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USDOLVeterans Employment and

Training Services

VOPAROperations and Programs

Activity Report

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VOPAR Agenda

• Introductions• Roles and Responsibilities • Data Entry Schedule• Summary• VOPAR Help• Questions and Comments

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Introducing!!!

• Cyndi Morrison, Employment and Training Programs Specialist – National Office

• Cindy Collins, Veterans Program Specialist – Philadelphia Regional Office

• Tonja Pardo, Assistant Director – Oregon State Office

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***New Grantees Tasks***

• New Grantees must first request a USERID and password for VOPAR by sending an email with first/last name, email address and grant #s to access to: McLaughlin.Kristine@dol.gov• (Person who will be doing the data entry and administrator)

• New Grantees will receive an email response from VOPAR with an assigned USERID and password• Make sure you change your password the first time you

enter VOPAR

• A Past Grantee that received a New Grant Award must send Kristine an email requesting access to the new grant #s.

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Grantee Roles and Responsibilities

• Enter Actual Quarterly Results

• Upload Technical Narratives• Word format

• Upload 272 and 269• Scan to jpg or pdf format

• Upload Success Stories• Word format

http://vopar.heitechservices.com/

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Grant Officer Technical Representative (GOTR) Roles

• The GOTR must enter the initial Planned Goals into VOPAR

• Review actual Grantee data and expenditures

• Ensure that data is entered *cumulatively.

• Approve/Disapprove Grantee performance.

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Grant Officer Technical Representative (GOTR) Roles Cont’d

• If Performance data or expenditures need correcting, the GOTR will “disapprove” report in VOPAR.

• VOPAR will notify Grantee via an email message that the report was disapproved.

• VOPAR reopens reports for Grantee corrections of Performance or Expenditure data.

• Grantee Corrects information, re-saves/finalizes data for GOTR review

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Grant Officer Technical Representative (GOTR) Roles Cont’d

• Upload Quarterly Desk Audit and On-Site Monitoring Report• Word Format

• Upload Corrective Action Plans if applicable

http://vopar.heitechservices.com/

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Regional Office Roles

• Reviews and approves/disapproves performance reports and expenditure data

• If “disapproved” VOPAR will notify Grantee. • Disapproval letters are automated and indicates that there may

be a data entry issue.• RAVET notifies the GOTR to let them know what the issue may

be.• A comment field is being added so that the problem can be

addressed with the disapproval letter.• VOPAR reopens reports for Grantee corrections.• Grantee re-saves/finalizes data for GOTR review.• GOTR will “approve” report, releasing it back for RAVET

review• When “approved” reports are released for National

Office review.

http://vopar.heitechservices.com/

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National Office Roles

• Enters initial grant information into VOPAR.

• Verifies Grantee Finalization, GOTR/DVET Approval and RAVET Approval of quarterly reports

• Consolidates and evaluates the quarterly reports.

• Reports Statistics to Congress to ensure future funding.

http://vopar.heitechservices.com/

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PY 2006 Data Entry ScheduleQuarter Ending Proposed Entry Period*

September 30, 2006(1st Qtr)

October 1st – November 20th

December 31, 2006 (2nd Qtr)

January 1st – February 20th

March 31, 2007(3rd Qtr)

April 1st – May 20th

June 30, 2007(4th Qtr)

July 1st – August 20th

September 30, 2007(5th Qtr) For FU

October 1st – November 20th

December 31, 2007(6th Qtr) For FU

January 1st – February 20th

March 31, 2008(7th Qtr) For FU

April 1st – May 20th *Common Measures

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Why do we enter reports?

HVRP National Figures

PY 2004 Qtr3 PY 2005 Qtr3

Indicator Target Result Target Result

Number of Participants

9535 9681 10705 10535

Number Entered Employment

6218 5878 7118 6766

Entered Employment rate

65% 61% 66% 64%

Average Wage at Placement

$8.17 $9.61 $8.49 $10.16

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Why do we enter reports?

VWIP National Figures PY 2004 Qtr 2 PY 2005 Qtr 2

Number of Participants 3390 7092

Number Entered Employment

2494 1613

EnteredEmployment rate

74% 68%

Average Wage at Placement

$11.70 $12.20

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Why do we enter reports?

IVTP National Figures 3/31/2005 – 03/31/2006

Number of Participants 766

Entered Employment rate 54%

Average Wage at Placement $9.99

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Roles Summary

• Grantee• Enter Technical Performance Reports• Upload 272 and 269• Upload Technical Narratives• Upload Success Stories

• Grant Officer Technical Representative• Enter initial planned Goals Charts• Review and Validate Reports• Upload Desk Audits• Upload On-Site Monitoring Reports• Upload Corrective Action Plans

• Regional Office• Review and Validate All Reports

• National Office• Review all Reports• Report to Congress

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Things to remember

• Click the “Save Data” button to save information and come back to complete

• Click on “finalize data” to submit to GOTR

• Upload narratives in WORD format• Upload 272 and 269 in jpg or pdf

format

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VOPAR HELP

• VOPAR Users’ Guide available on the website (upper right corner)

• VOPAR Help is always available • On login page (for login problems)• On main page (at bottom)• On every other page (Technical Support

link in upper right-hand corner)• voparhelp@heitechservices.com

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VOPAR

• Questions?

• Comments?