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RMS-QCS RMS-QCS IntroductionIntroduction

April 2005

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RMS & QCS

Resident Management System (RMS)Resident Management System (RMS)

PProgram used by Government QA Personnel to rogram used by Government QA Personnel to support Construction Quality Management and support Construction Quality Management and Administration.Administration.

Quality Control System (QCS)Quality Control System (QCS)

The quality control module of the main RMS The quality control module of the main RMS program. It is the program to be used by program. It is the program to be used by Contractors to interface with the RMS program Contractors to interface with the RMS program for both contract administration and quality for both contract administration and quality control requirements.control requirements.

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QCS Incorporated Areas

1.1. Contract AdministrationContract Administration (RFI’s, Contractor/Subcontractor Key Personnel) (RFI’s, Contractor/Subcontractor Key Personnel) (Optional = Payrolls, Insurances, etc.).(Optional = Payrolls, Insurances, etc.).

2.2. FinancesFinances (Pay Request). (Pay Request).

3.3. SubmittalsSubmittals (Submittal Register/Transmittal Log). (Submittal Register/Transmittal Log).

4.4. Schedule Schedule (Manually entered or Imported via (Manually entered or Imported via SDEF). NAS Schedules can’t be updated in RMS.SDEF). NAS Schedules can’t be updated in RMS.

5.5. Quality ControlQuality Control (QC Reports, Prep/Initial Phase (QC Reports, Prep/Initial Phase Inspection Reports, Deficiency Tracking- QA/QC Inspection Reports, Deficiency Tracking- QA/QC Punch List Items). Punch List Items).

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Activity

SubmittalsQC/QA Tests Installed Property

Transfer Property

User SchoolingQA/QC PunchList Item

Contractor/Subcontractor

Insurances

WHO WHAT

WHEN

Start Date

Finish Date

WHERE

Contract Phase

Construction Area

SF1413Payrolls

Activity Is Primary Link

All these All these items have items have value value assigned, assigned, can withhold can withhold payment.payment.

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Activity

SubmittalsQC/QA Tests Installed Property

Transfer Property

User SchoolingQA/QC Punchlist

Contractor/Subcontractor

Insurances

WHO WHAT

WHEN

Start Date

Finish Date

WHERE

Contract Phase

Construction Area

HOW

3 Phase Checks

Rep Deficiencies

Tech Notes

SF1413Payrolls

PlansSpecsSafety Issues

Gov’t Provides Key Information

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Planning, Scheduling and Control MatrixBasic steps to planning, scheduling and Basic steps to planning, scheduling and

control: control:

1.Section 01312A – Quality Control System 1.Section 01312A – Quality Control System (Part (Part of RMS) of RMS)

2.Section 01310A – Project Schedule2.Section 01310A – Project Schedule

3.Section 01451A – Contractor Quality 3.Section 01451A – Contractor Quality ControlControl

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QCS Main Contract Menus-I

Administration Menu ItemsAdministration Menu Items

OptionalOptional

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QCS Main Contract Menus-II

Quality Control Menu ItemsQuality Control Menu Items

Note: Items highlighted in Orange indicate Note: Items highlighted in Orange indicate still under development.still under development.

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Data Submittal Requirements

Data to be Submitted via QCS Export FilesData to be Submitted via QCS Export Files

1.1. Payment RequestsPayment Requests

2.2. Requests for InformationRequests for Information

3.3. Quality Control Data (QC Reports, Three Quality Control Data (QC Reports, Three Phase Inspection Reports, QC Punch List Phase Inspection Reports, QC Punch List Items)Items)

4.4. Submittal Registers/Transmittal LogSubmittal Registers/Transmittal Log

5.5. Activity ScheduleActivity Schedule

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Import/Export of Data

This Menu is used to This Menu is used to Import/Export data Import/Export data from/to the Government. from/to the Government.

Exported data can be Exported data can be sent via Email.sent via Email.

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Key Items for ContractorsUsing QCS

Pay ActivitiesPay Activities: :

1.1. Sum of all pay activities must equal the contract Sum of all pay activities must equal the contract amount. amount.

2.2. Ensure that each pay activity is assigned to only one Ensure that each pay activity is assigned to only one Contract Line Item (CLIN) in your scheduling Contract Line Item (CLIN) in your scheduling software. Numbering scheme of CLINS in your software. Numbering scheme of CLINS in your scheduling software (Primavera) must match that scheduling software (Primavera) must match that imported to QCS from RMS (i.e., include leading imported to QCS from RMS (i.e., include leading zero’s 0001).zero’s 0001).

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Key Items (Continued)Pay Activities (Cont’):Pay Activities (Cont’):

3.3. See the QCS Manual for important See the QCS Manual for important information on the Standard Data Exchange information on the Standard Data Exchange File (SDEF). The SDEF exported from your File (SDEF). The SDEF exported from your scheduling program (I.e., Primavera) allows scheduling program (I.e., Primavera) allows for the activity schedule to be imported to the for the activity schedule to be imported to the QCS Program. You essentially have to perform QCS Program. You essentially have to perform the following to ensure the SDEF will upload the following to ensure the SDEF will upload to your QCS Program:to your QCS Program:

(a) Install the (a) Install the P3SDEF.exeP3SDEF.exe utility. This utility utility. This utility is contained in the P3 CD-ROM, or you can is contained in the P3 CD-ROM, or you can obtain from the Primavera website or RMS obtain from the Primavera website or RMS Website (under P3SDEF link).Website (under P3SDEF link).

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Key Items (Continued)Pay Activities (Cont’):Pay Activities (Cont’):

(b) Change the Activity Codes to the required COE (b) Change the Activity Codes to the required COE format (SDEF). The required format (ten format (SDEF). The required format (ten fields) is shown in the QCS User Manual and fields) is shown in the QCS User Manual and on the next slide. The Activity Codes format on the next slide. The Activity Codes format for your project must be changed prior to for your project must be changed prior to adding any activities. The Activity Codes in P3 adding any activities. The Activity Codes in P3 should be able to be changed from the ‘Data’ should be able to be changed from the ‘Data’ Menu, by selecting ‘Activity Codes’ submenu. Menu, by selecting ‘Activity Codes’ submenu. Just change and add activity codes to match Just change and add activity codes to match the COE required ten fields. the COE required ten fields.

4.4. The only known commercial “windows” The only known commercial “windows” scheduling software program that can scheduling software program that can interface directly with QCS is Primavera interface directly with QCS is Primavera Project Planner (P3)Project Planner (P3)

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Key Items to AddressPay Activities (Cont’):Pay Activities (Cont’):

This should be new Activity Codes Structure used on your This should be new Activity Codes Structure used on your project after modifying your Activity Codes in Primavera P3.project after modifying your Activity Codes in Primavera P3.

 

Act Codes

Name Size SDEF Code Field

1 WRKP 3 Workers per Day

2 RESP 4 Responsibility Code

3 AREA 4 Work Area Code

4 MOD 6 Mod/Claim Code

5 BID 6 Bit Item Code

6 PHAS 2 Phase of Work Code

7 CATW 1 Category of Work Code

8 FOW1 10 Feature of work (1 of 3)

9 FOW2 10 Feature of work (2 of 3)

10 FOW3 10 Feature of work (3 of 3)

Required Activity CodesRequired Activity Codes

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Key Items to AddressPay Activities (Cont’):Pay Activities (Cont’):

5.5. Each pay activity should be assigned to a Each pay activity should be assigned to a Definable Feature of WorkDefinable Feature of Work (DFW). DFW’s (DFW). DFW’s can be assigned to pay activities in the QCS can be assigned to pay activities in the QCS Program or in the Scheduling Software Program or in the Scheduling Software Program (if utilizing). If you are importing Program (if utilizing). If you are importing pay activities from the scheduling software pay activities from the scheduling software program, but have not entered DFW’s, be sure program, but have not entered DFW’s, be sure to uncheck the ‘Features of Work’ import to uncheck the ‘Features of Work’ import option under the NAS(SDEF) menu option, option under the NAS(SDEF) menu option, otherwise all DFW’s assigned in the QCS otherwise all DFW’s assigned in the QCS Program will be erased when Importing from Program will be erased when Importing from the Scheduling Software using the SDEF.the Scheduling Software using the SDEF.

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Key Items to AddressContractor and Subcontractor Responsibility Contractor and Subcontractor Responsibility

CodesCodes: :

1.1. Ensure that each pay activity is assigned to the Ensure that each pay activity is assigned to the responsible party (Contractor or subcontractor) responsible party (Contractor or subcontractor) performing the work. performing the work.

2.2. If using the SDEF import from scheduling software, If using the SDEF import from scheduling software, ensure that the contractor and subcontractor ensure that the contractor and subcontractor responsibility codes in your scheduling software responsibility codes in your scheduling software package match those used in QCS (The Prime package match those used in QCS (The Prime Contractor responsibility code should be ‘PRIM’). Contractor responsibility code should be ‘PRIM’).

Database Backups:Database Backups:

1. Always backup your QCS database whenever 1. Always backup your QCS database whenever extensive information is entered (i.e., after entering extensive information is entered (i.e., after entering pay activities). Should backup database at least pay activities). Should backup database at least weekly.weekly.

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QC Requirements

The following QC requirements are tracked by RMS-The following QC requirements are tracked by RMS-QCS:QCS:

1.1. All QC Tests required by the Contract All QC Tests required by the Contract Specifications.Specifications.

2.2. Required User Training.Required User Training.

3.3. Installed Property List (i.e., mechanical and Installed Property List (i.e., mechanical and electrical equipment installed, etc).electrical equipment installed, etc).

4.4. Transfer Property List (i.e., spare parts given to Transfer Property List (i.e., spare parts given to government, keys, etc).government, keys, etc).

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Submittal Management

Submittal Register (Eng Form 4288) will be entered Submittal Register (Eng Form 4288) will be entered and maintained in QCS.and maintained in QCS.

QCS will be used to transmit all submittals via the QCS will be used to transmit all submittals via the Transmittal Log (Eng Form 4025).Transmittal Log (Eng Form 4025).

Transmittal Log numbers will be numeric only.Transmittal Log numbers will be numeric only.

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Printing of Hard Copies

Hard Copies will still be required to be submitted on Hard Copies will still be required to be submitted on all items requiring signature, such as:all items requiring signature, such as:

1.1. QC ReportsQC Reports

2.2. Prep/Initial Inspection ReportsPrep/Initial Inspection Reports

3.3. Eng Form 93 (Pay Estimate Form)Eng Form 93 (Pay Estimate Form)

4.4. Transmittal Log (Eng Form 4025)Transmittal Log (Eng Form 4025)

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RMS-QCS Website

1.1. Both the Program (QCSetup***.exe) and QCS Both the Program (QCSetup***.exe) and QCS User’s Manual are available at this website, User’s Manual are available at this website, under the under the Contractor’sContractor’s web page. web page.

2.2. There are NO User ID and Password required There are NO User ID and Password required for downloadsfor downloads

3.3. Address (URL) - Address (URL) - http://216.86.193.60/qcs/

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RMS-QCS

Questions?