1

BASIC FREIGHT TRAFFIC COURSE

LOSS AND DAMAGE 627-130-03

2

627-130 LOSS AND DAMAGE

DESCRIBE THE LOSS AND DAMAGE PROCEDURES FOR THE RECEIPT OF COMMERCIAL FREIGHT SHIPMENTS

IDENTIFY THE RESPONSIBILITIES OF MTMC AND TO (209-1)

IDENTIFY THE LOSS AND DAMAGE RECEIPT PROCEDURES (209-3)

IDENTIFY DISCREPANCY PROCEDURES (209-3,4)

PROCESSING CLASSIFIED OR SENSITIVE MATERIAL (209-4)

3

627-130 LOSS AND DAMAGE

DESCRIBE THE LOSS AND DAMAGE PROCEDURES FOR THE RECEIPT OF COMMERCIAL FREIGHT SHIPMENTS

DESCRIBE PROCEDURES TO ACCEPT OR REJECT CARGO

ACCEPT

REJECT

-- CONSIGNEE MUST ACCEPT THE SHIPMENT FROM THE CARRIER UNLESS THE PROPERTY HAS BEEN DAMAGED BEYOND ECONOMICAL REPAIR

-- CARRIER ENTITLED TO CREDIT FOR SALVAGE VALUE-- CARRIER CAN REPAIR SHIPMENT-- CLASSIFIED OR SENSITIVE MATERIAL (NO!!!)-- CARGO BECOMES PROPERTY OF CARRIER

4

627-130 LOSS AND DAMAGE

DESCRIBE THE BASIC PRINCIPLES OF CARRIER LIABILITY(AS,C-1)

COMMON LAW RULE

BEGINNING OF LIABILITY

EXCEPTIONS TO CARRIER LIABILITY

FACTORS OF CARRIER LIABILITY

5

620-130

CHECK-ON-LEARNING

1. WHAT IS THE NAME OF THE MTMC PROGRAM WHICH IS USED TO

RESOLVE ASTRAY GOVERNMENT SHIPMENTS?

2. HOW OFTEN DO COMMITTEE MEMBERS SURVEY CARRIER FACILITIES TO LOCATE ASTRAY FREIGHT?

3. WHAT TYPE OF MATERIAL WILL NOT BE REJECTEDTO THE CARRIER?

6

627-130 LOSS AND DAMAGE

IDENTIFY THE REPORTING REQUIREMENTS OF TRANSPORTATION DISCREPANCIES.

DESCRIBE THE THREE TYPES OF DISCREPANCIES

DEFINITION: DISAGREEMENT BETWEEN QUANTITIES ORCONDITION OF PROPERTY ON HAND AND THAT REQUIRED BEING ON HAND, AS SHOWN BY AN ACCOUNTABILITY RECORD OF THE PROPERTY.

1. SHIPPING/ITEM DISCREPANCIES (325)

2. PACKAGING DISCREPANCY (AS, C-7)

3. TRANSPORTATION DISCREPANCY (377)

7

627-130 LOSS AND DAMAGE

IDENTIFY THE REPORTING REQUIREMENTS OF TRANSPORTATION DISCREPANCIES.

SHIPPING AND PACKAGING DISCREPANCIES ARE REPORTED USING THE SF 364 - REPORT OF DISCREPANCY (ROD). THE SF 364 IS NOW CALLED THE SUPPLY DISCREPANCY REPORT (SDR)

TRANSPORTATION DISCREPANCIES ARE REPORTED USING THE SF 361 - TRANSPORTATION DISCREPANCY REPORT (FIG 210-2)

DD FORM 173/2 - JOINT MESSAGE FORM (FIG 210-1)

DD FORM 470 - CARGO OUT-TURN REPORT (FIG 210-6)

RESPONSIBILITIES (210-1)

8

WORLDWIDE TRANSPORTATION DISCREPANCY REPORTING

SYSTEM

LOSS AND DAMAGE

9

LOSS AND DAMAGE

DEFENSE TRANSPORTATION

REGULATION DOD 4500.9-RChapter 210

10

SF 361

Carrier notification. Request for information (RFI). Document carrier service failures. Document problems at a stop-off or

transshipment point. Support claims against carriers/contractors.

LOSS AND DAMAGE

11

DETERMINING COST OF A DISCREPANCY

Repair Cost Unearned Freight Charges Cost of Disposal Pre-Shipment Value Replacement Cost

DAMAGES

LOSS AND DAMAGE

ADD UNEARNED FREIGHT CHARGES OR COST OFDISPOSAL, IF ANY, TO PRE-SHIPMENT VALUE ORREPAIR COSTS. THE SUM IS THE COST OF THE DISCREPANCY.

12

DETERMINING COST

Unearned Freight Charges Replacement Cost

SHORTAGES

LOSS AND DAMAGE

13

DISCREPANCY REPORTING THRESHOLD

Less than $500.00 in property valueFile claim directly with carrier

$500.00 and over

Forward to appropriate finance center/claims office

LOSS AND DAMAGE

14

MAJOR TYPES OF DISCREPANCIES (210,F)

LOSS AND DAMAGE

SHORTAGE - DAMAGE - OVERAGE ASTRAY- PILFERAGE - THEFT - VANDALISMSPECIAL CONTRACT OR CARRIER SERVICE NOT PROVIDED

15

REPORTING GUIDELINES

Classified or Protected Cargo

Non-Classified or Non-Protected Cargo

Miscellaneous

LOSS AND DAMAGE

16

CLASSIFIED OR PROTECTED CARGO

LOSS AND DAMAGE

17

24 hour message Drug Enforcement

Administration Items Manager

LOSS AND DAMAGE

CLASSIFIED OR PROTECTED CARGO

18

CLASSIFIED OR PROTECTED CARGO

Responses required within 10 calendar days

11th day RFI Follow-up Resolved within 30

days cancel TDR 30th day if unresolved

prepare TDR for claim action

LOSS AND DAMAGE

19

LOSS AND DAMAGE

CLAIM ACTION

TDR PACKAGE

20

NON-CLASSIFIED OR NON-PROTECTEDCARGO

Within 7 calendar days prepare RFI

Responses required within 50 calendar days

51st day RFI-Follow-up Resolved within 60 days

cancel TDR 60th day if unresolved

prepare TDR for claim action

LOSS AND DAMAGE

21

MISCELLANEOUS TRANSPORTATION DISCREPANCIES (210,H)

LOSS AND DAMAGE

22

LOSS AND DAMAGE

PREFERRED METHOD FOR SUBMITTING TDR’S

ELECTRONIC TRANSPORTATION ACQUISITION (ETA)

23

MAILING ADDRESS

LOSS AND DAMAGE

MTMC OPS CTR

661 SHEPPARD PLACE, 2ND FLOOR

ATTN: MTDC-OPCL

FORT EUSTIS, VA 23604

SEND YOUR SF 361 !!!!!

24

620-130

CHECK-ON-LEARNING

1. WHAT ARE THE THREE TYPES OF DISCREPANCIES?

2. WHAT STANDARD FORM IS USED TO REPORT A PACKAGINGDISCREPANCY?

3. THE TO WILL SEND A REQUEST FOR INFORMATIONMESSAGE ON DISCREPANCIES INVOLVING CLASSIFIED CARGO WITHIN _________ HOURS.