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ASSET RETIREMENT GLOBAL

Capital Asset Management (CAM) Processor Training

Part 3 of 4

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Retirement Documents

Official Retirement Codes

• Trade – in• Lost• Theft• External Transfer

Retirement due to event

• Cannibalization•De-manufacture • Parts machine• Re-purpose•Modification•Destroyed• Component separation

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This is the first and primary screen of the Kuali Financial SystemWe will be working in the “Lookup and

Maintenance” section of the Main Menu for all Asset Loan Documents

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Click on the “Asset Retirement Global” link to begin your searchThis will be the first step for all further Asset Retirement

Documents

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Asset Retirement Reason Lookup

Click search to list all reason codes

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Retirement Codes for Campus

Click “return value” to populate your selection in the document

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Trade in • Document overview

• informs others in the route log what part of the property record the document is altering

• Asset Detail Information• Type in asset number

or click on the search

• Notes and Attachments• Include vendor quote

listing trade in value. Include approval from Surplus Property

• Ad Hoc Recipients• Add Asset

Representative of old piece and new piece

*All trades must be approved by Surplus Property prior to releasing asset to vendor

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Trade in It is noteworthy to mention this screen requires the asset number vs the tag number

*All trades must be approved by Surplus Property prior to releasing asset to vendor

Click the magnifier to pull up the primary asset lookup screen

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Lost• Retirement of assets unfound in the last two inventory

cycles with approval by the Property Management Office• All lost retirements require an “Inventory Action Plan”

http://busfin.colostate.edu/prp.aspx attached in the notes section of the document• Lost assets will be removed from the capital asset

management system and departmental property inventory

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Lost

Attach Action Plan here

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Theft• Retirement of capital assets that have been

documented as stolen• Any data containing devices (no matter how small)

that cannot be presented upon request could be a major liability for the University and if unable to be located, should have a police report filed.• Any request for retirement for theft must be

accompanied by a police report attached in the notes field of the document

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Theft

Attach Police report here

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External Transfer• Transfer of capital assets to a different University or

organization for the continuance of a project or collaboration• External transfers must have:• Prior approval from the Surplus Property Department,• Documentation of acceptance of title transfer from the

receiving entity • Documentation of acceptance of title transfer from the

releasing Department Head

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External Transfer

Attach Letter of Acceptance and Release here

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Retirement due to life eventWhere? (You might ask) are those retirement due to event reasons? • Cannibalization

•De-manufacture • Parts machine• Re-purpose•Modification•Destroyed• Component separation

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Retirement reasons available to Surplus

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Retirement due to life event• For retirement event requests an edit transfer to

Surplus document with an explanation of the event that precipitated the need for retirement• Surplus is the only department authorized to retire

assets for any reason other than the 4 available to campus

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ASSET RETIREMENT GLOBAL

Capital Asset Management (CAM) Processor Training

Thank you for watching this presentation by the Property Management Office

491-1045 Rachel Drenth – Inventory Specialist / Data Entry

491- 1358 Mack Freestone – Inventory Specialist / Data Entry

491-2270 Debra Ellison – Requisitions / Accounting

491-6513 Linda Brucker – Lease / Accounting

491-2040 Genevra Scott – Administrator / Accounting

We are available to help with any document!

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Recommended for all department faculty, staff, and students working with capital equipment:

APO Certification – Head of Departments i.e.: Chairs, Directors, Controllers, or equivalent position titles

DPC Certification – CAM processors appointed as the primary Property Manager in their department

Asset Representative Certification – Any faculty, or staff with assigned assets in the CAM database

CAM Processing modules – APO, DPC and CAM processors

Asset Edit Asset Loan Asset Retirement Global Asset Management Reports

Equipment Inventory – APO, DPC, CAM processors and Asset Representatives

Asset Disposition – All employees of the department/unit