1 vision facilitation long range planning for rotary clubs

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Vision Vision FacilitationFacilitation

Long Range PlanningLong Range Planning

For Rotary ClubsFor Rotary Clubs

22Train the Facilitator Training Seminar

Opening RemarksOpening Remarks


IntroductionsIntroductions

Self Intro-name and # of years in RotarySelf Intro-name and # of years in Rotary

Raise hands – how many with Raise hands – how many with

facilitation/consulting experience?facilitation/consulting experience?

Raise hands – Rotary knowledge Raise hands – Rotary knowledge

questionquestion


Rules of EngagementRules of Engagement

Cell Phones OFFCell Phones OFF

Rest room locations and “Bio Breaks”Rest room locations and “Bio Breaks”

Try to hold questions until conclusionTry to hold questions until conclusion

Show respect for each otherShow respect for each other

Don’t talk over each otherDon’t talk over each other


Explain the Training BookExplain the Training Book


Check Room Set-upCheck Room Set-upArrive early to verify room set-upArrive early to verify room set-up– U-Shape of tables & Screen locationU-Shape of tables & Screen location– Wall spaceWall space– Table for Laptop and ProjectorTable for Laptop and Projector

Name CardsName Cards

Parking Lot (for topics out of order)Parking Lot (for topics out of order)

As Rotarians arrive – Meet and GreetAs Rotarians arrive – Meet and Greet

Condense the group (may take away a table)Condense the group (may take away a table)


TimelineTimelineUse the Cheat Sheet to stay on timeUse the Cheat Sheet to stay on time

Staying on time will retain attendance & Staying on time will retain attendance & enthusiasmenthusiasm

Use segues to move the discussionUse segues to move the discussion

Encourage FUN but control progressEncourage FUN but control progress

Adjust times as you go to manage Adjust times as you go to manage completion time (the team works together)completion time (the team works together)


Skill Sets of Your TEAMSkill Sets of Your TEAM

Presenter / EducatorPresenter / Educator

Facilitator / ExtractorFacilitator / Extractor

Scribes / Flip ChartScribes / Flip Chart

Summarizer / VisionarySummarizer / Visionary


Presenter / EducatorPresenter / Educator

Comfortable with IntroductionsComfortable with IntroductionsCan Present PowerPoint's effectivelyCan Present PowerPoint's effectivelyAble to answer Rotary questions at all Able to answer Rotary questions at all levelslevelsCan deliver enthusiasm in closingCan deliver enthusiasm in closing


Facilitator / ExtractorFacilitator / Extractor

Must control the room (scribes, pace…)Must control the room (scribes, pace…)

Ability to involve ALL participantsAbility to involve ALL participants

Able to reflect and reword thoughts in a Able to reflect and reword thoughts in a paraphrased formatparaphrased format

Ability to keep order among participantsAbility to keep order among participants

Can jump start the group Can jump start the group

Able to keep order among the participantsAble to keep order among the participants


Scribes / Flip ChartersScribes / Flip ChartersAbility to work as a team capturing dataAbility to work as a team capturing dataCan listen to complex answers and distill Can listen to complex answers and distill information to bullet pointsinformation to bullet pointsAbility to print clearlyAbility to print clearlyCan manage the charting processCan manage the charting process– # all pages# all pages– No abbreviations or acronymsNo abbreviations or acronyms– Keep charts posted in order & groupingsKeep charts posted in order & groupings

Assist the Extractor as neededAssist the Extractor as needed


Summarizer / VisionarySummarizer / VisionarySynthesize a multi-message set of bullet Synthesize a multi-message set of bullet points into focus areaspoints into focus areas

Able to assist the members in seeing their Able to assist the members in seeing their futurefuture

Skills to draft a mission/vision statement Skills to draft a mission/vision statement on the fly…on the fly…

Can manage the input of your fellow Can manage the input of your fellow facilitators during the summary phasefacilitators during the summary phase


Mock FacilitationMock FacilitationLink to PPT. Link to PPT.


SummarySummaryReflection of our Practice FacilitationReflection of our Practice Facilitation

Pine City – Does this make sense?Pine City – Does this make sense?

North St. Paul – How do we compare to North St. Paul – How do we compare to other clubs?other clubs?

Discuss our facilitation experiences over 6 Discuss our facilitation experiences over 6 years…years…

1 vision facilitation long range planning for rotary clubs

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