1. Negative Payments and Repayments Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21.1 PAY_NEG - Chapter 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21.2 PAY_NEG - Chapter 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31.3 PAY_NEG - Chapter 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Negative Payments and Repayments Manual

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Negative payments and repayments

If you work in a delegation and you have a slow internet connection, you can also read this manual in .PDF format

 

Note that starting from the 18th of April 2016, all the financial transactions (invoices, payments, recovery orders, forecasts of revenue)will be processed in ABAC and no longer in CRIS. CRIS will be completely closed from 13/04 2016 at 12:00 (CET) until 18/04/2015.During this period, no transaction can be processed, even for transactions in other CRIS modules (decisions, contracts). No exceptionswill be possible! 

 

All chapters1. Definitions

1.2 What is a negative payment?1.2 What is a repayment?

2. Negative payments2.1 How do they work?2.2 How to create a negative payment?

3. Annex 1: Additional information about negative payments

PAY_NEG - Chapter 1

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Chapter 1: Definitions

Content

1. Definitions1.1 What is a negative payment?1.2 What is a repayment?

History of changes

Date Modification

04/2010 Creation of the manual

04/2014 General update of the manual

04/2016  Update with Release FIN 15.01 

1.Definitions

1.2 What is a negative payment?

When a payment has been returned to the Commission (for example because of a problem with the bank account number), this is notautomatically recorded. DG BUDG informs the GESTFIN of the invoice that the payment did not go through by sending a VR (Virement a

document. The GESTFIN records in the system that the invoice has not been paid. This is done by encoding a Ré-imputer) correction on the called a original invoice "negative payment".

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1.2 What is a repayment?

The repayment is the step following a negative payment. It consists of a payment for example with another bank account.new normal

 

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Related pagesChapter 2: Negative paymentsAll chapters

PAY_NEG - Chapter 2

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Chapter 2: Negative payments

Content

2. Negative payments2.1 How do they work?2.2 How to create a negative payment?

2. Negative payments

For returned payments, a negative payment must be registered. This is registered as a correction to the original payment (invoice).

 

2.1 How do they work?

Consumption of the level-2 commitments:

a) , when a negative payment is made, the last booking is reversed. from an point of viewaccounting accountingb) a negative payment "de-consumes" the level-2 commitment (in other words after a negative payment thefrom a point of view,budgetarymoney becomes available for paying other invoices on the contract). When a repayment is done, the funds are re-committed.

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2.2 How to create a negative payment?

As from the , all the managed in CRIS will be registered in .18/04/2016 financial transactions linked to DEVCO projects ARES and ABACPlease consult the relevant documentation on the workflow in the as well as the pages dedicated to the .Cut-off page CRIS-ABAC transition

To   , connect to via theaccess the ABAC Invoices module ABAC workflow DG BUDGET Intranet.

Then go to the Invoices Module. Please be aware that in order to be able to enter data in this module Shyou need ABAC specific permissions! ould you realize that you do not have the proper permissions, please contact the functional mailbox .DEVCO ABAC ACCESS

IMPORTANT

For the Budget: this applies only if the original payment (invoice) was made in the same financial year.

this as for the EDF there is no annuality.For the EDF: applies all the time,

 

 

For detailed information, please consult the ABAC documentation for financial transactions (invoices, payments, recovery orders, forecasts ofrevenue) on the .DG BUDG Intranet

Click on the "Documentation ABAC Workflow" header to expand the dedicated documentation.

Scrolling down, you will find user manuals and e-learnings, as well as other useful resources:

 

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Related pagesChapter 1: DefinitionsChapter 3: RepaymentsAll chapters

PAY_NEG - Chapter 3

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Chapter 3: Annex 1: Additional information about negative payments

Content

3. Annex 1: Additional information about negative payments

3. Annex 1: Additional information about negative payments

 

(extract from the ABAC payments manual)A negative payment is used to cancel a normal payment that has not yet been executed by a Payment Run. Once a normal payment has beenentered in the accounts, it is forwarded to the Payment Run for execution and a GL (General Ledger) book entry is made in SAP. It may happenthat the payment cannot be executed (it may, for instance, be rejected by the bank because the wrong bank account is indicated). The paymentmust then be cancelled together with the booking to the commitment*1 If there has been a clearing made together with the refusedpayment, the clearing is not cancelled in ABAC. This means that when a repayment is done, it is no longer necessary to record the

clearing in ABAC *and to the payment appropriation (budget line) and the accounting booking for the payment made in SAP. This is done by creating a negative payment.

Once the erroneous information has been corrected (ex: correct bank account), a repayment is made for the amount to pay. Since clearingbookings are finalized in ABAC when the invoice is recorded, if the original invoice contains a clearing there is nothing to do from that point ofview. It is only the amount paid through the bank which needs to be "un-paid" and re-paid.When a payment has been refused, DG Budg sends the person in charge of the original invoice a VR (virement à réimputer - returned payment).Unfortunately, no mention is made on this document of either the ABAC reference or the CRIS reference of the unpaid invoice, but neverthelessthe CRIS contract reference is indicated.Example of a VR and related documents (wrong bank account number).

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Related pagesAll ChaptersChapter 2: Negative payments