
0.00
73 0.00
Payment
450,499.85
0.00
0.00
0.00
0.00
450,499.85
Payable
Count
173
0
0
0
0
173
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Check Register Packet: APPKT00151-01-06-16 WARRANTS
Fund Name AmountPeriod
Fund Summary
998 POOLED CASH 450,499.851/2016450,499.85
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1/14/2016
Mary Nichols, Chair
California Air Resources Board
1001 I Street
Sacramento, CA 95814
RE: Northern California Rural Zero Emission Bus Commercial Deployment Project Application
Dear Chair Nichols:
The City of Lakeport is pleased to write in support of the application pending before the Air
Resources Board’s (ARB) Zero-Emission Truck and Bus Pilot Commercial Deployment Projects
program submitted by a unique partnership of transit agencies that are seeking to deploy zero
emission electric buses in communities throughout rural Northern California.
This project represents a pioneering collaboration of Northern California transit agencies. Rural
transit agencies provide vital services to their communities, as well as those living in more remote
areas. However, rural transit agencies face a set of distinctive challenges such as long routes and
often-formidable operational environments – not to mention budgetary restraints - that can
complicate the transition to zero emission vehicles.
If awarded grant funding, this pilot project will provide critical funding to operate a robust pilot of
zero emission battery-electric buses across a variety of routes and in multiple communities and
rural areas in Northern California. Anchored by Lake Transit Authority, this collaborative project
b l i l ll i i k h bili f ll l i
CITY OF LAKEPORT
Over 100 years of comm unity
pride progress and service
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Comments:
SUGGESTED MOTIONS:
Move to adopt the proposed ordinance adopting Section 2.14 of Title 2 of the Lakeport Municipal Code
regarding the City Finance Director.
Move to adopt the proposed ordinance amending Chapter 2.12 of Title 2 of the Lakeport Municipal Code
regarding the City Clerk.
Attachments: 1. Proposed Ordinance adopting Section 2.14 of Title 2 of the Lakeport Municipal
Code regarding the City Finance Director
2. Proposed Ordinance amending Chapter 2.12 of Title 2 of the Lakeport
Municipal Code regarding the City Clerk
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Ordinance No. 902 (2016)
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF LAKEPORT ADOPTING CHAPTER 2.14 OF TITLE 2 OF THE
LAKEPORT MUNICIPAL CODE REGARDING THE CITY FINANCE DIRECTOR
THE CITY COUNCIL OF THE CITY OF LAKEPORT DOES ORDAIN AS FOLLOWS:
SECTION 1. Adoption of Chapter 2.14 “City Finance Director”
Chapter 2.14 “City Finance Director” of Title 2 of the Lakeport Municipal Code is hereby
adopted to read as follows:
Chapter 2.14
CITY FINANCE DIRECTOR
Sections:2.14.010 Office created.
2.14.020 Powers and duties.
2.14.030 Surety bond
2.14.010 Office created.
The finance director of the city shall be appointed by the city manager and serve at the
pleasure of the city manager. The finance director shall be qualified by training and experience
to perform the duties of the office.
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F. Audit and approve before payment of bills, invoices, payrolls, demands or charges
against the city and with advice of the city attorney, when necessary, determine the regularity,
legality and correctness of such claims, demands or charges;
G. Prepare and submit to the city council periodically a register of audited demands with
the finance director’s affidavit attached thereto as provided in the Government Code;
H. Submit to the city council periodic statements of all receipts and disbursements in
sufficient detail to show the exact financial condition of the city;
I.
At of the end of each fiscal year, submit a complete financial statement and report;
J. Supervise the keeping of current inventories of all property of the city by all city
departments, offices and agencies;
K. Perform all the financial and accounting duties which would be imposed upon the city
clerk in the absence of this chapter, and the city clerk shall be relieved of such duties, including
all such duties imposed upon the city clerk by Government Code sections 40802 to 40805;
L. Perform all duties that are imposed upon the finance director by this Code or by other
law; and
M. Perform such other duties as may be imposed upon the finance director by this Code,
other law, or the appointing authority acting in a manner authorized by this Code or other law.
2.14.030 Surety bond.
The finance director of the city shall acquire a surety bond to be approved by the city council,
such bond to be conditioned on the faithful performance of the finance director’s duties. The
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that are not designed to increase services or expand a system pursuant to CEQA Guidelines
§ 15273.
SECTION 4. Effective Date. This Ordinance shall take effect thirty (30) days after adoption as
provided by Government Code section 36937.
SECTION 5. Certification. The City Clerk shall certify to the passage and adoption of this
Ordinance and shall give notice of its adoption as required by law. Pursuant to Government
Code section 36933, a summary of this Ordinance may be published and posted in lieu ofpublication and posting the entire text.
INTRODUCED and first read at a regular meeting of the City Council on the fifth day of January,
2016, by the following vote:
AYES: Mayor Spillman and Council Members Mattina, Parlet, Scheel, and Turner
NOES: NoneABSENT: None
ABSTAINING: None
FINAL PASSAGE AND ADOPTION by the City Council occurred at a regular meeting thereof held
on the 19th day of January, 2016, by the following vote:
AYES:NOES:
ABSENT
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CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Development Authority
Municipal Financing Agency of Lakeport
STAFF REPORT
RE: Minor Revisions to Zoning Ordinance to Improve
Transparency & Streamline Permit Processing Procedures
MEETING DATE: 01/19/2016
SUBMITTED BY: Kevin M. Ingram, Community Development Director
PURPOSE OF REPORT: Information only Discussion Action Item
WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:
The City Council is being asked to conduct a public hearing to consider minor revisions to the Lakeport Zoning
Ordinance aimed at increasing transparency and streamlining the processing of land use development permits.
BACKGROUND/DISCUSSION:
In 2003, the City of Lakeport surveyed local residents and businesses as part of the preparation of the City of
Lakeport Business Retention and Recruitment Strategy. Those businesses interviewed cited, amongst other
things, that “last minute changes to approved project plans” and “limited or poor communication about City
policies, expectations, and activities” were a serious concern. Although more than ten years have passed, the
concerns expressed in this survey remain relevant today. Relevant in the fact that they are included within the
i l l f h G l l d f l d ill b h l l b i
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The zoning ordinance provides the community development director the authority to approve certain
discretionary land use development permits. These allowances permit the administrative approval of:
shoreline development permits, minor exceptions to development and design standards, and administrative
& minor architectural and design review.
The City of Lakeport Zoning Ordinance currently allows for the filing of appeals of administratively approvedpermits per Section 17.31.030. This section allows for the Planning Commission to review administratively
approved permits if an appeal is filed within five (5) business days of a decision. However, other than in the
case of the issuance of zoning permits, there is no mechanism required for the notification of the public of a
pending administrative approval action.
To remedy this situation CDD staff is recommending that adjoining property owners to any property where
the administrative approval of a discretionary land use development is being considered be notified a
minimum of ten (10) days in advance of any decision by the community development director. If anyadjoining property owner takes issue with the approval they may seek an automatic review of the action by
the Planning Commission. Notification of adjoining property owners, in staff’s opinion strikes a balance
between the current ‘no’ notification system of most administratively approved projects and the standard
notification procedures for public hearings outlined in Section 17.30.030 which require a formal legal notice
placed in the newspaper of record and distributed by mail to all property owners within 300’ of the
proposed project.
Affected chapters of the Zoning Ordinance Include: Regulations for Clear Lake Shoreline Development (SD)Combining District (Chapter 17.18), Minor Exceptions (Chapter 17.25), Architectural and Design Review
(Chapter 17.27), and Performance Standards (Chapter 17.28).
B. Proposed Amendments to the Land Use applications procedures process:
A Chief complaint from the business community in regards to the City’s land use development process is the
length in application processing time and a perceived last minute changes to approved project plans. The
California Permit Streaming Act (Government Code §65920 et. seq.) requires that within thirty (30) days of
the receipt of a land use development application, a local agency make a determination as to the
completeness of the application. If an application is determined to not be complete, an incomplete
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In composing the proposed amendments to the land use development application procedures of Section
17.29 of the Zoning Ordinance, City staff consulted the development codes of: the County of Lake, Butte
County, Town of Windsor, City of Calistoga and City of Grass Valley.
Proposed Zoning Ordinance amendments affect Section 17.29 (Applications and Fees).
OPTIONS:
1. After conducting the public hearing, and consideration of the proposed minor revisions to the Zoning
Ordinance, adopt the proposed Ordinance as presented by staff.
2. After conducting the public hearing, and consideration of the proposed minor revisions to the Zoning
Ordinance, direct staff to make modifications or revisions to the proposed Ordinance.
3.
After conducting the public hearing, and consideration of the proposed minor revisions to the ZoningOrdinance, take no action or take action to deny the proposed Ordinance.
FISCAL IMPACT:
None $ Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $
Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:
Comments: None
SUGGESTED MOTIONS:
Move to approve the ordinance amending the Zoning Ordinance, Chapter 17 of the Lakeport Municipal Code, to
improve transparency and streamline the processing of land use development permits.
Attachments: 1.
Draft Ordinance No. ### (2016)
2 Planning Commission Staff Report of December 9 2015
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ORDINANCE NO. 901 (2016)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKEPORT
AMENDING THE ZONING ORDINANCE (CHAPTER 17 OF THE LAKEPORT
MUNICIPAL CODE) TO IMPROVE TRANSPARENCY AND STREAMLINE
PERMIT PROCESSING PROCEDURES
WHEREAS, the City Council has considered all the evidence and text submitted
into the administrative record, and
WHEREAS, the proposed amendments are in the public interest, are consistent
with the General Plan, will not be detrimental to the community’s health, safety, and
welfare, and
WHEREAS, the proposed amendments comply with the California
Environmental Quality Act, and
WHEREAS, the purpose of the amendments to the City of Lakeport Municipal
(Chapter 17 of the Lakeport Municipal Code) is to improve transparency, public input
and streamlining permit processing procedures, and
WHEREAS, The Planning Commission reviewed the amendment on November
18, 2015 and December 9, 2015, at a noticed hearing, and forwarded the zoningamendments to the Lakeport City Council with a recommendation of approval, and
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To protect and preserve environmentally sensitive areas adjacent to the Clear Lake
shoreline and to prevent degradation of wetland and riparian areas, reduce erosion and
water quality impacts and enhance the fishery resources and view corridors. Within theSD combining district, all uses shall comply with the regulations of the base zoning
district and with the additional regulations set forth in this chapter.
17.18.020 Applicability.
The Shoreline Development District shall be applied in the following areas: Those areas
designated on the Lakeport Zoning Map as SD Combining District.
17.18.030 Uses permitted subject to the issuance of a shoreline development permit.
A. Any use permitted within the base zoning district that involves grading, dredging,
filling, excavation of soil or gravel, or other similar activities that would alter the existing
topographic characteristics along the Clear Lake shoreline.
B. Proposed construction, reconstruction, additions, or modifications of buildings,
boat ramps, retaining walls, boat docks, floats, fencing, utility lines, or other similar
improvements.
17.18.040 Exemptions.
The following activities shall be exempt from the provisions of this section:
Activities of a governmental agency, including:
A. The rehabilitation or replacement of previously authorized fill, provided that the fill
has not or will not be put to uses differing from the original permit authorizing its initialconstruction.
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The maximum height of all structures on parcels along the shore of Clear Lake within
the Clear Lake shoreline development combining district shall not exceed twenty-five
feet unless a greater height is allowed through the approval of a use permit.
17.18.070 Shoreline development plan required.
In conjunction with an application for a land use project or building permit, a shoreline
development plan shall be submitted for review and approval. The shoreline
development plan shall include:
A. A plot plan drawn to scale showing all existing vegetation cover and all types of
plant materials including tules, cattails, willows, cottonwood, aquatic vegetation, oak
trees, and other similar vegetation.
B. A plot plan depicting the existing property lines and site topography at two foot
intervals, identification of the areas adjacent to Clear Lake, including the Zero Rumsey,
7.79 Rumsey, 11.5 Rumsey, and one thousand three hundred twenty-six feet above sea
level.
C. A vicinity map identifying the wetlands on adjacent properties.
D. A plot plan showing the intended development including all proposed structures,
roads, drainage facilities, fill areas, dredging areas, final topographic contours, and
water control facilities such as retaining walls, revetments, levies, dikes, banks, berms,
etc.
E. A plant and wildlife habitat management, protection, and enhancement programincluding proposed wetland plant materials and other native vegetation.
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E. Not result in the unnecessary removal of wetland vegetation or riparian
environment including tules, cottonwood, willow trees, cattails, and other significant
vegetation; and
F. Result in minimum disruption of soil and bank areas along shoreline parcels; and
G. Comply with the provisions, policies, and programs of the Lakeport general plan,
and other city, county, state, or federal agencies.
17.18.090 Approval Notification
Prior to approval of a shoreline development plan, and not less than ten (10) calendar
days prior to the proposed issuance, the community development department shall
notify owners of contiguous properties immediately adjacent to the said project
and/or additional properties as determined by the community development director.
Notification shall be given by mail or delivery.
The written notice shall declare that the requested shoreline development plan may
be issued without review and decision by the planning commission if no writtenrequest for review is filed with the community development department within ten
(10) calendar days of the date of mailing.
If no request for review and decision by the planning commission is filed with the
community development department, the shoreline development plan may be issued
by the community development director.
If a request for review by the planning commission is filed with the community
development department pursuant to this subsection the community development
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Chapter 17.25 of Title 17 of the Lakeport Municipal Code is amended to read as follows:
17.25.010 Purpose.These provisions allow for minor adjustments from the standards contained in this code
when, because of special circumstances applicable to the property, the strict
application of this code deprives such property of privileges enjoyed by other
properties in the vicinity and under identical land use districts.
17.25.020 Conditions.
Any minor exception granted shall be subject to such conditions as will ensure that the
adjustment will not constitute a grant of special privilege(s) inconsistent with the
limitations upon other properties in the vicinity and land use district in which such
property is situated.
17.25.030 Applicability.
The community development director may grant a minor exception up to a maximum of
ten percent governing the following measurable design/site considerations or other
similar situations.A. Distance between structures.
B. Lot dimensions.
C. On-site parking, loading, and landscaping.
D. Setbacks.
Any modification request which exceeds the prescribed limitations outlined in this
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The written notice shall declare that the requested minor exception may be issued
without review and decision by the planning commission if no written request forreview is filed with the community development department within ten (10) calendar
days of the date of mailing.
If no request for review and decision by the planning commission is filed with the
community development department, the minor exception permit may be issued by
the community development director.
If a request for review by the planning commission is filed with the community
development department pursuant to this subsection, the community development
director shall schedule a public hearing before the planning commission at its next
regularly scheduled meeting. Notification of said public hearing shall adhere to the
requirements of Section 17.30 of this Code.
17.25.060 Findings.
Following the notice, tT he community development director shall make a decision onthe request in writing and recite herein the findings upon which such decision is based,
pursuant to Section 65906 of the Government Code. The director may approve and/or
modify an application in whole or in part, with or without conditions, only if all of the
following findings are made:
A. That there are special circumstances applicable to the property, including its size,
shape, topography, location, or surroundings which create an unusual situation in terms
of the ability to comply with code requirements.
B That granting the minor exception is necessary for the preservation and enjoyment
http://www.leginfo.ca.gov/cgi-bin/displaycode?section=gov&group=65001-66000&file=65900-65909.5http://www.leginfo.ca.gov/cgi-bin/displaycode?section=gov&group=65001-66000&file=65900-65909.5
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17.25.070 Precedents.
The granting of a prior minor exception is not admissible evidence in support of thegranting of a new minor exception.
17.25.080 Burden of proof.
The burden of proof to establish the evidence in support of the findings is the
responsibility of the applicant.
17.25.090 Minor exception expiration.
A minor exception shall be exercised within one year from the date of approval, or it
shall become null and void.
17.25.100 Time extension.
The director may, upon an application being filed prior to expiration and for good
cause, grant a time extension not to exceed six months. Upon granting of an extension,
the director shall ensure that the minor exception complies with all current code
provisions.
17.25.110 Revocation.
The planning commission may hold a public hearing to revoke or modify a minor
exception granted pursuant to the provisions of this chapter. Ten days prior to the
public hearing, notice shall be delivered in writing to the applicant and/or owner of the
property for which such minor exception was granted. Notice shall be deemed
delivered two days after being mailed, first class postage paid, to the owner as shownon the current tax rolls of the county of Lake, and/or the project applicant.
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F. That the improvement permitted by the minor exception is detrimental to the
public health, safety, or welfare or constitutes a nuisance.
SECTION 3. Amendment to Architectural and Design Review
Section 17.27.030 of Title 17, Chapter 17.27 of the Lakeport Municipal Code is amended
to read as follows:
17.27.030 Authority.
Authority to approve plans for projects subject to architectural and design review shall
be authorized as follows:
A. Administrative Approval. The community development director is authorized to
review and administratively approve:
1. Change of Use. A change of use in an existing nonresidential building involving
no new construction upon the finding that the use and site meet the requirementsof this title and that all standard public improvements are existing.
2. The painting or re-painting of all commercial, industrial, multifamily,
institutional, or similar buildings.
3. Single-family dwellings and additions thereto.
B. Minor Architectural and Design Review. The community development director is
authorized to review and decide upon applications for minor architectural and design
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D. Planning Commission. The planning commission is authorized to review and decide
on all other plans for commercial, industrial, multifamily residential, and institutional
structures, and the alteration or enlargement of existing commercial, industrial,multifamily, and institutional structures except as provided for in subsections A and B of
this section.
E. No condition of the architectural and design review approval shall impose
requirements pertaining to use, density, floor area ratio, creek setbacks, parking and
loading, and similar requirements that are more restrictive than those required by the
applicable zoning district on a valid use permit or variance.
SECTION 4. Amendment to Architectural and Design Review
Section 17.27.070 of Title 17, Chapter 17.27 of the Lakeport Municipal Code is amended
to read as follows:
17.27.070 Application review.
Architectural and design review applications considered by the planning commissionshall be reviewed at a public hearing in accordance with the provisions of Chapter
17.29. The planning commission shall consider the application at the most appropriate
meeting date within sixty days following a determination by the community
development director that the application is complete. The community development
director shall publish a notice in the local newspaper, at least ten calendar days in
advance of the meeting, giving the application number, the applicant’s name and
address, the proposed action, the location, and assessor’s parcel number along with thedate, time, and place of the public hearing.
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If no request for review and decision by the planning commission is filed with the
community development department, the administrative or minor architectural and
design review may be issued by the community development director.
If a request for review by the planning commission is filed with the community
development department pursuant to this subsection, the community development
director shall schedule a public hearing before the planning commission at its next
regularly scheduled meeting. Notification of said public hearing shall adhere to the
requirements of Section 17.30 of this Code.
A staff report analyzing the project and its conformance with the provision of this code
shall be developed by the community development department.
SECTION 5. Amendment to Performance Standards
Section 17.28.010.O of Title 17, Chapter 17.28 of the Lakeport Municipal Code is
amended to read as follows:
17.28.010.O Fences and Walls/Residential Areas.
O. Fences and Walls/Residential Areas. Fences and walls constructed in all residential
zoning districts shall be subject to the following:
1. Fences or walls up to six feet in height are permitted along the interior side lot
line(s) to the front setback line, along the interior rear lot line, along the front yardsetback line, and along the side yard street setback line.
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the subject property or a lessee or authorized agent of the owner if written
authorization from the owner is filed concurrently with the application.
17.29.030 Land use application procedures
The following procedures shall be followed in processing of land use applications and
development permits which require planning commission or city council action:
A. Prior to submitting an application for a land use application/development
permit, project proponents should meet with the community development department
staff in a pre-application conference to discuss the project and application procedures.
Pre-Application Conference
1. A prospective project proponent is encouraged to request a pre-
application conference with community development staff before completing
and filing a land use application/development.
2. The purpose of the pre-application conference is to:
a.
Inform the project proponent of City requirements as they apply to the proposed project:
b. Review the City’s land use development review process, possible project
alternative or modifications; and
c. Identify information and materials the City will require with the
application, and any necessary technical studies and information relatingto the environmental review of the project.
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2.
The application shall be filed with all required fees, deposits,
information, and materials as specified by the community development
department.
3.
Project proponents are encouraged to contact the community
development department before submitting and application to verify which
materials are necessary for application filing.
C. If the application package is incomplete, a letter specifying what is required to
make it complete will be sent to the project proponent within thirty calendar days
of the submittal date. Initial Review of Application
1. The community development department shall review each application
for completeness and accuracy before it is accepted in compliance with
Government Code 65943. Acceptance of the application shall be based on the
City’s list of required application contents and any additional written
instructions provided to the project proponent in a pre-application conference,
and/or during the initial application review period.
2.
At the discretion of the community development department, or where
otherwise required by this code or State or federal law, an application may be
referred to any public agency that may have interest in the proposed project.
3.
Within 30 calendar days of application acceptance, the project
proponent shall be informed in writing that the application is complete andhas been accepted for processing, or that the application is incomplete and the
additional information is required in conformance with Government Code
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D. If the application package is compete, staff will: log the application(s); prepare a
file; determine the planning commission review date; send out requests for review;
and publish a legal notice. (See Section
E. A report on the project shall be prepared and mailed to the project proponent
no later than four calendar days before the scheduled planning commission
meeting.
F. The planning commission agenda and previous meeting minutes shall be posted
seventy-two hours in advance of the planning commission meeting.
G. After planning commission action on a land use application, staff will forward
correspondence to the applicant indicating the decision. The conditions of
approval/mitigation measures shall be included in the correspondence. Land use
applications requiring city council action shall be scheduled with the administrative
clerk.
17.29.040 Project Evaluation and Staff Reports A.
Staff Evaluation. The community development department shall review all
land use applications/development permits to determine if they comply with all
applicable requirements, including the Zoning Ordinance, other applicable
provisions of the Municipal Code, the General Plan, and any applicable specific
plan.
B.
Staff Report. The community development department shall provide a writtenrecommendation for all land use applications/development permits subject to the
review authority of the planning commission and/or city council (as applicable) as
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B. The community development director may grant one 90-day extension, if the
project proponent files a written request with the community developmentdepartment before expiration.
C. After the expiration of an application, future City consideration shall require
the submittal of a new, complete application and associated fees.
17.29.050 060 Fees
The city council shall, by resolution, establish a schedule of fees for land use
applications, amendments, and other matters pertaining to this chapter. The schedule
of fees may be changed or modified by resolution of the council. Review shall not
commence on any application until all applicable fees have been paid in full. The city is
not required to continue processing and application unless its fees are paid in full.
Failure to pay the applicable fess is grounds for denial of the application.
SECTION 7. Severability: Should any provision of this Ordinance, or its
application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable or otherwise void, that determination shall
have no effect on any other provision of this Ordinance or the application of this
Ordinance to any other person or circumstance and, to that end, the provisions hereof
are severable.
SECTION 8. CEQA. This ordinance is not a “project” subject to the California
Environmental Quality Act (CEQA). “Project” does not include “general policy andprocedure making” or “[o]rganizations or administrative activities of governments that
will not result in direct or indirect physical changes in the environment” pursuant to
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NOES: None
ABSTAIN: None
ABSENT: None
FINAL PASSAGE AND ADOPTION by the City Council of Lakeport occurred at a meeting
thereof held on the 19th
day of January 2016, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
___________________________
MARC SPILLMAN, MAYOR
ATTEST:
_____________________________
KELLY BUENDIA, Acting City Clerk
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CITY OF LAKEPORT
COMMUNITY DEVELOPMENT DEPARTMENT
STAFF REPORT
ITEM: VI.A
DATE: December 9, 2015
PROJECT NAME: Minor Revisions to Zoning Ordinance to Improve
Transparency & Streamline Permit Processing Procedures
FILE NO: ZC 15-04 / CE 15-11
APPLICANT & LAND
OWNER:
City of Lakeport
225 Park Street
Lakeport, California 95453
STAFF CONTACT: Kevin M. Ingram, Community Development Director
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Minor Revisions to Zoning Ordinance
ZC 15-04/CE 15-11
that they are included within the Economic Development Element of the General Plan1 and are
frequently expressed still by the local business community. To partially address these concerns,
Community Development Department (CDD) staff recommends that the Planning Commissionconsider a series of small amendments to the City’s zoning ordinance in order to improve
transparency in its administrative approval of discretionary land use development permits and
improve the streamlining by which the Planning Division accepts and reviews land use
development applications.
Revisions pertaining the improving transparency within the Administrative Approval process:
The zoning ordinance provides the community development director the authority to approve
certain discretionary land use development permits. These allowances permit the
administrative approval of: shoreline development permits, zoning permits, minor exceptions
to development and design standards, and administrative & minor architectural and design
review.
The City of Lakeport Zoning Ordinance currently allows for the filing of appeals ofadministratively approved permits per Section 17.31.030. This section allows for the Planning
Commission to review administratively approved permits if an appeal is filed within five (5)
business days of a decision. However, other than in the case of the issuance of zoning permits,
there is no mechanism required for the notification of the public of a pending administrative
approval action.
To remedy this situation CDD staff is recommending that adjoining property owners to anyproperty where the administrative approval of a discretionary land use development is being
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Minor Revisions to Zoning Ordinance
ZC 15-04/CE 15-11
Proposed Amendments to the Land Use applications procedures process: A Chief complaint
from the business community in regards to the City’s land use development process is the
length in application processing time and a perceived last minute changes to approved projectplans. The California Permit Streaming Act (Government Code §65920 et. seq.) requires that
within thirty (30) days of the receipt of a land use development application, a local agency
make a determination as to the completeness of the application. If an application is
determined to not be complete, an incomplete notification and a request for additional
information is required to be provided to the applicant in writing.
Although consistent with the requirements of the state permit streaming act, the current City
of Lakeport land use application processing procedures outlined in Section 17.29.030 of the
Zoning Ordinance contains an extra step in the permitting process that is not present within the
development procedures of most other local jurisdictions. At current, project application
packets are submitted to the CDD for review of the completeness of the application for a thirty
day period. Once an application package is determined to be complete it is then circulated for
review to other Federal, State and local agencies with regulatory or permitting issuance jurisdiction over projects.
Upon review of several other local jurisdictions land use application review procedures it was
noted that the internal review period by the Planning Division and the period in which project
applications are reviewed by other Federal, State and local agencies are typically combined
together in one step as a means of streaming the permitting process and reducing ambiguity in
development requirement expectations. CDD staff believes the combining of this process
within Lakeport’s land use development process will aid in reducing the processing time of land
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Minor Revisions to Zoning Ordinance
ZC 15-04/CE 15-11
Zoning Amendment Criteria
(17.32.010 (B))
1. The proposed amendment is in the public’s interest.2. The proposed amendment is consistent with the Lakeport General Plan.
3. The proposed amendment will not be detrimental to the community’s health, safety, and
welfare.
4. The proposed amendment complies with the California Environmental Quality Act.
This project does not involve the rezoning of any lands or a change in permitted uses. Proposed
amendments pertain to permit processing procedures only. Staff analysis of each individualfinding criteria is as follows:
1. The proposed Zone Change text amendment is in the public’s interest.
Staff Analysis: As noted in the background/discussion section above, the Lakeport community
has for several years expressed frustration in the City’s land use development process.
Common complaints include—long processing times, requested last minute project changes
and poor communication between staff and applicants. The proposed minor revisions to theZoning Ordinance are intended to directly address these stated concerns.
The incorporation of project notification for administrative discretionary land use decisions will
increase transparency and provide a greater opportunity for public input on land use decisions
prior to the approval of a project. Additionally, the proposed amendments to the application
processing procedures combining the existing Planning Division project internal review process
with review period by other Federal, State and local agencies will assist in reducing permitprocessing times and reduce applicant’s frustration with requests for project changes several
times throughout the application review process
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Minor Revisions to Zoning Ordinance
ZC 15-04/CE 15-11
This combining of existing review periods within the current Zoning Ordinance will aid in
reducing permit processing time and the number of instances in which an applicant would be
required to revise project plans. Limiting the number of times that revisions to developmentplans are needed also has the added spillover benefit of reducing an applicant’s overall project
costs. Reducing the cost of business is recognized by Policy ED.3 of the Economic Development
Element of the General Plan which states: “The city shall work to retain a competitive “cost of
doing business” in Lakeport relative to the Bay Area and Lake County Region.” 3
Overall the proposed minor revisions to the Zoning Ordinance assist in facilitation of a more
business-friendly local government environment through better ‘facilitation of permit
processing’ and the creation of a ‘more supportive business environment by providing clear andconsistent development standards, procedures and information to the business community’,
consistent with Policy ED 2.14 and Objective ED 3
5 of the Economic Development Element of
the General Plan, respectively.
3. The potential impacts of the proposed Zone Change text amendment have been assessed
and have been determined not to be detrimental to the public health, safety, and welfare.
Staff Analysis: Proposed revisions to the text of the Zoning Ordinance does not involve the
rezoning of any lands or the change in permitted land uses and thus will not result in any
detrimental impacts to public health, safety or welfare.
4. The proposed Zone Change text amendment has been processed in accordance with the
applicable provisions of the California Government Code and the California Environmental
Quality Act.
St ff A l i Th d i i t th Z i O di i t “ j t” d fi d b
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Minor Revisions to Zoning Ordinance
ZC 15-04/CE 15-11
SAMPLE MOTIONS
Categorical Exemption:
Move that the Planning Commission find that the proposed Zone Change text amendment (ZC 15-
04) is not a project as defined by the California Environmental Quality Act per CEQA Guidelines
Section 15378(b) and further that this action is categorically exempt from the CaliforniaEnvironmental Quality Act pursuant to CEQA Guidelines Section 15305.
Zone Change:
Move that the Planning Commission recommend that the City Council approve a Lakeport
Zoning Ordinance text amendment (ZC 15-04) as applied for by the City of Lakeport, subject to
the findings listed in the staff report dated December 9, 2015.
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Over 100 years of community
pride, progress and service.
November 30, 2015
MINUTE ORDER
LAKEPORT PLANNING COMMISSION
REGULAR MEETING
(November 18, 2015)
PUBLIC HEARING TO REVIEW PROPOSED MINOR REVISION TO THE LAKEPORT
ZONING ORDINANCE TO INCREASE TRANSPARENCY AND STREAMLINE PERMITTINGPROCESSES.
Community Development Director Kevin Ingram requested review of minor revisions to the Lakeport
Zoning Ordinance as a means of increasing transparency within the issuance of AdministrativelyApproved discretionary land use permits. Ingram advised, consistent with Section 17.32.010.A.3, staff is
requesting a text amendment and direction to prepare a formal zone change text amendment and send out
a legal notice for a public hearing for the Commission’s next regular meeting in December.
Ingram stated revisions pertaining to improving transparency within the Administrative Approval process provides the community development director the authority to approve certain discretionary land use
development permits. These allowances permit the administrative approval of: shoreline development
permits, zoning permits, minor exceptions to development and design standards, and minor architectural
and design review. Ingram advised standard appeal processes to administrative approvals apply, howeverother than zoning permit approvals the zoning ordinance does not provide for any mechanism notifying
interested members of the public of any decision on the granting of a land use development permit. To
remedy this, CDD staff is recommending, that adjoining property owners be notified a minimum of ten(10) days prior to the decision by the community development director for all administrative discretionary
i I d i d ifi i f dj i i i ff’ i i ik b l
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Commissioner Taylor advised anything that can streamline things would make the process better. Taylor
advised he works with contactors on a regular basis and he used to hear complaints about the City all thetime; now with our new staff he’s heard good things. He believed staff was on the right track.
Commissioner Wicks liked the idea; anything we can do to make it easier is best.
Commissioner Russell stated she agrees with the comments from Commissioner Taylor and she is pleasedto hear that streamlining is in the works. Associate Planner Chance stated he has worked with several
different jurisdictions and he’s never seen land use development permits done this way. Most cities in the
CDD reviews the project forward before the submittal of the application which gives the opportunity ofsetting up pre-application meetings, if it is a large project, getting the different agencies involved early on.
Chance advised when done this way, by the time the 30 day review period comes the problems have pretty
much been worked out. Chance stated it then doesn’t put the burden on the City where we have severalfiles sitting around for a long time.
Commissioner Wicks advised of a change to Attachment 1 section 17.18.090 Review by the planningcommission, the hyperlink needed to be corrected to read 17.18.090. Wicks advised that in Attachment 1
Section 17.27.030.C it states “The Community Development Director shall send copies of staff reports to
the Planning Commission for all administrative and minor architectural and design review approvals, etc.”
He stated the Commission has not received these staff reports in the past and asked if they were eversupposed to get them. Ingram advised yes, staff has been providing the conditions of approval on
anything approved at a staff level not just the minor architectural and design review.
Ingram stated staff still plans to provide the commission with the project list and any project that is
approved administratively that has project conditions of approval he still wants forwarded to the
commission.
Wicks advised that on Attachment B Section 17.29.030 Land Use application procedures stated “A
prospective project proponent is encouraged to request a pre-application conference with the community
development staff before completing and filing a land us application/development.” He proposed that itshould read “A prospective project proponent shall be required to attend a pre-application conference,
etc.” Wicks stated it would beneficial to all parties to have a face to face contact with staff. Ingram stated
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Q UARTERLY FINANCIAL REPORT FOURTH Q UARTER, 2014-15JANUARY 19, 2016
G
ENERAL FUND FINANCIAL CONDITION
. The City’s general fund is its
primary source of discretionary resources for the provision ofservice deemed necessary and desirable by the citizens of
Lakeport and the City Council.
The general fund ended the year well with a total fund balance of
$2.94 million, of which $2.56 million was available for spending.
The City Manager recommended using $580,126 of the general
fund reserve to engage in one-time uses in the 2014-15 budget,
including capital projects and prior year encumbrances, which
was later augmented to $672,355 to accommodate additionalone-time expenditures. $300,359 was not used, however, and
was subsequently appropriated in the 2015 16 budget
City management is pleased to present this quarterly financial
report summarizing the City’s overall financial activity and
position through June 30, 2015. This financial information is
unaudited. For audited information, or to find greater detail,
please refer to the City’s Comprehensive Annual Financial Report
(CAFR), which is released by December 31 following the end of
the fiscal year.
ADJUSTED BUDGETS AND REVENUE ESTIMATES. The revenue projections
and budget expenditures presented herein include budget
adjustments approved by the City Council.
General Fund Balance Budget YTD Actual Percent
Revenues 4,518,500$ 4,446,767$ 98%
Expenditures 5,457,299 4,835,558 89%
Transfers in (out), net 266,444 16,795 6%
Use of fund balance 672,355 672,355 100%
Surplus (deficit) -$ 300,359$
Total fund balance, beginning 3,313,489
Total fund balance, ending 2,941,493
Spendable fund balance, ending 2,567,395$
Fund balance as a percent of total 61%
expenditures
OVERVIEW
GENERAL FUND
125 Years of pr ide, progr ess and service.
GENERAL FUND FINANCIAL CONDITION
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Q UARTERLY FINANCIAL REPORT FOURTH Q UARTER, 2014-15JANUARY 19, 2016
Top Ten Revenues Budget YTD Actual Percent
Sales tax - Bradley-Burns 1,053,492$ 948,056$ 90.0%
Sales and use tax - Measure I 730,299 701,963 96.1%
Property tax 484,190 454,422 93.9%
Property tax in lieu of VLF 408,000 391,441 95.9%
Property tax in lieu of sales tax 376,306 388,586 103.3%
Grants and subventions 198,952 235,064 118.2%
Franchise fees 193,194 204,994 106.1%Rents and leases 160,319 99,853 62.3%
Business license tax 95,000 92,105 97.0%
Permits 69,050 81,506 118.0%
Total 3,768,802$ 3,597,989$ 95.5%
Percent
Top Ten Revenues Compared YTD 14-15 YTD 13-14 Change
Sales tax - Bradley-Burns 948,056$ 1,078,173$ -12.1%
Sales and use tax - Measure I 701,963 736,948 -4.7%
Property tax 454,422 457,591 -0.7%
Property tax in lieu of VLF 391,441 396,571 -1.3%
Property tax in lieu of sales tax 388,586 358,753 8.3%
Grants and subventions 235,064 395,948 -40.6%
Franchise Fees 204,994 193,921 5.7%
Rents and Leases 99,853 106,033 -5.8%Business license tax 92,105 65,262 41.1%
Permits 81,506 81,490 0.0%
state’s triple flip was not implemented as expected and resultedin lower cash receipts. The wind down will continue into the
2015-16 FY.
Measure I collections also were weaker than anticipated and
down from last year for similar reasons, although Triple Flip
adjustments do not apply. We will monitor both these revenue
sources closely and recommend adjustments to the FY 2015-16
budget later, if needed.
Property tax. Receipts came in lower than anticipated as thecounty continues to process Prop 8 (1978) property value
adjustments. Economically, the City experienced a surge in
residential property sales during 2011 and 2012, driving home
values upward, but that trend cooled in 2014-15. This revenue
source is down slightly compared to a year ago; however we are
optimistic recovered property values and current homes values
will be reflected in 2015-16 tax receipts. Property values remain
stable at the very least.
Property tax in lieu of VLF Vehicle License Fee). These are
property tax shares allocated to cities and counties beginning in
FY 04-05 as compensation for the state’s take of Vehicle License
Fees (VLF). This revenue source typically follows regular property
tax collections and is almost identical to last year, reflecting
nominal changes to the property tax roll.
Property tax in lieu of sales tax Triple Flip). This is a mechanism
used to repay the state fiscal recovery bonds pursuant to Prop 57
of 2004. Under the Triple Flip, the local sales and use tax rate isreduced from 1.00% to 0.75% with the 0.25% diverted to repay
f l b d d b d
TOP TEN GENERAL FUND REVENUESBUDGET TO ACTUAL
TOP TEN GENERAL FUND REVENUES
COMPARED
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Q UARTERLY FINANCIAL REPORT FOURTH Q UARTER, 2014-15JANUARY 19, 2016
Expenditures by Department Budget YTD Actual Percent
City Council 146,712$ 86,903$ 59%
Administration 519,584 516,992 100%
City Manager: Econ Dev 114,000 39,950 35%
City Attorney 148,398 150,414 101%
Finance 583,621 557,783 96%
Planning 303,633 295,289 97%
Building 228,746 147,651 65%
Housing 505,434 195,938 39%
Engineering and IT 3,190,737 1,307,305 41%
Police 2,811,249 2,546,623 91%
Public Works:
Roads & Infrastructure 1,612,988 891,601 55%
Parks, Building, Grounds 575,843 485,651 84%
Westshore Pool 88,505 51,277 58%
Water O&M 3,175,989 2,335,197 74%
Sewer O&M 1,781,509 1,702,979 96%
CLMSD Special Projects 45,658 19,630 43%
Total 15,832,607$ 11,331,183$ 72%
Expendit ures by Major Categor Budget YTD Act ual Percent
Salaries and benefits
Active employee 4,384,029$ 3,806,098$ 87%
Retiree 369,262 362,196 98%
Total 4,753,291 4,168,294 88%Operations
Departmental 3,277,444 2,908,013 89%
EXPENDITURES BY DEPARTMENT
CITY-WIDE –
BUDGET TO ACTUAL
EXPENDITURES BY MAJOR CATEGORY
CITY-WIDE – BUDGET TO ACTUAL
Departmental expenditures City-wide (i.e., general fund, special
revenues funds, RDA Successor Agency, water and sewer) were
72% of budgeted appropriations. Non-departmental activity
brought expenditures up to 75%.
Non-departmental activity includes debt service, retiree health
administration, and minor administrative expenses provided by
third parties, including bank, merchant, and trustee fees.
A large portion of the budget was the downtown improvement
project - funded by unspent former redevelopment bond
proceeds - as well as other capital projects, including those
funded by USDA. The majority of construction on Main Street is
expected to commence in the spring and summer of 2016, and
unspent bond proceeds will be carried over to next fiscal year to
complete the project.
City policy maintains budget control at the fund level. However,the Finance Department monitors expenditures at the object or
account level (i.e., salaries and benefits, electricity, professional
services, etc.) and reports that information monthly to all
departments and the City Manager. As of June 30, 2015,
departments reported expenditures below expected budgeted
appropriations with the following exceptions:
City Attorney: Cost related to specific legal activities
were higher than anticipated.
The City Manager meets with each department during the mid-
year to review expenditures and potential budget adjustments
DEPARTMENTAL EXPENDITURES
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Q UARTERLY FINANCIAL REPORT FOURTH Q UARTER, 2014-15JANUARY 19, 2016
Water O&M
Revenue, Expenditures, and Changes in Work ing Capital Percent
6/30/2015 6/30/2014 Change
Revenues
Operating 1,863,573$ 1,690,781$ 10.2%
Non-operating 4,253 734 479.5%
Total 1,867,827 1,691,515 110.4%
Expenditures
Operating:
Salaries and benefits 739,864 748,673 -1.2%
Materials, supplies and service costs 526,199 519,722 1.2%
Total 1,266,062 1,268,395 -0.2%
Non-operating:
Debt service 261,286 251,430 3.9%
Capital outlay 120,709 82,798 45.8%
Total 381,995 334,228 14.3%
Total expenditures 1,648,058 1,602,623 2.8%
Revenue over (under) expenditures 219,769$ 88,892$
Working capital 727,717$ 511,272$ 42.3%
Sewer O&M
Revenue, Expenditures, and Changes in Work ing Capital Percent
6/30/2015 6/30/2014 Change
Revenues
Operating 2,502,245$ 1,728,143$ 44.8%
Non-operating 36,331 40,156 -9.5%
Total 2,538,576 1,768,299 143.6%
Expenditures
Operating:
Salaries and benefits 848 533 756 355 12 2%
WATER ENTERPRISE OPERATIONS
SEWER ENTERPRISE OPERATIONS
The City provides two enterprise services: water and sewer,
housed administratively within the Public Works Department.
Through the collection of fees and charges, these funds should
collect revenues sufficient enough to finance costs associated
with administration, operations, capital improvements (CIP), and
debt service.
Water and sewer activities are accounted for like a business in the
private sector using the full accrual basis. This is starkly differentthan governmental fund accounting, which uses the modified
accrual basis and is concerned only with current spendable
resources, what we call fund balance. Drawing comparisons of
information between the two methods can be challenging.
Information presented here is budgetary-based and not GAAP.
Working capital is defined as the difference between current
assets and current liabilities. It approximates fund balance in
governmental funds. In other words, it’s the resources availableto meet ongoing operating, debt service, and capital activities in
the near term. Non-cash expenses - typically part of full accrual
accounting - are excluded from this presentation.
WATER ENTERPRISE
Rate adjustments went into effect January 1, 2014. Monthly
operating revenue from rates reflects this, and the increase from
a year ago generally is in line with expectation; however, water
conservations measures appear to have had an effect.
Expenditures overall are up by 2 8% from the year prior driven by
ENTERPRISE FUNDS
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Q UARTERLY FINANCIAL REPORT FOURTH Q UARTER, 2014-15JANUARY 19, 2016
Successor Agency Activities
July 1, 2014 - June 30, 2015
EXPENSES
General administration 197,032$
Debt service 354,948
Bond proceed use 33,169
Total 585,149$
July 1, 2014 - June 30, 2015
Budget Actual
ADMINISTRATIVE COSTS BY FUNCTION
Personnel costs 151,664$ 149,506$
Materials, supplies, and service costs 37,842 18,961
Capital outlay 4,373 4,362
Overhead 3,153 24,203
Total 197,032 197,032
SOURCES OF FUNDING
Administrative cost allowance 197,032 197,032
Total 197,032 197,032
Funding sufficiency (deficiency) -$ -$
Successor Agency Administrative Budget to Actual
The Lakeport Redevelopment Agency was officially dissolved
February 1, 2012. The City retained the function as the Successor
Agency to both the housing and non-housing assets for the
purpose of winding down the former agency’s affairs, while an
oversight board was established, pursuant to AB1X 26 – and
further revised under AB 1484 – to review and oversee the
dissolution process.
The primary duties of the oversight board are to review andapprove a Recognized Obligation Payment Schedule (ROPS),
dispose of all remaining, former agency assets, and approve an
administrative budget for the Successor Agency (provided to the
right).
Under AB1X 26 and AB 1484, the City as successor agency is due
an annual administrative cost allowance of $250,000, of which
only $197,032 was requested in FY 2014-15. As of June 30, 2015,
the City expended $197,032 of that allowance in the performance
of dissolution activities identified in the most recent Recognized
Obligation Payment Schedule (ROPS). Administrative
expenditures in future periods are expected to be less than
$200,000 annually.
REDEVELOPMENT SUCCESSOR AGENCY ACTIVITIES
SUCCESSOR AGENCY ADMINISTRATIVE
BUDGET TO ACTUAL
SOLID WASTE MANAGEMENT
In 2004, the City entered into an agreement with LakeportDisposal, Inc. for the provision of refuse and recycling collection
services made mandatory for all residents and businesses by the
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Q UARTERLY FINANCIAL REPORT FOURTH Q UARTER, 2014-15JANUARY 19, 2016
CITY MANAGEMENT TEAM
CITY MANAGER
MARGARET SILVEIRA [email protected]
CITY CLERK
JANEL CHAPMAN
IN MEMORIAM
FINANCE DIRECTOR
DANIEL BUFFALO [email protected]
CHIEF OF POLICE
BRAD RASMUSSEN
MARTIN SCHEEL
MAYOR AND BOARDS
CHAIR
KENNETH PARLET
CITY COUNCIL, REDEVELOPMENT SUCCESSOR AGENCY BOARD, CLMSD BOARD OF DIRECTORS
STACEY MATTINA
MAYOR PRO TEM
BOARDS VICE CHAIR
MARC SPILLMAN MIREYA TURNER
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Year -End Financial Report
1
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CAFRHow to Read
Delayed implementation◦ Software conversion
◦ Issue date scheduled for January 29
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HighlightsCity-Wide
Funds◦ 35 General (1), water (3), sewer (4), special (22),
other (5)
Cash◦ $10.29 million◦ $1.62 in receivables (within 60 days)◦ $780K in payables (due in 30 days)
GASB 68◦ $6.82 million $4.12 million (misc) $2.70 million (safety)
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HighlightsCity-Wide (cont)
4
Expenditures by Major Category YTD Actual
Salaries and benefits
Active employee 3,806,098$
Retiree 362,196
Total 4,168,294 Operations
Departmental 2,908,013
Non-departmental 449,196
Total 3,357,209
Loans/grants 178,667 Debt service 1,133,350
Capital improvements 4,438,405
Total 13,275,925$
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HighlightsCity-Wide (cont)
Salaries (in thousands)◦ Active
$3,806
58 full and part-time, as of 6/30/15◦ Retiree
$362
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HighlightsCity-Wide (cont)
Operations (in thousands)◦ $3,350
Professional services ($609)
Heating, cooling and power ($385) Insurance - liability ($373)
Gas ($61)
Permit costs ($50)
Other
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HighlightsCity-Wide (cont)
Debt service◦ $1.13 million
Water loans
Sewer bond CLMSD 91-1 Assessment
RDA bonds
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HighlightsCity-Wide (cont)
Capital outlay (in thousands)◦ $4,438
USDA – water ($2,182)
USDA – sewer ($272) Docks ($222)
Vehicles and heavy equipment ($500)
Various other
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HighlightsGeneral Fund
Revenues are down◦ Sales tax Driven by transportation (gas prices)
Wind down of triple-flip
◦ Property taxes Prop 8 adjustments
◦ One-time sources
Costs continue to rise, driven by:◦ Pension obligations
◦ Health insurance premiums
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General Fund (cont)
General fund (in thousands):◦ Expenditures over revenues $388
$306 budgetary surplus $672,355 use of fund balance ($580,126 originally)
◦ Fund balance $2,947
$2,567 available for spending
$374 in nonspendable fund balance Loans receivable
Total balance allocated to reserve was 51% ofexpenditures
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General Fund (cont)
Top ten revenues make up 80% oftotal GF income
Down 7% from a year ago
Biggest decliners:◦ Sales tax
Cash flow issue (triple-flip)
◦ Grants and subventions recognition of payments received from prior
years
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General Fund (cont)Top ten general fund revenues compared
12
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
YTD 14-15 YTD 13-14
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General Fund (cont)Top ten general fund revenues compared
13
Percent
Top Ten Revenues Compared YTD 14-15 YTD 13-14 Change
Sales tax - Bradley-Burns 948,056$ 1,078,173$ -12.1%
Sales and use tax - Measure I 701,963 736,948 -4.7%
Property tax 454,422 457,591 -0.7%
Property tax in lieu of VLF 391,441 396,571 -1.3%
Property tax in lieu of sales tax 388,586 358,753 8.3%
Grants and subventions 235,064 395,948 -40.6%
Franchise Fees 204,994 193,921 5.7%
Rents and Leases 99,853 106,033 -5.8%
Business license tax 92,105 65,262 41.1%Permits 81,506 81,490 0.0%
Total 3,597,989$ 3,870,691$ -7.0%
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General Fund (cont)
Revenue v. Expenditures
14
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15
Revenues
Expenditures
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General Fund (cont)
Measure I
15
2014-15
(Estimated)
2014-15
(Actual)
$730,299 $701,962
Cost
General
Fund Share
(Actual)
Other
Financing
Sources
(Actual) Measure I Share
Total
Funding
Parallel Driv e Chip Seal $ 365,370 $ 203,340 $ - $ 100,392 $ 203,340Lakeshore Blv d HSIPL (Safety) 161,700 - 792 - 792
Lakeshore Blv d ER Project 68,000 - 23,769 - 23,769
Roadw ay repairs and maintenance 50,000 56,457 - 27,874 56,457
Park Street PS&E rehab 25,000 - - - -
Lakeport Blv d mill and fill 25,000 49,647 - 24,512 49,647
Docks, Library Park 250,000 222,711 - 109,956 222,711
ADA projects 15,000 4,983 - 2,460 4,983
Heated bunker for Hydro Patch 28,000 - - - -
Card lock fuel management system 28,000 - - - -
Trailer Mounted Air Compressor and Attachments 25,000 7,350 14,700 3,629 22,050
Public Works: Streets 850,980 563,759 24,399 278,337 588,158
Public Works: Parks 259,543 262,267 - 129,486 262,267
Westshore Pool 63,505 51,277 - 25,316 51,277
2,215,098$ 1,421,791$ 63,660$ 701,962$ 1,485,451$
Fiscal Year 2014-15 Recommended Uses and
Projects
Revenue
Measure I: Transaction and Use Tax
Highlights
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HighlightsEnterprise Funds
Water O&M: Revenues up 8.4%
Expenditures up 2.8%
Working capital: $695K
Water conservation having effect
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Enterprise Funds (cont)Water Operations
17
Water O&M
Revenue, Expendi tures, and Changes in Working Capi tal Percent
6/30/2015 6/30/2014 Change
Revenues
Operating 1,826,264$ 1,690,781$ 8.0%
Non-operating 7,901 734 976.4%
Total 1,834,165 1,691,515 108.4%
ExpendituresOperating:
Salaries and benefits 739,864 748,673 -1.2%
Materials, supplies and service costs 526,199 519,722 1.2%
Total 1,266,062 1,268,395 -0.2%
Non-operating:
Debt service 261,286 251,430 3.9%
Capital outlay 120,709 82,798 45.8%
Total 381,995 334,228 14.3%Total expenditures 1,648,058 1,602,623 2.8%
Revenue over (under) expenditures 186,107$ 88,892$
Working capital 695,778$ 511,272$ 36.1%
Highlights
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HighlightsEnterprise Funds (cont)
Sewer O&M: Revenues up 42.3%
Much stronger than anticipated due to commercialusage
Expenditures up 45.1% Driven by capital projects (up 684% or $574K – not
including USDA)
Working capital: $1.56 million
Capital reserves strengthening further
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Enterprise Funds (cont)Sewer Operations
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Sewer O&M
Revenue, Expendi tures, and Changes in Working Capi tal Percent
6/30/2015 6/30/2014 Change
Revenues
Operating 2,458,383$ 1,728,143$ 42.3%
Non-operating 39,922 40,156 -0.6%
Total 2,498,305 1,768,299 141.3%
ExpendituresOperating:
Salaries and benefits 848,533 756,355 12.2%
Materials