1 award process sponsored research administration fyap workshop may 7, 2015
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Award Process Sponsored Research Administration
FYAP Workshop
May 7, 2015
Award Overview
SRA Pre-Award receives award (grant, contract, P.O.)
PI reviews award for technical aspects SRA Pre-Award reviews for
contractual/compliance issues Negotiations Full-execution Project ID issued and spending starts
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Initial Considerations
SRA Pre-Award contact person is continuous throughout based on your department
Grant/Contract awarded to FSU – Gary K. Ostrander or delegate signs for university
No human subjects research may commence until approved by the human subjects committee
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Terms & Conditions
Intellectual Property (copyrights, patents, etc.) – FSU retains IP rights - contact Office
of IP Development & Commercialization Export Controls – can limit the personnel on
your project or international dealings
Terms & Conditions
Disputes – Ability to resort to the courts in case of a dispute
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Terms & Conditions Damages/Sanctions – FSU cannot agree to
pay damages above the amount of the contract/grant
Warranty of work – FSU cannot warrant its work; instead, FSU promises to use a reasonable best effort to perform the work
Terms & Conditions
Time is of the essence – Not acceptable, because it is a breach with damages if we are even a day late in performing
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Terms & Conditions
Indemnification – Per state law (768.28 FL. ST. & Attorney General Advisory Legal Opinion 2000-22), FSU can never indemnify
Terms & Conditions
Payment/Invoicing terms – Terms must be crystal clear
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Terms & Conditions
Insurance – Required insurance levels in award cannot exceed FSU’s insurance policy, and sponsor cannot be listed as additional party on our insurance policy
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Terms & Conditions
Incorporated prime contract – When FSU is a subcontractor, we generally receive not only a subcontract but also a prime contract incorporated as well
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Activities after award set-up
Time-extensions Amendments Changes in % effort Changes in key personnel Rebudgeting Reporting (PI submission of technical and
financial reports)
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