0acedmodule1 ppt on principal & auxiliary docs (1)

7/29/2019 0acedModule1 PPT on Principal & Auxiliary Docs (1)

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1

Name of Institution

AIBSMBA-IB, Semester 2Export Import Documentation & Logistics

Supriya Lamba

Principal & Auxiliary Export Documents


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2

Name of Institution

Aligned Documentation System

The standardization of the pre-shipment

export documents is done on the basis of

the system popularly known as Aligned

Documentation System


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3

Name of Institution


The primary objective of this system

has been to ensure benefits toeveryone in the international tradechain from easier documentation.

To enter information on an easy basis

& access the information with greaterconvenience , ADS is adopted.


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Name of InstitutionAdvantages of ADS

Dispenses conventional documentation

preparation.

Easier to complete & access. Benefit to all parties (from easier

document processing)

It simplifies document checking & trainingnew staff.


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5

Name of Institution


For the purpose of ADS , documents have been

classified into two categories as under:1. Commercial Documents

2. Regulatory Documents


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Name of InstitutionObjectives of Commercial

Documents To effect physical transfer of goods from the

exporters place to the importers place.

To transfer the property & title of goods from the

exporter to the importer. Realization of export proceeds from the exporter

to the importer.

There are 16 commercial documents which can beclassified as Principal Export Documents &

Auxiliary Documents.


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7

Name of InstitutionPrincipal Export Documents

Commercial Invoice

Packing list

Certificate of inspection

Bill of lading

Shipping Advice

Certificate of Origin

Insurance certificate

Bill of exchange


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8

Name of InstitutionAuxiliary Documents

Proforma invoice

Intimation for Inspection

Shipping instructions

Insurance declaration Shipping orders

Mates receipt

Application for Certificate of Origin Letter from the Bank for Collection/ Negotiationof Documents.


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9

Name of Institution

Regulatory DocumentsAre those which have been prescribed by different Govt

departments & bodies in the context of export trade.

These documents are meant to comply with the various

rules & regulation under relevant laws governing export

trade.

There are 9 regulatory documents associated with thepre-shipment stage of an export transaction( out of them

, only 4 have been standardized).


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10

Name of Institution

Regulatory Documents Gate Pass I & Gate pass II

ARE-1

Shipping bill/ Bill of Export

Export Application/ Dock Challan

Receipt for payment of Port Charges

Exchange Control Declaration Forms

Freight Payment Certificate

Insurance Premium Payment Certificate