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PROJECT MANAGEMENT ROLE OF KEY PERSONNEL

Bernd MadaussInternational Space University

Strasbourg bernd@madauss.com

February, 2011

Definition: „Project-Management“Project

• Defined Start and End: From Goal Setting to Completion and Acceptance by Customer.

• Unique Undertaking: Design, Development, Prototyping.

• Involves Innovation: New Technologies.• High Technical Complexity: Many

Interfaces.• Involvement of Many People: Different

Skills and Multiple Disciplines.• High Organizational Complexity: Multiple

Teams, Cooperation's, Joint Ventures.

Project Management and Role of Key Personnel

Management• Planning: Tasks, Resources, Facilities,

Key Personnel, Tools, Financing.• Organization: Structure, Interfaces,

Responsibilities.• Team Building: Selection of

Personnel, Identification of Key Personnel.

• Control: Actual vs. Planning, Feed-Back Solutions, Changes, Analysis.

• Leadership: Guidance, Decisions, Directions.

Definition: „Project-Management“

Project Management and Role of Key Personnel

Project Management Functions

 

•   System Engineering

•   Subsystem Engineering

•   Interface Control

•   Product Assurance

•   Project Planning & Control• Schedule Control• Resource and Cost Control• Earned Value Analysis

•   Documentation/Configuration Control

Project Management and Role of Key Personnel

• Overall Management (PM)• Systems Engineering (SE)• Quality Assurance (QA)• Project Control (PC)• Others

ManagementInterface

Functional Tasks:

Analysis & Definition Design & Development Manufacturing Assembly & Integration Test & Verification

Project Management Tasks

TASKS AND RESPONSIBILITIESPROJECT MANAGEMENT AND FUNCTIONAL DEPARTMENTS

Project Management and Role of Key Personnel

ProgramManagementOrganization

SystemEngineering

MGMT

QualityAssurance

MGMT

System Operations

MGMT

• PC Supervision• SOW/WBS• WPD’s• Schedule• Cost• Documentation• Configuration

ProgramControlMGMT

OverallProgramMGMT

• QA Supervision• QA Requirem.• QA Plans• Reliability• Risk & FMEA• Safety

• PM Coordin.• PM Guidance• O/A Review.• PM Decisions• Key Personnel• PM Evaluation• NEGO• O/A Budget C.

• SE Supervision• Q/A Requirem.• SE Specs• O/A Reviews• SE Plans• S/S Specs• S/S Plans• AIV Plans

• SO Supervision• SO Requirem.• SO Plans• SO Procedures• Facilities

Level 1

Level 2

Level 3

Note: Level 2 identifies typical PM functions which become for larger projects PM positions

Project Management and Role of Key Personnel

S ystem E ngineering

S ubco ntacto r C o ntr.

S ystem A nalyses

E xternal I/F C o ntro l

S ys tem & S u b sys temE n g in eerin g (S E )

P A & S C o -o rd inatio n

S afety A ssurance

R eliability & M ainta in.

P arts , M ateria ls , P ro c.

Q uality A ssurance

P rod u c t A ssu ran s &S afe ty (P A & S )

C on fig u ra t. C on tr.

D ocu m en t. C on tr.

C on fig u ra tion &D ocu m . M g m t (C D M )

S O W , W B S , W P D 's

S chedule C o ntro l

C o st/F inance C o ntro l

Info rm atio n C o ntro l

P ro jec t C on tro l(P C )

A ssem b ly, In teg ra tion &V erifica tion (A IV )

P ro jec tM an ag er(PM )

Typical Project Management Office- Key Personnel Positions -

Project Management and Role of Key Personnel

Con tract Ad m .Sch ed u le C .Bu d g et C .Con fig u rat. C .

Bu sin essMan ag em en t

Reliab il ityAvailab ilityQ u ality

P rod u ct Assu ran ceMan ag em en t

Mission S tatem en tO verall P lan n in gReq u irem en tsO verall I/F Con trolCom m on ality

O verall SystemCo-O rd in ation

Req u irem en tsDesig nS /C Procu rem en tLau n ch er P roc.Accep tan ceProject Con trolP rod u ct Assu r.

Satell iteEn g in eerin g

Req u irem en tsDesig n /Dev.P rocu rem en tAccep tan ceProject Con trolP rod u ct Assu r.

G rou n dEn g in eerin g

Req u irem en tsDesig n /Dev.P rocu rem en tAccep tan ceProject Con trolP rod u ct Assu r.

NetworkEn g in eerin g

Prog ram Man ag em en t(PM)

Typical Project Management Office- Key Personnel Positions -

Project Management and Role of Key Personnel

CompanyManagement

TestProduction FinanceMarketingR & D

ProjectA

ProjectB

ProjectC

Matrix Organization within Companies

Project Management and Role of Key Personnel

Definition: “Product Life Cycle”• Product: Goods or Services to be Developed,

Produced, Used and Disposed.• Life Cycle: Process from Cradle to Grave.• Major Product Phases:

A. Concept: Concept Design, Feasibility Studies and Trade-Offs.

B. Definition: System Specification and Planning.

C. Design & Development: Detailed Design, Prototyping and Development Testing.

D. Production: Manufacturing, Tooling, Testing and Acceptance.

E. Operation: Implementation, Operation & Maintenance.

F. Disposal

Project Management and Role of Key Personnel

Major Product Phases

SCR SSR CDR FACI SPRPDR

A B C/DCONCEPT-

PHASEDEFINITION-

PHASEDEVELOPMENT AND PRODUCTION

PHASE

EOPERATIONS PHASE

FDISPOSAL

PHASE

Requirement sBaseline

Production -Baseline

Specification -Baseline

Development -Baseline

Users -Baseline

SCR - System-Concept Review

SSR - System-Specification Review

PDR - Preliminary Design Review

CDR - Critical Design Review

FACI - First Article Configuration Inspection

SPR - System Production Review

Project Management and Role of Key Personnel

Project Life Cycle

• Major Decisions Points (Milestones)• System Requirements Review (SRR):

business plan confirmed. • System Concept Review (SCR): concept

freeze.• System Design Review (SDR): design

freeze.• Preliminary Design Review (PDR)• Critical Design Review (CDR)

• First Article Configuration Inspection (FACI): product acceptance.

• System Product Review (SPR): production readiness.

Project Management and Role of Key Personnel

Product Life Cycle• Concept Phase - Phase A

• Inputs: Product/Project Objectives• Performance Requirements: Mission Statement,

Requirements Specification, etc.• Schedule Requirements: Due Dates, Milestones,

etc.

• Business Requirements: Target Costs: for R&D, Production (Unit Costs), Test, Operation, etc.

• Return on Investment (ROI) Requirements: • ROI = TO – OC / IC• TO = Turnover• OC = Operation Costs• IC = Investment Costs

• Phase A “Contract and Statement of Work - SOW”

Project Management and Role of Key Personnel

Product Life Cycle

• Concept Phase - Phase A• Project Tasks:

• Overall System Design• Technical Tradeoffs• Operational Tradeoffs• Commercial Tradeoffs• Feasibility Studies• Concept Formulation• System Concept Review (SCR)• Selection of Phase „B“ Contractors• Go/No-Go Decision for Phase „B“

Project Management and Role of Key Personnel

Product Life Cycle

• Concept Phase - Phase A• Outputs: Project Documents

• Preliminary System Specification• Phase B „Statement of Work“• Project Work Breakdown Structure (WBS)

• Phase B• Phase C/D (preliminary)

• Phase C/D Project Management Concept• Phase B & Preliminary C/D Project Schedules• Phase B & Preliminary C/D Project Cost

Plans• Finance Plans (for all Phases)

Project Management and Role of Key Personnel

Product Life Cycle• Definition Phase - Phase B

• Inputs: Outputs from Phase A• Project Tasks:

• Completion of Overall System Design• Completion of System Specification• Preparation of Subsystem & Test

Specifications• Preparation of Phase C/D Project Plans• System Specification Review (SSR)• Selection of Phase C/D Contractors

• Preparation of RFP for Phase C/D (Guideline, Specification, SOW, Schedules, etc.)

• Proposal Evaluation• Contractor Selection

• Go/No-Go Decision for Phase „C/D“

Project Management and Role of Key Personnel

Product Life Cycle

• Definition Phase - Phase B• Outputs:

• System Specification• Phase C/D „Statement of Work“• Phase C/D Work Breakdown Structure

(WBS)• Phase C/D Project Management Concept• Phase C/D Project Schedules• Phase C/D Project Cost Plans• Finance Plans (all Phases)• Negotiated Phase C/D Contract

Project Management and Role of Key Personnel

Product Life Cycle• D&D Phase - Phase C

• Inputs: Outputs from Phase B• Project Tasks:

• Completion of Detailed Design• System and Subsystem Prototype

Manufacturing and Testing• Evaluation of Test Results• System Design Reviews – Design

Confirmation• Preliminary Design Review (PDR)• Critical Design Review (CDR)• System Test Review (STR)

• Final Selection of Phase D Contractor• Go/No-Go Decision for Phase „D“

Project Management and Role of Key Personnel

Product Life Cycle

• D&D Phase - Phase C• Outputs:

• Manufacturing Plans and Specifications• Manufacturing Drawings and Procedures• Designs for Jigs and Tools• Plans for Test Facilities• Negotiated Phase D Contract• Phase D Statement of Work• Phase D Project Schedules• Phase D Project Cost & Finance Plan

Project Management and Role of Key Personnel

Product Life Cycle• Production Phase - Phase D

• Inputs: Outputs from Phase C• Production Tasks:

• Procurement of of Jigs & Tools• Procurement and/or Renting of

Manufacturing and Test Facilities• Preparation of Work • Implementation of Work Procedures• Unit Production• Assembling, Integration & Verification

(AIV)• Product acceptance

• Output: • Production Units (Fully Accepted)• Customer Documentation

Project Management and Role of Key Personnel

Product Life Cycle

• Operation Phase - Phase E• Inputs: Outputs from Phase D• Operation (Performed by Buyer of

Units): • Incoming Inspection of Units• Incoming Inspection of Documentation• Application of Unit • Unit Maintenance

• Output: • Services• Documentation

Project Management and Role of Key Personnel

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Recommended Project Management Literature

• Kerzner, Project Management & Study Guide, 8th Edition

• Verzuh, The Fast Forward MBA in Project Management, 1999

• Terry, Principles of Management, 7th Edition• ESA, Space Project Management, ECSS-M

Project Management and Role of Key Personnel