ODISHA POWER TRANSMISSION CORPORATION LTD(A Govt. of Odisha Undertaking)

REGD. OFFICE: JANPATH: BHUBANESWAR-751022, OdishaTel: (0674) 2541633 (EPABX) Fax: (0674)-2540871

---- OFFICE-ORDER_

NO.AW-LW-VI-1/2012- 1(' ~~ Dated, b I I ~ >1 2@-J ~

OPTCL has the mandate to build, operate and maintain State wide transmissionnetwork consisting of 112 EHV Grid Sub-stations and 1200 Ckt KMs of EHT linesdisbursed all over the State. Construction of new projects, timely commissioning of newGrid Sub-stations, continuous up-gradation and regular repair I maintenance are essentialto keep the Intra-State network in a safe and operational condition as well as to meet thecurrent requirements of DISCOMs demand vis-a-vis to fulfill the Commission's andconsumers' expectations on quality of supply, performance standard and availability of

-transmission network. Similarly, GRIDCO is responsible for procurement of power fromgenerating stations and bulk supply to DISCOMs. SLDC regulates the Power Systemdepending upon the system demand under the overall supervision of Eastern Region LoadDispatch Centre in accordance with the Grid Code.

All the employees of OPTCL, GRIDCO & SLDC are in 24X7 operation in order toensure supply of secure, reliable power supply to the DISCOMs, and consumers of theState. Currently the employees of OPTCL, GRIDCO, SLDC have been marking theirattendance in Bio Metric attendance system in some offices vide this Office OrderNO.11693 dated, 29.06.2013:

The matter of integrating Bio-metric attendance system with online Leave andPayroll systems has been under active consideration by the management for some time inthe past. After careful consideration, the Apex committee in its meeting held on 25th Mar2015 decided to implement the integrated online Attendance, Leave and Payroll system forabout 9 offices in phase-I, to start with, in order to further streamline -and make theattendance system more systematic. The primary objective of this e-integration of BioMetric attendance system with pay roll is to provide an efficient and effective online timeattendance system which adopts the Information Technology and best practices prevailingin other PSUs and Govt. offices. Some of the objectives set forth are as follows:

i) To provide an efficient and effective time and attendance managementsystem.

ii) To promote punctuality and ensure discipline among the employees

iii) To facilitate e-integration with online Leave and Pay roll management.

iv) Scalable system

v) MIS reporting

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Accordingly the Office Order No. 11693 dated, 29.06.2013 stands modified to theextent as follows:

The leave and salary management shall be regulated depending upon theattendance of the employees through the e-Shakti modules w.e.f. t" April 2015.Accordingly, all the employees of OPTCLIGRIDCO in -respect of the following offices shallrecord their attendance in the Bio metric machines installed in the office premises, both at

-the time of entry in to the-efficeas well.as at the time of.leaving.

(i) OPTCL Hqrs.(ii) GRIDCO(iii) SLDC(iv) Zonal Office (Construction)-I, Bhubaneswar(v) Telecom. Circle, BBSR(vi) Telecom. Divn., BhUbaneswar(vii)Stores Circle, BBSR(viii)Stores Division, BBSR(ix) E&MR Divn, BBSR

Period of presence in the office shall be counted from the time of recordingattendance at entry till the recording at the time of final leaving on a particular day. Theattendance data obtained from these machines shall be integrated with e-Shakti System foronline access of the same to all concerned.

The attendance period shall be from 21st day of the previous month to zo" day ofthe current month for calculation of salary. The procedure of treating unauthorized absencefor leave accounting in e-Shakti System is as follows:

1. The Office working hours is from 10.00 Hrs. to 17.00 Hrs. with lunch break at 13.30Hrs. for half an hour. The employees are to give their attendance I impression in theBio Metric Machine by 10.00 Hrs. at the time of entry into the Officeand at the timeof leaving the Office i.e. at 17.00 Hrs. or later. However, 15 Minutes of grace timei.e. up to 10.15 Hrs. at the time of entry and 16.45 Hrs. or later at the time of leavingshall be accepted by the system.

2. If the attendance is recorded by employee later than 10.15 Hrs. and up to 10.30Hrs. at the time of entry, it will be treated as unauthorized absence. For every threesuch unauthorized absence I incidents in a month, one day shall be deducted fromemployee's C.L. account by the system.

3. If the employee reports to duty later than 10.30 Hrs. or leaves office before 16.30Hrs., it will be treated as unauthorized absence. In every such case of unauthorizedabsence, system will make a deduction of half (Y2) day from the employee's C.L.Account.

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4. In case of an employee proceeding on Official Tour to a place outside the HeadQrs. for one day or more, shall have to apply for "on tour" through ESS leavemanagement prior to proceeding on such Tour. On approval by his ControllingOfficer, absence from headquarters on account of official tours shall be regulatedautomatically by the ESS system of e-Shakti.

5. If an employee attends official work in other offices for less than one day, then he-has to-apply-in-ESS-as-E.on-duty~entiol"lil"lg--the-time-period_oLabs_enc_e_citiOQ_tbe _

reason. His reporting officer has to approve his application in Manager SelfService for regularization of the period.

6. If an employee neither gives attendance! impression in the System for a day norapplies leave through ESS for that day, the day shall be treated as unauthorizedabsence from duty and the System shall deduct the salary of the employee for thatday. The reporting Officer shall forward through official email the matter ofunauthorized absence along with his! her recommendation for regularization to theDGM (HRD) EE (hr.cspradhan@optcl.co.in) in case of Executive or to AGM (HRD)NEE (hr.amahapatra@optcl.co.in) in case of Non-Executive are authorised toconvert unauthorized absence to authorized leave.

7. In the event, the C.Ls of an employee is completely exhausted, further deductionstowards unauthorized absence as above shall be made from his ! her SpecialCasual Leave, Earned Leave and Extra Ordinary Leave in that order.

8. The senior officers in the rank of Sr.G.M and CGMs who will be required to attendmeeting! official work at Secretariat! OERC or any other forum, shall have to applythrough ESS as on duty. The application needs self-approval for regularization.

This issues with the approval of competent authority.

Qr-DIRECTOR (HRD)

Memo No. 1b9 ~ Dated, 2> t l ();.f -'2.&1 -:

Copy to all Functional Directors of OPTCL & GRIDCO ! Sr.G.M.(PS),SLDC,Mancheswar for information and necessary action.

tL'r Fi-.'"I I) [ oJ ",.., ~DY.GENERA~(HRD)Memo No. T IV v Dated,':::>, O:J CAY ():

- Copy to the 8GM (IT)-fortlploading -the Circular inthe-OPTCL Website. Further,this may be forwarded to all the Managers and above grade Executives of OPTCLCorporate Office through Webmail for wide circulation among the employees workingunder their control.

Cc: All Notice Boards of OPTCL & GRIDCO Hd.Qrs.!PTC, Chandaka & SLDC, Mancheswar

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