05 rector’s disc. fund income. expenses would no ... vmm.pdfjun 16, 2020 · review to the vestry...
TRANSCRIPT
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Trinity Episcopal Church
Fishkill, NY 12524
Minutes of Virtual Vestry Meeting June 16, 2020
GoToMeeting was activated for the June Vestry Meeting. At 7:04 Garrett called the meeting to order and
opened with a prayer. Garrett led spiritual reflection related to Romans 14:12-23
The following were together online: Rev. Garrett Mettler, wardens Terry Badura and Jan Humbert, Vestry
members Cliff Chapin, Joe Bird, Nancy Drennan, Tom Quackenbush, Nancy Bitteker, Jay Anderson,
Connie Smith, treasurer Bryan Swarthout and Vestry secretary Dave Bishop.
Follow Up Items from Previous Meetings(s)
Approval of the May minutes.
Terry Badura made a motion to approve the May minutes. Jan Humbert seconded.
No discussion followed. The vote was eight in favor with one abstention. The motion carried. Connie
Smith noted that a change she had requested related to railings at 20 Old Main had not been made. Dave
agreed to amend the minutes per Connie’s requested change. A second vote was taken on the motion to
approve the May minutes as amended. The vote was eight in favor with one abstention. The motion
carried.
Review of past action items left no items open. Dave explained he would send revised documents for
review to the Vestry and if changes would be requested, he would take a new action item then.
Attachment B lists items closed since the last Vestry meeting.
Immediate Items
Considerations for resumption of worship services
Garrett led a discussion of Protocols for Resuming Worship (see appendix B). On point 1, one question was
who would do the cleaning. Garrett explained he was looking primarily to the Altar Guild for the preservice
cleaning of surfaces. Dave explained that our current cleaning company comes on Monday evening and
could be tasked with the extra cleanup after the service once a list is provided for the extra cleaning. Nancy
Drennan explained that she was not comfortable with the preservice cleaning as it takes about an hour just to
set up the church for service, and there is added possibility of exposure to the members doing the cleaning.
A detailed discussion followed. Garrett suggested two alternatives: 1. New Altar Guild members could be
sought, and they could do the cleaning or 2. The added cleaning could be done by Facilities Maintenance
and we would pay the cost. Jan noted that in the Bishop’s letter, there was a strong emphasis on the
cleaning. Garrett agreed that we should err on the side of being overly protective. Tom noted that what is
practical may not be possible. On point 2, it was noted the Bishop related this to whether the gathering was
to be inside or outside. Dave noted our seating capacity is 208, including the choir pews. A detailed
discussion followed including perhaps using Google Documents to do registration. Some volunteers will be
invited in advance by Garrett to offer their seats to provide room for our Trinity visitors. Garrett noted there
would be only one service normally in July and August. On point 3, a discussion on face coverings
reminded leadership to set the example of not removing face coverings. The importance of the coverings for
the readings and speaking during the service and the impact on singing. Dave suggested using the current
sign boards to create a new sign to inform people about coverings. It was noted that Trinity would have
disposable face coverings and hand sanitizer available. It was also noted that the first service on July 5th
would be outside on the grass by the playground. Garrett suggested that all Vestry members might be
needed to help. On point 4 a discussion of how seating people in designated spaces would take place.
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Ushers will lead people to their seats. Garrett noted there would be individual seating and family seating
spaces marked. On point 5 it was noted that a PDF format would be the best way to distribute the worship
guides electronically. On point 6 and 8, these were discussed together. During the discussion it was noted
that the Bishop’s letter said there would be no wine for communicants. Vestry members discussed various
methods of safely providing the sacrament, including possibly having Garrett go to the seated communicant
to provide the host. In order to have service at Trinity and St. James, Garrett will have the Trinity service at
9 a.m. and the St. James service at 11:30 a.m. This would work as there would be no coffee hour after the
service. Garrett will weigh the good advice of the Vestry in making his final decision on Communion. On
point 7 Garrett asked Vestry members to read the reference on the article from the Atlantic. He noted that
choral groups were strongly affected by the spread of the virus. The Vestry consensus was to leave singing
out of the service for now. On point 9 Garrett discussed extra diligence with safety protocols and not setting
different standards. On point 10 Garrett describe how he and Dave were working on providing a signal that
would allow live streaming from the Sanctuary. Garrett asked if there was any feed back from Vestry
members that could be a point 11. Members agreed that using Constant Contact and making personal calls
would be the best way to ensure all congregation members are aware of the protocols developed for safe
gathering. Terry suggested a method of recording who attended for contact tracing would be needed. After
a discussion, the consensus was to use an alphabetical list and check off members. Then if a visitor arrived
their name could be recorded. This could easily be done by one person. A discussion regarding points of
other church activities followed. On point 1 the consensus of the Vestry was that there would be no coffee
hour after services as it was felt this could not be done safely. On point 2 the consensus was that there was
not way to safely offer nursery care. On point 3, use of the facility by other organizations, a detailed
discussion, related primarily to Family Community Church using the facility again, ended with an Action
Item for Garrett to initiate the discussion of protocols with FCC and report back to the Vestry.
Ongoing Items
Church Exterior Repainting
On hold while waiting for carpentry repairs. Carpentry repairs - $8,835.
Roof repair
Contract in place with Hudson Valley Home Crafters, Inc.
Sloped roof - $23,000
Chimney repoint and cap to remove from service - $5,000
Option to replace front flat roof if Diocese representative determines it is needed - $4,000
New Items
Treasurer Report
Bryan provided a brief report, in which he noted that there was not much change in our financial position.
He also noted that we would probably not recover lost income from building uses and that the pledge
income continued to be stronger than expected. He then answered Nancy Drennan’s question related to the
numbers in parenthesis on the report.
At this point Garrett asked for and received approval to table the following items for the July meeting:
• Changing hosts for our website. A brief explanation by Dave and Garrett led to a recommendation
from Tom to use HostGator and BlueHost to provide information to the Vestry. Garrett noted that
the Vestry would have to be diligent regarding the budget impact and the actual switching of the
sites.
• Committee Reports
• Priest-in-Charge Report
• Buildings & Grounds Report
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o Dave provided pricing to the Vestry for two projects. Dave accepted an Action Item to
obtain a written proposal from MVP before the Vestry considers the two bids.
The following items were then addressed:
• Closing the separate bank account for Pastoral Discretionary Funds. Garrett noted that the bank had
sent a letter noting that the funds were going to be considered abandoned if the account was not
used. Dave noted that accounts were already available in QuickBooks to track the funds properly.
After a brief discussion, Terry Badura made a motion to close the Wells Fargo account
2000013548308 and transfer the account balance of $1,918.24 to the checking account and
place the funds in QuickBooks account 107-05 Rector’s Disc. Fund Income. Expenses would
be tracked in QuickBooks account 203-511 PIC Discretionary Fund. No discussion followed.
The vote was unanimous in favor with no abstentions. The motion carried.
• Dave accepted an action item to insert photos of the landscape areas being bid on into the June
minutes to allow Vestry members to preview the work to be done. See Appendix C.
• Garrett accepted an Action Item to provide all members an updated list of Returning to Worship
Protocols by Friday, June 19th.
• The Vestry members accepted an action item to call all parishioners on their lists to ensure they were
aware of the return to worship and the final protocols provided by Garrett. They will provide
feedback to Garrett related to those calls.
Upcoming Calendar:
Resumption of worship targeted for July 5th.
Next Meeting: July 21, 2020.
Garrett led the Compline.
A motion to adjourn was made by Cliff Chapin and seconded by Joe Bird. No discussion followed.
The vote was unanimous in favor and the motion carried at 9:50 p.m.
Attachment A – New action items.
Respectfully submitted, Dave Bishop
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Attachment A – New Action Items
June Assignee
Initiate the discussion of protocols with FCC and
report back to the Vestry.
Garrett – OPEN.
Obtain a written proposal from MVP before the
Vestry considers the two bids for landscaping
projects.
Dave Bishop– OPEN.
Provide all members an updated list of Returning to
Worship Protocols by Friday, June 19th.
Garrett – OPEN.
Call all parishioners on their lists to insure they
were aware of the return to worship and the final
protocols provided by Garrett. Vestry will also
provide feedback to Garrett related to those calls.
Vestry Members – OPEN
Attachment B – Closed Action Items January Assignee
Provide Vestry suggested changes regarding
insurance, liability, and the current building use
rental agreements.
Dave Bishop – CLOSED
May Assignee
Put Safe Return Protocols for worship in the
Sanctuary in writing and distribute them to Vestry
members for feedback.
Garrett – CLOSED
Send the edited Safe Return Protocols items to the
Bishops of the Diocese for their review and feedback
before finalizing the protocols.
Garrett – CLOSED
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Appendix A Treasurer’s Report – June 2020
Balance Sheet
Trinity’s assets on May 31, 2020:
Jan 1
YTD
Increase /
(Decrease)
Checking 43,675 22,571 (21,104)
Savings 97,593 109,640 12,047
Disc. Acct. 1,918 1,918 0
Investments 633,912 594,802 (39,110)
Total $777,098 $728,931 $(48,167)
Income Statement
2020 Pledges:
Amount Pledged as of 5-31-20 $134,470
Amount paid in as of 5-31-20 $ 66,588
Remaining $ 67,882
** Capital Campaign:
Amount Pledged as of 6-2-20 $90,375
Amount paid in as of 6-2-20 $83,730
Remaining $ 6,645
*Include capital campaign expense $33,289.66 for interior painting of church
** We are in the process of verifying the final numbers for the Capital Campaign. Our records show eleven
members not being paid in full. If they all can complete their pledges that will help meet the goal.
May 31 YTD 05/31/19
Operating income 10,707 81,112 94,547
Operating expenses 11,510 71,437 83,844
OE Net profit (loss) (803) 9,675 10,703
Non-operating income 7,615 18,374 8,451
*Non-operating expenses 69 35,128 7,535
NOP Net profit (loss) 7,546 (16,754) 916
Total income 18,322 99,486 102,998
Total expenses 11,579 106,565 91,379
Total Net profit (loss) $6,743 $(7,079) $11,619
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Trinity Episcopal Church
Notes & Definitions
1. Trinity’s Use Restricted Net Assets
Capital Fund: To be used for funding capital improvements to Trinity property.
Parish House Elevator Fund: Established to fund the installation of an elevator in the Parish House.
Memorial Fund: To be used to purchase church items in memory of deceased parishioners.
Columbarium Fund: Funds were used for capital improvements and major repairs to the columbarium.
Capital Campaign: Funds collected to support three Vestry selected projects of paint exterior of church,
paint interior of church and repave parking lot parcel 910934 and 919926.
2. Definitions
Permanently restricted net assets:
Funds that are contribution and other inflows of assets whose use by the organization is limited by
donor-imposed restrictions that do not expire or cannot be satisfied by actions taken by the
organization.
Other asset increases and reductions that are so restricted.
Reclassifications from or to other net asset classification as a result of donor-imposed terms.
Temporarily restricted net assets:
Contributions and other inflows of assets whose use by the organization is limited by donor-imposed
restrictions that either expire with the passage of time or can be satisfied or removed by actions
taken by the organization.
Other asset increases and reductions that occur from such conditions.
Reclassifications from or to other net asset classifications as a result of donor-imposed terms,
passage of time, or satisfaction and removal by actions of the organization.
Unrestricted Net Assets:
Funds that are neither permanently nor temporarily restricted by requests of the donor.
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Trinity Episcopal Church
Operating Income & Expenses vs. Budget
May YTD Budget $ Over
Budget
% of
Budget
Ordinary Income/Expense
Income
100 · Income from Property Assets
100-01 · Building Uses Income 0.00 982.50 4,565.00 (3,582.50) 21.52%
100-05 · Rental Property 1,694.48 13,081.19 31,795.54 (18,714.35) 41.14%
Total 100 · Income from Property Assets 1,694.48 14,063.69 36,360.54 (22,296.85) 38.68%
103-00 · Income from Banks & Investments
103-03 · Interest Income 7.37 43.26 75.00 (31.74) 57.68%
103-04 · Withdrawal from Investments 0.00 0.00 27,000.00 (27,000.00) 0.0%
Total 103-00 Income from Banks & Investments 7.37 43.26 27,075.00 (27,031.74) 0.16%
105 · Offerings
105-01 · Plate 0.00 142.39 900.00 (757.61) 15.82%
105-02 · Pledges 9,005.00 66,588.00 132,310.00 (65,722.00) 50.33%
105-05 · Other Gifts - Unrestricted 0.00 250.00 250.00
Total 105 · Offerings 9,005.00 66,980.39 133,210.00 (66,229.61) 50.28%
106 · Special Offerings
106-01 · Christmas 0.00 0.00 900.00 (900.00) 0.0%
106-03 · Easter 0.00 25.00 1,000.00 (975.00) 2.5%
Total 106 · Special Offerings 0.00 25.00 1,900.00 (1,875.00) 1.32%
Total Income 10,706.85 81,112.34 198,545.54 (117,433.20) 40.85%
Expense
200 · Administration
200-02 · Auditing & Accounting Services 0.00 0.00 200.00 (200.00) 0.0%
200-03 · Bank Expenses 0.00 50.00 200.00 (150.00) 25.0%
200-051 · Vestry 0.00 0.00 0.00 0.00
200-06 · Copier and Folding Machine 199.22 996.10 3,100.00 (2,103.90) 32.13%
200-08 · Office Supplies
200-081 · Computer-Hardware & Software 0.00 174.99 650.00 (475.01) 26.92%
200-082 · Paper & Misc. Office Supply 0.00 396.83 1,100.00 (703.17) 36.08%
200-083 · Subscriptions 0.00 184.30 550.00 (365.70) 33.51%
200-084 · Vestry 0.00 0.00 500.00 (500.00) 0.0%
Total 200-08 Total Office Supplies 0.00 756.12 2,800.00 (2,043.88) 27.0%
200-10 · Postage 6.95 95.25 400.00 (304.75) 23.81%
200-11 · Printing 0.00 0.00 0.00 0.00
200-12 · Telephone & Internet 241.00 1,202.85 2,900.00 (1,697.15) 41.48%
200-18 · Diocesan Convention/Conferences 0.00 0.00 550.00 (550.00) 0.0%
Total 200 · Administration 447.17 3,100.32 10,150.00 (7,049.68) 30.55%
201 · Christian Education
201-01 · Adult Education 0.00 0.00 0.00 0.00
201-02 · Church School 0.00 0.00 0.00 0.00
201-09 · Stewardship 0.00 0.00 0.00 0.00
Total 201 · Christian Education 0.00 0.00 0.00 0.00
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202 · Facilities
202-02 · Grounds Expenses
202-01 · Building Supplies 0.00 22.89 400.00 (377.11) 5.72%
202-021 · Lawn Service 400.00 400.00 3,300.00 (2,900.00) 12.12%
202-022 · Snow Removal 0.00 3,750.00 7,500.00 (3,750.00) 50.0%
202-023 · Grounds Expenses - Other 286.00 286.00 400.00 (114.00) 71.5%
Total 202-02 · Grounds Expenses 686.00 4,458.89 11,600.00 (7,141.11) 38.44%
202-04 · Security System 0.00 143.50 735.00 (591.50) 19.52%
202-05 · Insurance Property 0.00 2,904.92 6,000.00 (3,095.08) 48.42%
202-06 · Property Maintenance Services 722.38 1,933.75 4,671.77 (2,738.02) 41.39%
202-07 · Trash Removal 20.00 20.00 30.00 (10.00) 66.67%
202-10 · 18 Main St.
202-106 · 18 Main St. - Repair/Maint. 0.00 190.00 1,500.00 (1,310.00) 12.67%
202-108 · Property/School Taxes 0.00 2,011.55 5,900.00 (3,888.45) 34.09%
Total 202-10 · 18 Main St. 0.00 2,201.55 7,400.00 (5,198.45) 29.75%
202-13 · Parish Hall
202-131 · Parish Hall - Water 0.00 90.66 325.00 (234.34) 27.9%
202-132 · Parish Hall - Electric 0.00 494.93 1,400.00 (905.07) 35.35%
202-133 · Parish Hall - Gas 0.00 1,588.29 2,800.00 (1,211.71) 56.72%
202-136 · Parish Hall - Repair/Maint. 0.00 102.11 650.00 (547.89) 15.71%
Total 202-13 · Parish Hall 0.00 2,275.99 5,175.00 (2,899.01) 43.98%
202-14 · Church Bldg
202-142 · Church Bldg - Electric 0.00 630.87 1,000.00 (369.13) 63.09%
202-146 · Church Bldg - Repair/Maint 0.00 318.50 1,000.00 (681.50) 31.85%
202-148 · Church Bldg - Gas 0.00 1,417.89 2,200.00 (782.11) 64.45%
202-149 · Church Bldg - Roof Reserve Fund 0.00 0.00 0.00 0.00
Total 202-14 · Church Bldg 0.00 2,367.26 4,200.00 (1,832.74) 56.36%
202-15 · 20 Main St.
202-156 · 20 Main St. - Repair/Maint. 0.00 0.00 500.00 (500.00) 0.0%
Total 202-15 · 20 Main St. 0.00 0.00 500.00 (500.00) 0.0%
Total 202 · Facilities 1,428.38 16,305.86 40,311.77 (24,005.91) 40.45%
203 · Payroll Expenses
203-05 · Priest in Charge
203-051 · Salary 2,491.66 12,458.30 30,600.00 (18,141.70) 40.71%
203-052 · Housing Allowance 1,245.84 6,229.20 15,249.08 (9,019.88) 40.85%
203-053 · Tax Reimbursement 285.92 1,429.60 3,519.00 (2,089.40) 40.63%
203-054 · Medical Insurance 745.00 3,725.00 8,500.00 (4,775.00) 43.82%
203-055 · Family Medical Co-Pay 0.00 0.00 1,383.00 (1,383.00) 0.0%
203-056 · Dental Insurance 71.00 355.00 900.00 (545.00) 39.44%
203-057 · Pension Premiums 724.22 3,621.10 8,750.00 (5,128.90) 41.38%
203-058 · HSA Contributions 0.00 750.00 1,836.00 (1,086.00) 40.85%
203-059 · Continuing Education 0.00 0.00 375.00 (375.00) 0.0%
203-45 · Supply Clergy 0.00 553.92 5,781.70 (5,227.78) 9.58%
203-510 · Travel Allowance 0.00 0.00 0.00 0.00
203-511 · PIC Discretionary Fund 0.00 39.10 1,724.30 (1,685.20) 2.27%
Total 203-05 · Priest in Charge 5,563.64 29,161.22 78,618.08 (49,456.86) 37.09%
203-10 · Music Director
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203-101 · Salary 1,541.66 7,708.30 18,500.00 (10,791.70) 41.67%
203-102 · FICA-Medicare 117.94 589.70 1,415.30 (825.60) 41.67%
203-107 · NYS Unemployment 7.72 38.60 100.00 (61.40) 38.6%
203-111 · Supply Organist 0.00 200.00 350.00 (150.00) 57.14%
Total 203-10 · Music Director 1,667.32 8,536.60 20,365.30 (11,828.70) 41.92%
203-20 · Parish Administrator
203-201 · Salary 1,548.76 7,743.80 20,502.00 (12,758.20) 37.77%
203-202 · FICA-Medicare 118.48 592.40 1,568.40 (976.00) 37.77%
203-204 · NYS Unemployment 7.74 38.70 100.00 (61.30) 38.7%
Total 203-20 · Parish Administrator 1,674.98 8,374.90 22,170.40 (13,795.50) 37.78%
203-60 · Payroll Benefits
203-603 · Payroll Service Fees 36.00 180.00 433.50 (253.50) 41.52%
203-604 · Disability Insurance 0.00 0.00 116.71 (116.71) 0.0%
203-605 · Workers Compensation Insurance 683.00 683.00 761.00 (78.00) 89.75%
Total 203-60 · Payroll Benefits 719.00 863.00 1,311.21 (448.21) 65.82%
Total 203 · Payroll Expenses 9,624.94 46,935.72 122,464.99 (75,529.27) 38.33%
204 · Outreach
204-01 · Diocesan Assessment 0.00 4,371.00 22,483.00 (18,112.00) 19.44%
204-06 · Special Outreach Programs 0.00 0.00 3,000.00 (3,000.00) 0.0%
Total 204 · Outreach 0.00 4,371.00 25,483.00 (21,112.00) 17.15%
205 · Worship
205-01 · Adult Choir 0.00 0.00 0.00 0.00
205-02 · Altar Flowers 0.00 0.00 600.00 (600.00) 0.0%
205-03 · Altar Supplies 0.00 278.95 650.00 (371.05) 42.92%
205-08 · Music Expenses 10.00 10.00 300.00 (290.00) 3.33%
205-09 · Music Equip. Maintenance 0.00 260.00 300.00 (40.00) 86.67%
205-11 · Special Worship Programs 0.00 0.00 0.00 0.00
205-14 · Parish Family 0.00 175.00 600.00 (425.00) 29.17%
Total 205 · Worship 10.00 723.95 2,450.00 (1,726.05) 29.55%
208 · Special Restricted - Other
208-06 · Columbarium Expenses 0.00 0.00 100.00 (100.00) 0.0%
208-08 · Website Development / Maint. 0.00 0.00 100.00 (100.00) 0.0%
Total 208 · Special Restricted - Other 0.00 0.00 200.00 (200.00) 0.0%
Total Expense 11,510.49 71,436.85 201,059.76 (129,622.91) 35.53%
Net Ordinary Income (803.64) 9,675.49 (2,514.22) 12,189.71 (384.83%)
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P a g e 10
Trinity Episcopal Church
Non-Operating Income & Expenses vs. Budget
May 20 Jan - May 20
Ordinary Income/Expense
Incom
e
107 · Special Offerings-Restricted
107-04 · Memorial Fund Income 200.00 300.00
107-05 · Rector's Disc. Fund Income 0.00 217.00
107-09 · Other Gifts - Restricted 4,615.0
0
11,465.00
107-10 · Food Pantry 1,430.0
0
2,442.00
107-18 · Special Offerings 0.00 253.97
107-20 · St. Pauly Shed Income 730.41 2,774.63
Total 107 · Special Offerings-Restricted 6,975.4
1
17,452.60
108 · Miscellaneous Non Op Income
108-02 · Miscellaneous Income 639.94 920.91
Total 108 · Miscellaneous Non Op Income 639.94 920.91
Total Income 7,615.3
5
18,373.51
Expen
se
200 · Administration
200-06 · Copier and Folding Machine
200-061 · Copier - Excess Copy Charge 69.38 249.49
Total 200-06 · Copier and Folding Machine 69.38 249.49
Total 200 · Administration 69.38 249.49
202 · Facilities
202-14 · Church Bldg
202-147 · Church Bldg-Capital Improvement 0.00 33,289.66
Total 202-14 · Church Bldg 0.00 33,289.66
Total 202 · Facilities 0.00 33,289.66
204 · Outreach
204-03 · Community/Food Pantry 0.00 187.35
Total 204 · Outreach 0.00 187.35
205 · Worship
205-07 · Nursery Care Provider 0.00 390.00
Total 205 · Worship 0.00 390.00
207 · Miscellaneous Non Op Expenses
207-03 · Columbarium Engraving Expenses 0.00 590.00
Total 207 · Miscellaneous Non Op Expenses 0.00 590.00
208 · Special Restricted - Other
208-05 · Memorial Fund 0.00 421.00
Total 208 · Special Restricted - Other 0.00 421.00
Total Expense 69.38 35,127.50
Net Ordinary Income 7,545.9
7
-16,753.99
Net
Income
7,545.9
7
-16,753.99
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Appendix B
Gathering Again at Trinity Church
The plan toward reopening for worship and other activities
In the past three months we have made numerous sacrifices for our own protection and that of our friends
and our community. They have taken a heavy toll, but we have endured them because we are committed to
caring for one another’s wellbeing. As the weeks passed, we watched the rate of infection climb, peak and
decline. We have listened to the guidance of our public officials and leaders about safe social practices and
tried to gather as much information as we could related to the specific situations of our own lives. This
information has been constantly progressing as research and experience have given us new insights.
Now we are at a point where we feel that we can take cautious steps back into the most essential pattern
of church life – worship. Though it came as a great shock back in March when everything came to an abrupt
halt, that decision was relatively straightforward. Beginning again will not be so simple. Not every person
will be in the same place of readiness to do this, nor be in complete agreement about every protocol that
should govern our re-gathering. But we need to have one set of protocols consistently in use so that
everyone who comes to Trinity Church knows what to expect and can make their own decisions about
gathering with us based upon that expectation.
The initial protocols below are our starting place. They are not “the new normal” forever. They are based
on the best science we can currently find, the most up-to-date mandates of our state and local officials, the
guidance and mandates of our Diocesan Bishop Andrew Dietsche, and our own reason. As our knowledge
about the channels through which COVID-19 spreads, the methods for best controlling risk factors, and the
number of cases in our area at any given time evolve we will adjust. We hope that those adjustments move
in a steady progression of easing restrictions. But we also know that there is a possibility of a second wave
of rising infections, and, if that were to occur, we must be prepared to re-impose stricter precautions or even
suspend in-person worship again. Ultimately, safeguarding the wellness of all people in the church will be
our first priority, and when the best information at any future time leaves some room for uncertainty, we
will error on the side of caution.
Protocols for Resuming In-Person Worship
Our current target for the first worship service at Trinity that will be open to public attendance is
Sunday, July 5th. On that day we intend to conduct a single outdoor (Morning Prayer / Eucharist) service,
weather permitting, at 9 a.m. The service will take place according to the following protocols:
1) All surfaces that may be touched by more than one person will be cleaned and disinfected prior to
the beginning of the service and again after the service.
2) The number of people who can attend the service will be limited to twenty-five percent of the
capacity of Trinity’s sanctuary or not more than can sit at least six-feet apart within the area of the
gathering space, whichever is the lesser number. Should more people be expected that the space can
accommodate an opportunity for advance reservation will be given.
3) All in attendance will be required to wear a covering over their nose and mouth. Masks will be
provided at the entrance to anyone who does not have one. Worshipers will be asked to leave their
face coverings in place throughout the service.
4) Ushers will direct people to designated seats that are pre-spaced and arranged for both individuals
and families.
5) An electronic form of the worship guide will be available at www.trinityfishkill.org for all who wish
to use their own device to follow the service. Paper copies of the worship guide will still be available
for anyone wishing to receive one.
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6) All individuals not related by family will be asked to socialize without physical contact. This will
apply to greetings at the entrance, passing of the peace, the eventual reception of communion, and
any other occasion where people have been used to physical touch.
7) Congregational singing will not be a part of our worship experience in the beginning. Instead music
will be offered instrumentally and vocally by a soloist or very limited number of singers if their
projected airflow can be shielded or directed away from other worshippers.
https://www.theatlantic.com/health/archive/2020/06/choir-practice-during-pandemic/612868/
8) The Eucharist will be administered in the form of the bread only. Communion wine is not to be
distributed by mandate of Bishop Dietsche. Directions for coming forward and receiving the
Eucharistic bread will be printed in the worship guide and spoken at the appropriate time in the
service.
9) The priest and any other person having a leadership role in the service that requires extra movement
or contact with materials, surfaces, or elements used in common during the service will sanitize their
hands before the service begins and again before handling common items. In addition, all leaders
will leave their face coverings in place as often as practically possible.
10) So far as technology makes possible, worship services will continue to be either streamed live or
recorded for individuals and families who are not able or not yet ready to gather in-person.
Regarding the Resumption of Other Church Activities
1) Coffee hour, as we have known it, presents too many opportunities for potential infection that cannot
be completely mitigated. Creative alternatives may yet emerge but attempting to replicate a
gathering whose complete purpose is socializing without being able to share food-in-common and sit
close together for conversation seriously undermines the point.
2) Nursery care, likewise, is not possible without exposing both the caregiver and cared for children to
close contact with non-family members. Therefore, nursery care will continue to be suspended. All
parents are welcome to have their children with them during the worship service.
3) We will continue to prohibit the use of Trinity’s buildings and meeting rooms from all non-religious
services. Meetings of groups of Trinity leadership and members will be given first priority for
resumption after at least one month of continuous worship services. Consideration of re-opening to
use by outside groups will follow.
These protocols have emerged from careful and deliberate discussion by Fr. Garrett and the Vestry. They
are the practices that all who come to Trinity Church will need to abide by. Their purpose is to provide
clarity and give confidence to every attendee that we are resuming in-person worship with as many practical
precautions as we can take. We take no joy in the restrictions of practices that have been deeply sacred to us
for centuries. But we choose to make our primary focus, not the restrictions, but the opportunity to make a
collective covenant to safeguard one another while continuing to praise and pray, hear and reflect on
scripture, and be uplifted by sacred music once again at Trinity Church.
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Appendix C
Columbarium Work
Three beds:
• Pull all weeds and leave ground cover
• Reinstall lattice under stairs
• Trim and reshape all bushes
• Discard all pulled material
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North Property Line Work
• Remove and clear sidehill from bottom of property to sidewalk at top of property. Prepare area for
grass. Leave all marked trees.