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Customer Connect Basic Inquiry and Analysis using Smart View Kottresh Kogali February 20, 2014

Presenter

Presentation Notes

Hi Everyone, Welcome To the webinar on Smart View for Financial Reporting. My name is Kottresh Kogali from Fusion Financial Product Management Team.


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Financial Reporting Webinars

Date Session Presenter Feb 6 9 am PST

Overview of Reporting Tools in Fusion Financials

Mei Siauw

Feb 10 9 am PST

Report Authoring using Financial Reporting Studio – Beginner

Greg Roth

Feb 18 9 am PST

Report Authoring using Financial Reporting Studio – Advanced

Greg Roth

Feb 20 (Today) 9 am PST

Basic Inquiry and Analysis using Smart View

Kottresh Kogali

Presenter

Presentation Notes

We have been hosting a series of live webcasts on Fusion Financials reporting. So far we have given you an overview of the various reporting tools and deeper dive into the FR Studio. In today's session which is the last one, I will introduce you to the Excel based Smart View. These live webinars will be recorded and will be available for replay from both Customer Connect forum and Partners Network.


Agenda Overview

Getting Started

Balances Cube

Demo

Uploading Budget Data

Troubleshooting

Questions and Answers


What is Smart View?

Common Microsoft Office Interface – Oracle's Hyperion® Essbase – Oracle's Hyperion® Financial Management – Oracle's Hyperion® Planning System – Oracle's Hyperion® Workspace – Oracle's Hyperion® Enterprise® data. – Oracle Transactional Business Intelligence (OTBI) Subject Areas

View, Import, Manipulate, Distribute and Share Data – Microsoft Excel – Word – PowerPoint


Smart View – Fusion Financial Reporting

Ad-Hoc Analysis Tool for Power Users (Accountants, Analysts, etc) Query GL Balances Cube (Real Time) from a Spreadsheet Slice & Dice the Cube for Different Perspectives Roll Up / Drill Down the Reporting Trees (Zoom In/Out) Drill Back to GL & Source Transactions Save Workbook & Reconnect Later Run FR from Smart View Export FR to Smart View Upload Budget for Variance Reporting

Presenter

Presentation Notes

This seminar will deal with using Smart view for Fusion Financial Reporting only. You must be aware that Fusion GL balances are posted to an Essbase Cube in Real Time and all financial reporting is done off it. Smart View enables you to interactively analyze your balances and define report using a familiar spreadsheet environment. Smart View allows you to move dimensions from page level to row or column to obtain different views of the data, supporting interactive analysis. Smart View is compatible with Microsoft Excel, Power Point, and Word.


Getting Started GL Setup is complete

– Chart of Accounts & Values – Reporting Trees Published (Refer Account Hierarchy best practices

document) – Ledgers are Setup – Journals are Posted

GL Balances Cube has Data Understand GL Balances Cube (See General Ledger balances cube

documentation)

Presenter

Presentation Notes

Before You can use smart view, we need to make sure that the cube has data. This means that accounting structure is in place and Financial transactions / journals have been or being posted to the ledgers. To effectively use any of the reporting tools, do get familiar with the COA structure, reporting trees and the GL balances cube. Make sure your system Administrator has created a connection to the cube.

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http://docs.oracle.com/cd/E38454_01/fusionapps.1117/e20375/F350915AN2E38E.htm�



Getting Started Download Smart View from

– OTN (Recommended) – Workspace

Install to – Local Desktop / VM (with Excel Installed) – Need Admin Privileges to Install

Presenter

Presentation Notes

Navigate to the BI workspace and down load Smart View. You can also download FR Studio from here. Install the SV on to your local machine or on a VM.

http://www.oracle.com/technetwork/middleware/epm/downloads/smart-view-1112x-1939038.html�


Getting Started

Derive URL for Smart View Connection – Get URL for Workspace & Tweak It

Example

– Workspace: https://fap0716-bi.oracleads.com/workspace/index.jsp – Smart View: https://fap0716-bi.oracleads.com/workspace/SmartViewProviders – FR Studio : https://fap0716-bi.oracleads.com (Knock off /workspace/index.jsp)

Presenter

Presentation Notes

The next step is to get a connection URL to connect your SV to the cube server. You can derive this workspace URL. Replacing SmartViewProviders with index.jsp will give you the connection URLfor your SV. Knocking off /workspace/index.jsp will give you the URL for FR Studio

https://fap0716-bi.oracleads.com/workspace/index.jsp�

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GL Balances Cube (Essbase) Ledger Balances Posted in Real Time

– Ledger Balances Table – GL Balances Cube

Online Analytical Processing (OLAP) Database Multidimensional Optimized for Reporting

– Pre-aggregated amounts at Tree Nodes – No Relational Joins – Dimensions & Facts (Measures)

Separate Cube for Average Daily Balances (ADB)

Presenter

Presentation Notes

I’ll now give you a brief overview on the GL balances Cube. In Legacy applications – ledger balances are posted to a ledger table. In Fusion, they are posted to both the balances table & an Essbase cube. The balances cube is an OLAP database. It is multidimensional and optimized for reporting. The cube stores pre-aggregated amounts and does not have to do with complex join queries! One cube is created for each unique combination of COA & Calendar.


GL Balances Cube (Essbase)

Cube Information – GL_BALANCES_CUBES Table One Cube – Unique Combination of COA & Calendar Cube (Application) Name is Same as COA Name

– Suffix Number Appended (if More than One COA)

Ledger Chart of Accounts Calendar Application Name

Ledger 1 OperationsAccountingFlex Accounting OperationsAccountingFlex

Ledger 2 OperationsAccountingFlex FinQtr OperationsAccountingFlex_2

Ledger 3 OperationsAccountingFlex Vision Foods US OperationsAccountingFlex_3

Presenter

Presentation Notes

Cube information is stored in GL_BALANCES_CUBES Table A cube is created for each combination of COA & Calendar Here is an example of 3 ledgers with the same COA and different Calendars. Each of these ledgers will be have their own cubes. The cube name is same as the COA Name Plus an incremental number is appended


GL Balances Cube One Measure (Amount) Dimensions

• Accounting Period – 2012, Q2-2012, May-2012 • Ledger • Chart of Accounts (Segments)

• Each Segment is a Dimension • Company, Account, Cost Center, Product, Intercompany,…

• Segment Values are Dimension Members • Net Income, Expenses, Goodwill

• Organized by One or More Reporting Trees • Default Tree for All Detail Segment Values

Presenter

Presentation Notes

Accounting Period - (3 level hierarchy: YearQtrPeriod (which is monthly, weekly, etc)). Is based of accounting calendar Ledger - (Examples: Vision Foods USA Ledger, Vision Foods Canada Ledger, Vision Foods USA Ledger Set, etc) Each COA segment is a separate dimension - Uses a separate dimension for each of the segments from the charts of accounts. Organized by hierarchy. A default hierarchy is provided that includes all detail segment values.


GL Balances Cube • Scenario – Actual, Budget, Allocation, Forecast, ..

• User Defined Budget Scenarios – Accounting Scenario Value set • Seeded Dimensions & Members

• Currency – USD, CAD, … • Currency Type – Total (Ledger), Entered (Foreign),… • Balance Amount – Period Activity, Ending Balance, Beginning Balance, .. • Amount Type – Base, PTD, QTD, YTD

Presenter

Presentation Notes

Scenario - (Actual, Allocated/Total for Allocations are seeded, and user defined could be Original Budget, Forecast Q1)) Balance Amount - (Beginning Balance, Period Activity, Ending Balance) Amount Type - (Base, PTD, QTD, YTD) – Base is the smallest amount posted to ledger. PTD, QTD, YTD are calculated dimension members. Currency - (all ISO currencies: USD, EUR, JPY, etc.) Currency Type - (Total, Entered, and lastly Converted From for every ISO currency)


Querying Balances Cube Understand GL Cube - General Ledger balances cube documentation) Know What You Want to Query For Each Dimension - Select a Dimension Member Common Selections – Period, Balance & Amount Type

Query Period Balance Amount Amount Type

Period Activity (BS or PL) May-2012 Period Activity Base

Quarterly Activity Q2-2012 Period Activity Base

Yearly Activity FY 2012 Period Activity Base

Ending Balance as of May (BS) May-2012 Ending Balance Base

YTD as of May (BS or PL) May-2012 Period Activity YTD

Presenter

Presentation Notes

The cube stores different types of balances & amounts. Aggregated amounts are also stored at parent levels. It is important that you know what you want to query in the cube. While querying, It is good idea to select a dimension member for each of the dimension members. Here are some common queries. Monthly activity for May 2012 – I select period = May, Balance Amount = Period Activity & Amount Type = Base. Quarter 2 activity 2012 – I select period = Quarter2, Balance Amount = Period Activity & Amount Type = Base. Yearly activity 2012 – I select period = 2012, Balance Amount = Period Activity & Amount Type = Base. Ending Balance as of May - I select period = May, Balance Amount = Ending Balance & Amount Type = Base.



Balances Cube Queries

Invalid Selections – Period, Balance & Amount Type

Period Amount Type Balance Amount

2012 PTD Any Selection

2012 QTD Any Selection

Q2 PTD Any Selection

Q2 YTD Any Selection

Presenter

Presentation Notes

There can be invalid combinations as well.


Demo – Basic Ad-hoc Analysis

– Query & Analyze All Expenses for 2012 – Drill Down to Details – Drill Back to Source Transactions for Audit Trail

Presenter

Presentation Notes

Show the saved report Launch Excel & show Smart View Ribbon If you have installed, you should see the smart view ribbon Show Excel Options Profile Option URL Connection Select The Application Connect POV Moving & Pivoting Dimension Members Use right button click on member drop down Show UAP (help) Moving dimensions from POV to grid & back Pivoting Dimensions from Column to row and row to column Select Row & Column (Account on Row & Period on column) Period = 2012 Drag & drop dimensions Select Members for row & column Select POV members & Query (refresh) Drill down (Zoom in) on Period & Expenses Roll Up (Zoom Out) on period Show Keep only Show Remove Drill down on expenses & Drill back to Journals and transactions Zoom Out on expenses and insert a chart Save the work book and reconnect later Show data Options for suppressing rows Manually Key in data member for period – 2013 Avoid bad combination of amount type & balance amount Add Scenario to column Upload Budget Run/Import FR Report


Budget Upload

Preferred Methods – FDI Spreadsheet Upload – Flat File Upload – Budget Data is Restored on Cube Recreation

Budget Upload from SmartView – GL Profile Option needs to be Enabled

Name – Budget Upload Option using Smart View – Budget Data is Lost on Cube Recreation

Budget Data – at Detail Account Values

Presenter

Presentation Notes

In order to upload budget data from Smart View, you will need to enable a GL profile option – Budget Upload Option from Smart View You can upload budget data to the cube and do variance reporting. Remember you cannot load to parent values


Troubleshooting Drill Back to GL

Try – Set Alias to NONE – Log in to Fusion Application – Use Internet Explorer (Default Browser)


Disabled Excel Add-in

Navigate to Excel Options > Add-In to Re-enable


Importing Budgets – Variance Reporting

Refer Budgets Guide

http://docs.oracle.com/cd/E38454_01/fusionapps.1117/e20375/F864629AN8D3A0.htm�


Questions?

1 copyright © 2014, oracle and/or its affiliates. all rights reserved. · 2016. 7. 24. · report...

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