1 high school aims pre-test training spring 2011
TRANSCRIPT
1
High SchoolAIMS Pre-Test Training
Spring 2011
2
Test Coordinator Packet• Critical Dates
• Test Accommodations Guidelines 2010-11
• Incident Report
• Security Agreement
• Test Administrator Checklist
Test Coordinator
Packet
3
References
• TAD – Test Administration Directions• TAG – Testing Accommodations Guidelines• TCM – Test Coordinator Manual• TSA – Test Security Agreement
4
SITE TEST COORDINATORSResponsibilities
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Responsibilities
• Read the Test Coordinator’s Manual and the Test Administration Directions
• Get signed Security Agreements from all individuals handling test materials
• Train Test Administrators and Test Proctors
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Responsibilities
• Inventory test materials upon receipt
• Monitor testing activities
• Report any testing concerns or incidents to Cindy (225-5418)
• Package materials per instructions for return
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STUDENTS TO BE TESTEDAND TEST SCHEDULE
Spring 2011 Test Administration
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Students to Be Tested in HS
• All Arizona public school students in Grades 9 and above will participate in testing as described in the following slides
• Students with an IEP who are eligible forAIMS A are excluded from AIMS or Stanford 10 testing
TCM p4
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Not Enrolled Students
• AIMS testing must be made available upon request at local district schools for:– Home school students– Private school students
• AIMS testing must be made available for “completer” students at the school that will issue the student a diploma
10
Test Administration Schedules
• All AIMS tests and Stanford 10 tests are untimed
• Times are provided for planning purposes only• Students must be allowed to finish testing even
if the scheduled time for the test has elapsed• There are breaks scheduled within all days of
AIMS and Stanford 10 testing - refer to TADs and TCM for details
TCM p5TAD p3
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AIMS HS
• High school students test by cohort–Cohort 2010 – 5th year HS students–Cohort 2011 – Generally 12th Grade–Cohort 2012 – Generally 11th Grade–Cohort 2013 – Generally 10th Grade–Cohort 2014 – Generally 9th Grade
TCM p4TAD p2
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AIMS HS
• When a student’s cohort and grade are not aligned, the student’s cohort is used to determine eligibility to participate in AIMS HS.
TAD p2
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AIMS HS
• Writing, Reading, Mathematics– All students in cohort 2013 are required to
test– Students in cohort 2012, 2011, or below
must continue testing until graduation requirement met
– Students in cohort 2012, 2011, or below may retest until they have earned an “Exceeds” (Those signed-up have priority)
TAD p2
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AIMS HS
• Science– All students in Cohort 2013 who did not test
on AIMS HS Science in Spring 2010 are required to test
– Students in Cohort 2014 who are enrolled in a life science course may participate
– Students take AIMS HS Science only once
TAD p2
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Regular Test Date Vs. Make-up• Students and parents need to understand there is ONE test
date.• Make-up day is not an option day… is a day for someone who
truly was sick or had an emergency• If there are not enough tests for make-ups you will need to
prioritize:#1 10th graders (for AYP)#2 12th graders who have not passed#3 11th graders who have not passed#4 Meets to Exceeds for Tuition Waiver for those who signed
up#5 For other Meets to Exceeds
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AIMS HS Test Dates
• Writing– March 1 (make-up March 8)
• Reading– March 2 (make-up March 9 )
• Mathematics– April 5 (make-up March 12 )
• Science– April 6 (no make-up test date)
TCM p. 2TCM p5TAD p3
Refer to TAD for more detailed
information about
scheduling testing.
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AIMS HS Pre-ID Labels
• HS Writing, Reading, Mathematics labels will be produced for:– Cohort 2013 – All students– Cohort 2012 – All students who have not
exceeded in a content area– Cohort 2011 – All students who have not
passed in a content area
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AIMS HS Pre-ID Labels
• HS Science labels will be produced for:– Cohort 2013 – All students who did not test
on science last year– Cohort 2014 – Students selected using the
Common Logon Label Selection
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AIMS HS Pre-ID Labels
• For HS Writing and HS Reading data was extracted from SAIS on January 7
• For HS Mathematics and HS Science data will be extracted from SAIS on February 11
• Schools without SAIS enrollment data will not receive Student Pre-ID labels
20
AIMS HS Writing Changes
• Scoring AIMS Writing prompt– The AIMS Writing prompt response will be
scored using a holistic rubric based on 6-traits
– The extended response score will account for 60% of the AIMS Writing score.
21
AIMS HS Writing Changes
• Addition of Multiple Choice Items – Multiple choice items have been added to
the AIMS Writing test. – It will take about 30 minutes more to
administer AIMS HS Writing. – AIMS Writing multiple choice items will
account for 40% of the AIMS Writing score.
22
AIMS HS Writing Changes
AIMS Writing Score Reports– To receive an AIMS Writing score students
must complete both the prompt response and the multiple choice items.
– The prompt response score and the multiple choice scores will be reported.
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Stanford 10 – Grade 9• Students in Grade 9 in state-funded schools are
expected to test.• April 5 (same day as AIMS Math)• Times:
– Reading Comp - 40 mins.– Mathematics - 40 mins.– Language - 35 mins.
• Data will be extracted from SAIS on February 11 for all Students and Grade 9
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TEST SECURITY
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Test Security
• Test Administrators and Test Proctors must be employees of the school
• Test Administrators and Test Proctors must be trained by the Test Coordinator in all correct test administration and test security procedures for Spring 2011 test administration
TCM p. 25TAD p6TCM p10
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• Test Administrators and Test Proctors must sign a copy of the Spring 2011 AIMS/Stanford 10 Test Security Agreement and adhere to test security procedures
• Signed Test Security Agreements must be kept for 6 years at school site
• Return the copy signed by Principal to Cindy during the material check-in
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RECEIVING TEST MATERIALS
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Receiving Test Materials – AIMS and Stanford 10 for HS• March Testing
– HS Writing, HS Reading• February 14 to Warehouse • February 14 - 15 to school sites
• April Testing– HS Mathematics, HS Science
• March 14 - 17 to warehouse• March 21 - 22 to school sites
2929
Delivery of Test Materials
• When boxes are received at your site:– Verify that the boxes are addressed to your
school.– Count number of boxes received.– Open box 1 ASAP and verify quantity
provided on inventory sheet will cover your needs.
– Email Cindy immediately if you are in need of more tests.
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Additional Order Window
• HS Writing / HS Reading – Closes at 4:00 pm on February 15
• HS Mathematics / HS Science – Closes at 4:00 pm on March 23
• No additional order window for Form T’s
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Inventory Test Materials
– Before distributing tests, compare number of test materials received with actual number on the inventory packing list.
– Note any discrepancies on the inventory list.
– Packages sometimes contain 1 more or 1 less than what is stated on package.
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Inventory Test Materials
• Maintain an accurate inventory of all materials at each school.
• Have a sign-in and sign-out procedure in place for accountability of materials.
• Save all packing lists from the initial order.
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Inventorying Test Materials
• Maintain an accurate inventory of all materials at each school
• Best to have a sign-in and sign-out procedure in place for accountability of materials
• Test books and answer documents are to be stored in a secure location at all times
• Test materials can NOT be kept in classrooms over night
TCM 13
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PREPARATION OF TEST ROOMTest Administrator and Proctor
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Preparation of Test Room• Student seating should be arranged so that:
– Students cannot easily see the answer documents of others
– Test administrators and proctors can walk by each student.
– Desks and tables should be cleared of backpacks and unnecessary materials
TCM p. 25TAD p7TCM p9
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Preparation of Test Room• Materials that can be posted in testing room
– AIMS Mathematics Reference Sheets– AIMS Science Reference Sheet – Holistic Rubric Based on 6 Traits Official
Scoring Guide• All other visual aids that could assist students
while testing must be removed or covered completely
TCM p. 25TAD p7TCM p9
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Preparation of Test Room• Authorized resources:
– Dictionaries and thesauri must be available for the prompt section of the AIMS Writing tests
– Translation Dictionaries as allowed for ELLs
TCM p. 25TAD p5TCM p9
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TEST ADMINISTRATIONTest Administrator and Proctor
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Test Administration
• AIMS and Stanford 10 are standardized tests.• Test Administrators should be given the Test
Administration Directions or Directions for Administering at least one day prior to testing
• Test Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering
TAD p8TCM p10
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During Testing
• Students should be allowed to progress at their own pace
• Monitoring should consist of:– Supervising the room at all times during
testing– Answering student questions that pertain to
clarification of test directions– Checking that students are progressing
through test properlyTAD p9
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During Testing
• Students may not have access to any electronic devices including computers, calculators, cell phones, portable music players, etc.
• You need to remind students to remove their cell phones prior to testing and continue to monitor for this
TAD p11
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During Testing• Disruptive students and students suspected of
cheating– Stop disruptive behavior or suspected cheating– Allow student to continue to test– Student may be moved to a different location so
that others may continue to test undisturbed– Student may be subject to disciplinary procedures
after completion of testing– Document as many details as possible and report to
School Test Coordinator who will report to District Test Coordinator
TAD p11-12
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During Testing• Students who leave the room during testing
– Students may be allowed to go to the restroom, if necessary, during testing• Only one student may leave at a time• Collect student’s test materials before the
student leaves the room and give back upon student’s return
TAD p12
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During Testing
• Students who leave school during testingAIMS HS – Student will not be permitted to finish that
content area when he/she returns to school– Student may not participate in make-up
testing for that same content area
TAD p12
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As students finish testing• Students close test book and answer document• Place answer document on top of test book• Students not allowed to leave until testing session is
complete• Test Administrator will collect the test materials• Once test materials have been collected student can
read or do classwork silently• No electronic devices are allowed at this point
TAD p10
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End of Testing Session
• Most students should have time to finish the test during the allotted testing session
• Students that need additional time must be allowed to finish testing– Test Administrators will follow directions
established by Test Coordinator• A testing session or HS content area must be
completed within the school dayTAD – End of each test day
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End of Testing Session
• Account for all test books and answer documents at the end of each testing session
• Missing test books and answer documents must be accounted for prior to dismissing any students
• This is critical for test administrators to do at the end of each test!!!!
TAD p10
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End of Testing Session
• Inspect each test book and answer document– Student name on front of test book and answer
document – Test books and answer documents in separate
stacks– Pre-ID label affixed or demographic data
bubbled– Form bubbled on answer document – Complete accommodation bubbles in section K– All marks on scorable materials in No. 2 pencil
TCM p15
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End of Testing Session
• All test materials must be returned to test coordinator at the end of the testing session.
• No test materials may be left in a testing room overnight.
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School Test Coordinator Reporting Testing Incidents
• Testing incidents that should be reported to Cindy Hurley for review would include, but are not limited to:– Possible cheating– Inappropriate accommodations– Administration errors
• Testing incidents are to be reported by the School Test Coordinator
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A copy of the Incident Report Form is in Your Packet. If an incident occurs, then an electronic copy will be sent for test coordinator to fill out and return to Cindy.
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Testing Incidents-Electronic Devices
• Do not send in an incident report for only possession of an electronic device. For these situations, handle student discipline per school policies.
• Do Send an incident report if there is
evidence that the student used an electronic device during AIMS testing.
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ACCOMMODATIONSTest Administrator and Proctor
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Accommodations
• All Test Administrators must read and be familiar with Testing Accommodations Guidelines 2010-2011
Included in your packet
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Standard Accommodations
• Accommodations may not provide verbal or other clues or suggestions that hint at or give away the correct response to the student
• Not all accommodations appropriate for instruction are appropriate for use during state testing
• Verify Student’s IEP
TAG p5
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Standard Accommodations
• Standard accommodations available to:– Students with certain injuries– English Language Learners– FEP Year 1 and Year 2 students– Students with an IEP or 504 plan
TAG p5
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Standard Accommodations
• Standard accommodations available to students while testing on AIMS and Stanford 10 are limited to those listed in the
Testing Accommodations: Guidelines for 2010-2011
TAG p5
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Standard Accommodations
• It is the responsibility of the Test Administrator to see that: – Students who qualify for testing
accommodations receive them. – Students who do not receive
accommodations are not affected.– Accommodations are marked on answer
document.
TAG p5
5959
Recording Accommodations
• Accommodations are listed in the Test Accommodation Guidelines with a number that will correspond to the bubble in the answer document. (Also Test Administration Directions
Pgs. 46 -47.)
# Standard Accommodation – ELL/FEP Content Areas
4 More breaks and/or several shorter sessions W, R, M, S
5 Simplify language in English for the scripted directions or the directions that students read on their own as needed upon student request
W, R, M, S
6 Read aloud in English the writing prompt, mathematics test items,+ or science test items,+ as needed upon student request
W, M, S
7 Provide a word-for-word published, paper translation dictionary W, R, M, S
8 Exact oral translation of the scripted directions or the directions that students read on their own as needed upon student request
W, R, M, S
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STUDENT IDENTIFICATION INFORMATION
Test Administrator and Proctor
For schools that number test books and/or answer documents.
Use only these boxes for your numbering.
NEW
6262
SignatureTeacherSchoolDistrict
If you have a bar code label, use it
Student must write name on line labeled
“Student Name”
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Pre-ID Labels
• Test Administrators (or other designated adults) are responsible for affixing Pre-ID labels in the proper location on scorable AIMS and Stanford 10 materials – Pre-ID labels may be applied before or after
testing• Do Not fill in demographics on back side if a
label is used (except for any accommodations used)
TCM p. 25TAD p 59
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Bubbling Demographic Data
• Test Administrators (or other designated adults) are responsible for bubbling student demographic data on scorable AIMS and Stanford 10 materials for students without Pre-ID labels– Directions for bubbling student demographic
data are included in all Test Administration Directions and Directions for Administering
– Student demographic data may be bubbled before or after testing
TCM p. 25TAD p 59
6565
Enrollment Bubble (G)
Complete only if the student is not enrolled at the school where the test is administered.
This bubble is rarely marked.
This bubble is rarely marked.
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Recording Accommodations
• Test administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document.
• Detailed directions for marking the use of standard accommodations are on pages 46-47 of the TAD.
TAD p 59
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Transferring to a Regular Answer Document
• For students who did not respond directly on a standard answer document (used Braille, large print, or certain accommodations):– Student responses must be transferred to
a standard answer document.
TCM p16
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Special Circumstance
Test materials contaminated with blood, vomit, or other bodily fluids• Contaminated test materials cannot be
scored• Student responses must be transferred to
clean documents• Securely destroy contaminated test
materials and indicate on Materials Inventory Sheet
TCM p16
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RETURNING MATERIALSAnswer Documents
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Packing Answer Documents
• Put all answer documents (used and unused) in the same set of boxes.
• ‘Used’ answer documents are those being scored • ‘Unused’ answer documents are those that have a
label but were never written in, have been written in but answers were transferred to another answer document because it had a tear, may have had coffee or water spilled on it, etc.
• Separate used and unused with colored pieces of paper.
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• Separate the used answer documents by test content and cohort – use colored paper in between each stack– Writing and Reading separated by cohort– Math separated by cohort – Science separated by either 2013 or 2012 cohort– Stanford 10 kept separated– For each stack write the number of documents in
that stack on the colored sheet separating stacks
Packing Used Answer Documents
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Packing Unused Answer Documents
• Include Unused Answer Documents in same set of boxes as used answer documents
• Indicate on top sheet, number of unused answer documents being returned
• Remember unused answer documents are any answer document not being scored
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RETURNING MATERIALSNonscorable Materials
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AIMS HS Manuals
• Test Coordinator Manuals and Test Administrator Directions are not returned until after AIMS HS Mathematics and AIMS HS Science
• It is advisable to have the school test coordinator hold on to manuals and return during Math and Science AIMS
• There will be no extra manuals available
TCM p31
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Packing Nonscorable Boxes
• Pack nonscorable materials by document type in the same set of boxes.– Used and unused test books– Used and unused large print and Braille test
materials– AIMS HS Test Administration Directions– AIMS HS Test Coordinator’s Manuals– Unused Pre-ID labels
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SCORE REPORTS
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Score Reports – Due Dates
• HS ReadingApril 15 – posted to PearsonMay 23 – paper copiesJune 17 – closing date for corrections
• HS WritingMay 13 – posted to PearsonMay 23 – paper copiesJune 17 – closing date for corrections
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Score Reports – Due Dates
• HS Mathematics and HS ScienceMay 13 – posted to Pearson(Confidential Roster Reports for all students) May 25 – posted to Pearson(all reports and Student Data File)June 24 – paper copies July 29 – closing date for corrections
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Score Reports – Due Dates
• Stanford 10May 25 – posted to PearsonJune 24 – paper copiesJuly 29 – closing date for corrections
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TEST ADMINISTRATOR AND TEST PROCTOR TRAINING
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Test Administrator and Test Proctor Trainings
• Sample items to be included on agenda• Test Security• Preparation of test rooms• Test administration procedures• Correct use of accommodations• Use of pre-ID labels and hand bubbling
TAD p10
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Test Administrator and Test Proctor Trainings
• What to do if. . . ?– Student needs additional time– Student is caught cheating– Student is sick– There is a fire drill– Student has an injury that makes writing or
bubbling difficult
TAD p10
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Causes for Student Receiving No Score
• #1 Cause…answer document never turned in even though student participated in testing
• For AIMS Writing student wrote essay on page 2 instead of starting on page 1
• For AIMS Writing wrote in a language other than English
• Used Ink…will not scan• Answered only a few items or bubbled in all
A’s or some other pattern
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Call or email Cindy Hurley with ANY questions or concerns…225-5418. My ‘AIM’ is to help you make testing run as smoothly as possible!!