08:00 - knysna · 2019-09-03 · special integrated human settlements committee meeting agenda 12...

SPECIAL INTEGRATED HUMAN SETTLEMENTS COMMITTEE MEETING

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12 AUGUST 2019

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KNYSNA LOCAL MUNICIPALITY

Notice is hereby given of a Special

INTEGRATED HUMAN SETTLEMENTS COMMITTEE MEETING

which will be held on

Monday, 12 August 2019

at

08:00 in the Council Chamber

to consider the following items.

MUNICIPAL OFFICES DR S VATALA KNYSNA MUNICIPAL MANAGER

A G E N D A

Chairperson: Cllr I Uys

Members: Cllr T Matika Cllr M Skosana

Cllr D Pofadder Cllr S Kwinana


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TABLE OF CONTENTS

1. OPENING AND WELCOME 3

2. ATTENDANCE OF MEMBERS 3

2.1 MEMBERS : PRESENT 3

2.2 MEMBERS : ABSENT WITH LEAVE 3

2.3 MEMBERS : ABSENT WITHOUT LEAVE 3

2.4 OTHER COUNCILLORS PRESENT 3

2.5 OFFICIALS PRESENT 3

2.6 MEMBERS OF THE AUDIT COMMITTEE PRESENT 3

2.7 MEMBERS OF THE PUBLIC PRESENT 3

3. NOTING OF THE PROVISIONS OF CODE OF CONDUCT FOR COUNCILLORS

3

4. DISCLOSURE OF INTEREST 3

5. INTRODUCTION OF NEW INTEGRATED HUMAN SETTLEMENTS MANAGER : MR LINDILE PETUNA

6 PRESENTATION : DIRECTOR : INTEGRATED HUMAN SETTLEMENTS : MANDELA DAY : 18 JULY 2019

3

7. MATTERS SUBMITTED BY THE MUNICIPAL MANAGER

7.1 REPORT ON INTEGRATED HUMAN SETTLEMENTS : STATUS OF KNYSNA HOUSING CAPITAL PROJECTS FOR THE PERIOD APRIL TO JUNE 2019 INCLUSIVE OF JULY

4

7.2 DRAFT INTEGRATED HUMAN SETTLEMENTS STRATEGIC FRAMEWORK PLAN

15

7.3 INTEGRATED HUMAN SETTLEMENTS : MOVEMENT OF FUNDS FOR RECTIFICATION AND RETAINING WALLS

26

8. CLOSURE 30


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1. Opening and Welcome

2. Attendance (as per attendance register)

2.1 Members: Present 2.2 Members: Absent with Leave 2.3 Members: Absent Without Leave 2.4 Other Councillors Present 2.5 Officials Present 2.6 Members of the Audit Committee Present 2.7 Members of the Public Present

3. Noting of the Provisions of Code of Conduct for Councillors and Declaration of Interest

4. Disclosure of Interest

5. Introduction of new Integrated Human Settlements Manager : Mr Lindile Petuna

6. Presentation : Director : Integrated Human Settlements : Mandela Day : 18 July 2019

7. Matters submitted by the Municipal Manager

A G E N D A


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7. MATTERS SUBMITTED BY THE MUNICIPAL MANAGER 7.1 REPORT FROM THE DIRECTOR INTEGRATED HUMAN SETTLEMENTS PURPOSE OF THE REPORT To update the Committee about the status of all Knysna Housing Capital projects for the period April to June 2019 inclusive of July 2019. Previous resolutions The previous report was tabled before the Planning and Development Committee meeting held on 20 May 2019. This report was held over to the next section 80 meeting which was meant to commence in June 2019, however due to the resignation of the Committee Chairperson, Cllr Wasserman, this meeting could not take place, hence this submission. BACKGROUND It is important that all members of Council commonly understand the status of all approved projects within the Municipality. All approved projects are monitored by the Directorate of IHS as well as appointed professional teams in consultation with the WCDHOS. DISCUSSION These reports reflect the status of each projects from Planning to completion. It also includes a reflection on the critical interventions required to ensure appropriate measure here required are taken as well as specific responsibilities of both Knysna Municipality, WCDHOS appointed contractors, professional teams as well as targeted beneficiaries. FINANCIAL IMPLICATIONS The overall funding for the projects are reflected in Annexure B Knysna 2019/20 HSDG business plan over a period of 3 years. RELEVANT LEGISLATION The implementation of these projects is guided by the following legislation:

Constitution of the Republic of South Africa

National Housing Code

National Housing Act

Municipal Finance Management Act

Public Finance Management Act

IHS01/08/19 REPORT ON INTEGRATED HUMAN SETTLEMENTS : STATUS OF KNYSNA

HOUSING CAPITAL PROJECTS FOR THE PERIOD APRIL TO JUNE 2019

INCLUSIVE OF JULY


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RECOMMENDATION OF THE MUNICIPAL MANAGER That the contents of the report with regard to Integrated Human Settlements : Status of Capital Projects for the period April to July 2019, be noted. APPENDIX / ADDENDUM

Execution:

File Number:: 9/1/2/13

Execution: Director Integrated Human Settlements


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IHS MONTHLY REPORT APRIL-JULY2019

Project Description Critical Interventions/ Responsibilities

Vision (630) – {Nekkies, Concordia, Oupad units and Damse Bos} Phase VII and VIII Services (Construction of Platforms, Retaining Walls and civil services) {Wards 3, 8}

Province has paid up to date for all claims submitted.

Contract T17/2017/18, Oupad (Entsha Henra on practical completion from May 2019 due to an encroachment by the Williams family, matter in legal pursuit as part of the GCC conditions of contract which allows for resolution of such matter within 85 days of active contract)

T20/2018/19), Damse Bos South – BUKHO provided the relevant guarantee after initial delay. Revised contract and Site establishment done as well as introduction to local communities. Currently implementing raft foundations and casting of slabs in Ethembeni which will be followed by other areas.

The Regional CFO stated in the meeting that the Municipality need to resolve all Variation Orders, Standing Time payments that were included in the claims and finalize all outstanding unpaid payment certificates.

All outstanding payments resolved (Creditors Department)

ENTSHA HENRA – awaiting resolution of current dispute for them to commence again on or before expiry of 85 days. Eviction matter involving Mr Williams at legal stage/courts. Project stopped/ practical completion status

T20/2018/19 – Contractor Bukho appointed and introduced to communities. Site established as well as revised programme confirmed. SINTEC and IHS Directorate monitoring the situation closely. Need to efficiently manage relocation process to create space for further development. Further consultative meetings planned with community

TRAs to be identified

Further formal motivation done to the WCDOHS for additional funding to deal with current shortfall on work already done – awaiting the WCDOHS’ response.

Vision (459) – 194 (BNG units) {Ward 3 & 8 }

The project commenced 30/06/2019 as advised by Sikhulile Engineers Consultant’s official who is managing the material and small contractors.

Monitoring and tracking of performance per contractual agreement with Sikhulile

Hlalani {Ward 3} BUKHO on site as of June 2019 as indicated above.

Their programme commenced in Ethembeni, Happy Valley and

BUKHO Holdings JV Zwelo – revised programme received and being monitored through Project Management

Ethembeni {Ward 8}

Happy Valley { 8}


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Concordia and thereafter Damsebos, Nekkies & Oupad to follow in July 2019.

Team (SINTEC)that reports to the KM IHS

Tighter control and efficiencies in managing relocation process in cooperation with community stakeholders and targeted beneficiaries

Bloemfontein {Ward4}

The contractor has been appointed to build 150 (double-storey) top structures and they are currently on site with the construction of Phase 1 of 75 houses. To date 11 units have been completed and handed over to successful beneficiaries. 64 units in progress and to date 34 units of these in completion phase and 75 units to be undertaken as part of Phase 2.

They have been asked to send a revised programme since these Phase 2 units are supposed to be completed by 30 March 2020. The WCDOHS extremely concerned with the performance of the contractor and has called upon CHAUKE to closely manage the situation and ensure adherence to contractual obligations.

Chauke (Project Management) appointment and extent of contract confirmed by the WCDOHS and scheduled to expire in October 2020.

The project is running behind schedule however permission was granted to extend their time. The delays were caused by the challenges that the contractor encountered with the installed services.

Phase 1 near to completion

Snagging and practical completion processes on going – June 2019

Phase 2 to commence – July 2019

IHS, CHAUKE and A& P Contractor – Co ordinate the beneficiary move in process and monitor accordingly and deal with schedule issue as per contractual agreement

KM to closely monitor and execute relocations – initial start done to clear space for Phase 2 development which will commence in September 2019

A & P – to increase its capacity to deliver. CHAUKE the professional maagers to closely monitor and manage performance.

Technical and project briefing meetings – monitoring of progress

Xolweni/Qolweni {Ward 4}

Silver Mountain was awarded a tender for the installation of 41 staircases and first floor slabs in Qolweni. The contractor is on site and on schedule. The completion of the houses has been delayed by the procurement process of Silver Mountain above.

A tender advertisement done for phase 2 in Qolweni for the

Formal confirmation/appointment of successful tenderer

To be introduced to the local community/stakeholders

Beneficially allocation (Phase 1) – December 2019: IHS

New contractor appointment (Phase2) – August 2019

Contractor put to terms for non performance


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construction of top structures which closes on 24 July 2019

ISSP Sedgefield (600 interim serviced erven) Sedgefield Infil (257 BNG units) { Both Ward 1}

Approved project is R9 million and remains the same as per original resolution.

There is a R6 million funding allocation in 2019/20 for this project to spend and on progress. Knysna Municipality can submit further claim to WCDOHS for R4 million to complete the project whenever necessary.

DAG to assist with social facilitation, profiling and enumeration.

CHAUKE confirmed by the WCDOHS that their contract still stands till October 2020.

Knysna Municipality has formally gone on tender and recommended tenderer Collarossi subject to the appeal process being finalized within six weeks. Now awaiting finalization of the appeal process by CS – Manager Administration.

An appeal has been submitted to SCM and finalised

Confirmation of contract appointment (August 2019: MM) - done

Environmental checklist quote for one of the 3 targeted areas – Langgewag(June 19: IHS)

Sedgefield Infill – WCDOHS progress with acquisition of private erven for consolidation into overall project – awaiting further confirmation

Basic EIA assessment by Chauke (IHS to extend appointment brief to this exercise – July 19)

Hornlee (359/312)

In the above meeting, it was confirmed that 155 BNG houses will be constructed in Knysna as per the approved resolution of 2018, however WCDOHS has phased the project by allocating funds for the first 50 houses to be constructed.

Procurement processes activated with tender process closing on 24 July 2019.

Balance of 157 serviced sites – FLISP, Enhanced PHP or Gap Housing initiative to be pursued subject to Council approval.

New contractor appointment (Phase2) – August 2019

New contractor to be introduced to the local community/stakeholders

155 beneficiaries were identified and approved – December 2018: IHS

Targeted community workshopped towards common understanding (By End July 2019)

FLISP/Enhanced or Contractor built PHP and Gap Housing options – 157 serviced sites area(August 2019:IHS). Comparative studies and best practice – other similar projects.

New FLISP schedule relative to guarantees – R3501 – R22 000

Tender document to be prepared in order to invite developers for the 157 service sites

Identification of potential beneficiaries workshop to be conducted: IHS

Hornlee Infill {Both Wards 6 & 11}

Witlokasie (135)(56) {Ward 4}

Sintec has been appointed by Province as the implementation agent on 56 BNG houses for the

DAG dealing with public participation process


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first 56 fire victims in White Location project.

DAG has finalized the list of the first 56 proposed fire victims for the construction of slabs and top structure.

SC housing has been appointed for the construction of the slabs for the first 56 BNG houses

DAG has established a PROJECT STEERING COMMITTEE and the committee has been workshopped

SC Housing was asked for a revised price for the construction of the slabs for the semi-detached double storey units as the original tender was for the construction of normal 40m² house slab

Witlokasie (45) {Ward 4}

Sintec has been appointed by Province as the implementation agent on the repairs of structural damage houses by the 2017 fires.

SC Housing has been appointed by Sintec for demolish 7 houses and construction of 25 slabs

Sintec will appoint sub -contractors from the community do to the repairs on these houses

Out of 45, 25 new houses will be rebuilt and 11 will be repaired

In some of the disaster affected houses nothing will be done as there is no structural damage to them

Allocation process initiated August 2019 – serviced sites and double storey units (BNG)

Rheenendal {Ward 5}

157 Housing opportunities Funding for planning has been submitted to WCDOHS for approval in order for Council to submit an EIA and Town Planning application

Awaiting WCDOHS adjustment budget approval in August 2019

Public Participation to be conducted with the community for street naming processes

Karatara {Ward 2}

357 Housing opportunities Funding for planning has been submitted to WCDOHS for approval in order for Council to submit feasibility studies and Town Planning application


Heidevallei 2800 mixed housing opportunities including FLISP, Gap Housing, BNG Houses and Rental Stock

Funding for planning has been submitted to WCDOHS for approval in order for Council to submit feasibility studies and Town Planning application


Heidevallei Precinct Framework to be considered by Council - August 2019

This will kick start EIA process by Chauke as the appointed professional team

Retaining Walls and Wheelchair Ramps

3264 Krwetshe Street – Retaining Walls

Project has been completed by 30 June 2019


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{Ward 1} 4193 Montana Street - Retaining Walls

3355 Witbooi Street – Retaining Walls

3334 Luthango Street – Retaining Walls

3401 Witbooi Street – Wheelchair Ramp

Further work will be done per reported cases of structural damages

Retaining Walls and Wheelchair Ramps {Ward 3}

2178 Nekkies East – Retaining Walls

296 Dam Se Bos North – Wheelchair Ramp

2133 Nekkies East – Retaining Walls

2293 Nekkies West – Retaining Walls


Further will be done per reported cases of structural damages


144 Greenfields – Retaining Walls

3 Mlungisi Street – Retaining Walls

10200 Sisulu Street – Retaining Walls

Project commenced late due to difficulties with weather, inspections and service standard for financial year end.

Department attended to the erven that was mostly in danger.

Rectification {Ward 4}

White Location – (demolition only) Project to be completed in 2019/20 financial year



9182 Ngqezu Street – Retaining Walls

7 Tsengwa Street - Retaining Walls

11 Tony September – Retaining Walls



Rectification (Ward 8)

10508 Joodsekamp – Rectification (demolition)

10117 Joodsekamp – Rectification (roof sheets)

Project to be completed in 2019/20 financial year

Completed and further rectification wil be done as and when required


142 Sunridge Street – Retaining Walls

3 Cnr Sunridge& Wing Street –Retaining Walls

8444 Fontein Street – Retaining Walls

558 Charlie Levack Street – Railing only




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379 Stroebel Street – Wheelchair Ramp

502 Sunridge Street – Walkway (house very steep, elderly)


882 Bongani

883 Bongani

884 Bongani

MLS 87 Concordia East



Rectification Ward 7

B2507 Bongani (roof problems) Project has been completed by 30 June 2019



8509 Kalender Street – Retaining Walls

834 Hall Street – Retaining Walls

51 Seerpertjie Street – Wheelchair Ramp

20 Seerperdjie Street – Retaining Walls




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7.2

REPORT FROM THE DIRECTOR INTEGRATED HUMAN SETTLEMENTS PURPOSE OF THE REPORT To update the Committee about the workshop process concerning the new draft HIS Strategic Framework Plan. Previous resolutions The Draft Plan was previously submitted to the Special Council meeting held on 21 June 2019, after it was first submitted to the Top Management Team (TMT). BACKGROUND Council supported the Plan in principle subject to it being internally workshopped to all Councilors. This was to be followed by a further submission for final endorsement/approval of Council. Included in this process was the adoption of the newly proposed Organogram to Capacitate the Directorate. It was also approved with the exception of two new management positions (i.e. Public and Social Housing as well as Housing Finance respectively) which necessitated that these be subjected to the Local Labor Forum (LLF). LLF endorsed the new organogram which included these two positions as well as the re-designation of all previous positions. These positions are currently being subjected to the Corporate Job evaluation process. One approved position (Manager IHS) has already been filled as of 1 August 2019. DISCUSSION The Committee needs to consider the related progress as reflected in the attached presentation. It should be noted that although there were some concerns and areas of clarity in the workshop, these were responded to and the Plan was subsequently supported for presentation to full council for endorsement. FINANCIAL IMPLICATIONS N/A RELEVANT LEGISLATION The implementation of these projects is guided by the following legislation:


National Housing Code

IHS02/08/19 DRAFT INTEGRATED HUMAN SETTLEMENTS STRATEGIC FRAMEWORK PLAN


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National Housing Act



Social Housing Act

RECOMMENDATION OF THE MUNICIPAL MANAGER That the contents of the report with regard to new draft Integrated Human Settlements Strategic Framework Plan, be noted. APPENDIX / ADDENDUM

Execution:




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7.3

REPORT FROM THE DIRECTOR INTEGRATED HUMAN SETTLEMENTS PURPOSE OF THE REPORT To provide a response regarding a question pertaining to the movement of funds in relation to Housing allocation, retaining walls and rectification per ward Previous resolutions In the previous Committee meeting held on 20 May 2019, Councilors expressed their dissatisfaction with the fact that they had no knowledge about the movement of funds for rectification and retaining of walls. They claim that they were not aware of the reduction in relation to those funds. BACKGROUND This matter was raised as some of the Councilors were not aware of the funds being reduced while they had some housing requiring remedial work in their wards. Normally, Councilors provide a list of affected erven requiring remedial measures periodically. DISCUSSION General financial function resides with the respective line manager in terms of the Council approved Delegation of Authority (DOA) and Municipal Finance Management Act. To this end, we append the relevant provisions of the DOA. FINANCIAL IMPLICATIONS N/A RELEVANT LEGISLATION The implementation of these projects is guided by the following legislation:




Municipal Systems Act

Municipal Structures Act

RECOMMENDATION OF THE MUNICIPAL MANAGER That the contents of the report with regard to movement of funds for rectification and retaining walls, be noted.

IHS03/08/19 INTEGRATED HUMAN SETTLEMENTS : MOVEMENT OF FUNDS FOR RECTIFICATION AND RETAINING WALLS


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APPENDIX / ADDENDUM

Execution:




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8. Closure

08:00 - knysna · 2019-09-03 · special integrated human settlements committee meeting agenda 12...

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