1

MAIN CAMPUS

Name Syeda Hira Warsi

Reg # 5194

Program MBA

Course M.I.S

Faculty Faisal Saleem Mushabbar

Assignment Topic Final Report

Announced Date 2nd March, 2011

Due Date 26th April, 2011

CITY GENERATION GRAMMAR SCHOOL

MOTO: “I am to learn”

Ideal EducationERP Schooling System

2

Table of Contents

MOTO: “I am to learn”.....................................................................................................................................................2

Topic: Ideal EducationERP Schooling System...................................................................................................2

School History..................................................................................................................................................................4

School Mission..................................................................................................................................................................4

Organization Hierarchy.....................................................................................................................................................6

Admin and Finance Department:.....................................................................................................................................7

Management Information System (MIS)..........................................................................................................................8

Schooling System..............................................................................................................................................................8

Explanation of EducationERP Importance:.......................................................................................................................8

EducationERP System - Advantages.................................................................................................................................9

EducationERP System - Features......................................................................................................................................9

EducationERP Administration Evaluation System...........................................................................................................10

1. The concept of Administrating ERP....................................................................................................................10

2. Dynamic and Interactive Web Portal..................................................................................................................10

3. Interactive Voice Response System (IVRS)..........................................................................................................11

4. Smart Card Solution............................................................................................................................................12

5. SMS Messaging System......................................................................................................................................12

6. ERP - Integrated Software Solution.....................................................................................................................14

EducationERP Software Solution Detailed Features:......................................................................................................15

1. Automation of Registration & Admission:..........................................................................................................15

2. Fees Management Software:..............................................................................................................................16

3. Fee Collection System:........................................................................................................................................17

4. Students Information System:............................................................................................................................17

5. Transport Facilitation Management:..................................................................................................................17

6. Automatic Timetable Generator:........................................................................................................................18

7. Result Processing System:..................................................................................................................................19

8. Staff Management And Payroll:..........................................................................................................................21

9. Library Management:.........................................................................................................................................21

10. H R Management:...........................................................................................................................................22

11. Staff Attendance:............................................................................................................................................22

12. Payroll and Income Tax Management System:...............................................................................................22

3

13. Resource Management Software:..................................................................................................................23

14. Financial Accounting And Inventory Management.........................................................................................23

EducationERP Static Section...........................................................................................................................................23

Interactive Section......................................................................................................................................................24

Remote Server Database Connectivity Application........................................................................................................25

4

ACKNOWLEDGEMENT

Even as Educational Institutions across the globe adapt their curricula to reflect the constant development and use of new technology, many of them are still faced with the dilemma of coping with the rapidly changing and often massive flow of information involved in the administration of these institutions.

Undoubtedly, the management of information is set to play an increasingly dominant role in determining how successfully our educational institutions are being administered.

Institution administrators are therefore among those who will have to adapt to the new paradigm taking on new strategies and embracing new technologies. With limited resources and a budget that must be managed effectively in the face of conflicting priorities, administrators will need all the tools that can help to enhance

the management of the institution, while providing the greatest transparency and accountability.

CITY GENERATION GRAMMAR SCHOOL has initiated to assist business enterprises achieve efficiency and effectiveness by taking them into the e-world, being partners in e-revolution. Our technical expertise and

vast experience are unparalleled in the industry. Redox has a strong focus on Research & Development, Marketing and Customer Support to encompass expertise covering analyzing, designing, development and implementation of various kinds of software products and services comprising all the streams and colors of

industries.

Following the innovation strategy, CITY GENERATION GRAMMAR SCHOOL., has developed EducationERP System Software, a comprehensive integrated software solution for all kinds of educational

institutes. In today‟s environment, even Educational Institutions are not untouched from the core competition, there is a need for every Institution to proffer additional focus on achieving thrift functional and

operational procedures.

5

School History

City Generation Grammar School was established in Karachi, Pakistan in 1985. Since then, it has grown to become Town Ideal schools' organization of 6 branches in Karachi with hundreds of students and numerous teaching and non-teaching staff. While its Head Office is in Gulshan e Iqbal, Karachi.

The uniform implementation of the curriculum nationally gives parents, students, and teachers the advantage of transferring from one school to another within the system very efficiently. With its growing presence in new locations within Karachi, City Generation Grammar School is continues to expand its reach to meet the demands for quality education City Generation Grammar School imparts a British-oriented curriculum from the Nursery Level to Cambridge Examinations Level for sixteen and eighteen years age group and qualifying them for the O-level, and A-level examinations yearly. . The curriculum has been designed to encourage and challenge the child to use the power of intelligence to optimum capacity. The academic and non-academic curriculum are so designed that children who pass out of City Generation Grammar School have the ability to compete in every walk of life and to make a significant contribution to society.

School Mission

The educational philosophy of City Generation Grammar School is well explained in the school motto "I am to learn".

This means we exist or were born to learn and that the process of learning is endless. In the words of Socrates, when a man says 'I Know', he closes his mind to all knowledge. We are all teachers if we can convey what we know to others and we are all students if we have the will to learn and the wisdom to accept our ignorance.

Education is not just a matter of acquiring knowledge or a qualification. The application of that knowledge to widen his or her perceptions and to face life's challenges with courage and conviction makes a person a true learner.

At City Generation Grammar School we want children not only to acquire education but to go on learning.

In this process we want to involve every parent, teacher and child.

6

Organization HierarchyPresident

Head Principal (Head Office)

Voice Principal Camp 1

Voice Principal Camp 2

Voice Principal Camp 3

Voice Principal Camp 4

Voice Principal Camp 5

Voice Principal

Admin & Finance Manager

Human Resource Manager

Incharge Teachers Team

Teacher

Students

Syllabus and Session Schedule Manager

Health Safety Teachers Team

7

Administration Department:

Finance and Admin Director

Finance Manager

Senior Payroll Executive

Payroll Executive

Payroll Record Keeper

Finance Relation OfficerSenior

Executive (Cashier)

Record Keeping Executive

Data Entry Executive

Data Entry Executive

Admin Manager

Customer Relation Officer Admin officer

Office Executiv

ePeaons

PeaonsSweeper

Kitchen Executive

Office Executiv

ePeaons

PeaonsSweeper

Kitchen Executive

8

Management Information System (MIS) is a subset of the overall internal controls of a business covering the application of people, documents, technologies, and procedures by Management administration to solve business problems such as costing a product, service or a business-wide strategy. Academically, the term is commonly used to refer to the group of information management methods tied to the automation or support of human decision making, e.g. Decision Support Systems, Expert systems, and Executive information systems.

This is an emerging science which sets its the main task of it is to strengthen the information management of enterprises by taking advantage of modern computer and network communication technology to the largest extent, and set up the correct data based on the research of human resource, financial resource, equipments, technology, etc. owned by enterprises, and provide timely various of processed and systemized information data to the manager so as to make correct decisions and improve continuously the management level and economic benefits of enterprises.

Schooling SystemWith the stupendous growth of the education sector, educational institutes are becoming increasingly complex organizations just like corporate houses. So, today educational institutions deserve the best modern management practices and state-of-the-art technology, which improves performance in terms of cost, speed, & accuracy. In these days of information overdrive, it is most critical to have an Enterprise Resource Planning System (ERP), which is a complete solution to all the educational management hassles.

Explanation of EducationERP Importance:EducationERP is built on the latest technology platform and is highly reliable. It helps in better resource utilization, streamlines flow of information, and improves decision-making capability. It increases productivity by considerably reducing business process cycle time. It generates various reports viz. on Admission, Attendance, Performance, Placement, Online Examination, Bus Management, Library, Inventory, Payroll, and Accounts etc.

EducationERP School Management System is complete school management software designed to help schools create a strong educational foundation by equipping them with advanced technology for reliable, fast school management and administration. In addition, this school management software offers Multi-language support allowing schools to use the school software in their familiar native language in addition to English.

EducationERP makes it easy to notify students and parents with online notice board, E-mail, SMS regarding attendance, fees, events, examination, results, performance, reports etc. Every student and parent will be given unique ID’s to access these information. It reduces effort of staff spent on doing unproductive activities by automating activities like generating several reports etc. Hence, they can focus more on academic activities thus improving quality of education.

9

EducationERP System - Advantages

Some of advantages to be gained by Institutions, which decide to implement the Institution Management Software solution, include the following:

Improved customer service through greater access to accurate information. Increased productivity and job satisfaction among staff members as it eliminate duplication of

effort. More economical and safer means of storing and keeping track of information. Easier access to Information like management reports and reminder letters, etc, as well as more

accurate and faster results from statistical analyses. Reduces errors and eliminating the ennui of long and repetitive manual processing.

Greater accountability and transparency in operations. Improved efficiency and effectiveness in administration and management as it has unprecedented

access to real-time information.

More reliable security for sensitive and confidential information. Appropriate knowledge-based action and intervention can now take place in a timelier manner.

EducationERP System - Features

The unique features of EducationERP System that make it an attractive proposition for users in the utilities sector is:

Only basic knowledge of computers is required for operation of EducationERP System. As it has user-friendly application interface.

EducationERP System is Customizable and User Configurable. An inbuilt Settings module makes EducationERP System flexibility to cater to diverse

organizational needs. It is build on JAVA technology - one of the most latest and upcoming technologies in the field of

Information Technology, which makes you a forerunner in the world of Information technology. EducationERP System brings information to the user's desktop through integration across all

modules. EducationERP System is Multi-user system. EducationERP System has administrator controlled

user privileges for Multi-level system access control for security. Better co-ordination between student – teacher, parent – institute, teacher- teacher and teacher -

management increases quality and effectiveness of education and institution and increased transparency of operations at all levels.

EducationERP System has pre-defined reports. These are used for normal reporting as well as Student & teacher development purpose. Additionally, EducationERP System can be easily customized for their own customized reports.

10

EducationERP Administration Evaluation System

1. The concept of Administrating ERP, aims not only at achieving operational excellence in Institutions, but also make its stakeholders, the beneficiaries of the system. As EducationERP System Software concept provides number of option through which, an Institution can share the information stored within with the Parents and other bodies and also make them feel to be a part of the Institution itself. EducationERP System concept includes the following technology elements:

An integrated Software Solution A dynamic and interactive Web Portal An Interactive Voice Response System (IVRS) Smart Cards Solution SMS Messaging System Multimedia CD Presentation

2. Dynamic and Interactive Web Portal

A comprehensive & interactive Web Portal is a place, where an Institution can exhibit its distinct administrative and academic aspects, provide day-to-day activity details of Institution and Students to its stakeholders and allow them to communicate their suggestions and grievances to the authorities.

It includes number of static, dynamic and database driven section to display Institution‟s information brochure, its achievements, admission norms, details about co-curricular activities like debates, sports, etc and other events held in Institution and Students fee details, result details, attendance, result analysis, home assignments, etc.

3. Interactive Voice Response System (IVRS)

11

Interactive Voice Response (IVR) is a software application that accepts a combination of voice telephone input and touch-tone keypad selection and provides appropriate responses in the form of voice, fax, callback and e-mail. The Interactive Voice Response (IVR) System enables organizations to provide their callers with information and services round the clock, seven days a week. This application software allows full resource sharing and integration with the existing database of EducationERP System Software and shall cover the information about Students Fees Details, Attendance status, Result Details, Timetable, Test Schedules, Job Vacancies, Voice mail account for Students and authorities, etc.

This application software allows full resource sharing and integration with the existing database of

EducationERP System Integrated Software Solution, Our Software solution for the complete

computerization of Educational Institutions. The software first converts the data into a voice format

and then sends it on to the telephony network. The voice response by the system is then heard by the

caller, and as discussed, shall cover the following informational requirements:

1) Fees Installment Paid/Due Status of the Student.

2) Attendance status for any day, week, month or entire year.

3) Marks scored in any test or exam.

4) Rank in any test or exam.

5) Percentage scored in exam.

6) Score, rank and percentage in any particular subject.

7) Homework for any day.

8) Remarks given by teachers.

9) Test schedule and test syllabus.

10) Dates of admission, pre-requisites for admission and status of admission for any

application.

11) Vacancies for faculty, if any.

12) Any important announcements for parents like dates for parents-teachers meetings or any

other messages.

13) Automatic Fee Reminders on student telephone numbers.

14) Voice mail accounts for each and every student (especially in case of a boarding

Institution), to help parents leave important messages for their wards.

15) Parents’ Grievance Box, to make parents leave their grievances about their child‟s

performance, for any subject. The recorded grievance is then automatically sent to the voice

mail box of the teacher who takes that particular subject in the class.

The basic system can handle 4 incoming calls at one point of time, 24 hours a day 7

days a week and 365 days a year.

12

4. Smart Card Solution

A smart card – a type of chip card – is a plastic card embedded with a computer chip that stores and transacts data. Smart cards greatly improve the convenience and security of any transaction as they provide tamper-proof storage of user and account identity. They protect against a full range of security threats, from careless storage of user passwords to sophisticated system hacks. Multifunction Smart cards can also serve as network system access and User account access card. An Institution can use the Smart Card technology both for Staff and Students, as their personalized Identity Card, a tool for access control, an attendance card, for Fees payment, in Library, in in–campus stationery and photo-stat shop, cafeterias, medical shop, for storing medical history, etc.

Usage of Smart Cards in E I M S modules: Smart Identity Card Library management Fees Payment Staff and Student Time And Attendance Access Control Security System Medical History Electronic Purse Campus Club Card

5. SMS Messaging System

A SMS (Short Message Service) based interactive system is a two-way information-broadcasting tool

for Institution to provide related information to the Students/ Parents/ visitors on their mobile phones

using SMS facility. SMS tool is very interactive and robust system to get information on the mobile

phone as and when required.

The SMS based interactive system as discussed, shall cover the following informational

requirements:

Fee Alerts

o Details of the current fee due

o Fee payment Reminders to defaulters

o Confirmation of fees paid

13

School Transport related status.

Attendance status of the student.

Result Alerts

o Exam Date Information

o Summarized Result Information

Library Alerts

o Books Due/Overdue Information (to both Students and Staff)

o New arrivals Information

Payroll Alerts

o Salary Information

o TDS and Increment Information

Special Announcements

o New / Events information

o Holidays information

o Bus information

o Customized wishes

o Urgent alerts to parents/students

14

6. ERP - Integrated Software Solution

It includes no of modules, proved beneficial to achieve the operational and functional efficiencies, monitoring and optimizing the management processes & operations and enhancing co-ordination across the various departments in the Institution. Following are the software module available in both integrated network and desktop versions:

Automation of Registration & Admission Staff Management And Payroll

Fees Management Software Library Management

Fee Collection System H R Management

Students Information System Staff Attendance

Transport Facilitation Management Payroll and Income Tax Management System

Automatic Timetable Generator Resource Management Software

Result Processing System Financial Accounting And Inventory Management

15

EducationERP Software Solution Detailed Features:

1. Automation of Registration & Admission:

EducationERP Software provides schools / colleges with powerful features for any type of private and public academic institutions for all the way around. Designed for ease of use and flexibility

Senses power of this software which efficiently tracks the details of Student’s past, future and current details of the students in the school admission register.

This Software is having the Ability to add / retrieve the detailed information about students like Father / Mother / Guardian Name, Address & Occupation, Emergency Contact No, Nationality Mother tongue, Religion, Cast, community etc.,

Valuable features enabled to flow the data in an efficient & flexible manner as per the required manner or choice.

This has the quality of One stop software solution to manage the complete school admission process at a time which saves up to 95% of your manual work.

This is having another great ability to control the operations of the admission register with the minimal manpower (single staff) & change working strategy into trouble free, paperless management.

16

2. Fees Management Software:

This System of EducationERP Software works by the SAP supportive tools.

HIGHLIGHTS

Easy to use. User definable fee set-up. Multiple fee set-up possible. User defined format for fees receipt priting. Three level password security Student-wise/Class-wise outstanding and receipt Daily & Monthly fee receipt details for entry into financial accounts. In built Editor/Calculator Data Backup and restore facility

FEATURES

In a single fee set-up, the user can have upto 24 types of fees- Tution, Library, Lunch, Bus etc. All fee types are user defined and can be classified into one time, monthly,quarterly,yearly etc. Fee types can be variable or fixed, e.g. fine is of variable type, tution is of fixed type. Based on the Fee Set-up associated, the entry of fees is taken for a student. Fee collection through Cash & Bank Student wise ledger-brief/detailed Outstanding list - student-wise/class-wise Fee collection report - detailed/brief classified into cash and cheque receipts for posting into

accounts. Fee receipt for a given period Categorisation of student. Promotion of student after year end. Modified/deleted fee voucher list. Data intergrity maintenance.

3. Fee Collection System:

The module of EducationERP Fee Collection System is designed to manage the fee calculation cycle :

o Create a Fee Period ( eg: Apr-2010 )

o Generate Fee Vouchers( Auto calculation of current fee + Arrears )( School Copy / Parents Copy and Bank Copy )

o Handover Vouchers to Students( on issue date as reminder )

17

o Collect payments( either in bank or in cash )

o Check defaulters on due datePrint list of defaulters / Notice to defaulters

o Print summary reportsDaily Collection ( detailed / day wise )

4. Students Information System:

o Class wise studentso Strength Reporto Family reporto House wise reporto Identity cardso Library cardso School Leaving Certificateo Admissions report o Left students report

5. Transport Facilitation Management:

The objective of this application of EducationERP software is to manage transportation of School or any educational institution, so as to achive better an effective control of vehicles available at the lowest possible cost.

Salient Features:-

Information of the current route or the route taken by a vehicle during a period. Details about Number of students/employees on each point and a route per vehicle. Listing of students boarding from a point, on a route, or on a vehicle. Expenses incurred (head wise) on each vehicle during a period. Average kms/per liter of

Petrol/Diesel. A comparision of performance of vehicles. A comparision of performance of drivers on a single vehicle. A list of drivers/Conductor vehicle wise. Details of Arrival/Departure time of the vehicle at a particular Point and Distance. The record of Vehicle Maintenance incurred & Schedule for Maintenance. Details related to Contract, Permit, Road tax & Insurance of a vehicle. and more................

Other details:-

Software developed for Latest O.S. like Windows 98, Windows ME, Windows XP.

18

Free from Key Disk and any other external device or lock, uses Soft Lock. Multi User - No limitaion for Number of users.

(Institute can have multiple terminals all working simultaneously if connected on LAN Local Area Network or WAN Wide Area Network.)

Works with Mouse as well as Keyboard Supports all the available printers which are supported by O.S. like, Dot Matrix/Desk Jet/ Laser

Printers, etc. Backend batabase used provides better data security and is more stable then the database used by

the DOS version. Internal Backup/Restore. Graphical and Event Driven Approach.

Additional Features :

Multi payments support against one slip support Bad debts adjustment support Students legers ( account wise , slip wise etc. ) Family concession management Integrated with Accounts module etc.

6. Automatic Timetable Generator:

The EducationERP Scheduler is a part of this software which functions as a timetable generator for schools and institutes. It automatically maps the specified school parameters to produce the most suitable timetable. Now we can do away with all the tediousness and hassles of manually preparing the time table with this highly user-friendly software....

HIGHLIGHTS

Automatic Allocation : Allocation of periods to classes and teachers is fully automised and frees the user of all processing.

Efficient and Dependable : A clash-free and error-free timetable is assured. Saves Time and Labour.

DISTINCTIVE FEATURES

This software successfully handles the following special facilities.... Optional subjects & Combined classes Class-Teacher deputing. Rest-period allotment to teachers after the specified number of classes. Reserving a slot on the timetable for a specified subject. Part-time teachers' allotment. Multiple shifts.

19

Common teacher among shifts. Varying number of class-periods for each of the week days. Weekly off on any day and any number of days. Manual changes in the prepared timetable, if desired.

OUTPUT CHARTS

Day-wise/Teacher-wise schedule for the whole school, Individual teacher's schedule, Daily replacement for absent teachers, List of teahcers free in a particular period.

7. Result Processing System:

A complete, multi-user, Result Processing system of EducationERP Software - The Scorer accept and then processes the scores of students and subsequently produces their report cards and other analysis charts.

HIGHLIGHTS User/Parents configurable grading system. User/Parents configurable examination pattern. User/Parents configurable marksheet format. Calculated/Average Column handling Grace marks handling. Special analysis section.

FEATURES

There are 4 major parts to This Scorer System:

I N P U T Accepts basic data of the school like – list of classes/sections, subjects, examinations,

teachers and students. Accepts configurable data like – Examination names, Calculated column specifications,

Grading systems, types of Totals. Allows allotment of subjects, teachers and examinations to classes. Entry of MARKS involves individual subject marks scored by each student in an examination

(and grace marks where desired).

F O R M A T Allows several types of formats of the mark-sheet according to individual session, school and

examination requirements.

20

Each format can have fixed header and footer data and any required page size. Automatic printing of Name, Address, Age and other student data can be co-ordinated on

the mark-sheet of each student. One or more examination may appear on a single mark-sheet. Maximum, minimum, highest marks and grades acquired in each subject can be seen. Selected types of totals, grades and divisions may be printed at required coordinates.

O U T P U T

Individual reoprt cards of each student may be displayed and printed at a keystroke according to any selected format.

A N A L Y S I S

An important aid for teachers and students to judge their performance. Merit list printing

by totals for a class by individual subject marks for a class.

Student performance in a particular subject or all the subjects can be expressed. Performance of teachers of various classes can be easily compared

8. Staff Management And Payroll:

The module of EducationERP Staff Management System is designed to manage the :

o Personal info

Personal information (with photograph )

All record form joining till termination / leaving

Cards creation ( I.D. card, transport card, etc. )

Appointment letter, warning letters , termination letters

o Payroll

Calculate and generate pay slips

Payments either from bank or in cash

Multi payments against one pay slip support

Loan / advance management

Attendance management ( casual / medical leaves ) etc.

Legers ( account wise , slip wise etc. ), periodic repots

21

Integrated with main accounts

9. Library Management:

Library System effectively manages a library incorporating an entire manual process which till

now is need of an hour. It also provides a quick view and check on the number of books / journals

issued, reminders of fines if due and a valuable set of queries relating to normal requirement

process. The module is being equipped with an exclusive feature of Data warehousing and Data

mining via a high-end search engine used for the Research and Development purposes. Also, it is

compatible with the Bar-Code and RFID Technology.

10. H R Management:

This module keeps the record of the complete Profile of all the staff members also identifies a

shortage of staff needed to fill the vacant job positions and remind the Institution authorities about

the need for Staff members of specific profile.

11. Staff Attendance:

This module is an essential step towards automation of attendance system of the employees with

strict adherence to the time spent on duty or on leave. The pay gets automatically calculated on

the basis of the time/days attended in a month and are automatically go across the Payroll module.

Also, it is compatible with the Biometric, Bar-code and RFID Technologies for marking Staff

Attendance.

12. Payroll and Income Tax Management System:

This module facilitates an easy Payroll Generation with an effective off shooting & overcoming

of all the manual intricacies. The module is an attempt to make available every necessary report,

screens & output to a user in a friendly user-interface. The System automatically calculates every

numerical calculation with retrospective effect on entire system with user left with only feeding

employee information only Once. The system produces the Salary Statement, PF Statement,

22

Income tax Statement, Due & Drawn Statement, Pay slips, Employees Loan Statement and

numerous other useful reports and powered with the unique Employee Information System where

complete details of an employee regarding his personal and official details, salary details, detailed

leave account, his income tax details and many more are available at one place.

13. Resource Management Software:

It includes the specialized module for Asset management and Transport Fleet Management. Asset

management module helps in maintaining record of all the assets you want to monitor. It can hold

details of their service schedules, maintenance records, depreciated value and schedule for

replacement, etc. With this module, you‟ll be able to monitor and manage the use and

performance of Institution assets to gain better insight and control. The transport fleet

management module provide you with life-cycle costing, cost analysis, fuel consumption trends,

fleet utilization, powerful reporting and much more.

14. Financial Accounting And Inventory Management

This is an integrated module, which provides total solution for the Accounting and Inventory

management needs of an EducationERP System School. It comprise of various reports like

Receipt & Payment A/c, Income & Expenditure A/c, Trial Balance, Balance Sheet, Bank

Reconciliation Statement, Cheque Printing, Purchase Order, Stock moment reports, min. & max.

stock qty reports, and many other dynamic accounts and stock reports.

EducationERP Static Section

All of our designs are elegantly and individually co-ordinated precisely so that the user does not lose site of

the most important part of your services. We offer Flash Design, which provides animation and sound, and

HTML Design. Both variants of Flash and HTML Design can of course be combined.

To all Internet visitors, their first impression of an Organisation is its Web site, the presentation, ease of use

and performance. Slow response time resulting from too many/large graphics objects, or missing contents

such as broken links and missing images, can turn away potential Visitors. Following are the few heading,

23

sorted out to portray attractively information about the history of your Institution, its awards and

achievements, about the Institution Management, Staff and Students, it motto and objectives and many more.

Suggested Static Sections

General Information

Institution Info

Infrastructure & Facilities

History

About Institution Management

Facilities & Infrastructure

Activities – Awards & Achievements

Motto & Objectives

Institution Calendar

Curriculum

Admission – Criteria, Fees and Forms

Our Staff – Performance and Achievements

Principal‟s Profile

Interactive Section

This section is known as „Dynamic Section‟ for a static HTML "container"/ page connected with database

situated at the host sever. A dynamic website is a web site in which information is updated on a regular

basis via associated database. The user can retrieve and submit any type information from and to the Web

site.

Remote Server Database Connectivity Application

24

Under this section of the EducationERP System - Web Portal, the information entered, processed

and stored in the local database of the EducationERP System - Integrated Software Solution, can

dynamically be uploaded to the remote database of the Web Portal via a specially designed Remote

Server Database Connectivity Application. Using this application, an Institution can independently

update the remote database of Web Portal with the latest students information, being managed in local

database of EducationERP System - Integrated Software Solution. Since, all the data about Students

details (official and personal information), his results, fee details, attendance, etc and Employees

details is being managed in the local database, this solution eliminates the need of recurring data

entry of records on the Web Portal, i.e. there is no additional data entry cost involved. This in return

brings efficiency of time and resources in Institution.

25

Features of Students Login: This section provides the Students Login ID / Password protected system for

Parents to access their Wards includes the following:

Student Profile

Students‟ Detail Fees Account (including online Fee Receipt print facility)

Students Attendance Record: Daily/ Monthly / Term wise Attendance

Student wise Results: Term wise and Session wise

Students’ performance analysis: With graphical comparative performance analysis of

current and previous sessions.

Home Assignments: Subject wise

Personalized Reminders from Teachers

Wards achievements and awards in co-curricular activities session wise.

Parents A privilege being provided to all the Parents/ Guardians through a secured User ID & Password

System, to get synopsis of all the day - today performance and growth of their Ward in all phases i.e. their

Academic, Social, Psychological and Co-curricular front in the Institution. Here, they will be able to access

the information of Students Profile, his detailed Fees account, his Term wise and Daily attendance and his

appraisal report i.e. result statement along with the comparative graphical analysis – Term wise and Subject

wise, which enables them to get evaluate the students performance in the Class and last but not the least his

performance in various Co-curricular activities organized in the Institution. (And others as required)

Features of Staff Login:

Staff Profile

Salary Account (including online Fee Receipt print facility)

Attendance Record : Detailed Leave Record

Income Tax Details

Increment Details

Salary Slip

Individual Library Account

Provision to update assignment and tutorials from web account

Benefits for Parents:

Just by click, parents can know the details of their child any time any day.

26

Parents can stay connected anywhere in the world as they have access to Institution Website

with their private username and password.

Readily access to grades, attendance, homework, schedules and other activities.

They can view their child's reports, fee details, homework, assignments, examination,

discipline records, attendance, timetable, etc.

Parents are better prepared to help with homework as they can see what is scheduled and

when it is due.

Easily send message to your child's teacher, administrator or any other Institution authorities.

Parents will be informed about their child's attendance to be alert for any unusual absences.

Receive announcements and reports in time through email.

27

CONCLUSIONExclusively, Students and Faculty at CITY GENERATION GRAMMAR SCHOOL may

certainly find EducationERP System highly user friendly and appealing. The system will also

make the work of School’s accounts department and the administration staff easier.

Schooling Strategic Managegement may also be largely benefitted by the integrated solution

that is to be given to access to all the campuses of CITY GENERATION GRAMMAR

SCHOOL located in different geographical locations circumventing all the operational issues

created by the critical documentation barriers.