1 brookhaven science associates asd procurements gregory fries liaison/manufacturing engineer...
TRANSCRIPT
1 BROOKHAVEN SCIENCE ASSOCIATES
ASD Procurements
Gregory Fries Liaison/Manufacturing Engineer
NSLS-II ASAC October 22-23, 2009
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Outline
• Overview of Procurement Process• Review Significant Procurements in Process
• Current Status• Contract Award Status (Baseline vs. Current)• Next Milestone• Delivery Schedule• Challenges
• Delivery, Storage & Assembly• Upcoming Procurements• Conclusion
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Overview of Sig. Procurement ProcessProcess Step Typical Timeframe
1. SOW, Specification & Supporting Documents 3-6 weeks
2. ASD, PPM, QA & ESH Review 2-4 weeks
3. Evaluation Criteria & Purchase Requisition 1-2 weeks
4. Package to PPM for Review 1-2 weeks
5. Request for Proposal (RFP) 1-2 weeks
6. BSA Review 2-3 weeks
7. DOE Review (> $5 mil) 2-3 weeks
8. Out for Bid 2-6 weeks
9. Technical Evaluation 2-3 weeks
10. Negotiation 1-3 weeks
11. BSA Review 1-2 weeks
12. DOE Review (> $5 mil) 1-2 weeks
13. Award Total 16-38 weeks
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Storage Ring Magnets• Current Status
• Quads & Correctors – Contracts issued• Sextupoles – DOE Approved• Large Aperture – In negotiation with vendor• Dipoles – Technical review (10/19)• Contracts spread to spread risk; can shift
• Next Milestone – Issue all contracts; Track vendor progress• BL Contract Award Date – Aug/Sept, 2009• Current Contract Award Date – Oct/Nov, 2009• Delivery Schedule – On schedule for mid-2011• Challenges – Complexity, Resources,
First major ASD procurement• Will produce Lessons Learned
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Storage Ring Girders
• Current Status• SOW signed• Finalizing & checking drawings
• Next Milestone – RFQ/RFP, Send out for bid• BL Contract Award Date – Oct, 2009• Current Contract Award Date – Jan, 2010 (deliberate to avoid
girder storage onsite)• Delivery Schedule – Compressed, but still end-2010• Challenges – Alignment analysis, Verifying with lattice,
RFQ vs. RFP
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Linac
• Current Status• SOW & Spec signed• RFP in BSA review
• Next Milestone – Send out for bid• BL Contract Award Date – Jan, 2010• Current Contract Award Date – Feb, 2010 • Delivery Schedule – Beg-2012 (commissioned by vendor)• Challenges - Resources
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Booster
• Current Status• Specification & SOW in final review, awaiting feedback• Drawings & Appendixes being completed
• Next Milestone – Sign off Spec & SOW, RFP creation• BL Contract Award Date – March, 2010• Current Contract Award Date – March, 2010• Delivery Schedule – Beg-2013 (commissioned by vendor),
Compressed, On Critical Path• Challenges – PPM consumed with magnet
procurement, Semi-turnkey addedcomplexity
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Vacuum Chamber Extrusions
• Current Status• Multipole – Contract issued• Dipole – Out for bid
• Next Milestone – Award Dipole contract• BL Contract Award Date – Aug, 2009• Current Contract Award Date – Oct, 2009• Delivery Schedule – Compressed, On schedule for end-2009
thru mid-2010• Challenges – Limited interest from vendors, Changed
multipole profile, Vendor ability to hold tolerances, Long prototype phase
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Damping Wigglers
• Current Status• Spec & SOW in process• Addressing vendor exceptions
• Another national lab is potential vendor• Next Milestone – Sign Spec & SOW• BL Contract Award Date – Sep, 2009• Current Contract Award Date – Feb, 2010 • Delivery Schedule – Late, mid-2011 instead of beg-2011,
Delivery date dependant on vendor selection• Challenges – Feasibility of specifications, Limited vendors
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Other Procurements
• Ultrasonic Cleaning Facility – Out for bid• Vacuum System Bimetallic Flanges – Contract issued• Environmental Enclosure – Out for bid• Hall Probe Bench – Contract issued• Moving Wire Bench – Spec in process• Precision Current Transducer – Contract issued
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Delivery, Storage & Assembly
• Dedicated Receiving Area• Plan Started to Link Area Needed to Delivery Schedule• Storage locations being identified• Locations identified & secured for assembly of:
• Magnets• Process Water System• Front Ends• RF• Electrical Systems• Diagnostics & Instrumentation
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Procurement Awards
Vacuum Chamber Machining Beg-2010Vacuum Components 2010-11Power Supplies, Amplifiers & Controllers Mid-2010Equipment Racks & Heat Exchangers Mid-2010Beam Position Monitors & Receivers 2010-11Front Ends Mid-2010Process Water System Mid-2010RF Cavities & Power System 2010-11Cryogenic System 2010-11Personal Protection Systems Mid-2010
Some Upcoming Procurements
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Conclusion
• Much progress made, but some procurements are late due to resource and technical reasons• Booster is most pressing
• PPM seems overloaded, but the load should lighten• Ways to makeup for delays being identified• Systems, procedures & templates in place• Delivery, storage & assembly plan in progress• Future procurements should go quicker due to experience