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Elementary SchoolAIMS Pre-Test Training

Spring 2011

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Test Coordinator Packet• Critical Dates

• Test Accommodations Guidelines 2010-11

• Incident Report

• Security Agreement

• Test Administrator Checklist

Test Coordinator

Packet

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References

• TAD – Test Administration Directions• TAG – Testing Accommodations Guidelines• TCM – Test Coordinator Manual• TSA – Test Security Agreement

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SITE TEST COORDINATORSResponsibilities

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Responsibilities

• Read the Test Coordinator’s Manual and the Test Administration Directions

• Get signed Security Agreements from all individuals handling test materials

• Train Test Administrators and Test Proctors

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Responsibilities

• Inventory test materials upon receipt

• Monitor testing activities

• Report any testing concerns or incidents to Cindy (225-5418)

• Package materials per instructions for return

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STUDENTS TO BE TESTEDAND TEST SCHEDULE

Spring 2011 Test Administration

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Students to Be Tested

• All Arizona public school students in Grades 2nd – 8th grade will participate in testing as described in the following slides

• Students either take AIMS or AIMS A …no student are excluded from testing.

TCM p4

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Not Enrolled Students

• AIMS testing must be made available upon request at local district schools for:– Home school students– Private school students

• Fill out the Student ID grid on the answer document with their 10 digit phone number instead of filling in the SAIS #

• Mark the “not enrolled” bubble

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Test Administration Schedules

• All AIMS tests and are untimed• Times are provided for planning purposes only• Students must be allowed to finish testing

even if the scheduled time for the test has elapsed

• There are breaks scheduled within all days of AIMS testing - refer to TADs and TCM for details

TCM p5TAD p3

AIMS 3-8

• Students in Grades 3-8 are expected to test in all content areas as determined by grade

Grade Writing Science Reading Math

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5

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Mandatory Test Dates

• April 11 Grade 5, 6 , & 7 Writing Grade 4 & 8 Science

• April 12 Grade 3 - 8 Reading/Math Part 1• April 13 Grade 3 - 8 Reading/Math Part 2• April 13 Grade 2 Stanford 10• April 14 Grade 3 - 8 Reading/Math Part 3• April 14 Grade 2 Stanford 10

• April 15 - 29 Make-Up Dates

Please note, April 13 (Wednesday) is a full length school day

AIMS 5, 6, 7 Writing Changes

• Scoring AIMS Writing prompt– The AIMS Writing prompt response will be

scored using a holistic rubric based on 6-traits

– The time to administer the AIMS Writing prompt has not changed

– The extended response score will account for 60% of the AIMS Writing score

AIMS 5, 6, 7 Writing Changes

• Addition of Multiple Choice Items – AIMS Writing multiple choice items will be

embedded in the AIMS Reading test – The time to administer AIMS Reading has

not changed – AIMS Writing multiple choice items will

account for 40% of the AIMS Writing score

AIMS 5, 6, 7 Writing Changes

AIMS Writing Score Reports– To receive an AIMS Writing score students

must complete both the prompt response and the multiple choice items

– The prompt response score and the multiple choice scores will be reported

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Science

• All students in grade 4 and 8 test• No make-ups for science

• Science this year is given on the same day as Writing (April 11)

TAD p2

Test Administration Schedules

• April Testing - Stanford 10, Grade 2

– April 13 & 14 (2 days of testing)– Make-up testing through Apr. 29– See TCM pg. 7 or TAD pg. 7 for sessions and times– Note: Stanford 10 is untimed!!– Unlike AIMS, the order of tests may be switched

AIMS 3-8

• Pre-ID Labels – Pre-ID Labels will be produced for all

students in grades 3-8 based on SAIS enrollment data.

– Data will be extracted from SAIS on February 11.

– Schools without SAIS enrollment data will not get Pre-ID labels.

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TEST SECURITY

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Test Security

• Test Administrators and Test Proctors must be employees of the school

• Test Administrators and Test Proctors must be trained by the Test Coordinator in all correct test administration and test security procedures for Spring 2011 test administration

TCM p. 25TAD p6TCM p10

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• Test Administrators and Test Proctors must sign a copy of the Spring 2011 AIMS/Stanford 10 Test Security Agreement and adhere to test security procedures

• Signed Test Security Agreements must be kept for 6 years at school site

• Return the copy signed by Principal to Cindy during the material check-in

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RECEIVING TEST MATERIALS

AIMS

AIMS

AIMS

AIMS

AIMS

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Receiving Test Materials – AIMS

April Testing• March 14 - 17 to district warehouse• March 23 - 25 to school sites

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Delivery of Test Materials

• When boxes are received at your site:– Verify that the boxes are addressed to your

school.– Count number of boxes received.– Open box 1 ASAP and verify quantity

provided on inventory sheet will cover your needs.

– Email Cindy immediately if you are in need of more tests.

Additional Order Window

• AIMS 3-8 Closes at 4:00 pm MST on March 28• This is a fixed window…nothing can be

ordered past this date

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Inventory Test Materials

– Before distributing tests, compare number of test materials received with actual number on the inventory packing list.

– Note any discrepancies on the inventory list.

– Packages sometimes contain 1 more or 1 less than what is stated on package.

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Inventorying Test Materials

• Maintain an accurate inventory of all materials at each school

• Best to have a sign-in and sign-out procedure in place for accountability of materials

• Test books and answer documents are to be stored in a secure location at all times

• Test materials can NOT be kept in classrooms over night

TCM 13

For schools that number test books and/or answer documents.

Use only these boxes for your numbering.

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PREPARATION OF TEST ROOMTest Administrator and Proctor

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Preparation of Test Room• Student seating should be arranged so that:

– Students cannot easily see the answer documents of others

– Test administrators and proctors can walk by each student.

– Desks and tables should be cleared of backpacks and unnecessary materials

TCM p. 25TAD p7TCM p9

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Preparation of Test Room• Materials that can be posted in testing room

– AIMS Mathematics Reference Sheets– AIMS Science Reference Sheet – Holistic Rubric Based on 6 Traits Official

Scoring Guide• All other visual aids that could assist students

while testing must be removed or covered completely

TCM p. 25TAD p7TCM p9

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Preparation of Test Room• Authorized resources:

– Dictionaries and thesauri must be available for the prompt section of the AIMS Writing tests

– Translation Dictionaries as allowed for ELLs

TCM p. 25TAD p5TCM p9

Unacceptable ResourcesItems that may not be used for any portion ofAIMS:

• Math manipulatives:– charts, and aids, including but not limited to a ruler, number

line, compass, and an abacus• Electronic devices including but not limited to:

– Computers, calculators, cell phones, digital watches, personal digital assistants, and portable music players

• Scratch Paper not allowed for any portion of AIMS

Part 3 - Test Administration

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TEST ADMINISTRATIONTest Administrator and Proctor

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Test Administration

• AIMS and Stanford 10 are standardized tests.• Test Administrators should be given the Test

Administration Directions or Directions for Administering at least one day prior to testing

• Test Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering

TAD p8TCM p10

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During Testing

• Students should be allowed to progress at their own pace

• Monitoring should consist of:– Supervising the room at all times during

testing– Answering student questions that pertain to

clarification of test directions– Checking that students are progressing

through test properlyTAD p9

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During Testing• Students may not have access to any electronic

devices including computers, calculators, cell phones, portable music players, etc.

• If cell phones are in backpack…backpack needs to be away from their desk.

• You need to remind students to remove their cell phones prior to testing and continue to monitor for this

TAD p11

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During Testing• Disruptive students and students suspected of

cheating– Stop disruptive behavior or suspected cheating– Allow student to continue to test– Student may be moved to a different location so

that others may continue to test undisturbed– Student may be subject to disciplinary procedures

after completion of testing– Document as many details as possible and report to

School Test Coordinator who will report to District Test Coordinator

TAD p 12

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During Testing• Students who leave the room during testing

– Students may be allowed to go to the restroom, if necessary, during testing• Only one student may leave at a time• Collect student’s test materials before the

student leaves the room and give back upon student’s return

TAD p12

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During Testing

• Students who leave school during testing:

– will not be permitted to finish that section of testing when he/she returns to school

– may not participate in make-up testing for that same content area

– may be allowed to make-up a section that was never started

TAD p12

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As students finish testing• Students close test book and answer document• Place answer document on top of test book• Students not allowed to leave until testing session is

complete• Test Administrator will collect the test materials• Once test materials have been collected student can

read or do class work silently• No electronic devices are allowed at this point

TAD p10

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End of Testing Session

• Inspect each test book and answer document– Student name on front of test book and answer

document – Test books and answer documents in separate

stacks– Pre-ID label affixed or demographic data

bubbled– Form bubbled on answer document – Complete accommodation bubbles in section K– All marks on scorable materials in No. 2 pencil

TCM p15

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End of Testing Session

• Account for all test books and answer documents at the end of each testing session

• Missing test books and answer documents must be accounted for prior to dismissing any students

• This is critical for test administrators to do at the end of each test!!!!

TAD p10

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End of Testing Session

• All test materials must be returned to test coordinator at the end of the testing session.

• No test materials may be left in a testing room overnight.

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School Test Coordinator Reporting Testing Incidents

• Testing incidents that should be reported to Cindy Hurley for review would include, but are not limited to:– Possible cheating– Inappropriate accommodations– Administration errors

• Testing incidents are to be reported by the School Test Coordinator

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A copy of the Incident Report Form is in Your Packet. If an incident occurs, then an electronic copy will be sent for test coordinator to fill out and return to Cindy.

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ACCOMMODATIONSTest Administrator and Proctor

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Accommodations

• All Test Administrators must read and be familiar with Testing Accommodations Guidelines 2010-2011

Included in your packet

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Standard Accommodations

• Standard accommodations available to students while testing on AIMS and Stanford 10 are limited to those listed in the

Testing Accommodations: Guidelines for 2010-2011

TAG p5

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Standard Accommodations

• Standard accommodations available to:– Students with certain injuries– English Language Learners– FEP Year 1 and Year 2 students– Students with an IEP or 504 plan

TAG p5

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Standard Accommodations

• Accommodations may not provide verbal or other clues or suggestions that hint at or give away the correct response to the student

• Not all accommodations appropriate for instruction are appropriate for use during state testing

• Verify Student’s IEP

TAG p5

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Standard Accommodations

• It is the responsibility of the Test Administrator to see that: – Students who qualify for testing

accommodations receive them. – Students who do not receive

accommodations are not affected.– Accommodations are marked on answer

document.

TAG p5

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Recording Accommodations

• Test administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document

• Detailed directions for marking the use of standard accommodations are on pages 62-63 of the TAD

• Only mark an accommodation, IF the student actually used it

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Recording Accommodations

• Accommodations are listed in the Test Accommodation Guidelines with a number that will correspond to the bubble in the answer document. (Also Test Administration Directions

Pgs. 62 - 63.)

# Standard Accommodation – ELL/FEP Content Areas

4 More breaks and/or several shorter sessions W, R, M, S

5 Simplify language in English for the scripted directions or the directions that students read on their own as needed upon student request

W, R, M, S

6 Read aloud in English the writing prompt, mathematics test items,+ or science test items,+ as needed upon student request

W, M, S

7 Provide a word-for-word published, paper translation dictionary W, R, M, S

8 Exact oral translation of the scripted directions or the directions that students read on their own as needed upon student request

W, R, M, S

• Special Circumstance–Students with an injury that makes

writing or bubbling responses difficult• Eligible for certain standard

accommodations• See page 5 of Testing

Accommodations: Guidelines for 2010-2011

In Case of Injury

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STUDENT IDENTIFICATION INFORMATION

Test Administrator and Proctor

SAIS #

Birth Date

Name

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SignatureTeacherSchoolDistrict

If you have a

bar code label, use it

Student must write name on line labeled

“Student Name”

Bar Code Labels

• Use the Bar Code Label when there is one• Only bubble in demographics when there is

NO bar code Label• When there is a label used and the

demographics are also filled in --- it can result in no score or a score for the wrong student

CRITICAL

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When There is No Label• Test Administrators (or other designated adults) are

responsible for bubbling student demographic data on scorable AIMS and Stanford 10 materials for students without Pre-ID labels– Directions for bubbling student demographic data

are included in all Test Administration Directions and Directions for Administering – Pg. 59

– For student number….only fill in SAIS # unless there is no SAIS #, then a matric can be bubbled in the Student ID Grid.

– Do not fill in both SAIS # and Student IDTCM p. 25

What Not To Do With Labels

• Do not write on them for ANY reason• Do not put them upside down• Do not make up your own labels.• Do not rip them off if you made a mistake• Do not put labels on top of labels (they bleed

through)• If any of the above is done…answer documents will

not scan correctly• Email/or call Cindy if you are in doubt!!

• Test Administrators must record the use of standard accommodations in section K of the AIMS demographics data grid

After Testing

Enrollment Bubble (G)

Complete only if the student is not enrolled at the school where the test is administered.

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Transferring to a Regular Answer Document

• For students who did not respond directly on a standard answer document (used Braille, large print, or certain accommodations):– Student responses must be transferred to

a standard answer document.

TCM p16

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RETURNING SCORABLE MATERIALSAnswer Documents

Email to Schedule Time to Return Materials

• All test materials need to be returned between April 29 and May 4

• Schedule a time to return your materials by emailing cindy

• Keep in mind people will need to be released from school to return materials during the actual school day

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Packing Answer Documents (Scorables)

• Put all answer documents (used and unused) in the same set of boxes.

• ‘Used’ answer documents are those being scored • ‘Unused’ answer documents are those that have a

label but were never written in, have been written in but answers were transferred to another answer document because it had a tear, may have had coffee or water spilled on it, etc.

• Separate used and unused with colored pieces of paper.

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• Separate the used answer documents by test content and cohort – use colored paper in between each stack– Writing, Reading, & Math separated by grade– Science separated by grade– Stanford 10 kept separated– For each stack write the number of documents in

that stack on the colored sheet separating stacks

How to Sort Used Answer Documents

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RETURNING NONSCORABLE MATERIALS

Book, Manuals, Labels

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Packing Nonscorable Boxes

• Pack nonscorable materials by document type in the same set of boxes.– Used and unused test books– Used and unused large print and Braille test

materials– AIMS Test Administration Directions– AIMS Test Coordinator’s Manuals– Unused Pre-ID labels

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What do you mean I am missing a test book???

AIMS

Stanford 10

AIMS AIMS

AIMS

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SCORE REPORTS

Score Reports – Due Dates

• 3-8 Reading, 3-8 Mathematics, 4 & 8 ScienceMay 25 – posted to PearsonAccessJune 24 – paper copiesJuly 29 – closing date for corrections

• 5, 6, 7 WritingJune 17 – posted to PearsonAccessJune 24 – paper copiesJuly 29 – closing date for corrections

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Score Reports – Due Dates

• Stanford 10May 25 – posted to PearsonJune 24 – paper copiesJuly 29 – closing date for corrections

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TEST ADMINISTRATOR AND TEST PROCTOR TRAINING

AIMSTest

Protocol

Need to Remember

• Must adhere to ALL test dates• Teachers can not choose to carry over uncompleted

sessions to other days – regardless of reason• Have a system to determine how many students

were tested and make sure number of answer documents aligns with the number tested

• Invalidations may only be determined by district test coordinator

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Test Administrator and Test Proctor Trainings

• Sample items to be included on agenda- Test Security- Preparation of test rooms- Test administration procedures- Correct use of accommodations- Use of pre-ID labels and hand bubbling

TAD p10

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Test Administrator and Test Proctor Trainings

• What to do if. . . ?– Student needs additional time– Student is caught cheating– Student is sick– There is a fire drill– Student has an injury that makes writing or

bubbling difficult

TAD p10

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Causes for Student Receiving No Score

• #1 Cause…answer document never turned in even though student participated in testing

• #2 Cause…There was a label on the front and bubbled in demographics on the back which did not match the label!

• For AIMS Writing student wrote essay on page 2 instead of starting on page 1

• For AIMS Writing wrote in a language other than English• Used Ink…will not scan• Answered only a few items or bubbled in all A’s or some other

pattern

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Call or email Cindy Hurley with ANY questions or concerns…225-5418. My ‘AIM’ is to help you make testing run as smoothly as possible!!

PHEW!!

We Made It