1 presentation to city council october 27, 2009. 2
TRANSCRIPT
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Presentation to City CouncilOctober 27, 2009
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DepartmentDept
Recommendations
Add'l HPG Review Team
Recommendation TotalPW General Fund 27 2 29PW Solid Waste 4 1 5PW Stormwater 3 1 4PW Water 18 9 27PW Sewer 5 2 7PW Golf Course 1 0 1
Total Public Works 58 15 73
Airport 8 0 8
Grants Administration 0 1 1
Park & Recreation 11 2 13
Economic Development 15 0 15
Human Resources 2 2 4
Working In Neighborhoods 13 0 13
Planning 1 0 1
Police 84 0 84
Fire 5 0 5
Information Technology 9 1 10
Development Services 10 0 10
Equipment Management 4 0 4
TOTAL (All Depts) 220 21 241
Surplus Without Replacement AnalysisAs of 10/26/09
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Department Police AutoLt
TruckHvy
Truck Van# of
UnitsAvg. Fuel Savings
Avg. Maintenance
Savings
Estimated Total
Savings
PW General Fund 3 16 6 4 29 $6,703 $30,142 $36,845
PW Solid Waste 1 2 2 5 $1,045 $7,498 $8,543
PW Stormwater 1 1 1 1 4 $861 $4,461 $5,322
PW Water 11 13 3 27 $5,911 $20,107 $26,018
PW Sewer 3 1 2 1 7 $1,455 $8,252 $9,707
PW Golf Course 1 1 $232 $3,095 $3,327
Total Public Works 0 19 31 15 8 73 $16,207 $73,555 $89,762
Airport 3 5 8 N/A N/A N/A
Grants Administration 1 1 $181 $348 $529
Park & Recreation 4 5 4 13 $2,764 $6,002 $8,766
Economic Development 5 4 3 3 15 $3,193 $14,617 $17,810
Human Resources 3 1 4 $775 $4,139 $4,914
Working In Neighborhoods 10 1 1 1 13 $2,490 $7,593 $10,083
Planning 1 1 $181 $348 $529
Police 84 84 $16,968 $65,100 $82,068
Fire 2 1 1 1 5 $1,042 $4,809 $5,851
Information Technology 4 3 3 10 $2,068 $4,446 $6,514
Development Services 9 1 10 $1,877 $3,670 $5,547
Equipment Management 4 4 $992 $2,152 $3,144
TOTAL ESTIMATE 84 61 55 21 20 241 $48,738 $186,779 $235,517
$300,000
Surplus Without Replacement AnalysisAs of 10/26/09
PLUS: Estimated Surplus Sale Proceeds for 200 vehicles at $1,500 per vehicle average =
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Dept NameRolling Stock
5/18/2007Rolling Stock
10/31/2008Rolling Stock
6/30/2009Rolling Stock
10/22/2009
Park and Recreation 155 144 35 36
Public Works 1,015 947 1,114 1,084
Finance 2 2 2 2
Human Rights 2 2 2 2
Legal 1 3 1 1
Human Resources 11 16 15 13
Municipal Court 2 3 3 4
Working In Neighborhoods 0 56 63 62
Planning 0 2 2 2
Police 1,073 1,095 1,103 1,037
Fire 174 177 184 182
Information Technology 39 39 46 45
Gilcrease 2 2 2 2
Development Services 0 60 58 57
Communications 0 2 2 2
Equipment Management 37 38 38 35
Economic Development 26 15 15 15
Grants Administration 0 0 2 2
TOTALS 2,539 2,603 2,687 2,583
Rolling Stock Comparison (All Vehicles)Multi-Year Comparison of Fleet Size (by Department)
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Department
# of Funded Positions Per FY10 Adopted
BudgetRolling Stock at
10/22/09
# Vehicles Recommended by Dept
for Surplus Without Replacement
# Vehicles Recommended for
Surplus Without Replacement by HPG
Team
Total Vehicles Recommended for
Surplus
Municipal Court 59 4 0 0 0
Police 888 1,037 84 0 84
Fire 709 182 5 0 5
Information Technology 270 45 9 1 10
Park and Recreation 270 36 11 2 13
Economic Development 11 15 15 0 15
Development Services 92 57 10 0 10
Working In Neighborhoods 87 62 13 0 13
Planning 15 2 1 0 1
Public Works 1,441 1,084 58 15 73
Human Rights 9 2 0 0 0
Legal 32 1 0 0 0
Human Resources 44 13 2 2 4
Finance 89 2 0 0 0
Communications 16 2 0 0 0
Equipment Management 79 36 4 0 4
Grants Administration 11 2 0 1 1
Gilcrease N/A 2 0 0 0
Airports 164 N/A 8 0 8
Totals 4,286 2,584 220 21 241
Funded Positions, Rolling Stock, Surplus Without Replacement Vehicles
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Take-Home Vehicle Report Summary February 1, 2008 through January 31, 2009
Department Funded Positions
Number of Units
Ratio # of positions per
vehicle
Tulsa Airport Authority 164 13 12.6 River Parks Authority n/a 3 n/a
Working in Neighborhoods 87 2 43.5 Public Works 1441 38 37.9
Municipal Courts 59 1 59 Public Events Center n/a 3 n/a Police Department 888 733 1.21 Fire Department 709 49 14.5
Information Technology Department 270 3 90 Equipment Management Department 79 1 79
Emergency Medical Services Authority n/a 2 n/a Tulsa Transit Authority n/a 4 n/a Tulsa County / TAEMA n/a 4 n/a
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Motorpool # of Units
Annual Parking Costs
($1,032 per Unit)
Estimated Annual Fuel
Costs
Estimated Annual
Maintenance Costs
Estimated Total Annual
Costs
Current Vehicles 4 $4,128 $2,000 $800 $6,928
Additional Vehicles 11 $11,352 $5,500 $2,200 $19,052
Total 15 $15,480 $7,500 $3,000 $25,980
Motorpool Fleet at One Technology Center
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Department FYTD 2009
(July – Sept)
FYTD 2010
(July – Sept)
10% Reduction Goal
Usage Difference
Percentage
Difference
Public WorksPublic Works 321,862321,862 273,838273,838 32,18632,186 -48,024-48,024 -15%
Gilcrease MuseumGilcrease Museum 130130 207207 1313 +77+77 +60%
Parks and RecreationParks and Recreation 26,88526,885 9,9659,965 2,6892,689 -16,920-16,920 -63%
FinanceFinance 137137 120120 1414 -17-17 -12%
Human RightsHuman Rights 154154 152152 1515 -2-2 -2%
Grants AdministrationGrants Administration 3333 4242 33 +9+9 +27%
LegalLegal 6868 9494 77 +26+26 +39%
Human ResourcesHuman Resources 908908 1,0361,036 9191 +128+128 +14%
Municipal CourtsMunicipal Courts 156156 134134 1616 -22-22 -14%
WIN- Working in NeighborhoodsWIN- Working in Neighborhoods 8,3118,311 6,6876,687 831831 -1,624-1,624 -20%
PlanningPlanning 7676 3030 88 -46-46 -60%
Economic DevelopmentEconomic Development 9696 7979 1010 -17-17 -18%
PolicePolice 247,812247,812 234,484234,484 24,78124,781 -13,328-13,328 -5%
FireFire 49,32049,320 43,70543,705 4,9324,932 -5,615-5,615 -11%
Information TechnologyInformation Technology 3,0733,073 2,7292,729 307307 -344-344 -11%
Development ServicesDevelopment Services 7,5737,573 6,3996,399 757757 -1,174-1,174 -16%
Communications- MACCommunications- MAC 5353 00 55 -53-53 -100%
Equipment ManagementEquipment Management 4,8804,880 4,4434,443 488488 -437-437 -9%
Outside Agencies and AuthoritiesOutside Agencies and Authorities 14,07414,074 15,34115,341 1,4071,407 +1,267+1,267 +9%
GRAND TOTALSGRAND TOTALS 685,601685,601 599,485599,485 68,56068,560 -86,116-86,116 -13%
Fuel Comparison Analysis
Actual Reduction -13%All figures are in Fuel Gallons Consumed
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GreenGreen Vehicle Purchases Vehicle Purchases Total Purchases to Total Purchases to
DateDate Ford Escape HybridFord Escape Hybrid Honda Civic GX CNGHonda Civic GX CNG Honda Civic HybridHonda Civic Hybrid CNG Trash TrucksCNG Trash Trucks Toyota Prius HybridToyota Prius Hybrid Chevy Hybrid PickupChevy Hybrid Pickup
117117 6666 1111 1111 33 33 2323
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Recent Accomplishments and Planned Actions
AccomplishmentsOne Dedicated CNG Refuse TruckEleven Dedicated CNG Honda CivicsOne Bi-Fuel CNG/Gasoline PickupTwo Toyota Prius HybridsEight Segways (Zoo & TPD)One Smart CarOne Biodiesel Tulsa Zoo TrainOne Hybrid Tulsa Transit BusSixty-six Ford Escape HybridsTwo Waste Oil Heaters (490 W 23 St)Awarded $300K Clean Cities Grant for Alternative Fuels InfrastructureUltra-Low Sulfur Diesel (ULSD) UsageVapor Recovery is Fully Functional on All City of Tulsa Gasoline DispensersFY 09 City Fuel Consumption Reduced by 3%
Planned ActionsReduce City’s Fleet Size by up to 200 VehiclesIncrease Motorpool at OTC From 4 to 15 Vehicles Establish Motorpools At Other City Locations To Further Reduce the Fleet10% Fuel Reduction (FY 10 First Quarter Reduction is 13%) Develop Purchase Specifications to Grow an Energy Efficient FleetContinue HPG Fleet ImprovementsScrutinize Take-Home Vehicles for Potential ReductionsAdd Four Additional Dedicated CNG Refuse TrucksInstall New High-Capacity CNG Compressor Station at 450 W 23 St. (Public/Private Access)Install CNG Time-Fill Station at 470 W. 23 St.Install CNG Fast-Fill Station at 56th & Garnett (Public/Private Access)Apply for $0.50 Per Gallon CNG Federal Tax Credits
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