City Counci lCi ty Counci l Regular MeetingOctober 22, 2018Page | 1

City of Manassas, VirginiaCity Council Meeting

AGENDA

City Council Regular MeetingCouncil Chambers

9027 Center StreetManassas, VA 20110

Monday, October 22, 2018

Call to Order

Roll Call

Invocation and Pledge of Allegiance

Community and Staff Presentations

Election Update / Recognition of Election Officers(Staff: Susan Reed, General Registrar)(Presented by: John Snider, Chair, Electoral Board)

Presentation: Crime Solvers Month Proclamation(Staff: Senior Police Officer Charles D. Sharp, Public Information Officer)

Manassas City Police Department Promotion and Employee RecognitionCeremony(Staff: Douglas Keen, Chief of Police)

- Sergeant J. Rust to Lieutenant- PSC Sup L. Nicholas to PSC Manager- MPO A. Plourde to Sergeant- PSCS T. Appezzato to PSC Supervisor- PSCS D. Brown to PSC Supervisor

Meritorious Medal Presentation:Parking Enforcement Officer I. Myers

1

City Counci lCi ty Counci l Regular MeetingOctober 22, 2018Page | 2

Employees of the Month: - July 2018 Employee of the Month Parking Enforcement Officer I. Myers

- August 2018 Employee of the Month Lieutenant T.L. Petty

- September 2018 Employee of the Month Crime Analyst E. Alemayehu

Council Time

Mayor Time

Staff Reports

1. Consent Agenda

All matters listed under the consent agenda are considered to be routine by the City Counciland will be enacted by one motion. There will be no separate discussion of these items. Ifdiscussion is desired, that item will be removed from the consent agenda and consideredseparately.

SUGGESTED MOTION: "I move that the Consent Agenda be approved and the readings ofthe ordinances be dispensed."

SUGGESTED MOTION #2: "I move that Items # and # be removed from the Consent Agendaand be added as Items # and #, respectively, and that the remaining Consent Agenda itemsbe approved as it now appears and the readings of the ordinances be dispensed."

1.1 City Council Minutes: October 10, 2018(Staff: Andrea P. Madden, Assistant to the City Manager - City Clerk)Agenda Statement - City Council MinutesCity Council Minutes: October 10, 2018

1.2 Proclamation: Crime Solvers Month(Senior Police Officer Charles D. Sharp, Public Information Officer)Agenda Statement - Crime Solvers Month ProclamationProclamation: Crime Solvers Month

2

City Counci lCi ty Counci l Regular MeetingOctober 22, 2018Page | 3

1.3 Proclamation: Veterans Month and Day(Staff: Rose V.B. Spring, Deputy City Clerk)Agenda Statement - Veterans Month and Day Proclamation - Veterans Month and Day

1.4 Resolution 2019-05-R: Amending the FY 2019 Budget by Budgeting andAppropriating a $263,500 Federal Grant, a $23,400 State Grant, and $5,878from Airport Fund Balance for a New Capital Project – Taxiway G and TaxilaneY (Staff: Juan Rivera, Airport Director)Agenda Statement - Resolution 2019-05-RResolution 2019-05-RAirport New Capital Project Backup

1.5 Architectural Review Board FY2018 Annual Report(Staff: Elizabeth S. Via-Gossman, AICP, Director, Community Development)Agenda Statement - ARB FY18 Annual ReportAnnual Report

1.6 Board of Zoning Appeals FY2018 Annual Report(Staff: Matthew D. Arcieri, AICP, Planning & Zoning Manager)Agenda Statement - BZA FY18 Annual ReportAnnual Report

1.7 Planning Commission FY2018 Annual Report(Staff: Matthew D. Arcieri, AICP, Planning & Zoning Manager)Agenda Statement - PC FY18 Annual ReportAnnual Report

1.8 Resolution #R-2019-22: Adopting the 2019 Manassas City Council MeetingCalendar(Staff: Andrea P. Madden, Assistant to the City Manager / City Clerk)Agenda Statement - Resolution #R-2019-22Resolution #R-2019-22

1.9 Ordinance #O-2019-03: Tall Grass & Trash (City Code Sec. 70-92) Updates(Second Reading)(Staff: Matthew Arcieri, AICP, Planning & Zoning Manager)

1.10 Ordinance #O-2019-04: 2018 Zoning Ordinance Updates (ZTA #2019-01 and ZTA#2019-02) (Second Reading)(Staff: Matthew Arcieri, AICP, Planning & Zoning Manager)

1.11 Uncodified Ordinance #O-2019-05: Granting a Twenty-Five (25) Year Franchisefor the Lease of a 2.6 Acre Parcel at 10447 Wakeman Drive for the Construction

3

City Counci lCi ty Counci l Regular MeetingOctober 22, 2018Page | 4

of an Automobile Parking Lot or Some Other Suitable Non-Aeronautical Use atthe Manassas Regional Airport (Second Reading)(Staff: Juan Rivera, Airport Director and Craig Brown, City Attorney)

2. Ordinances and Resolutions

2.1 Resolution #R-2019-19: SUP #2018-2010, Dean Drive Telecommunication Tower(Staff: Kelly Davis, AICP, Senior Planner)Agenda Statement - Resolution #R-2019-19Staff MemorandumResolution #R-2019-19SUP #2018-2010 ConditionsGDP and Elevations

2.2 Resolution #R-2019-20: SUP #2019-01, Stonewall Park TelecommunicationTower(Staff: Kelly Davis, AICP, Senior Planner)Agenda Statement - Resolution #R-2019-20Resolution #R-2019-20SUP #2019-01 ConditionsGDP and Elevations

3. Bid Opening & Public Hearing

3.1 Request for Franchise Proposals for a 40 Year Franchise for the Lease of Parcel4, a 2.2 Acre Parcel at 10520 Wakeman Drive for the Purpose of Operating andExisting 12,000 Square Foot (SF) Aircraft Hangar with Office Space, andFinancing, Constructing and Operating a New Corporate Hangar that will be aMinimum of 15,000 (SF)(Staff: Juan Rivera, Airport Director and Craig Brown, City Attorney)Agenda Statement - RFFP 10520 Wakeman Drive

4. Public Hearing

4.1 Uncodified Ordinance #O-2019-06: Granting Permanent Natural Gas PipelineEasements to Columbia Gas of Virginia, Inc. on City Property Located at 10224,10228, and 10316 Dumfries Road and at 10310 Central Park Drive / 9911Godwin Drive (First Reading)(Staff: Bryan Foster, Deputy City Manager and Craig Brown, City Attorney)Agenda Statement - Uncodified Ordinance #O-2019-06Uncodified Ordinance #O-2019-06Plats

4

City Counci lCi ty Counci l Regular MeetingOctober 22, 2018Page | 5

5. Awards, Acknowledgments and Presentations - 7:15 p.m.

5.1 Presentation: Veterans Month and Day Proclamation(Staff: Rose V.B. Spring, Deputy City Clerk)

6. Citizens' Time - 7:30 p.m.

The citizens' time portion of the agenda is set aside for those citizens who wish to addressthe Council for less than three minutes each. Citizens need not give prior notice to the Cityto speak during the citizens' time portion of the agenda. Citizens may address the Councilfor longer than three minutes if they ask the City Manager for a place on the agenda atleast four working days before the meeting.

Adjournment

5

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: October 22, 2018

Time Estimate: Consent Agenda

Agenda Title: City Council Minutes: October 10, 2018

Recommendation: Approve

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that the Minutes of October 10, 2018 be approved.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

N/A

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Andrea P. Madden, Assistant to the City Manager / City Clerkamadden@manassasva.gov(703) 257-8280

6

October 10, 2018

1

A Special Meeting of the Council of the City of Manassas, Virginia, for the purpose of conducting a work session, was held in the second floor conference room at City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Sheryl L. Bass, Council Members Marc T. Aveni, Ian T. Lovejoy, Pamela J. Sebesky, and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, Assistant to the City Manager/City Clerk Andrea P. Madden, and City Attorney S. Craig Brown.

Mayor Parrish called the meeting to order at 5:35 p.m.

Council Member Ken D. Elston arrived at 5:45 p.m.

The City Clerk reported that the news media had been notified of the meeting in accordance with the Freedom of Information Act.

1) Work Session

1.1 Discussion: Request for Code and Policy Changes- Meeting Minutes- Meeting Notifications- City Council Appointment Process- Process for Adding Agenda Items

Meeting Minutes

Council Member Elston stated that the minutes do not include adequate discussion or an explanation for why decisions are made and it is important that any consensus of the body be captured. Council Member Elston proposed that the minutes summarize the group’s discussion for each item, outline the main points of view, and capture individual “talking points.”

Council Member Sebesky agreed that a more accurate record of the dialogue and considerations would be helpful when future Councils are making decisions.

Council Member Aveni stated that he is concerned staff will be over-burdened and there will be many disagreements and reiterations of minutes as Council Members try to get their specific point(s) included. It was noted that City Council meetings, and now work sessions, are recorded and the video can be viewed by those interested in the complete conversation.

Vice Mayor Bass stated that more robust minutes, similar to the Planning Commission minutes, would be helpful in the future when decisions are being made and suggested that bullet points be used to highlights key points and comments.

7

October 10, 2018

2

Ms. Madden stated that minutes are the record of action and it can be challenging to determine what comments or thoughts are significant to each member of the City Council and should be included as part of the minutes.

Council Member Lovejoy stated that capturing the video and audio from work sessions will assist in capturing the conversations of Council and noted that the last time members of Council got involved in crafting minutes, it left a bad taste in his mouth. The current form of the minutes was a conscious decision of the Council and with searchable and archived video, there is less need for the written minutes to be expanded.

Council Member Aveni recommended that Council Members make a statement prior to speaking if they want their comments to be noted in the minutes. For example, a Council Member may state, “Let the record reflect that I am not in support of this action.”

Council Member Elston suggested that specific points be summarized, including verbal reports of the Council, agreements on issues made amongst Council, any expected further action, and questions of the Council with corresponding answers and/or responses.

Mr. Pate pointed out that the Planning Commission meets once a month, however, City Council typically meets three times a month and may meet five or six times during the budget season. Additionally, there are ad hoc committees that must be staffed and all documentation must be prepared and maintained.

Council Member Wolfe suggested that staff research transcription service options and report back to the City Council with costs, to include preparation and storage. Council Member Wolfe stated that Planning Commission discussions tend to be very linear with little controversy; conversations of the City Council, however, are often more circular, at best, and can be very charged.

Council Member Lovejoy supported researching the costs associated with using some type of transcription service and stated that whatever model or format is agreed upon, staff should not be asked to interpret the thoughts or ideas of Council Members. If a member would like something specific to appear in the minutes, he or she can make that clear with a statement indicating such.

Council Member Aveni asked for clarification on what the City Council would approve if transcripts are drafted.

Ms. Madden stated that staff would continue to draft action and summary minutes with the transcripts attached, which would then be approved by Council.

Council Member Aveni commented that he has no issue with how minutes are currently prepared, he is not interested in over-burdening staff, but if a member of Council would like a statement or some agreement noted in the minutes, he has no objection to that.

8

October 10, 2018

3

Vice Mayor Bass stated that she would be interested in learning more about the transcription process and suggested it might be useful in a work session setting, but not necessary for City Council’s regular meetings.

Mayor Parrish questioned why the City would consider transcription service when it already has a video recording of the meeting that includes the entire conversation and suggested the spending of tax dollars on this might be wasteful.

Council Member Sebesky stated that she is also interested in exploring options for transcription and noted that those with hearing impairments may find transcriptions and/or closed captioning helpful.

Council Member Elston stated that his request was for reports, questions and answers, key agreements, and follow-up actions to be included in the minutes.

Ms. Madden stated that she will research options for transcription services and report back to City Council at a future meeting.

Meeting Notifications

Council Member Elston requested that a policy be drafted that would require sufficient notice be given and a report for the record be provided if a member or members of City Council meet with citizens and City staff is present to provide information. Council Member Elston mentioned that the Code of Conduct, signed by all members of Council and the Mayor, prohibits the use of public resources, including City staff time, equipment, supplies, or facilities, which are not available to the public in general, for private gain or personal purposes. A recent meeting of citizens and neighbors on Sandy Court with Mayor Parrish, Council Members Aveni and Lovejoy, and Deputy City Manager Bryan Foster, was specifically discussed. Council Member Elston stated that this gathering should have been noticed, particularly because staff was invited.

Council Member Wolfe stated that he understands Council Member Elston’s position on the matter and suggested that an internal policy be developed to alert the full Council if staff will interact with the public and any member of the Council. Council Member Wolfe asked for clarification on whether or not the meeting on Sandy Court would have been classified as a social event.

Mr. Brown stated that the meeting on Sandy Court to discuss the Micron Pond was not a social gathering, but was not technically a meeting of the Council. Mr. Brown stated that the Council discussing two different issues; one is the concept of a “meeting” and the other is the role of staff in formulating a process or policy that is a corollary to the Freedom of Information Act.

9

October 10, 2018

4

Council Member Sebesky stated that the Council previously discussed and agreed that staff would not be invited to attend meetings with citizens unless the meeting was announced. Council Member Sebesky stated that City staff is public resource that should not be used independently and that is why she was upset when she learned of the meeting on Sandy Court.

Mr. Pate stated that City staff has not violated any open meeting laws and is aware of the legal requirements that must be met when calling a meeting. Mr. Pate explained that he became aware of the Sandy Court meeting two days prior and there was no request by any member of Council for staff to attend the meeting. The day before the meeting on Sandy Court, Mr. Pate asked Mr. Foster to attend the meeting and attempt to answer the questions that would be posed by citizens.

Council Member Lovejoy commented that a few months ago, citizens living near the intersection of Grant and Portner Avenue met at City Hall with Mayor Parrish, Vice Mayor Bass, and Mr. Pate to discuss traffic concerns. This particular meeting was not noticed and members of Council and were not aware of the meeting taking place. Council Member Lovejoy stated that this particular meeting was no different than the meeting that occurred on Sandy Court. Council Member Lovejoy stated that he applauds the efforts of Council to meet with citizens and resolve issues and never thought that the meeting was inappropriate or political in nature.

Council Member Elston stated that the issue before the Council is not about scheduling or limiting citizens’ access to Council, but it is about communicating and doing a better job at being transparent.

Mayor Parrish stated that he has no objections to sharing the details of meetings with citizens to the full Council.

Council Member Aveni supported a brief report from Council Members following any meeting they may have with members of the community and commended Council Member Wolfe’s handling of the Sandy Court meeting. Council Member Aveni read the following tenet from the City Council’s Code of Conduct:

5. The professional and personal conduct of the City Council must be above reproach and avoid even the appearance of impropriety. Members shall refrain from abusive conduct, personal charges, or verbal attacks upon the character or motives of other members of the City Council, City staff, or the public.

Council Member Bass read the tenet regarding the confidentiality of Closed Meeting conversations and stated that she is aware that details and discussions from closed meetings have been shared with citizens.

Council Member Wolfe was excused from the meeting at 7:36 p.m.

10

October 10, 2018

5

Council Member Elston stated that what he is suggesting is that any gathering that includes Council Members, staff, and citizens, it be clarified who will attend. Nobody should show up if it is clear that the gathering is not an open meeting. Following such a meeting, a report should be provided to the Council.

Council Member Lovejoy stated that the resolution to this issue could simply be a report back to Council if a meeting with citizens is held but does not believe that the notification process is necessary as it may create complications and limit flexibility.

Mr. Pate reiterated that staff makes every effort to keep all members of Council informed of events and conversations.

City Council Appointment Process

Council Member Elston stated that he would like a formal process for creating committees and suggested that Council Members rotate on and off the various committees and boards. Council Member Elston stated that the Council should have a conversation prior to the Organizational Meeting to discuss who would be most interested and able to serve.

Mr. Brown discussed the current appointment process detailed in the City Code and in the Charter and presented background information on how appointments have traditionally been made.

Council Member Lovejoy stated that he believes the Mayor should continue to make appointments following a conversation with the members of Council, and ultimately approved by the City Council.

Vice Mayor Bass suggested that the position of Vice Mayor be rotated, which removes some of the political maneuvering.

Mr. Brown recommended an ordinance be drafted to amend the Code and establish a process for appointments; staff will prepare and bring back such an ordinance to the City Council for review and eventual consideration.

Process for Adding Agenda Items

Mr. Pate reviewed with the City Council various processes used by other localities for adding items to a City Council agenda. A discussion regarding the difference between action items and discussion items occurred.

The appropriate role of Council Committees in bringing forward items to the full Council was discussed with a note that some discussions do not neatly fit at a committee meeting and it may need to be scheduled for a work session.

11

October 10, 2018

6

Council Member Sebesky commented that it would be helpful for new members of Council to clearly understand the process for bringing forward items to the Council.

City Council directed staff to prepare and bring forward a policy that will establish the process for bringing forward discussion and action items on an agenda.

1.2 Discussion: 2019 Manassas City Council Meeting Calendar

Staff reviewed the 2019 City Council Meeting Calendar and discussed options for the Organizational Meeting and the Spring Town Hall Meeting. City Council requested that staff schedule the Organizational Meeting for Wednesday, January 2 at 5:30 p.m. and the SpringTown Hall Meeting for Monday, March 18 at 7:00 p.m.

A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting.

Mayor Parrish declared the meeting adjourned at 8:58 p.m.

Mayor City Clerk

Date Approved

12

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: October 22, 2018

Time Estimate: Consent Agenda

Agenda Title: Proclamation: Crime Solvers Month

Recommendation: Approve

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that the Proclamation designating the Month of October 2018 as Crime Solvers Month be approved.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

N/A

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Senior Police Officer Charles D. Sharp, Public Information Officercsharp@manassasva.gov(703) 257-8110

13

P R O C L A M A T I O N

WHEREAS, the Manassas City/Manassas Park Crime Solvers, Inc. (Crime Solvers), founded in September 1984, is a collaborative effort among local citizens, business partners, law enforcement officials, and the media; and

WHEREAS, Crime Solvers is a non-profit, charitable, Federally tax-exempt, Virginia Corporation that provides anonymous means for citizens to assist law enforcement agencies in solving crimes; and

WHEREAS, Crime Solvers allows tipsters to remain anonymous by providing them with code numbers to identify themselves rather than requiring the use of their names, and encourages citizens to provide tips that could be vital to solving crimes by paying cash rewards up to $1,000.00; and

WHEREAS, Crime Solvers receives no funding from tax dollars and is wholly funded by donations from private citizens, corporations, civic and social groups, and professional associations; and

WHEREAS, Crime Solvers is managed by a dedicated volunteer Board of Directors who give of themselves to raise the funds to pay rewards and operate the program; and

WHEREAS, Crime Solvers provides an anonymous telephone tip line, a social media presence, an Internet web page and two electronic platforms that are available 24 hours a day, seven days a week, 365 days a year to provide information relating to any criminal activity that is investigated by law enforcement; and

WHEREAS, Crime Solvers provides multi-lingual services in order to reach an increasingly diverse population; and

WHEREAS, over the past thirty-one years, thousands of tips have been received since Crime Solvers’ inception, resulting in numerous crimes being solved; a substantial amount of stolen property being recovered; large amounts of illegal drugs being recovered; and thousands of rewards being issued; and

WHEREAS, this exemplary crime-fighting program has had an extremely positive effect in the fight against crime in the Cities of Manassas and Manassas Park.

NOW THEREFORE, I, Harry J. Parrish II, Mayor of the City of Manassas, Virginia and on behalf of the Manassas City Council, hereby recognize October as

Crime Solvers Monthin the City of Manassas and urge all citizens to provide information relating to any criminal activity to Crime Solvers through the anonymous telephone tip line or the electronic platform.

ATTEST:

_______________________________ __________________________Harry J. Parrish II Mayor Andrea P. Madden City Clerk On behalf of the City Council of Manassas, Virginia

14

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: October 22, 2018

Time Estimate: Consent Agenda

Agenda Title: Proclamation: Veterans Day and Month

Recommendation: Approve

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that the Proclamation designating November 11, 2018 as Veterans Day and the Month of November as Veterans Month be approved.

Date Last Consideredby City Council:

October 23, 2017

Summary and/orComments:

N/A

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Rose V.B. Spring, Deputy City Clerkrspring@manassasva.gov(703) 257-8304

15

P R O C L A M A T I O N

WHEREAS, Veterans Day, formerly known and celebrated as Armistice Day, was first observed on November 11, 1954, when President Dwight D. Eisenhower requested that the day be set aside to “solemnly remember the sacrifices of all those who fought so valiantly on the seas, in the air, and on foreign shores, to preserve our heritage of freedom;” and

WHEREAS, on Veterans Day we come together to pay tribute, not only to the men and women who have so valiantly risked their lives to preserve the liberty of our Nation as members of the Armed Forces, but also to those unsung heroes who have served in the military and continue to serve as our first responders as police, rescue and firefighters and emergency medical technicians; and

WHEREAS, these dedicated heroes continue to risk their own safety to protect us and they are the first and best defense against all emergencies that threaten our communities; and

WHEREAS, on Veterans Day, November 11th, we have an opportunity to not only honor those who have answered the call when asked to protect and defend our Nation and its Allies, but also those unsung brave heroes who continue to answer the call as a first responder after their military career is at an end; and

WHEREAS, on November 3rd the Greater Manassas Veterans Day Parade will be held honoring the American Legion’s 100th Anniversary.

NOW, THEREFORE, I, Harry J. Parrish II, Mayor of the City of Manassas, Virginia and on behalf of the Manassas City Council hereby recognize November 11, 2018 as

VETERANS DAYAnd Proclaim November 2018 as

VETERANS MONTHin the City of Manassas and urge all citizens to fly our flag, recognize the importance of our veterans and their service in the military and as first responders, and honor the significant sacrifices of thoseremarkable individuals, not only on November 11, but also throughout the month of November and the entire year.

ATTEST:

Harry J. Parrish II Mayor Andrea P. Madden City Clerk On behalf of the City Council Of Manassas, Virginia

16

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: October 22, 2018

Time Estimate: Consent Agenda

Agenda Title: Consideration of Resolution 2019-05-R Amending the FY 2019 Budget byBudgeting and Appropriating a $263,500 Federal Grant, a $23,400 State Grant, and $5,878 from Airport Fund Balance for a New Capital Project – Taxiway G and Taxilane Y

Recommendation: Approve

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that Resolution 2019-05-R be approved.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

Items included in this Resolution were reviewed by the Finance Committee

Board – Committee – or Commission Reviewed:

Finance Committee – October 22, 2018 (Approved Unanimously)

Fiscal Impact: $263,500 FAA Grant$ 23,400 State Grant $ 5,878 Airport Fund Balance $292,778 Taxiway G and Taxilane Y Capital Project

Staff Contact: Juan Rivera, Airport Directorjrivera@manassasva.gov(703) 257-8261

17

RESOLUTION 2019-05-R

Adopted:

BE IT RESOLVED by the Council of the City of Manassas meeting in regular session this 22nd

day of October, 2018, that the following funds be budgeted and appropriated as shown.

AIRPORT FUNDRevenue:57099100-346400 Airport Fund Balance 5,878

Expenditure:57003793-492575 Transfer to Airport Capital Projects Fund 5,878

AIRPORT CAPITAL PROJECTS FUNDRevenue:57598400-334001-C3793 Federal Revenue 263,500 57597900-322071-C3793 State Revenue 23,400 57599000-345570-C3793 Transfer from Airport Fund 5,878

292,778

Expenditure:57505800-439000-C3793 Taxiway G and Taxilane Y Project 292,778

For: Taxiway G and Taxilane Y Capital Project

This resolution shall take effect upon its passage.

Harry J. Parrish II MAYOR On Behalf of the City Council

of Manassas, VirginiaATTEST:

__________________________________Andrea P. Madden City Clerk

18

Project Narrative Manassas Regional Airport

1. Construct New Taxiway G and Taxilane Y (Design thru Bidding) This project will consist of the construction of a new Taxiway G and Taxilane Y, both serving the south east corporate pad site and allowing for a circular flow of aircraft traffic on and off of Taxiway B. This project includes new pavement, stormwater management facilities, drainage, signs, edge lights and striping.

19

FU

ND

ING

RE

QU

ES

T S

KE

TC

H C

ON

TR

UC

T T

AX

IWA

Y G

AN

D T

AX

ILAN

E Y

MA

NA

SS

AS

RE

GIO

NA

L AIR

PO

RT

PR

OP

OS

ED

TA

XIW

AY

G

PR

OP

OS

ED

TA

XILA

NE

Y

FU

TU

RE

DE

VE

LOP

ME

NT

BY

OT

HE

RS

20

21

22

23

24

25

26

27

28

29

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: October 22, 2018

Time Estimate: Consent Agenda

Agenda Title: Architectural Review Board FY2018 Annual Report

Recommendation: Accept the Architectural Review Board Annual Report as submitted.

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that the Architectural Review Board Annual Report be accepted as submitted.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

Please refer to the attached annual report from the Architectural Review Board for FY 2018.

Board – Committee – or Commission Reviewed:

Architectural Review Board

Fiscal Impact: N/A

Staff Contact: Elizabeth S. Via-Gossman, AICP, Director, Community Developmentevia-gossman@manassasva.gov(703) 257-8224

30

Architectural Review Board

FY2018 ANNUAL REPORT

31

Table of Contents

Introduction ....................................................................................................................................... 2

Responsibilities .................................................................................................................................. 2

Activities............................................................................................................................................. 2

A Look Ahead ..................................................................................................................................... 3

Additional Notes ................................................................................................................................ 4

Membership ....................................................................................................................................... 4

Attendance Report............................................................................................................................. 4

Attachment ........................................................................................................................................ 4

Board Members Biographies ............................................................................................................. 5

32

City of Manassas Architectural Review Board Annual Report Page 2

Introduction

The City of Manassas Architectural Review Board has established procedures to review and process applications for Certificate of Appropriateness pursuant to Section 130-405 of the Code of Manassas and suggest regulations and boundary lines adjustment of existing and proposed Historic Overlay Districts in accordance with Section 130-402 of the Code of Manassas. This report details the actions reviewed by the Architectural Review Board in FY18 reporting period (July 1, 2017 to June 30, 2018) and outlines some actions to be undertaken in FY19.

Responsibilities

The Architectural Review Board offers advice to property owners and tenants on questions of historical preservation and restoration. The Board shall also cooperate with and enlist assistance from the Virginia Department of Historic Resources and the City Council to promote and preserve the historic structures within the overlay districts. The duties and responsibilities of the Architectural Review Board include:

• Issue or deny Certificate of Appropriateness for construction, reconstruction, substantial exterior alteration, and demolition or relocation within the Historic Overlay District.

• Assist and advise the City Council, the Planning Commission, other City departments and agencies, property owners and individuals in matters involving historic resources.

• Review and propose additional areas or structures to be included in or removed from an HOD or designated as a Historic Landmark.

• From time to time conduct, or cause to be conducted, a survey of historic resources. • Upon request of the City Council, Planning Commission, or interested citizens, conduct

studies deemed necessary to consider additional historic overlay districts, and means of preservation and utilization of historic assets in the City.

• Develop, adopt, and from time to time modify design guidelines for the City’s historic overlay districts, to be considered by the ARB in granting or denying Certificates of Appropriateness.

• Cooperate with, and enlist assistance from, the Virginia Department of Historic Resources, the National Trust for Historic Preservation, and other interested parties, both public and private, in its effort to preserve, restore, and conserve historic sites, landmarks, buildings, and structures within the City.

Activities The Architectural Review Board's focus in FY18 was consistency with its decisions on all applications in accordance with the Historic District Design Guidelines and to preserve and

33

City of Manassas Architectural Review Board Annual Report Page 3

protect the community’s history and historic structures. During the period of this report, the Board held twelve (12) regular meetings and two (2) worksessions. The case activity is as follows: In total, 35 applications were received in FY18 and 3 applications were carried over from FY17.

• 33 cases came before the Board for action o 12 were approved as submitted o 1 case was partially approved as submitted o 20 were approved with modifications

• 2 cases were withdrawn • 3 cases carried over to FY19

In the 20 cases that were approved with modifications, the Board diligently worked to meet the needs of the applicants under the Historic District Design Guidelines. While the majority of the applications that came before the Board continue to be for signs and minor structure modifications, the Board did review and approve several larger projects, including the proposed conversions of two structures to accommodate future restaurant spaces, the conversion of a historic church/meeting space into offices, and three single family home expansions. As directed by the City Council’s Land Use Committee in FY17, the Board prepared and submitted a report evaluating the creation of an additional historic district at Annaburg Manor (9201 Maple Street). In the report submitted to City Council, the Board recommended the creation of a Historic Overlay District. Finally, City Council may recall the properties located at 9512 and 9514 Liberty Street which was appealed to Council in 2016 after the Board denied a certificate of appropriateness for the demolition of these structures. With the change in ownership of these properties, the Board was able to approve applications for the renovation of these structures, as well as neighboring 9510 Liberty Street, which also came before the Board in FY18.

A Look Ahead In conclusion, the Board extends its appreciation to the Council for its continued support in the preservation of the City’s historic districts and looks forward to a successful year in FY19. The Board remains committed to exercising its jurisdiction on all matters related to application of the guidelines in the Historic District. Through our mutual efforts, a distinctive appearance is sustained in the three historic districts which instills a personal pride within our residents and has a positive impact on tourism and commercial interest.

34

City of Manassas Architectural Review Board Annual Report Page 4

Additional Notes The Community Development staff continued the annual mailing of the Historic District Notification postcards this fiscal year.

Membership

Member Term Expiration Jan Alten June 30, 2021 Myra Buchanan Brent (Alt) June 30, 2021 Debbie Haight June 30, 2018 Nancy Hersch Ingram June 30, 2021 Fatima Pereira-Shepherd June 30, 2018 William Rush June 30, 2018

Attendance Report

Board Members Meetings Present Absent

Jan Alten 14 13 1

Myra Buchanan Brent (Alt) 14 13 1 Debbie Haight 14 10 4 Nancy Hersch Ingram 14 12 2 Fatima Pereira Shepherd 14 10 4 William Rush 14 13 1

Attachment

1. Architectural Review Board Case List

35

City of Manassas Architectural Review Board Annual Report Page 5

Board Members Biographies

WILLIAM S. RUSH, CHAIRMAN TERM EXPIRES: JUNE 30, 2018 Mr. Rush was first appointed to the ARB in 2002. He was Vice-Chairman and later Chairman before his wife was assigned out of the Country. Upon their return, he again volunteered for and was appointed to the ARB in July 2014. He has resided in the City of Manassas since 2005 and has worked in the City since 1985. As a licensed architect, Mr. Rush was Vice-President of the design department for Gregory Construction Company for more than twenty years. He now has a private practice working primarily with automobile dealerships in this area. Mr. Rush and his wife are active in the Bull Run Unitarian Universalist Church in Historic Manassas. JAN ALTEN, Vice-Chair TERM EXPIRES: JUNE 30, 2021 Mrs. Alten was appointed to the ARB as an alternate member in February 2016 and was appointed as a regular member in early 2017. She has been a resident of the City of Manassas since June 1977. She has long been involved with the City as a volunteer in several organizations and on City citizen committees looking for ways to improve the quality of life in Manassas. In 2015, Mrs. Alten retired and closed her successful business, The Opera House Gourmet, located in Historic Manassas. She served as judge for the Virginia Governor’s Cup Wine Awards and the Eastern Seaboard Wine Competition for several years. The Opera House Gourmet won state-wide recognition twice when it was chosen as Virginia Wine Retailer of the Year. Mrs. Alten is currently on the Board of Directors at the Center for the Arts at the Candy Factory, The Manassas Ballet Theatre, and is a member of Manassas Historic Landmarks Preservation and the Old Town Business Association. In retirement, Mrs. Alten is a certified yoga teacher and a volunteer usher and supporter of the Hylton Performing Arts Center. DEBBIE HAIGHT, VICE-CHAIR TERM EXPIRES: JUNE 30, 2018 Ms. Haight was first appointed to the ARB in 2012 as an alternate member and was appointed as a regular member in 2015. She has been a resident of Manassas for over 50 years. She is married with two children and five grandchildren. She is Executive Director and CEO of Historic Manassas, Inc. and has been in this position since 2009. Ms. Haight is also a board member and department treasurer for the Occoquan-Woodbridge-Lorton Volunteer Fire Department.

NANCY HERSCH INGRAM TERM EXPIRES: JUNE 30, 2021 Mrs. Ingram was first appointed to the ARB upon its formation in 1987 and initially served until 1991, during which time she served as Vice-Chairman. She was reappointed to the ARB in 2004 and has served as a member continuously since then. During her initial tenure, she participated in the preparation of the Manassas Historic District Handbook, published in 1990, which formalized

36

City of Manassas Architectural Review Board Annual Report Page 6

guidelines for the rehabilitation of structures and the design of new construction in Manassas historic districts. A Master’s Degree in Fine Arts from American University, Washington D.C., informs her lifelong interest in architecture. She has directed the restoration of numerous historic properties in Virginia and elsewhere in the United States and consulted on major historic estates in the U.S. and Europe. In Manassas, her historic C.E. Nash House (1905) was the first structure in the City to be restored in accordance with the Secretary of the Interior’s Standards for the Treatment of Historic Properties. The property was saved from demolition and restored in 1982, prior to the establishment of the ARB. With a lifelong commitment to the City, preserving its unique and historic sense of place remains a primary and ongoing interest of Ms. Hersch Ingram. FATIMA PEREIRA-SHEPHERD TERM EXPIRES: JUNE 30, 2018 Mrs. Pereira-Shepherd was appointed to the ARB in 2009. She has been a resident of Manassas for over 39 years and has served in many volunteer positions throughout the community. She has been a licensed Realtor® in Virginia since 2004 and received her broker’s license in 2010. She started her career with a competing local brokerage before joining Long & Foster in May 2011. At Long & Foster, Ms. Pereira-Shepherd excelled not only in real estate sales; she earned the position of sales manager at the company’s Manassas office in August 2012. She then was given the additional responsibility of sales manager at Long & Foster’s Gainesville office in June 2014. She was named as the managing broker of the Annandale office in March 2015. Ms. Pereira-Shepherd is a member of the Realtors® Association of Prince William (PWAR) and has served on its Board of Directors since 2011. She currently holds the position of vice president for the PWAR board, and she belongs to several of the association’s committees. She has also held several leadership positions on the local and state level of the Women’s Council of Realtors from 2010 to 2013. Ms. Pereira-Shepherd currently serves on several committees with the Virginia Association of Realtors and other charity organizations, and she was selected into the 2015 Virginia Leadership Academy. MYRA BUCHANAN BRENT TERM EXPIRES: JUNE 30, 2021 Mrs. Myra B. Brent was appointed to the ARB in 2017 as an alternate member. She was born and raised in the City of Manassas and has resided in the City for fifty-two years. Mrs. Brent has served in many public service positions including: Chief Election Official, City of Manassas, and Prince William County; Board of Directors/Lay Member, Blue Cross and Blue Shield of Virginia; Board Member/First Vice Chair, American Red Cross Prince William County Chapter; Board of Directors, Jubilee Association of Maryland Inc.; Board of Directors/Historian, Hammond Institute of Music and Fine Arts; and Board of Directors, Hammond Scholarship Foundation. She worked for IBM for 25 years as a Personnel Administrator, Employee Relations Advisor, Manager of Employee Data and Records, and HR Advisor, retiring in 1993. She worked for American Express as an Assistant to the Director of Field Service Operations and as a Field Office Administrator from 1993 to 1996.

37

She worked at Lockheed Martin as a Staff Administrator retiring in 2002, and worked for NeighborCare

Long Term Care Pharmacy until March 2005. Mrs. Brent is a Jennie Dean High School graduate and

attended Franklin School of Science and Arts, Philadelphia, Pa., and Sherwood Institute, where

she studied Medical Terminology and Physiology. She is a licensed Pharmacy Technician and a

Certified Pharmacy Technician (CPhT). Mrs. Brent is retired, and she and her husband, Robert,

have enjoyed fifty-two years together and have two children.

Sincerely,

Peter Rosen

Robert Carter Marci Settle

City of Manassas Architectural Review Board Annual Report Page 7 38

ARB CASE LIST July 2017 – June 2018

ARB # APPLICATION DATE APPLICANT ADDRESS PROJECT/

PROPOSAL ACTION/DATE

City of Manassas Architectural Review Board Annual Report Page 1

2017-16 11/23/2016 Manassas Arms LLC / Jay du Von & Jessica Pfeiffer

9522 Fairview Avenue and 8812 Wesley Avenue

New construction -townhouses/single-

family homes

Worksession on 12/13/2016 Carried over to FY2019

2017-31 4/13/2017 Bull Run Unitarian Universalist Church 9404 Main Street Replace Windows Approved 7/11/2017

2017-36 6/19/2017 Rob Posch 9325 Battle Street

Replace siding, windows, doors,

modify rear addition, add deck

Approved 8/8/2017 w/mods

2018-01 8/17/2017 C.P. Leopold/New City Fellowship 9358 Main Street Projecting sign and

wall sign Approved 9/12/2017

2018-02 8/21/2017 Michael Wood 9389 Forestwood Lane Two-story, side porch

and rear deck additions

Approved 9/12/2017 w/mods

2018-03 8/21/2017 Andrew Cummins 9006 Center Street Projecting sign Approved 9/12/2017 2018-04 9/18/2017 Holly D. VandenHeuvel 9411 Main Street Projecting sign Approved 10/10/2017 w/mods 2018-05 10/20/2017 John F. Heltzel 9403 Battle Street Convert to restaurant Approved 4/10/2018 w/mods 2018-06 10/20/2017 Steve Whetzel 9502 Fairview Avenue Replace all windows Withdrawn 2018-07 10/20/2017 Lisa Marie McTavish 8953 Center Street Wall sign Approved 11/14/2017 2018-08 11/17/2017 Kim A. Beasley 9320 West Street Replace Windows Approved 12/12/2017 w/mods 2018-09 12/15/2017 Denise McCall 9409-9411 Battle Street New fence Approved 1/9/2018 w/mods 2018-10 12/19/2017 Dynamic Construction LLC 9510 Liberty Street Exterior alterations Approved 1/9/2018 w/mods 2018-11 1/11/2018 Creative Brush 8951 Center Street Signage Approved 2/13/2018 2018-12 1/16/2018 Light Works 9411 Battle Street Signage Approved 2/13/2018 w/mod 2018-13 1/16/2018 Loveless Porter Architects 9000 Center Street Exterior alterations Approved 3/13/2018 w/mods 2018-14 1/18/2018 Battle Street Bistro 9402 Battle Street Signage/Exterior Alt Approved 2/13/2018 2018-15 1/19/2018 Philadelphia Tavern 9413 Main Street Awning Approved 2/13/2018 w/mod

2018-2000 2/21/2018 George Marlette 9522 Main Street Roof, windows and porch railing Approved 2/28/2018 w/mods

2018-2001 2/16/2018 CP Leopold 9413 Battle Street Projecting sign Approved 3/13/2018

2018-2002 2/16/2018 James Smith 9119 Church Street (9451 West Street)

Projecting sign and mural Approved 3/13/2018 w/mods

2018-2003 2/16/2018 Lisa A.K. Ortiz 9133 Grant Avenue Exterior alterations Approved 3/13/2018 w/mod

2018-2004 2/16/12018 Brett Eagle 9502 Fairview Avenue Window

modifications and fencing

Approved 3/13/2018 w/mods

39

ARB CASE LIST July 2017 – June 2018

ARB # APPLICATION DATE APPLICANT ADDRESS PROJECT/

PROPOSAL ACTION/DATE

City of Manassas Architectural Review Board Annual Report Page 2

2018-2005 2/16/2018 Mitch Reddington 9324 Battle Street Exterior alterations Approved 3/13/2018 w/mods 2018-2006 2/16/2018 Michael Wilhoit 9131 Grant Avenue Exterior alterations Approved 3/13/2018 w/mods 2018-2007 2/15/2018 Amy Domenech 9082 Center Street Projecting sign Approved 4/10/2018 w/mod 2018-2008 3/16/2018 Dawood Hamati 9514 Liberty Street Exterior alterations Approved 4/10/2018 w/mods 2018-2009 4/12/2018 David Daughterty 8902 Center Street Fence Approved 5/8/2018 2018-2010 4/13/2018 Katherine Colburn 9327 Main Street Signage Approved 5/8/2018 2018-2011 4/13/2018 Victor Montes 8696 Liberia Avenue New addition Approved 5/8/2018 w/mods 2018-2012 4/13/2018 James and Cheryl Dorerty 9512 Liberia Avenue Exterior alterations Approved 5/8/2018 w/mods 2018-2013 4/13,2018 Bob Anderson 9309 Center Street Signage Approved 5/8/2018 2018-2014 5/18/2018 John Hornberger 9412 Main Street Signage/Awnings Approved 6/12/2018 w/mod 2018-2015 5/18/2018 Chris Sellers 9413 West Street Awning Approved 6/12/2018 2018-2016 6/1/2018 Mark Rowe 9435 Main Street Signage Approved 6/12/2018

2018-2017 6/13/2018 John Snider 9103 Grant Avenue

New roof over front stoop, replace

covering on stoop, replace front door

and trim

Carried over to FY2019

2018-2018 6/15/2018 Steve Fay 8846 Mathis Avenue Wall and monument

sign and exterior paint

Carried over to FY2019

2018-2019 6/21/2018 Chau Ton 9516 Main Street Porch addition Carried over to FY2019

40

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: October 22, 2018

Time Estimate: Consent Agenda

Agenda Title: Board of Zoning Appeals FY2018 Annual Report

Recommendation: Accept the Board of Zoning Appeals Annual Report as submitted.

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that the Board of Zoning Appeals Annual Report be accepted as submitted.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

Please refer to the attached annual report from the Board of Zoning Appeals for FY 2018.

Board – Committee – or Commission Reviewed:

Board of Zoning Appeals

Fiscal Impact: N/A

Staff Contact: Matthew D. Arcieri, AICP, Planning & Zoning Managermarcieri@manassasva.gov(703) 257-8232

41

Board of Zoning Appeals FY2018 ANNUAL REPORT

42

Table of Contents

Introduction .................................................................................................................................................. 3

Authority ....................................................................................................................................................... 3

Mission .......................................................................................................................................................... 3

Activities ........................................................................................................................................................ 3

Coordination and Staff Support .................................................................................................................... 3

Membership .................................................................................................................................................. 4

Training and Certifications ............................................................................................................................ 4

Closing ........................................................................................................................................................... 4

Member Profiles ........................................................................................................................................... 5

BZA Case Report – FY18 ................................................................................................................................ 7

43

City of Manassas Board of Zoning Appeals | FY2018 Annual Report 3

Introduction

The Code of Virginia § 15.2-2308(c) and Section 130-525 of the City of Manassas Code of Ordinances requires that the Board of Zoning Appeals submit an annual report of their actions. In accordance with these requirements, the following report has been prepared for your benefit.

Authority

The Board of Zoning Appeals of the City of Manassas is a quasi-judicial body established and mandated by Title 15.2 of the Code of Virginia. The Board Members are appointed by the Chief Judge of the 31st Judicial Circuit Court upon recommendation of City Council and serve a five-year term at the pleasure of the Court.

Mission

The Board of Zoning Appeals is charged with a specific limited mission as defined under § 15.2-2308 of the Code of Virginia. The Board may hear and decide appeals from any order, requirement, decision, or determination made by an administrative officer in the administration or enforcement of those items covered under the City of Manassas Zoning Ordinance.

In addition to this review authority, the Board may grant certain variances from requirements of the City of Manassas Zoning Ordinance, provided strict application of the zoning ordinance would unreasonably restrict the utilization of the property or that the granting of the variance would alleviate a hardship, as narrowly defined under § 15.2-2309 of the Code of Virginia.

The Board endeavors to discharge all matters before it in a manner consistent with this mission and authority.

Activities

In the period of this report (July 1, 2017 to June 30, 2018), two cases came before the BZA (See BZA Case Report). The BZA heard two cases. The Board reversed the denial of a zoning modification and approved a maximum driveway width of 30-feet wide for a new home at 9038 Sudley Road and approved a variance for new front steps as part of the rehabilitation of the home at 9514 Liberty Street.

Coordination and Staff Support

There continues to be outstanding cooperation among the Board Members and the Zoning Administrator. Cooperation of this nature results in timely exchange of necessary information and well-prepared and well-executed staff reports, memoranda, and orders. The Board is appreciative of the Clerk to the BZA and expressly wants to commend her for her thorough and well-prepared minutes and service to the Board.

44

Membership

Member Name Office End ofTerm Robert W. Schilpp Chairman April 22, 2019 James T. Nejfelt Vice-Chairman April 4, 2023 Robert L. Fox Secretary April 25, 2021 James J. Fletcher Member May 15,2019 Brian Mottl Member May 22, 2022 John Scancella Alternate June 20, 2022 Michael T. Griffin Alternate October 23, 2022

During FY18, Michael Griffin was appointed to the Board as an alternate member in November 2017.

Brian Mottl resigned from his position as a regular member, and his term was filled by Tegg Mays in July

2018 (FY2019). The Board looks forward to working with Mr. Griffin and Mr. Mays.

Training and Certifications

It is anticipated that new members will pursue training and certification in FY2019.

Closing

In closing, it has been a privilege to serve the City Council and the citizens of the City of Manassas. We aintain a standard of excellence in the commission of duties entrusted t o us.

Robert W. Schilpp, Chairman

~~~;;~ lam€; J. Fletchrr

Juatl~ Michael T. Griffin

City of Manassas Board of Zoning Appeals I FY2018 Annual Report

45

City of Manassas Board of Zoning Appeals| FY2018 Annual Report 5

Member Profiles

ROBERT W. SCHILPP, CHAIRMAN TERM EXPIRES: APRIL 22, 2019

Mr. Schilpp has been a resident of Manassas for over 30 years and has served his community as a member of the Bethel Lutheran Church Council and as president of the congregation; as a long-time youth soccer coach; and as a member of several Manassas City School committees. Mr. Schilpp, who also serves on the Planning Commission, has been a member of the Board of Zoning Appeals since 2003 and has chaired the board for the past nine years. He retired from the Department of Defense following 34 years of service, and worked as a Defense contractor for a number of years before becoming an adjunct professor of history at Northern Virginia Community College. He holds a bachelor’s degree in history from Susquehanna University and a master’s degree in history from George Mason University. He completed the Virginia Certified Boards of Zoning Appeals Program in the fall of 2002.

JAMES T. NEJFELT, VICE-CHAIRMAN TERM EXPIRES: APRIL 4, 2023

Mr. Nejfelt was first appointed to the BZA in 2005 as an alternate member and became a full member later that year. He has resided in the City of Manassas since 1983 in the Point of Woods neighborhood, and is active in his church. Mr. Nejfelt formerly practiced law and now owns Acreage Title. His legal background and business experience gives him a familiarity with land use issues. He completed the Virginia Certified Board of Zoning Appeals program in 2007.

ROBERT L. FOX, SECRETARY TERM EXPIRES: APRIL 25, 2021

Mr. Fox was first appointed to the BZA in 2008 as an alternate member and was appointed to regular membership in 2011. He has resided in the City for over 20 years in the Wellington neighborhood. He works for the U.S. Army Corps of Engineers on military construction projects. Mr. Fox is a registered Professional Civil Engineer and a certified Project Management Professional. His background and experience in land development design/construction projects give him a strong working knowledge of land use and community issues. He completed the Virginia Certified Boards of Zoning Appeals Program in 2014.

JAMES J. FLETCHER TERM EXPIRES: MAY 15, 2019

Dr. Fletcher was first appointed to the BZA in 2011 as an alternate member. In March 2014, Dr. Fletcher was appointed to fill the regular membership position. He has resided in the City since 1974 in the Point of Woods neighborhood, and served the City as an election official. He is Professor Emeritus of Philosophy at George Mason University, where he was also Associate Provost and Dean for Undergraduate Studies. Dr. Fletcher sits on the Institutional Review Board for a biotechnology company and has served as a member of data and safety monitoring boards for the National Institutes of Health.

46

City of Manassas Board of Zoning Appeals| FY2018 Annual Report 6

JOHN SCANCELLA TERM EXPIRES: MAY 19, 2022

Mr. Scancella was appointed to the BZA in 2017 as an alternate member. He moved to Manassas in 2015 and is presently employed with the DMD in Alexandria. He has also worked at the Library of Congress as an Information Technology Specialist and at Boeing as a Programmer. In 2010, Mr. Scancella received his bachelor’s degree from Franciscan University of Steubenville with a major in Computer Science and a minor in Mathematics. He loves spending time with his wife and two sons. His hobbies are blacksmithing, woodworking and cooking Italian food.

MICHAEL GRIFFIN TERM EXPIRES: OCTOBER 23, 2022

Mr. Griffin was appointed to the BZA in 2017 as an alternate member. He has been a resident of Manassas for 65 years. He graduated from Osbourn High School in 1971. He retired from Prince William Hospital in 2013 after 40 years of dedicated service. He loves sports and has coached various youth and adult teams. He is a member of Mount Olive Baptist Church in Centerville, Virginia. Mr. Griffin is married to Linda who works for Manassas City Public Schools. He enjoys spending time with his wife, their children and grandchildren. After five years of relaxing and enjoying retirement, he is now employed part-time at Walmart.

47

City of Manassas Board of Zoning Appeals | FY2018 Annual Report 7

BZA Case Report – FY18

BZA Case Number Applicant Action Street Address

BZA #2018-2000 NVP, Inc

The Board found that the new facts presented by the property owner during the public hearing are sufficient evidence to rebut the Zoning Administrator’s decision. The Board therefore reversed the denial of a zoning modification (ZMOD #2018-2000) and approved a maximum driveway width of 30-feet wide for the property. The vote was unanimous.

9038 Sudley Road

BZA #2018-2001 Dawood Hatami The Board voted unanimously to approve the variance to reduce the required setback for the uncovered front porch steps to zero in order to permit the steps to encroach into the required front yard setback, and subject to the following conditions:

The proposed steps shall comply with all requirements of the historic overlay district and shall be reviewed and approved by the ARB.

9514 Liberty Street

48

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: October 22, 2018

Time Estimate: Consent Agenda

Agenda Title: Planning Commission FY2018 Annual Report

Recommendation: Accept the Planning Commission Annual Report as submitted.

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that the Planning Commission Annual Report be accepted as submitted.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

Please refer to the attached annual report from the Planning Commission for FY 2018.

Board – Committee – or Commission Reviewed:

Planning Commission

Fiscal Impact: N/A

Staff Contact: Matthew D. Arcieri, AICP, Planning & Zoning Managermarcieri@manassasva.gov(703) 257-8232

49

Planning Commission FY2018 ANNUAL REPORT

50

Table of Contents

Introduction .................................................................................................................................................. 1

Responsibilities ............................................................................................................................................. 1

Activities ........................................................................................................................................................ 1

Comprehensive Plan Annual Implementation Report .................................................................................. 2

A Look Ahead ................................................................................................................................................ 3

Subcommittees & Commissioner Assignments ............................................................................................ 3

Additional Notes ........................................................................................................................................... 4

Membership .................................................................................................................................................. 4

Attendance Report ........................................................................................................................................ 4

Attachments .................................................................................................................................................. 4

Commissioner Biographies ........................................................................................................................... 5

51

City of Manassas Planning Commission | FY2018 Annual Report 1

Introduction

The City of Manassas Planning Commission fulfills the appointed duty of advising the City Council on new development, land use, zoning issues, Capital Improvement Program (CIP) recommendations, and planning issues in the City. This report details the land use actions reviewed by the Planning Commission in FY18 reporting period (July 1, 2017 to June 30, 2018) and outlines actions identified for FY19.

Responsibilities

The Planning Commission serves in an important advisory capacity to the City Council as required by Sec. 15.2-2210 of the Code of Virginia. The Planning Commission exists “to promote the orderly development of such political subdivision and its environs.” The duties and responsibilities of the Commission as set forth in the State Code include:

• Making recommendations and an annual report concerning the operation of the Commission and status of planning within the City.

• Preparing, publishing, and distributing reports, ordinances, and other material relating to its activities.

• Preparing a Comprehensive Plan for the physical development of the territory within its jurisdiction.

• Reviewing and approving new public facilities. • Reviewing and making recommendations on Special Use Permit and Rezoning applications.

Activities

The Planning Commission met eight (8) times to act on land use cases, including special use permits and rezoning requests. The Planning Commission acted on nine (9) special use permit cases recommending approval for:

• A columbarium in conjunction with an existing funeral home. • A modification to support the construction of the final two phases of a natural gas fueling

station. • A small-cell telecommunications antenna on a replacement parking lot light pole. • A place of assembly for a fraternity organization (Kena Shriners). • A place of assembly for an indoor play gym located in a shopping center. • A home business to allow customer pickup of firearms. • A hazardous material storage yard for the distribution and bulk storage of propane as a part of a

propane and ice distribution operation. • A child care center. • A limited medical care facility for diagnostic or outpatient care, or for the performance of

surgical or other medical procedures.

52

City of Manassas Planning Commission | FY2018 Annual Report 2

The following table provides a summary of cases submitted and acted upon in FY18. Note that the number of cases acted upon includes cases submitted prior to FY18 that have carried over. A detailed listing of the Planning Commission actions (including the final City Council action) is attached to this report.

Type of Application (Case)

Input Output Total Cases Carried Over to FY19

Prior Cases Awaiting Action

FY18 New Cases Submitted

Total Cases Acted Upon

Total Cases Withdrawn

Special Use Permit 5 7 9 2 1

Rezoning 3 4 4 2 1

Comprehensive Plan Annual Implementation Report

The Planning Commission is charged with preparation of the City’s Comprehensive Plan and monitors the progress of implementation of the Plan’s recommendations. The Planning Commission and the Department of Community Development supported several significant projects recommended in the Plan and began preparations for the 2018 Comprehensive Plan Update:

• Completed a public facility consistency review of a new site for Fire and Rescue Station 21 on Dumfries Road.

• Completed the Downtown South Housing Study for neighborhoods located south of Prince William Street along Grant Avenue, Wellington Road, and Fairview Avenue. The study identified neighborhood conditions and tools for conservation, rehabilitation, and redevelopment.

• Supported redevelopment goals of Sector Plans by adopting streetscape standards for Mathis Avenue, developing a concept plan for a roundabout at Centreville Road and Sudley Road as recommended by the Mathis sector plan, and finalizing a streetscape design plan for Grant Avenue.

• Completed preliminary public engagement to inform the priorities and direction for the 2018 Comprehensive Plan update. The outreach effort, Community Conversations Phase 1, is summarized at www.manassascity.org/conversations.

• Began the official public engagement process for the 2018 Comprehensive Plan update by hosting the Comprehensive Plan Kickoff & Community Conversation on Land Use on June 19, 2018. Community Conversations Phase II continued into FY19.

53

City of Manassas Planning Commission | FY2018 Annual Report 3

A Look Ahead

The Planning Commission’s FY19 work plan will focus on updating the City’s Comprehensive Plan. The official public engagement process, Community Conversations Phase II, will consist of a series of topic-specific meetings hosted by City Boards, Commissions, and Committees. In addition, staff will be available to meet with HOAs and the general public at various pop-up events throughout the City. A

public engagement website, www.letstalkmanassas.org, is available for those who cannot attend a meeting in person. A summary of the update process and upcoming meetings is available at www.manassascity.org/planmanassas As part of the Comprehensive Plan update, the City also initiated a Transportation Master Plan and Comprehensive Housing Study. These efforts will provide valuable background information and include recommended goals for the Planning Commission to consider as it updates the Comprehensive Plan.

Subcommittees & Commissioner Assignments

Zoning Ordinance Review Committee (ZORC): Ken Johnson, Chair; Russell Harrison; Bill Thompson The Zoning Ordinance Review Committee met one time during FY18 to annually review the ordinance to make technical corrections and updates, and to ensure that the code remains in compliance with current requirements of state and federal laws and regulations. Capital Improvements Program (CIP) Committee: Martha Wilson, Chair; Harry Clark; Robert Schilpp The CIP Committee meets annually in January to review the City Manager’s proposed plan for consistency with the adopted Comprehensive Plan. Comprehensive Plan Committee: Elaine Trautwein, Chair; Robert Schilpp; Ken Johnson The Committee did not meet in FY18 but will begin work on the Comprehensive Plan update in FY19. City School Board Liaison: Ken Johnson Manassas Regional Airport Commission Liaison: Harry Clark City Council Land Use Committee Liaison: Harry Clark Parks and Recreation Liaison: Ken Johnson

54

City of Manassas Planning Commission | FY2018 Annual Report 4

Additional Notes

All members of the Planning Commission are Virginia Certified Planning Commissioners. Mr. Thompson obtained his certification in FY 18.

Membership

Member Term Expiration Harry Clark June 30, 2022 Russell Harrison June 30, 2019 Ken Johnson June 30, 2022 Robert Schilpp June 30, 2019 Bill Thompson June 30, 2021 Elaine Trautwein June 30, 2021 Martha Wilson June 30, 2019

Attendance Report

Attendance for regular meetings is shown below. In addition, the Planning Commission held one (1) worksession.

Commissioner Meetings Present Absent

Clark 8 8 0 Johnson 8 6 2 Harrison 8 8 0 Schilpp 8 7 1 Thompson 8 7 1 Trautwein 8 7 1 Wilson 8 8 0

Attachments

1. Special Use Permit Case Listing 2. Rezoning Case Listing 3. Comprehensive Plan Annual Implementation Report

55

City of Manassas Planning Commission | FY2018 Annual Report 5

Commissioner Biographies

HARRY J. CLARK

Mr. Clark has been a resident of Manassas for over 27 years. During that time, he has been active in promoting and supporting recreation and sports in Manassas. He graduated from Georgetown University in 1972 with a degree in Economics and entered active duty in the Army, retiring in 1994. He has been active with the Stonewall Park Summer Recreational Swim Team, holding a position on the Board for the past 16 years. Mr. Clark is also an active supporter of the Osbourn High School Swim Team. He served as a member and Chairman of the Manassas City Recreation and Parks Committee before being appointed to the Planning Commission and currently serves as a member of the Freedom Aquatic and Fitness Center Advisory Board. The Manassas City Council appointed Mr. Clark to serve on the Manassas Regional Airport Commission. He holds a Master of Science Degrees in Business Administration from Boston University and Information Systems from Strayer University. Mr. Clark is a graduate of the Virginia Certified Planning Commissioner’s Program.

RUSSELL HARRISON

Mr. Harrison and his family have been residents of Manassas since 2002. In addition to the Planning Commission, he served as Chair of the Manassas Electoral Board from 2014 until May 2017, and was a member of the Board, which oversees elections in Manassas, for six years. He also volunteers as a CCD teacher for All Saints Church. Professionally, Mr. Harrison is the Director of Government Relations for the IEEE, the world's largest technical professional society and leading technology standards association. He holds a Bachelors Degree in Political Science from Allegheny College, a Masters in Public Policy from the University of Maryland and is a Certified Association Executive through the ASAE. Mr. Harrison is a certified Virginia Planning Commissioner.

KEN JOHNSON

Mr. Johnson and his family have lived in Manassas for over 37 years. He has served the community in a variety of ways--as a scout leader, soccer coach, president of the Osbourn High School 2B Band Boosters Club, member and Chair of the City's Recreation and Parks Committee, and as Vice Chairman of the Manassas Traffic Safety Commission. He also served on the Citizen’s Advisory Committee for the Downtown Sector Plan, led the Bike Trail Committee, and is Chairman of the Zoning Ordinance Review Committee. Mr. Johnson retired from the Federal government after 32 years of service and is now a contractor consultant. He holds Masters Degrees in Economics and Information Resource Management and is a graduate of the Virginia Certified Planning Commissioner's Program.

56

City of Manassas Planning Commission | FY2018 Annual Report 6

ROBERT SCHILPP

Mr. Schilpp has been a resident of Manassas for over 32 years. He has served in a variety of capacities during that time, including as a member of the Bethel Lutheran Church Council for 14 years, and president of the congregation for six of those years; coaching youth soccer for 20 years; and participating on several Manassas City School committees. In addition to the Planning Commission, Mr. Schilpp has been a member of the Board of Zoning Appeals since 2003 and has chaired the board for the past ten years. He retired from the Department of Defense in 2002, following 34 years of service, and then worked as a defense contractor for a number of years before becoming an adjunct professor of history at Northern Virginia Community College. He graduated from Susquehanna University in Pennsylvania with a degree in history in 1968, and received a Masters Degree, also in history, from George Mason University in 1997. Mr. Schilpp is a certified Virginia Planning Commissioner.

BILL THOMPSON

Mr. Thompson has been a resident of Manassas for over 25 years. During that time, he has been an advocate for strong citizen input on development issues affecting the quality of life in Manassas neighborhoods. He graduated from Western Kentucky University with a degree in Mass Communications and served as a rotary wing aviator in the Army, National Guard and Reserves for 20 years. Mr. Thompson retired from his positions as Senior Director of Business Operations for the National Education Association in Washington D.C., Director of NEA Properties, Inc. and Trustee of the Indiana Education Association in 2015. During his working career, Mr. Thompson managed the construction and operations of buildings that won awards from the Building Owners and Managers Association (BOMA) for design and achieved Leadership in Energy and Environmental Design (LEED) Gold Certification for energy efficient maintenance and operations. Mr. Thompson is a graduate of the Virginia Certified Planning Commissioner’s Program.

ELAINE TRAUTWEIN

Ms. Trautwein has lived in Manassas for over 22 years. She established her own law practice shortly after moving to the City with her two children. She has been active in her community and profession and has previously served as a director of the Prince William County Bar Association. Ms. Trautwein is certified by the Virginia Supreme Court as a guardian ad litem for children and has represented their best interests before local courts for many years. Prior to her appointment to the Planning Commission, she was involved as a citizen participant in the preparation of the Manassas Next 2032 Comprehensive Plan. She holds a Bachelor’s Degree in Urban Affairs from Virginia Tech and graduated with honors from George Washington University Law School. Ms. Trautwein is a certified Virginia Planning Commissioner.

57

58

Attachment 1. FY2018 Special Use Permit (SUP) Cases

CASE # DATE RECEIVED APPLICANT PROPERTY LOCATION USE REQUESTED ZONING PLAN. COMM. ACTION/DATECITY COUNCIL

ACTION/DATE

2015-04 12/1/2014 Kingdom Hall of Jehovah's Witnesses 9912 & 9928 Cockrell Road To consider a proffer and SUP condition amendment to REZ #1999-01

and SUP #1995-16 to expand the existing facility by ±3,930 square

feet and to include a new 178-seat auditorium. The existing 216-seat

auditorium would remain.

R-2-S with Proffers /

AOD

Carried over from FY2015

(Case Deferred Indefinitely)

2017-03 3/3/2017 Fire & Rescue Station #21 9650 Shannon Lane To consider a special use application to allow a Fire and Rescue

Station.

R-2S / AOD Carried over from FY2017

(Case Withdrawn - 11/6/2017)

2017-04 3/6/2017 Pierce Funeral Home 9609 Center Street and 9406 Stonewall

Road

To consider a special use permit and concurrent rezoning to permit a

columbarium in conjunction with the existing funeral home. (See REZ

#2017-02)

I-1 / AOD Recommended Approval

11/1/2017

Approved 1/8/2018

2017-07 5/17/2017 American Disposal Services 10360 and 10370 Central Park Drive To consider a modification of its existing special use permit to

support the construction of the final two phases of the CNG fueling

station.

I-2 / AOD Recommended Approval

9/6/2017

Approved 9/25/2017

2017-08 5/18/2017 Verizon Wireless 9640 Liberia Avenue To consider a special use permit to remove and replace an existing

light pole with a new light pole that will have telecommunications

antennas mounted at the top.

B-4 Recommended Approval

8/2/2017

Approved 9/25/2017

2018-01 9/8/2017 Kena Holding Corporation 9500 Technology Drive To consider a Place of Assembly (50 or more persons) to allow a

gathering place for the Kena Shiners, a fraternal organization.

I-1 / AOD Recommended Approval

11/1/2017

Approved 12/11/2017

2018-02 9/15/2017 So Jim Park 9104 Mathis Avenue, Space 14 To consider a special use permit to allow a Place of Assembly (50+

persons) for indoor recreation, specifically for an indoor children’s

play gym within the Manassas Shopping Center.

B-4 Recommended Approval

10/4/2017

Approved 11/27/2017

2018-03 9/21/2017 Michael Youlen Youlen Enterprises,

Inc.

10239 Foxborough Court To consider a special use permit for a Home Business to allow

customer pickup of products associated with the applicant’s business.

The applicant is licensed by the Bureau of Alcohol, Tobacco, Firearms

and Explosives for the dealing, manufacturing, and assembly of

firearms.

R-2 Recommended Approval

12/6/2017

Approved 1/22/2018

2018-04 10/12/2017 Holtzman Propane 10399 Central Park Drive To consider a special use permit application for a Storage

Yard/Facility/Chemical Storage/Tank Farm (Hazardous Materials) for

the distribution and bulk storage of propane as part of a propane and

ice distribution operation.

I-2 /AOD Recommended Approval

2/7/2018

Approved 3/26/2018

2018-05 12/28/2017 Hastings Child Care LLC 10260 Hastings Drive To consider a special use permit application to allow for a child care

center.

R-2 Recommended Approval

5/21/2018

Approved 6/11/2018

2018-2000 2/15/2018 Sudley Road Medical Office Building 8802 Sudley Road Proffer amendment and special use permit for a limited medical care

facility.

B-1 with Proffers Recommended Approval

4/4/2018

Approved 5/21/2018

2018-2010 5/11/2018 Milestone Communications 9723 Dean Drive To consider a special use permit request to allow a 134-foot

monopole telecommunications tower.

I-1 / AOD Carried over to FY2019

October 2018 Page 1

59

Attachment 2. FY2018 Rezoning Cases

CASE # DATE RECEIVED APPLICANT PROPERTY LOCATION USE REQUESTED ZONING PLAN. COMM. ACTION/DATE CITY COUNCIL ACTION/DATE

2015-01 12/1/2014 Kingdom Hall of

Jehovah's Witnesses

9912 & 9928 Cockrell Road To consider a proffer and SUP condition amendment to REZ

#1999-01 and SUP #1995-16 to expand the existing facility by

±3,930 square feet and to include a new 178-seat auditorium.

The existing 216-seat auditorium would remain.

R-2-S with

Proffers / AOD

Carried over from FY2015

(Case Deferred Indefinitely)

2016-04 6/20/2016 Tillett Square 9522 Fairview Avenue and 8812

Wesley Avenue

To consider a request to rezone ±3.3 acres from Single Family

Residential, Low Density (R1) with proffers and historic overlay

district (HOD) and ±2.5 acres from Multifamily Residential (R5)

with proffers and HOD to City Center Planned (B3.5) with

proffers and HOD. The project would allow 70 single family,

attached homes (townhomes) and six single family, detached

homes. The project includes adaptive reuse of two historic

buildings and includes phased demolition of other existing

structures.

R-1 & R-5 to B-3.5

/ HOD

Withdrawn

2017-02 3/6/2017 Pierce Funeral Home 9406/9412 Stonewall Road To consider a special use permit and concurrent rezoning to

permit a columbarium in conjunction with the existing funeral

home. (See SUP #2017-04)

R-5 to I-1 / AOD Recommended Approval

11/1/2017

Approved 1/8/2018

2018-01 10/27/2017 Jefferson Square 9601 Jefferson Street, Multiple

Parcels

To consider a request to rezone ±9.88 acres from Small Lot,

Single Family Residential (R2S) to City Center Planned (B3.5)

with proffers. The project would allow 108 single family,

attached homes (townhomes) and nine single family, detached

homes.

R-2-S to B-3.5

with Proffers /

AOD

Carried over to FY2019

2018-2000 2/15/2018 Sudley Road Medical

Office Building

8802 Sudley Road Proffer amendment and special use permit for a medical care

facility limited to facilities that contain office space for

diagnostic or outpatient care or are operated for the

performance of surgical or other procedures where the patient

is not capable of self-preservation during the procedure or

recovery.

B-1 with Proffers Recommended Approval

4/4/2018

Approved 6/11/2018

2018-2003 3/30/2018 Ian Colton 10209 Nokesville Road A city initiated request for the Nokesville Square Shopping

Center to rezone ±2.76 acres of land from I-1, Light Industrial to

B-4, General Commercial, with proffers.

I-1 to B-4 with

Proffers / AOD

Recommended Approval

4/4/2018

Approved 6/11/2018

2018-2004 4/9/2018 Donna Hollis 8621 Breeden Avenue Proffer amendment to REZ #1986-01 to amend the list of

permitted uses, which currently only permits a vocational

rehabilitation facility. The amended proffers would permit the

use of the property for administrative offices and the amended

proffers would be applied to the entire parcel.

B-4 with Proffers/

HOD

Recommended Approval

5/2/2018

Approved 6/11/2018

October 2018 Page 1

60

Attachment 3. Manassas Next: The 2032 Comprehensive Plan

Annual Implementation Report, FY18

Implementation Strategy Entity Responsible Timeline for Action FY18 Actions/Progress FY19 Actions/Progress

4.(Strategy 4.2.4) Develop policies and programs encouraging the preservation

and enhancement of City neighborhoods.Community Development Department In Progress

Completed Downtown South Neighborhood Study.

Initiated Citywide Housing Study.

Evaluate study recommendations and develop a pilot

neighborhood enhancement program with housing

partner.

11.(Strategy 4.5.1) Develop strategies for maintaining the diversity and health

of quality housing consistent with neighborhood character. Develop

measurements and procedures to track neighborhood conditions over time.

Community Development Department In ProgressCompleted Downtown South Neighborhood Study.

Initiated Citywide Housing Study.

Evaluate study recommendations and develop a pilot

neighborhood enhancement program with housing

partner.

21.(Strategy 6.2.3) Develop pedestrian-oriented connections and transitions

between Old Town, the Courthouse area, and the Mathis Avenue sector. Study

and promote feasible transportation programs (e.g. improved local transit, bike

share programs) connecting special sectors and tourist attractions in the City.

Community Development Department

and Department of Public Works &

Utilities

In Progress

Completed planning for Grant Avenue streetscape

improvements. Streetscape design standards for

Mathis Avenue adopted as part of City DCSM. Began

development of City Transportation Master Plan.

Implement streetscape standards and Grant Avenue

streetscape capital project. Transportation planner

position to study and promote transportation

programs.

83.(Strategy 3.2.3) Examine the infrastructure needs for character areas and

neighborhoods, and use the results to guide the development and prioritize

infrastructure and transportation projects.

Community Development Department

and Department of Public Works &

Utilities

In ProgressBegan development of City Transportation Master

Plan.

Complete Transportation Master Plan and adopt the

2018 Comprehensive Plan update.

84.(Strategy 3.3.3) Implement the approved sector study’s recommendations

and include necessary infrastructure and transportation improvements in the

Capital Improvement Program (CIP).

Community Development Department

and Department of Public Works &

Utilities

In Progress

Streetscape design standards for Mathis Avenue

adopted as part of City DCSM. Completed planning

for Grant Avenue streetscape improvements. Began

development of City Transportation Master Plan.

Continue implementation of streetscape standards

for Grant Avenue and Mathis Avenue.

86.(Strategy 5.1.2) Develop CIP proposals specifically designed to fund and

implement transportation and other public infrastructure improvements

designed to facilitate the redevelopment of the special planning districts.

Community Development Department

and Department of Public Works &

Utilities

In Progress

Streetscape design standards for Mathis Avenue

adopted as part of City DCSM. Completed planning

for Grant Avenue streetscape improvements.

Completed feasibility study for roundabout at

Centreville Rd. and Sudley as recommended by

Mathis sector plan.

Continue implementation of streetscape standards

for Grant Avenue and Mathis Avenue.

98.(Strategy 4.4.3) Stabilize residential neighborhoods next to commercial

areas by establishing transitional land uses, controlling vehicular access, and

establishing landscaping buffers and/or architectural screens. Regulate the

amount of noise and/or lighting produced by land uses to minimize the impacts

on nearby properties.

Community Development Department In Progress

Incorporated additional landscaping, screening, and

lighting standards as part of the Comprehensive

Zoning Ordinance update.

Additional opportunities will be considered as part of

the 2018 Comprehensive Plan update.

127.(Strategy 6.2.7) Update the current Bikeway and Pedestrian Trail Master

Plan to include the results of completed sector studies and develop a "complete

streets" approach for providing bikeway, sidewalk network, and amenities.

Focus priorities on creating links to schools and parks, as well as transit,

employment and cultural centers.

Community Development Department In ProgressBegan development of City Transportation Master

Plan.

Complete Transportation Master Plan and adopt the

2018 Comprehensive Plan update.

27.(Strategy 6.3.7) Incorporate approved neighborhood planning initiatives into

City-wide transportation plans.Community Development Department Short Term

To be considered as part of the 2018 Comprehensive

Plan update.

96.(Strategy 4.3.4) Develop policies and procedures for coordinating and

incorporating neighborhood plans into the comprehensive planning process. Community Development Department Short Term

To be considered as part of the 2018 Comprehensive

Plan update.

124.(Strategy 4.3.3) Study the effect and, if feasible, seek approval to transform

the City's Capital Improvement Program to include a neighborhood focus that

addresses priority neighborhood needs and impacts.

Community Development Department Short TermParks, Culture, and Recreation CIP piloted this

approach for park improvements.

Additional opportunities for neighborhood-based

capital planning will be considered as part of the

2018 Comprehensive Plan update.

125.(Strategy 4.6.1) Within two years after the approval of this Comprehensive

Plan, complete a review of Virginia's Blueprint for Livable Communities .

Recommend as an amendment to this Plan, community design standards,

zoning changes, land use patterns, infrastructure improvements, and

community partnerships and programs that promote improved community

livability and Age Wave preparedness in Manassas.

Community Development Department Short TermTo be considered as part of the 2018 Comprehensive

Plan update.

September 28, 2018 Page 1

61

Attachment 3. Manassas Next: The 2032 Comprehensive Plan

Annual Implementation Report, FY18

Implementation Strategy Entity Responsible Timeline for Action FY18 Actions/Progress FY19 Actions/Progress126.(Strategy 5.2.1) Conduct market research to assess regional demographic

trends, compare these trends with the City's existing and planned housing

stock, and identify opportunities to identify the strongest residential land uses

to attract new residents.

Community Development Department Short TermTo be considered as part of the 2018 Comprehensive

Plan update.

26.(Strategy 6.3.6) Investigate the possible use of impact fees to help fund

transportation improvements.

Community Development Department

and Department of Public Works &

Utilities

Short TermTo follow completion of the transportation

component of the 2018 Comprehensive Plan update.

67.(Strategy 8.6.4) Implement an Urban Tree Canopy Plan and establish a

dedicated “Tree Fund” for planting trees on public land and public right-of-way

to expand the urban tree canopy.

Community Development Department Short Term To be considered as part of the 2018 Comprehensive

Plan update.

110.(Strategy 8.4.1) Consider implementing a "green building incentive

program" that encourages developers of commercial, residential, and mixed

use projects to design, construct, and operate environmentally responsible

buildings.

Community Development Department Medium TermTo be considered as part of the 2018 Comprehensive

Plan update.

111.(Strategy 8.4.2) Consider requiring all site plan applications for

development or redevelopment projects include a LEED scorecard and have a

LEED Accredited Professional on the project team.

Community Development Department Medium TermTo be considered as part of the 2018 Comprehensive

Plan update.

23.(Strategy 6.2.8) Increase energy efficiency and reduce hydrocarbon

emissions by encouraging and accommodating non-motorized travel, public

transit, carpooling, telecommuting, and alternative-fuel vehicles.

Community Development Department

and Department of Public Works &

Utilities

Ongoing

Initiated the City's first Car Free Day to encourage

non-motorized travel. Multi-modal transportation to

be considered as part of the 2018 Comprehensive

Plan update.

Multi-modal transportation to be considered as part

of the 2018 Comprehensive Plan update. Continue

promoting special projects and events, such as Car

Free Day, to encourage non-motorized travel.

61.(Strategy 8.3.3) Preserve and promote mass transit, carpooling, bicycling,

and pedestrian access as transportation options to reduce automobile exhaust.

(See also 6.2.8)

Community Development Department

and Department of Public Works &

Utilities

Ongoing

Established Transportation Planner position to lead

multimodal transportation planning efforts.

Evaluated bicycle and pedestrian access as part of

residential development and CIP projects.

Complete Transportation Master Plan and adopt the

2018 Comprehensive Plan update.

92.(Strategy 8.2.2) Pursue additional acquisition and/or set-asides of open

space/green space.Community Development Department Ongoing

Continue pursuing open space acquisition

opportunities as available.

Continue pursuing open space acquisition

opportunities as available.

99.(Strategy 4.4.6) Review and amend Zoning and Subdivision Ordinances to

enable and enhance crime prevention through improved site design and

building design standards.

Community Development Department OngoingCPTED is incorporated as part of site plan and

entitlement review.

Continue incorporating CPTED through site plan and

entitlement review.

100.(Strategy 4.5.2) Provide appropriate re-development incentives

encouraging a diverse mix of affordable, quality, and accessible housing in

accordance with approved sector development plans. This includes residential

development at traditional city densities (4-6 units per acre) in and adjacent to

the City center, encouraging mass transit ridership and a 24-hour downtown.

Community Development Department Ongoing

Redevelopment incentives, such as reductions in

parking requirements in redevelopment areas, have

been incorporated through the Comprehensive

Zoning Ordinance update.

Evaluate Downtown South study recommendations

and incorporate recommendations into 2018

Comprehensive Plan update.

109.(Strategy 8.2.1) Develop a set of incentives to developers and re-

developers to preserve or increase open space/green space and trails.Community Development Department Ongoing

Completed Parks, Recreation, and Culture Needs

Assessment and Facilities Plan and Comprehensive

Plan amendment.

No further action required.

118.(Strategy 9.2.5) Expand and create additional Traditional and Historic

Overlay districts (HOD) that recognize the unique character of the City's older

residential area and promote sensitive infill development where needed.

Community Development Department Ongoing

Continue evaluating development and

redevelopment proposals according to the

Comprehensive Plan and Old Town Sector Plan.

Continue evaluating development and

redevelopment proposals according to the

Comprehensive Plan and Old Town Sector Plan.

121.(Strategy 3.2.1) Assess development or redevelopment impacts on the

visual quality, markets, mobility and cohesiveness of the community, and

additional factors that otherwise define its character.

Community Development Department Ongoing Completed during reviews of entitlement cases. Continue during review of entitlement cases.

139.(Strategy 4.4.4) In partnership with neighborhood organizations, protect

existing housing stock by organizing and coordinating volunteer

construction/maintenance projects.

Community Development Department Ongoing Completed Downtown South Neighborhood Study.

Evaluate study recommendations and develop a pilot

neighborhood enhancement program with housing

partner.

129.(Strategy 7.1.2) Conduct a study, either as part of the Schools Study in

Strategy 7.1.1, or separately, exploring the option of a neighborhood library

(also known as a mini-library) within the City that is supported by the County

system; identify a site and cost. Continue to work with Prince William County

to ensure that City residents have access to library facilities.

Community Development Department Complete

Completed museum expansion study. A Manassas

museum/library concept is being studied as part of

the Central Library replacement feasibility study in

conjunction with Manassas Park and Prince William

County.

Implement recommendations of Central Library

replacement feasibility study as appropriate.

September 28, 2018 Page 2

62

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: October 22, 2018

Time Estimate: Consent Agenda

Agenda Title: Resolution #R-2019-22: 2019 City Council Meeting Calendar

Recommendation: Approve Resolution #R-2019-22

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that Resolution #R-2019-22 adopting the 2019 City Council Meeting Calendar be approved.

Date Last Consideredby City Council:

March 26, 2018

Summary and/orComments:

The 2018 City Council Calendar establishes regular meetings of the electedbody and includes Finance, Personnel, and Land Use Committee meetings.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Andrea P. Madden, Assistant to the City Manager – City Clerkamadden@manassasva.gov(703) 257-8280

63

MOTION: October 22, 2018 Regular Meeting SECOND: Res. No. R-2019-22

RE: A RESOLUTION ADOPTING THE 2019 MANASSAS CITY COUNCIL MEETING CALENDAR

WHEREAS, to promote the principles of transparency, efficiency, and good governance, it is important that the public is aware of all open meetings of its elected body; and WHEREAS, Section 2-51 of the Code of Ordinances for the City of Manassas states that the regular meeting of the city council shall be held on the second and fourth Mondays of each calendar month, except legal holidays, beginning at 5:30 p.m.; and WHEREAS, when a legal holiday falls on a regular meeting date, the city council will schedule an alternate date identified on the calendar; and WHEREAS, the city council may schedule work sessions and special meetings as it deems necessary with the dates and times adopted as part of the annual calendar or announced in accordance with all legal requirements.

NOW, THEREFORE, BE IT RESOLVED that the attached 2019 Manassas City Council Meeting Calendar is adopted by the Manassas City Council, meeting in regular session this 22nd day of October, 2018. Harry J. Parrish II Mayor On behalf of the City Council Of Manassas, Virginia ATTEST: Andrea P. Madden City Clerk Votes: Ayes: Nays: Absent from Vote: Absent from Meeting:

64

Manassas City Council Meeting Calendar

Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat1 *2 3 4 5 1 2 1 2

City Council Meetings 6 7 8 9 10 11 12 3 4 5 6 7 8 9 3 4 5 6 7 8 9Committee Meetings/Work Sessions 13 14 15 16 17 18 19 10 11 12 13 14 15 16 10 11 12 13 14 15 16Holidays 20 21 22 23 24 25 26 17 18 19 20 21 22 23 17 18 19 20 21 22 23City Council Recess 27 28 29 30 31 24 25 26 27 28 24 25 26 27 28 29 30Virginia Municipal League (VML) 31Town Hall Meetings *Organizational MeetingBudget Work SessionJanuary 25 & 26: Council Retreat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5 6 1 2 3 4 1Finance Committee - 2nd Wednesday 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8Personnel Committee - 3rd Thursday 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15Land Use Committee - 4th Thursday 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22

28 *29 30 26 27 28 29 30 31 23 24 25 26 27 28 29Regular Council Meetings are held on 30the second and fourth Monday of each *Public Hearing on FY20 Budgetmonth at 5:30 p.m. Public Hearings willtypically be scheduled for the second Monday Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Satof the month. Unless it is noticed, Council 1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7will meet at City Hall, 9027 Center Street, 7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14Manassas, VA 20110. 14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21

21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28Please note that amendments may 28 29 30 31 25 26 27 28 29 30 31 29 30be made to this calendar by the Mayor or City Council when deemednecessary for the operation of the City.

Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri SatAdopted by City Council: 1 2 3 4 5 1 2 1 2 3 4 5 6 7October XX, 201X 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14Resolution #R-2019-22 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21

20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28Prepared by A. Madden, City Clerk 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31

Holidays & ObservancesJanuary 1 New Year's Day July 4 Independence Day November 28 & 29 Thanksgiving HolidayJanuary 21 Martin Luther King Day September 2 Labor Day December 25 Christmas DayFebruary 18 President's Day October 14 Columbus Day December 26 Floating HolidayMay 27 Memorial Day November 11 Veterans Day

2019

MAY JUNE

JULY AUGUST SEPTEMBER

APRIL

JANUARY FEBRUARY MARCH

OCTOBER NOVEMBER DECEMBER

65

2019 City Council Meeting Dates

Adopted: October XX, 2018 Resolution #R-2019-22

January 02 – Organizational Meeting 09 – Finance Committee 09 – Work Session (If Needed) 14 – Regular Meeting 17 – Personnel Committee 24 – Land Use Committee 24 – Work Session (If Needed) 25 & 26 – City Council Retreat 28 – Regular Meeting

February 11 – Regular Meeting 13 – Finance Committee 13 – Work Session (If Needed) 21 – Personnel Committee 25 – Regular Meeting 28 – Land Use Committee 28 – Work Session (If Needed)

March 11 – Regular Meeting 12 – Budget Work Session 13 – Finance Committee 13 – Budget Work Session 18 – Work Session (If Needed) 18 – Town Hall Meeting 20 – Budget Work Session 21 – Personnel Committee 25 – Regular Meeting 27 – Budget Work Session 28 – Land Use Committee 28 – Work Session (If Needed)

April 03 – Budget Work Session 08 – Regular Meeting 10 – Finance Committee 10 – Budget Work Session 15 – Work Session (If Needed) 18 – Personnel Committee 22 – Regular Meeting 25 – Land Use Committee 25 – Work Session (If Needed) 29 – Public Hearing: FY 20 Budget

May 01 – Budget Work Session 08 – Finance Committee 08 – Work Session (If Needed) 13 – Regular Meeting 16 – Personnel Committee 20 – Regular Meeting 23 – Land Use Committee 23 – Work Session (If Needed) 5/27 to 6/7 – City Council Recess

June 10 – Regular Meeting 12 – Finance Committee 12 – Work Session (If Needed) 17 – Work Session (If Needed) 20 – Personnel Committee 24 – Regular Meeting 27 – Land Use Committee 27 – Work Session (If Needed)

July 08 – Regular Meeting 10 – Finance Committee 10 – Work Session (If Needed) 15 –Work Session (If Needed) 18 – Personnel Committee 22 – Regular Meeting 25 – Land Use Committee 25 – Work Session (If Needed)

August 8/12 to 8/23 – City Council Recess 26 – Regular Meeting

September 09 – Regular Meeting 11 – Finance Committee 11 – Work Session (If Needed) 16 – Town Hall Meeting 19 – Personnel Committee 23 – Regular Meeting 26 – Land Use Committee 26 – Work Session (If Needed)

October 09 – Finance Committee 09 – Work Session (If Needed) 17 – Personnel Committee 21 – Regular Meeting 24 – Land Use Committee 24 – Work Session (If Needed) 28 – Regular Meeting

November 13 – Finance Committee 13 – Work Session (If Needed) 18 – Regular Meeting 21 – Personnel Committee 25 – Regular Meeting

December 09 – Regular Meeting 11 – Work Session (If Needed) 11 – Work Session (If Needed) 12/16 to 12/31 – City Council Recess

Unless noticed, all meetings of the City Council will be held at the following location: Manassas City Hall (Council Chambers or the Second Floor Conference Room) 9027 Center Street Manassas, VA 20110 66

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: October 22, 2018

Time Estimate: 5 minutes

Agenda Title: Resolution #R-2019-19: SUP #2018-2010, Dean Drive Telecommunication Tower, 9723 Dean Drive

Recommendation: Approve Resolution #R-2019-19

Motion: I move that Resolution #R-2019-19 be approved.

Date Last Consideredby City Council:

Public Hearing – October 15, 2018

Summary and/orComments:

Consideration of a request for a special use permit to allow a 140-foot telecommunication tower at the City of Manassas Water Tank site at 9723 Dean Drive.

Board – Committee – or Commission Reviewed:

Planning Commission – September 5, 2018 (Recommended Approval 5/0)

Fiscal Impact: The City will receive a one-time site fee of $25,000 plus rental revenue ofapproximately $12,000 annually. See attached staff memo for more information.

Staff Contact: Kelly Davis, AICP, Senior Plannerkdavis@manassasva.gov(703) 257-8225

67

TO: Mayor and Council

FROM: Kelly Davis, AICP, Senior Planner

THRU: W. Patrick Pate, City ManagerElizabeth S. Via-Gossman, AICP, Director

DATE: October 19, 2018

RE: SUP #2018-2010: Dean Drive Telecommunication Tower

On October 15, 2018, the Manassas City Council held a public hearing for SUP #2018-2010, Dean Drive Telecommunication Tower. During that meeting, Council members requested additional information regarding revenue generation and lighting requirements for the proposed structure. The following information is provided in response to these questions.

Revenue Generation

The proposed telecommunication tower at Dean Drive is subject to the Telecommunications Marketing Master Agreement between the City of Manassas and Milestone Communications. Under this agreement, rent and fees associated with each site are as follows:

A one-time site fee of $25,000 and collocation fees of $5,000 for each additional carrier. Estimated annual rental revenue of $12,000 per year. Each additional carrier that

collocates on the tower (maximum of 5) will generate additional rental revenue for the City.

Lighting Requirements

At the proposed height of 140 feet, the Dean Drive telecommunication tower exceeds Federal Aviation Administration (FAA) airspace obstruction standards by 30 feet. In a letter dated June 12, 2018, the FAA stated “if the structure were reduced in height so as not to exceed 110 feet above ground level (369 feet above mean sea level), it would not create a substantial adverse effect and a favorable determination could subsequently be issued.”

MEMORANDUMCITY OF MANASSAS

Department of Community Development

Phone: 703-257-8223 Fax: 703-257-5117

68

-2-

While reducing the height may eliminate the need for mitigation such as lighting, the lower height would not meet the carrier’s coverage objectives and fill existing coverage gaps in the surrounding business/residential communities. As noted in the staff report, the City has received multiple requests for improved cellular service in this part of the City, including from the Wellington neighborhood area.

69

MOTION: _________________ October 22, 2018

Regular MeetingSECOND: _________________ Res. No. R-2019-19

RE: Special Use Permit #2019-2010: Dean Drive Telecommunication Tower, 9723 Dean Drive

WHEREAS, Milestone Communications has applied for a special use permit, pursuant to §130-241 of the Manassas City Zoning Ordinance to permit a 140-foottelecommunications structure at the Manassas Water Tank facility at 9723 Dean Drive; and

WHEREAS, the Community Development staff has reviewed the application and RECOMMENDS APPROVAL subject to specific conditions; and

WHEREAS, the City of Manassas Planning Commission held a public hearing on September 5, 2018, after full compliance with all state code public hearing notice and posting requirements and RECOMMENDS APPROVAL subject to specific conditions; and

WHEREAS, the Manassas City Council held a public hearing on October 15, 2018, after full compliance with all state code public hearing notice and posting requirements; and

WHEREAS, among the purposes of zoning called out in Chapter 15.2-2283 of the Code of Virginia is “to facilitate the creation of convenient, attractive, and harmonious community”; and

WHEREAS, among the matters to be considered in drawing and applying zoning ordinances and districts called out in Chapter 15.2-2284 of the Code of Virginia is “the suitability of property for various uses”; and

WHEREAS, the City Council upon careful consideration finds that approval of SUP #2018-2010 is justified by public necessity and convenience and general welfare, and is consistent with reasonable zoning practices, and that the cumulative effect of the activity proposed will not be detrimental to the character and development of the adjacent land, and is in reasonable harmony with the City’s land use plan and policies; and

WHEREAS, the City Council finds that a comprehensive list of conditions and safeguards can eliminate or mitigate the negative impacts of the proposed height modification sufficiently to justify approval.

NOW, THEREFORE, BE IT RESOLVED that the Manassas City Council does hereby APPROVE SUP #2018-2010 in regular session this 22nd Day of October 2018, subject to the conditions listed on the attached pages.

70

October 22, 2018Regular MeetingRes. No. R-2019-19Page Two

______________________________________ Harry J. Parrish II Mayor On behalf of the City Council

of Manassas, Virginia

ATTEST:

__________________________________Andrea P. Madden City Clerk

Votes:Ayes: Nays:Absent from Vote:Absent from Meeting:

71

SUP #2018-2010, Dean Drive Telecommunications TowerAugust 30, 2018

Page 1 of 2

Special Use Permit Conditions

SUP# 2018-2010, Dean Drive Telecommunications Tower9723 Dean Drive

August 30, 2018

In addition to compliance with all applicable zoning, subdivision, and Design & Construction Standards Manual (DCSM) requirements, the development and use of the designated property shall be subject to the following conditions:

1. This special use permit is for a Telecommunication Tower.

2. The site, subject to final engineering, shall be developed and operated in substantial conformance with the Generalized Development Plan (the “GDP”) entitled “City of Manassas Water Tank 9723 Dean Drive Manassas, VA 20110”sheets Z-1, Z-2, and Z-3, prepared by Entrex Communication Services, Inc. and dated August 2, 2018.

3. The design of the tower, subject to minor modifications for final engineering, shall be in substantial conformance to the elevation on GDP sheet Z-4 entitled “Monopole Elevation”, by Entrex Communication Services, Inc. and dated August 2, 2018.

4. The height of the telecommunication tower, including antennas and lightning protection, shall not exceed 140 feet.

5. No wall signage or freestanding signage shall be permitted on any structure, including the tower, equipment shelters, or fencing.

6. The marking/lighting of the tower shall be in accordance with the requirements of the Federal Aviation Administration (FAA) determination dated August 17, 2018.

7. Prior to building permit approval, applicant shall provide a letter from a qualified engineer certifying that the monopole design is such that, should it fail, it will collapse in certain direction to eliminate any risk of striking either the water tank or other structures.

8. Approval of this SUP shall not preclude the City of Manassas from making site modifications or improvements to the subject property, including but not limited to, the construction of an elevated water tank(s) regardless of potential impact to the proposed telecommunications tower or interference with the telecommunications signals.

72

SUP #2018-2010, Dean Drive Telecommunications TowerAugust 30, 2018

Page 2 of 2

9. A copy of the conditions for this special use permit shall be included with any lease agreements and with any permit application submitted to the City of Manassas.

10. The use of this property shall be in compliance with all federal, state, and local ordinances.

_____________________________________ ________________Matthew D. Arcieri, Zoning Administrator Date

This signature certifies that these conditions were approved by the Manassas City Council as part of the above referenced special use permit.

73

BETHESDA, MD 208176600 Rockledge Drive, Suite 550

FAX: (202)408-0961PHONE: (202)408-0960

N/A

±349.1'

83.8'

CLOSEST OFF SITE RESIDENCE

CLOSEST ROAD

SIDE YARD (NORTHEAST)

SIDE YARD (SOUTHWEST)

REAR YARD (SOUTHEAST)

FRONT YARD (NORTHWEST)

PROPOSED

74.4'

7.0'

165.5'

MONOPOLE SETBACKS

309.3'

REQUIRED

27.5'

N/A

N/A

N/A

N/A

Z-1

74

BETHESDA, MD 208176600 Rockledge Drive, Suite 550

FAX: (202)408-0961PHONE: (202)408-0960

Z-2

75

Z-3

BETHESDA, MD 208176600 Rockledge Drive, Suite 550

FAX: (202)408-0961PHONE: (202)408-0960

76

Z-4

BETHESDA, MD 208176600 Rockledge Drive, Suite 550

FAX: (202)408-0961PHONE: (202)408-0960

77

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: October 22, 2018

Time Estimate: 5 minutes

Agenda Title: Resolution #R-2019-20: SUP #2019-01, Stonewall Park Telecommunication Tower, 8351 Stonewall Road

Recommendation: Approve Resolution #R-2019-20

Motion: I move that Resolution #R-2019-20 be approved.

Date Last Consideredby City Council:

Public Hearing – October 15, 2018

Summary and/orComments:

Consideration of a request for a special use permit to amend SUP #2015-02 to increase the height of the existing telecommunications tower from 115 feet to 125 feet.

Board – Committee – or Commission Reviewed:

Planning Commission – October 3, 2018 (Recommended Approval 6/0)

Fiscal Impact: The City will receive a one-time $5,000 collocation fee plus additional rental revenue of approximately $13,200 annually. In FY18, the existing tower generated approximately $14,000 in rent.

Staff Contact: Kelly Davis, AICP, Senior Plannerkdavis@manassasva.gov(703) 257-8225

78

MOTION: _________________ October 22, 2018

Regular MeetingSECOND: _________________ Res. No. R-2019-20

RE: Special Use Permit #2019-0001: Stonewall Park Telecommunication Tower, 8351 Stonewall Road

WHEREAS, T-Mobile (c/o NB+C) has applied for a special use permit, pursuant to §130-241 of the Manassas City Zoning Ordinance to amend SUP #2015-02 to increase the height of the existing telecommunications structure at Stonewall Park from 115 feet to 125feet; and

WHEREAS, the Community Development staff has reviewed the application and RECOMMENDS APPROVAL subject to specific conditions; and

WHEREAS, the City of Manassas Planning Commission held a public hearing on October 3, 2018, after full compliance with all state code public hearing notice and posting requirements and RECOMMENDS APPROVAL subject to specific conditions; and

WHEREAS, the Manassas City Council held a public hearing on October 15, 2018, after full compliance with all state code public hearing notice and posting requirements; and

WHEREAS, among the purposes of zoning called out in Chapter 15.2-2283 of the Code of Virginia is “to facilitate the creation of convenient, attractive, and harmonious community”; and

WHEREAS, among the matters to be considered in drawing and applying zoning ordinances and districts called out in Chapter 15.2-2284 of the Code of Virginia is “the suitability of property for various uses”; and

WHEREAS, the City Council upon careful consideration finds that approval of SUP #2019-0001 is justified by public necessity and convenience and general welfare, and is consistent with reasonable zoning practices, and that the cumulative effect of the activity proposed will not be detrimental to the character and development of the adjacent land, and is in reasonable harmony with the City’s land use plan and policies; and

WHEREAS, the City Council finds that a comprehensive list of conditions and safeguards can eliminate or mitigate the negative impacts of the proposed height modification sufficiently to justify approval.

79

October 22, 2018Regular MeetingRes. No. R-2019-20Page Two

NOW, THEREFORE, BE IT RESOLVED that the Manassas City Council does hereby APPROVE SUP #2019-0001 in regular session this 22nd Day of October 2018, subject to the conditions listed on the attached pages.

______________________________________ Harry J. Parrish II Mayor On behalf of the City Council

of Manassas, Virginia

ATTEST:

__________________________________Andrea P. Madden City Clerk

Votes:Ayes: Nays:Absent from Vote:Absent from Meeting:

80

SUP #2019-01, Stonewall Park Telecommunication Tower, 8351 Stonewall RoadSeptember 28, 2018

Page 1 of 1

Special Use Permit Conditions

SUP# 2019-01, Stonewall Park Telecommunications Tower8351 Stonewall Road

September 28, 2018

In addition to compliance with all applicable zoning, subdivision, and Design & Construction Standards Manual (DCSM) requirements, the development and use of the designated property shall be subject to the following conditions:

1. This special use permit is for a public utility, telecommunication tower.

2. Special Use Permit #2019-01 shall replace and supersede Special Use Permit #2015-02.

3. The site, subject to final engineering, shall be developed and operated in substantial conformance with the Generalized Development Plan (the “GDP”) entitled “Site Plan” and “Enlarged Site Plan and Details”, sheets Z-1 and Z-2, prepared by Entrex Communication Services, Inc. and dated November 11, 2014 as modified for tower height by the GDP entitled “Site Plan” and “Compound Plan”, sheets Z-1 and Z-2, prepared by NB+C Engineering Services, LLC and dated September 14, 2018.

4. The height of the telecommunication tower shall not exceed 125 feet.

5. The design of the tower, subject to minor modifications for final engineering, shall be a monopine, tree pole design in substantial conformance to the elevation on sheet Z-3 entitled “Elevation”, by NB+C Engineering Services, LLC and dated September 14, 2018.

6. Landscaping shall be in substantial conformance with the GDP. All new trees shall be a minimum of 4.5-inch caliper at the time of planting.

7. No wall signage or freestanding signage shall be permitted on any structure, including the tower, equipment shelters, or fencing.

8. The applicant’s site plan shall include a security plan for the site approved by the Police Department. The plan shall include measures to enhance surveillance of the site, such as motion activated security lighting within the compound. All items on the approved security plan shall be installed or implemented prior to the issuance of the certificate of use/occupancy permit.

9. A copy of the conditions for this special use permit shall be included with any lease agreements and with any permit application submitted to the City of Manassas.

10. The use of this property shall be in compliance with all federal, state, and local ordinances.

_____________________________________ ________________Matthew D. Arcieri, Zoning Administrator Date

This signature certifies that these conditions were approved by the Manassas City Council as part of the above referenced special use permit.

81

82

83

Z-1

SITE PLAN

X X

NOTES:

1) SITE PLAN IS NOT THE RESULT OF A SURVEY. IT IS BASED ON FIELDMEASUREMENTS AND SCALED ASSESSORS MAPS AVAILABLE. ALL INFORMATIONSHOWN IS APPROXIMATE ONLY AND SUBJECT TO ANY CONDITION THAT A SURVEYMAY REVEAL.

2) ALL SETBACKS SHOWN ARE FROM EXISTING TREEPOLE TO EXISTING PROPERTYLINES.

JURISDICTION:

DIMENSION

FRONT YARD SETBACK:

SIDE YARD SETBACK:

REAR YARD SETBACK:

(ALL MEASUREMENTS ARE IN FEET ± UNLESS OTHERWISE NOTED)

EXISTING ± PROPOSED ±

668.9' NO CHANGE

NO CHANGE

NO CHANGE

CITY OF MANASSAS

ZONING: R3

LOT AREA: 19.80 ± ACRES

CITY OF MANASSAS 8351 STONEWALL ROAD

MANASSAS, VA 20110TAX ACCOUNT #: 99109

ZONING: R3AREA: 19.80 ± ACRES

GRAPHIC SCALE080 40 80 160 320

1 INCH = 80 FEET (22X34)1 INCH = 160 FEET (11X17)

GRAPHIC SCALE

SCALE: 1" = 80' (22X34)SCALE: 1" = 160' (11X17)

1

Z-1

SITE PLAN

198.3'

385.9'

7WAW389ASTONEWALL PARK POOL8351 STONEWALL ROAD

MANASSAS, VA 20110CITY OF MANASSAS

ENG

INEE

RDE

SIG

NRE

CORD

PRO

FESS

IONA

LSTA

MP

SITE

INFO

RMAT

ION

SHEE

TTITL

ESH

EET

NUM

BER

REVISIONS

DESCRIPTIONDATEREV BY

6095 MARSHALEE DRIVE, SUITE 300ELKRIDGE, MD 21075

(410) 712-7092

NB+C ENGINEERING SERVICES, LLC.

ENG

INEE

R

12050 BALTIMORE AVENUEBELTSVILLE, MD 20705OFFICE: (240) 264-8600

FAX: (240) 264-8610

T-MOBILE NORTHEAST LLC

APPL

ICAN

T

0 07/11/18 PRELIMINARY ZDs JNW

No 022023PHILIP A. BURTNER

PHILIP BURTNER, P.E.VA PROFESSIONAL ENGINEER LIC. #022023

09/14/18

1 09/14/18 REV PER COUNTY COMMENTS APM

84

Z-2

COMPOUND PLAN

GRAPHIC SCALE

3/16 INCH = 1 FOOT (22X34)3/32 INCH = 1 FOOT (11X17)

0 4 848 21

SCALE: 3/16" = 1' (22X34)SCALE: 3/32" = 1' (11X17)

1

Z-2

COMPOUND PLAN

7WAW389ASTONEWALL PARK POOL8351 STONEWALL ROAD

MANASSAS, VA 20110CITY OF MANASSAS

ENG

INEE

RDE

SIG

NRE

CORD

PRO

FESS

IONA

LSTA

MP

SITE

INFO

RMAT

ION

SHEE

TTITL

ESH

EET

NUM

BER

REVISIONS

DESCRIPTIONDATEREV BY

6095 MARSHALEE DRIVE, SUITE 300ELKRIDGE, MD 21075

(410) 712-7092

NB+C ENGINEERING SERVICES, LLC.

ENG

INEE

R

12050 BALTIMORE AVENUEBELTSVILLE, MD 20705OFFICE: (240) 264-8600

FAX: (240) 264-8610

T-MOBILE NORTHEAST LLC

APPL

ICAN

T

0 07/11/18 PRELIMINARY ZDs JNW

No 022023PHILIP A. BURTNER

PHILIP BURTNER, P.E.VA PROFESSIONAL ENGINEER LIC. #022023

09/14/18

1 09/14/18 REV PER COUNTY COMMENTS APM

85

Z-3

ELEVATION

GRAPHIC SCALE

1/8 INCH = 1 FOOT (22X34)1/16 INCH = 1 FOOT (11X17)

0 4 8 16816 21

SCALE: 1/8" = 1' (22X34)SCALE: 1/16" = 1' (11X17)

1

Z-3

ELEVATION

7WAW389ASTONEWALL PARK POOL8351 STONEWALL ROAD

MANASSAS, VA 20110CITY OF MANASSAS

ENG

INEE

RDE

SIG

NRE

CORD

PRO

FESS

IONA

LSTA

MP

SITE

INFO

RMAT

ION

SHEE

TTITL

ESH

EET

NUM

BER

REVISIONS

DESCRIPTIONDATEREV BY

6095 MARSHALEE DRIVE, SUITE 300ELKRIDGE, MD 21075

(410) 712-7092

NB+C ENGINEERING SERVICES, LLC.

ENG

INEE

R

12050 BALTIMORE AVENUEBELTSVILLE, MD 20705OFFICE: (240) 264-8600

FAX: (240) 264-8610

T-MOBILE NORTHEAST LLC

APPL

ICAN

T

0 07/11/18 PRELIMINARY ZDs JNW

No 022023PHILIP A. BURTNER

PHILIP BURTNER, P.E.VA PROFESSIONAL ENGINEER LIC. #022023

09/14/18

1 09/14/18 REV PER COUNTY COMMENTS APM

86

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: October 22, 2018

Time Estimate: 5 Minutes

Agenda Title: Request for Franchise Proposals for a 40 year Franchise for the Lease of Parcel 4, a 2.2 Acre Parcel at 10520 Wakeman Drive for the Purpose of Operating and Existing 12,000 Square Foot (SF) Aircraft Hangar with Office Space, and Financing, Constructing and Operating a New Corporate Hangar that will be a Minimum of 15,000 SF

Recommendation: Call for bids and open any bids received for the Franchise; hold the public hearing; and refer all bids back to the Airport Commission and staff for their review and recommendation at future City Council meeting.

Motion: I move that all bids received be referred to the Airport Commission and staff for their review and recommendation.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

The City has solicited proposals from any qualified entity interested in using a 2.2acre site at the Manassas Regional Airport for the purpose of leasing and operating an existing 12,000 square foot (sf) hangar with office space, and financing, constructing and operating a new corporate hangar that will be a minimum of 15,000 sf for aeronautical activities. Virginia law requires the advertisement and acceptance of bids because the term of the franchise exceeds 5 years (it is for 40 years). A public hearing on the granting of the franchise is also required by law.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: The minimum acceptable bid is $151,117 annually. The rent will be escalated by 2.9% annually.

Staff Contact: Juan Rivera, Airport Director jrivera@manassasva.gov(703) 361-1882

Craig Brown, City Attorneycbrown@manassasva.gov(703) 257-8208

87

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: October 22, 2018

Time Estimate: 10 Minutes

Agenda Title: Public Hearing on Uncodified Ordinance #O-2019-06: Granting Permanent Natural Gas Pipeline Easements to Columbia Gas of Virginia, Inc. on City Property Located at 10224, 10228, and 10316 Dumfries Road and at 10310 Central Park Drive / 9911 Godwin Drive (First Reading)

Recommendation: Conduct the Public Hearing and approve Uncodified Ordinance #O-2019-06 on first reading.

Motion: I move that Uncodified Ordinance #O-2019-06 be approved on first reading and authorize the City Manager and City Attorney to execute all necessary documents necessary to grant the easement.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

Columbia Gas of Virginia, Inc. is installing a new 12-inch gas transmission main in the City in order to increase its capacity to serve gas customers in Manassas and neighboring areas. There are two proposed new easements –one across the property on Dumfries Road that is the site of new Fire Station 521, and one across property at the end of Central Park Drive that is the site of the City’s temporary holding pond that serves Micron Inc. There is also the relocation of an existing gas line and easement across the front corner of the Fire Station 521 property that is required in order to construct the new facility. By granting these new easements at no cost to Columbia Gas, the City will avoid the cost of relocating the existing gas line as Columbia will relocate the line at their expense.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: Savings of approximately $130,000 in gas line relocation costs.

Staff Contact: Bryan Foster, Deputy City Managerbfoster@manassasva.gov(703) 257-8226

Craig Brown, City Attorneycbrown@manassasva.gov(703) 257-8208

88

ORDINANCE #O-2019-06First Reading ________Second Reading ________Enacted ________Effective ________

AN ORDINANCE GRANTING PERMANENT NATURAL GAS PIPELINE EASEMENTS TO COLUMBIA GAS OF VIRGINIA, INC. ON CITY PROPERTY

LOCATED AT 10224, 10228 and 10316 DUMFRIES ROAD AND AT 10310 CENTRAL PARK DRIVE / 9911 GODWIN DRIVE

WHEREAS, Columbia Gas of Virginia, Inc. (“Columbia”) has requested a 50’ wide natural gas pipeline easement across City-owned property identified as 10224, 10228 and 10316 Dumfries Road; and,

WHEREAS, Columbia has also requested a 20’ wide natural gas pipeline easement and a 50’ by 50’ exclusive easement on City-owned property identified as 10310 Central Park Drive and 9991 Godwin Drive; and,

WHEREAS, these easements will allow Columbia to replace aging and undersized pipes and infrastructure, so that it can continue to safely deliver reliable natural gas service to its customers; and,

WHEREAS, the above-referenced property on Dumfries Road is the site where the City will construct and operate a new City of Manassas Fire Station; and,

WHEREAS, the construction of the Dumfries Road Fire Station will require Columbia to relocate an existing gas pipeline that crosses the property; and,

WHEREAS, Columbia has expressed a willingness to relocate the existing natural gas pipeline at no cost to the City, provided that the City grant the easements requested by Columbia at no cost to Columbia; and,

WHEREAS, pursuant to Virginia Code §15.2-1800 an advertised public hearing on the granting of the requested easements to Columbia was held before the Manassas City Council on Monday, October 22, 2018 to provide the public with an opportunity to comment on the granting of the requested easements; and,

89

October 22, 2018Ord. No. O-2019-06Page 2

WHEREAS, the granting of the easements as described herein and as recommended by City staff appears to be in the best interests of the City of Manassas.

NOW, THEREFORE, BE IT ORDAINED by the Council for the City of Manassas, Virginia, that the natural gas pipeline easements as requested by Columbia Gas of Virginia, Inc., and as are necessary to relocate existing infrastructure to facilitate the construction of the Dumfries Road Fire Station, all as shown in the approximate locations on the attached plats, are hereby approved. The City Manager is authorized to execute the Deeds of Easement on behalf of the City, in form approved by the City Attorney.

_________________________Harry J. Parrish II MayorOn behalf of the City Council of Manassas, Virginia

ATTEST:

_________________________Andrea P. Madden City Clerk

MOTION: SECOND: RE: Ordinance #O-2019-06ACTION:

Votes:Ayes: Nays: Absent from Vote: Absent from Meeting:

90

91

92

93