03 pm&ba dynamic duo_babok&pm&b_arelationships_ prassede colombo

BABOK® Guide BABOK® Guide BABOK® Guide BABOK® Guide : The framework : The framework : The framework : The framework

and relationships betweenand relationships betweenand relationships betweenand relationships between

Project Manager and Project Manager and Project Manager and Project Manager and

Business AnalystBusiness AnalystBusiness AnalystBusiness Analyst

Prassede Colombo, PMP ®,CBAP ®, IIBA® Italy Chapter President

28 February 2014

Babok ® Guide: The framework – PM&BA 2

BABOK® Guide - Purpose

“…define the profession

of business analysis”

• baseline for knowledge, work, skills

• tasks necessary to understand how a solution will deliver value

• “…a liaison among stakeholders in order to understand … an organization, and recommend solutions that enable the organization to achieve its goals” (BABOK® Guide V2)

28/02/2014


BABOK® Guide - Purpose

From Needs, Requirements to Business Value

“Business Analysis is the practice of enabling change in

an organizational context, by defining needs and

recommending solutions that deliver value to

stakeholders”

28/02/2014


Competencies of Business Analysis for…

understanding business problems and opportunities

recommending solutions that enable the organization to achieve

its goals (BA as Change Agents) in the context of the

requirements (BA as Facilitator, Analyzer, Advisor, Leader )

28/02/2014


Structure of the BABOK® Guide

Know the context , the business; Interact, Communicate;

Be a BA Professional – customizing

28/02/2014

Define Business

Analysis Plans

Define Business

Case

Prioritize, Specify

and Model

Requirements

Verify, Validate

Approve

Requirements

Package, Trace

Elicit

Requirements

Select Solution,

Allocate

Requirements

Validate Solution

Business

Requirements

Stakeholder

Requirements

Solution

Requirements

Transition

Requirements

Babok ® Guide: The framework – PM&BA 628/02/2014

Babok® Guide: The Framework – PM&BA 7

Business Analyst

• Is any person who performsbusiness analysis activities

• Is responsible for eliciting the actual needs, analyzing, communicating and validatingrequirements to align them and deliver business value

Source: From Requirements to Business Value - The transformation of

Business Analysis, Kathleen Barret, CEO IIBA® , July 2013, Geneve

28/02/2014

From Needs to Solution Validation

Babok® Guide: The Framework – PM&BA 8

Business Analysis & Project Management

Identify the right Solutionand Validate

BUSINESS PROJECT

BUSINESS NEEDWHY

BUSINESSBENEFITS

CHANGE

SCOPE WHAT

DELIVERABLESRESULT

PROCESSHOW

PROJECT MANAGEMENT

Implement and Deliver the Solution

BU

SIN

ESS A

NALY

SIS

BA PM

28/02/2014

28/02/2014 Babok ® Guide: The framework – PM&BA 9

BA & PM – Peer to Peer Relationship

Business Analyst

« is responsible and

accountable for the

execution of the BA

activities, from the needs

definition to the solution

validation to obtain

business value»

Project Manager

«is responsbile for managing

the work required to deliver

a solution that meets a

business need, ensuring

project’s objectives balancing

the project constraints,

scope, budget, schedule…»

(BABOK® Guide V2)

Starting Better (Business Requirements)

Prioritizing the requirements

Discovering new needs & requirements

Increasing Communication - understanding

Improving Change Process - tracing

BA increases Total Project Value


BA decreases Total Project Cost

Documenting the right requirements

Reducing in rework (30-40% waste – 80% errors req. – Carnegie

Mellon University)

Shorten the project length

Reducing in stakeholder wasted time

Dicovering more cost-effective solutions



Clear definition of RACI and output…

BA PM

Deliver Solution

managing of project

work (Lead Team)

planning

Solution alignment

managing of all

requirements (REx)

developing

Responsible for

To avoid conflicts and evaluate PM & BA performance

Success:

great balance

between thorough

requirements

-gathering and

moving forward

Strong BA - Strong PM Balance – Peer-to-Peer


BA & PM Trend

Project Failure for poor requirements (BA) (70-80% Meta

Group Research)

Requests for Solid BA skill for BR, Req, understanding

Organizations are defining BA Center of Comp.

Combination of BA & PM role (BA times reports)

Requests for who are knowledgeable and competent in BA & PM

Prassede Colombo, PMP ®,CBAP ®, IIBA® Italy Chapter President

28 February 2014

BABOK® GuideBABOK® GuideBABOK® GuideBABOK® Guide, BA , BA , BA , BA CompetenciesCompetenciesCompetenciesCompetencies,,,,

IIBAIIBAIIBAIIBA®®®® CertificationsCertificationsCertificationsCertifications

Business Analysis knowledge areas’ tasksBusiness Analysis

Planning &

Monitoring Elicitation

Requirements

Management &

Communication

Enterprise

Analysis

Requirements

Analysis

Solution

Assessment &

Validation

� Plan BA

Approach

� Conduct

Stakeholder

Analysis

� Plan BA Activities

� Plan BA

Communication

� Plan

Requirements

Management

Process

� Manage BA

Performance

� Prepare for

Elicitation

� Conduct

Elicitation

Activity

� Document

Elicitation

Results

� Confirm

Elicitation

Results

� Manage Solution

Scope &

Requirements

� Manage

Requirements

Traceability

� Maintain

Requirements for

Re-use

� Prepare

Requirements

Package

� Communicate

Requirements

� Define

Business

Need

� Assess

Capability

Gaps

� Determine

Solution

Approach

� Define

Solution

Scope

� Define

Business Case

� Prioritize

Requirements

� Organize

Requirements

� Specify and Model

Requirements

� Determine

Assumptions &

Constraints

� Verify

Requirements

� Validate

Requirements

� Assess Proposed

Solution

� Allocate

Requirements

� Assess

Organizational

Readiness

� Define Transition

Requirements

� Validate Solution

� Evaluate Solution

Performance

IIBA® Business Analysis Body of Knowledge (BABOK®) v2.0

BABOK® Guide KA & Tasks

Babok ® Guide, BA Competencies,

IIBA® Certifications1528/02/2014

Underlying Competencies Areas



Source: From Requirements to Business Value - The transformation of Business Analysis

Kathleen Barret, CEO IIBA, july 2013, Geneve



PM & BA Roles & Competencies Required• Strong PM, Weak BA

• Result = Requirements are rushed, some may be missed, rework needed late in the process, schedule and budget suffers

• Weak PM, Strong BA• Result = Too much time developing

requirements, project falls behind schedule, “scope creep” often occurs

• Weak PM, Weak BA• Result = Project failure!

• Strong PM, Strong BA• Result = Success, great balance between

thorough requirements-gathering and moving forward



…plus successfully passing the CBAP® exam

Work

Experience

7500 hours - business analysis work experience in

the last ten (10) years, specifically related to the knowledge areas

defined in the BABOK®

Knowledge

Areas

Fundamental

Areas

Education

Professional

Development

References

Demonstrated experience in three of the five fundamentals areas

Demonstrated experience and expertise in at least four of the six

BABOK® Knowledge Areas

High school or equivalent education

21 hours of professional development on business analysis or the underlying

fundamentals in the past four years

Two references (manager, client, or CBAP ®)

Certified Business Analysis Professional® Certification

CBAP® Certification Requirements



• For business analysts with less experience and for students with education but limited professional experience there is Certification of Competency in Business Analysis ® (CCBA ®)

• 3750 hours of work experience, 900 hours experiences in 2 of 6 Knowledge, 21 hours Professional Development, High school education, 2 references

CCBA ® Certification




Contacts

Prassede Colombo

• [email protected]

• LinkedIn: http://lnkd.in/aPYGBr

• www.italy.iiba.org