1 welcome to the new jersey assessment of skills and knowledge for grades 3 through 8 district test...

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WELCOMEto the

New Jersey Assessment of Skills and Knowledge

For Grades 3 through 8

DISTRICT TEST COORDINATOR TRAINING

Sessions March 17 – Mt. Laurel18 – Jamesburg19 – Hasbrouck

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I. Welcome

II. Contacts / Calendar of Events

III. Program HighlightsA. Test Dates and Sections

B. Timing of Test SectionsC. Calculator UseD. Changes to NJ ASK 3-8

IV. Who is to be TestedA. General Information

B. Limited English Proficient – Providing AccommodationsC. Special Education – Coding APA and Providing Accommodations

AGENDA

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V. Sending/Receiving Districts [Public/Private]

A. Responsibilities of Sending District

B. Responsibilities of Receiving Districts / Private Schools

C. Out-of-Residence Placement

VI. Before Testing

A. Temporary Section 504 Plans

B. Gathering Student Information / Creating Student

Rosters

C. Test Security

D. Security Plan

AGENDA

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VII. Test AdministrationA. Test Security / Security Forms

B. Receiving Materials for TestingC. Unpackaging and Distributing Test MaterialsD. Security FormsE. Makeup Test ProceduresF. Irregularity Reports

VIII. After TestingA. “School Use Only” Section

B. Header SheetsC. Returning Header Sheets/Used Answer Folders D. Returning Test Booklets, Security Forms, etc.

AGENDA

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IX. Monitoring and Follow-upA. Security Visits

B. Follow-Up on Missing Test BookletsC. MI Follow-up – complete profiles!

X. Record ChangesA. Student Information Roster

B. Implications for Reporting and State Summary

XI. Things to Look ForA. Parent, Student, Teacher Information GuideB. Writing Handbook

Adjourn

AGENDA

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NJDOE Test Coordinators:

NJASK 3-5 Orlando Vadel 609-341-3456 [email protected]

NJASK 6-8 JoAnne Tubman 609-777-2087

[email protected]

HSPA [Oct] Diane Kubinski 609-292-3226

HSPA [Mar] Veronica Orsi 609-292-8739

APA Elizabeth Celentano 609-984-0107

SRA Faye Ball 609-984-1970

Information

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NJDOE Measurement Specialists:Score Reports/Cycle II/State Summary :

NJASK 3-5 Don White 609-777-2051NJASK 6-8/APA Jo-Lin Liang 609-633-6884 HSPA Rob Akins 609-984-1435

NJDOE WEBSITE:(released tests/test specs/test results/Title 1/SE office)

www.state.nj.us/education

Information

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Measurement Incorporated (MI):* Material Survey

* Authorization Form

* Materials Not Received

* Test Material Return Form

* Record Changes

* Reports Not Received______________________________________________________________________________________________________________

NJ ASK Helpline: 1-866-783-2280

E-Mail Helpline: [email protected] NJASK 3-8 Web site: www.measinc.com/nj

Information

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1. Questions regarding Adequate Yearly ProgressOffice of Title I Program Planning and AccountabilityPhone number: 609-943-4283

2. Questions regarding LEP StudentsOffice of Bilingual EducationPhone number: 609-633-6889

3. Questions regarding SE/APA StudentsOffice of Specialized PopulationPhone number: 609-292-2912

Information

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March 17, 2009 Coordinator Training (South Region)

March 18, 2009 Coordinator Training (Central Region)

March 19, 2009 Coordinator Training (North Region)

(Scheduled by District) Examiner/Proctor Training

TRAINING SCHEDULE

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March 30 – April 13, 2009 Testing Materials Received by

Districts

April 21, 2009 Last Day to Order Supplemental

Shipments of Test Materials from MI

If you have not received your test materials by noon on April 14, 2009 call MI at 1-866-783-2280 so that the shipment may be traced and additional materials sent, if necessary.

RECEIPT OF MATERIALS

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May 1 – May 28, 2009 Return All USED answer folders/test booklets via FedEx Regular Overnight.

May 28- June 11, 2009 Return All UNUSED TEST BOOKLETS from all test administrations via the DESIGNATED CARRIER.

June 5 , 2009 Used answer folders/test booklets received after this date will not be processed

RETURN OF MATERIALS

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TEST DATES/TIMING

Tuesday/Wednesday April 28-29, 2009 LAL Day 1 & Day 2 (Grades 7 and 8)

36 Multiple-Choice 2 Writing Tasks

4 Open-Ended Field Test Component

1 HOUR, 45 MINUTES – DAY 11 HOUR, 50 MINUTES TO 2 HOURS, 10 MINUTES –

DAY 2

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TEST DATES/TIMING

Thursday/Friday -April 30 and May 1, 2009 Math (Grade 7)

45 Multiple-Choice

4 Extended Constructed-Response

10 Short Constructed-Response

(*includes field test)

49 MINUTES – DAY 1 69 MINUTES – DAY 2

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TEST DATES/TIMING

Thursday - April 30, 2009 Math (Grade 8)

45 Multiple-Choice




2 HOURS, 8 MINUTES – DAY 1

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TEST DATES/TIMING

Friday – May 1, 2009 – Science (Grade 8)63 Multiple-Choice

3 Open-Ended


2 HOURS – DAY 1

NOTE: NEW – 2009 – Grade 8 Science – The Periodic Table of Elements is not in the test booklets. At the time of the Science test, the Periodic Table of Elements must be distributed to students.

Make-up Administration

Monday – May 4, 2009 FlexibleTuesday – May 5, 2009 FlexibleWednesday – May 6, 2009 FlexibleThursday – May 7, 2009 Flexible

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TEST DATES/TIMING

Monday/Tuesday – May 4-5, 2009 LAL Day 1 & Day 2 (Grade 3)



90 MINUTES – DAY 190 MINUTES – DAY 2





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Wednesday and Thursday – May 6-7, 2009 Math (Grade 3 and 4)

43 Multiple-Choice





TEST DATES/TIMING

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Friday – May 8, 2009 Science (Grade 4)

43 Multiple-Choice

3 Open-Ended


60 MINUTES – DAY 1


Monday – May 11, 2009 FlexibleTuesday – May 12, 2009 FlexibleWednesday – May 13, 2009 FlexibleThursday – May 14, 2009 FlexibleFriday – May 15, 2009 Flexible

TEST DATES/TIMING

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TEST DATES/TIMING




1 HOUR, 45 MINUTES – DAY 11 HOUR, 50 MINUTES TO 2 HOURS, 10 MINUTES –

DAY 2

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TEST DATES/TIMING





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TEST DATES/TIMING

Wednesday/Thursday – May 13-14, 2009 Math Day 1 & Day 2 (Grade 5 & 6)

45 Multiple-Choice 8 Short-Constructed Response 4 Extended Constructed-Response(*includes field test)



Monday – May 18, 2009 FlexibleTuesday – May 19, 2009 FlexibleWednesday – May 20, 2009 FlexibleThursday – May 21, 2009 Flexible

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NJ ASK 3-8MATHEMATICS

Short-Constructed Response Items

Short constructed-response questions require students to write their

responses to math items in their answer documents. Students in

Grades 3 through 6 will not have the use of calculators for the duration

of the short constructed-response parts of the mathematics section

of the tests.

Students in Grades 7 and 8 will have the use of calculators for the

duration of the math test.

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If there is a delayed opening, test ONLY if the entire section can be administered before lunch. If not, follow procedures below:

If the testing schedule needs to be altered due to delayed opening or closing:

Proceed with testing on those days only if the test can be administered uninterrupted.

Proceed with testing during the appropriate day (s) of the make-up week.

Submit a memo from the district test coordinator specifying the modifications to the test administration scheduling:

1. Date & section of delayed or cancelled testing;

2. Reason for delay or cancellation; and

3. Revised testing schedule.

INCLEMENT WEATHER / EMERGENCY SCHOOL CLOSINGS

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District must provide students with calculators

Examiners must have extra calculators

Best calculator for a student to use is the calculator which he or she uses every day

All calculators must meet minimum acceptable functionality

Memories and programs must be cleared before and after testing

Remove instructional manuals and function reference sheets

CALCULATOR REQUIREMENT

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SAMPLE SECURITY PLAN PROVIDED

APPENDIX K - FREQUENTLY ASKED QUESTIONS (FAQs)

HOMELESS FIELD

STUDENTS WITH MEDICAL EMERGENCIES FIELD

NJ ASK 3-8 SPANISH LANGUAGE TESTS*please visit the MI web site for additional information regarding the requirements of the Spanish Language Test

NJ ASK 2009 CHANGES

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NJ ASK 2009

LEP STUDENTS

ALL LEP STUDENTS MUST TAKE THE NJ ASK. THE ONE EXCEPTION IS FOR NON-SPANISH SPEAKING STUDENTS WHO ENTERED THE UNITED STATES AS WELL AS A LANGUAGE ASSISTANCE PROGRAM [currently enrolled in the program] ON or AFTER JULY 1, 2008. THESE STUDENTS ARE NOT REQUIRED TO TAKE THE LAL SECTION OF THE TEST BUT MUST TAKE MATH AND SCIENCE.

THE FRONT OF THE TEST BOOKLET CONTAINS CODING BUBBLE FOR THESE LAL EXEMPT LEP STUDENTS.

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NJ ASK 2009

LEP STUDENTS

NEWLY ARRIVED (ON OR AFTER JULY 1, 2008) SPANISH SPEAKING STUDENTS SHOULD TAKE THE SPANISH LANGUAGE TEST. PLEASE REFER TO THE ELIGIBILITY GUIDELINES FOR SPANISH TEST TAKERS. THE GUIDELINES CAN BE FOUND ON THE NJDOE AND MI WEB SITE.

THE FRONT OF THE TEST BOOKLET MUST BE GRIDDED:

•LEP <1; AND

•TIS AND TID < 1 YEAR.

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NJ ASK 2009

LEP STUDENTS

LIMITED ENGLISH PROFICIENT STUDENTS WHO ARE ONE YEAR (F1) OR TWO YEARS (F2) REMOVED FROM A LANGUAGE ASSISTANCE PROGRAM WILL BE AGGREGATED IN THE SUB-GROUP “LEP” FOR AYP PURPOSES. HOWEVER, THESE STUDENTS MAY NOT BE GIVEN ACCOMMODATIONS.

PLEASE REFER TO APPENDIX D FOR DETAILED INSTRUCTIONS ON GRIDDING.

IN YOUR SCORE REPORTS, THESE STUDENTS WILL BE REFLECTED IN THE SUB-GROUPS “GE” AND “FORMER LEP”.

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NJ ASK 2009

HOMELESS STUDENTS

HOMELESS IS DEFINED AS A CHILD OR YOUTH WHO LACKS A FIXED, REGULAR AND ADEQUATE RESIDENCE, PURSUANT TO N.J.S.A. 18A:7B-12 AND N.J.A.C. 6A:17-2.3.

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NJ ASK 2009

MEDICAL EMERGENCIES

A MEDICAL EMERGENCY IS DEFINED AS THE OCCURRENCE OF A SEVERE MEDICAL OR PYSCHIATRIC CONDITION OR EPISODE WHICH REQUIRES MEDICAL ATTENTION OR SUPERVISION DURING WHICH TIME THE STUDENT IS NOT ABLE TO PARTICIPATE IN STATE ASSESSMENTS.

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GRIDDING INSTRUCTIONS ARE SHOWN IN APPENDIX D OF THE TEST COORDINATOR’S MANUAL. A CHART IS ALSO PRESENT ON PAGE 29.

VERIFY THAT ALL INFORMATION ON THE PRE-ID LABEL IS CORRECT. ALL DEMOGRAPHIC CORRECTIONS CAN BE MADE ON THE TEST BOOKLET EXCEPT FOR NAME, DATE OF BIRTH, CDS CODE AND SID.

*NOTE: DO NOT USE A PRE-ID LABEL FOR ANY STUDENT OTHER THAN THE *NOTE: DO NOT USE A PRE-ID LABEL FOR ANY STUDENT OTHER THAN THE STUDENT WHOSE DEMOGRAPHIC INFORMATION APPEARS ON THE LABEL.STUDENT WHOSE DEMOGRAPHIC INFORMATION APPEARS ON THE LABEL.

*PLEASE NOTE: FOR AFFIXING THE PRE-ID LABELS, REFER TO THE TEST *PLEASE NOTE: FOR AFFIXING THE PRE-ID LABELS, REFER TO THE TEST COORDINATOR MANAUL FOR SPECIFIC INSTRUCTIONSCOORDINATOR MANAUL FOR SPECIFIC INSTRUCTIONS

NJ ASK 2009

GRIDDING OF ANSWER FOLDERS/TEST BOOKLETS

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THE HEADER SHEETS WILL COME PRE-SLUGGED WITH THE TESTING SITE CDS CODE. PRIVATE SCHOOLS WILL ALSO RECEIVE PRE-SLUGGED HEADER SHEETS.

““CDS CODE OFCDS CODE OF SENDING SITE” HAS BEEN REMOVED FROM ALL HEADER SHEETS. RECEIVING SCHOOLS WILL NO LONGER BE REQUIRED TO COMPLETE THE SENDING SITE CDS CODE ON THE HEADER SHEET. THE SENDING SITE SENDING SITE DISTRICT AND SCHOOL CODE MUST BE COMPLETED ON THE DISTRICT AND SCHOOL CODE MUST BE COMPLETED ON THE STUDENT’S DEMOGRAPHIC PAGE IN THE “SCHOOL USE STUDENT’S DEMOGRAPHIC PAGE IN THE “SCHOOL USE ONLY” SECTION.ONLY” SECTION.

NJ ASK 2009

HEADER SHEETS

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Districts do not need to submit a rescore request form. Any student whose raw score total falls within TWO raw score points of the PROFICIENT level will go through an automatic rescore process. Any rescore that results in a change in score will be reflected in the district's Cycle II reports. Districts will receive revised ISR’s and Student Stickers.

For the 2009 NJ ASK administration DISTRICTS WILL ONLY RECEIVE PAPER COPIES OF THE INDIVIDUAL STUDENT REPORTS AND STUDENT STICKERS. All other reports will be posted on MI’s Web site

Cycle I score reports WILL BE ONLINE ON or BY August 14, 2009.

Cycle II score reports WILL BE ONLINE ON or BY September 11, 2009.

NJ ASK 2009 CHANGES:

RESCORES / REPORTING

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ALL THIRD- THROUGH EIGHTH-GRADE PUBLIC SCHOOL STUDENTS IN NEW JERSEY:

General Education Students

Limited English Proficient Students

Special Education Students [unless APA]

Retained Students

WHO MUST BE TESTED?

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Students Well Spaced With Ample Surface Area

Assigned Seating

Good Lighting & Ventilation

Clock & Chart to Display Time Remaining

NO Coats, Backpacks, Cell Phones

NO Instructional Displays

NEVER leave students unattended

NO Buzzers, Bells or Non-Emergency Announcements or Interruptions

Monitors to Keep Hallways Quiet & Testing Rooms Undisturbed

TESTING SITES

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Students receiving homebound or bedside instruction MUST be tested.

Testing may occur anytime during the 2 week testing period.

Examiner MUST be:

Licensed professional employed by the district.

Trained by school or district test coordinator.

Sign appropriate School Security Checklists.

Maintain test security at ALL times.

Return secure test materials to school coordinator ASAP each day after testing is completed. See page 83 in the NJ ASK Test Coordinator Manual for detailed

procedures.

HOMEBOUND / BEDSIDE

INSTRUCTION

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All LEP students MUST be tested. There are NO exemptions. However, non-Spanish speaking students who entered the United States and a language assistance program on or after July 1, 2008 are not required to take the LAL section of the test but they MUST take Math and Science.

Former LEP students (F1 and F2) ARE NOT PERMITTED LEP accommodations.

You may provide one or more of the following accommodations:

1. Additional time up to 150% of the administration times indicated.

1. Translate directions only into the student’s native language. Translation of passages, items, prompts, and tasks is NOT permitted.

2. Use of a translation, bilingual dictionary, preferably one normally used by the student as part of the instructional program.

You must test any student receiving accommodations in a room separate from general education students.

LIMITED ENGLISH PROFICIENT STUDENTS

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All students not taking the NJ ASK must be administered the Alternate Proficiency Assessment

[APA]. The APA is available in Language Arts

Literacy, Mathematics, and Science.

If a student’s answer folder/test booklet is submitted to the contractor with responses, it will

be scored, regardless of whether or not the student is coded as taking the APA.

Scores for these students will be included in all school and district reports.

APA STUDENTS

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Acceptable Accommodations or Modifications(APPENDIX A)

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LARGE PRINT/BRAILLE IF YOU KNOW YOU HAVE LP / BRAILLE STUDENTS AND HAVE NOT ORDERED MATERIALS, YOU MUST CONTACT MI IMMEDIATELY.

LARGE PRINT AND BRAILLE MATERIALS MAY ARRIVE WITH YOUR REGULAR TESTING MATERIALS, BUT WILL BE SHRINK-WRAPPED SEPARATELY.

EACH LARGE PRINT AND BRAILLE KIT WILL INCLUDE SUPPLEMENTAL INSTRUCTIONS THAT MUST BE USED IN THE ADMINISTRATION OF THE TEST. SOMETIMES, ITEMS ARE DROPPED AND THIS DOCUMENT WILL LET YOU KNOW WHICH ITEMS ARE ELIMINATED. REVIEW THESE INSTRUCTIONS PRIOR TO THE TEST ADMINISTRATION!

THE FORM DESIGNATION FOR THE LARGE PRINT AND/OR BRAILLE TEST MAY NOT BE THE SAME AS THE REST OF YOUR SCHOOL. THEREFORE YOU MUST USE ONLY THE MATERIALS PROVIDED IN THE LARGE PRINT / BRAILLE SHRINK-WRAPPED PACKAGE.

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LARGE PRINT/BRAILLESPECIAL INSTRUCTIONS

Examiners MUST transcribe the student’s responses into the regular-print answer folder/test booklet included in the kit.

Affix the Pre-ID Label or Student Linking Label to the front of the regular-print test booklet, for grades 3 and 4, and grid all information on the LP and/or Braille test booklet.

Examiners MUST complete an Irregularity Report (included

in the kit) for each student who took a LP and/or Braille test.

STC MUST return the transcribed regular-print test booklet in the YELLOW special handling envelope with the used materials. The LP and/or Braille test booklets should be returned with the unused materials.

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Bright Yellow Envelope

Put ALL extra sheets of paper for students whose IEP provides for use of extra

paper or computer in the envelope with the answer folder/used test booklet. Return with regular SCORABLE materials.

ALL extra sheets of paper must be marked with:

1. Student’s Name

2. CDS Code

3. Subject and Day

4. Grade

5. District and School Name

Special Accommodations Envelope

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Responsibilities of Sending Districts

o All eligible students must be tested regardless of student location.

o Sending districts MUST provide the receiving district with all “School Use Only” information for each student, as well as the CDS code for the sending district.

o Sending districts MUST grid a Language Arts Literacy, Mathematics, and Science answer folder/test booklet for all ODP students taking the APA at a receiving institution.

Out of District Placements (ODP)

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Responsibilities of Receiving Districts / Approved Private Schools

o Public school receiving institutions and approved private school receiving institutions may conduct the administration of the assessment.

o All ANSWER FOLDERS/TEST BOOKLETS MUST have the following information:

1. District and school code of the receiving institution under “Testing Site”.

2. District and school code of the sending district under “School Use Only” section

o You must complete the “Students Attending Out-of-District Placements” form (page 53, Coordinator’s Manual). This form must be returned in the Security Forms Envelope with the

Non-Scorable materials.

Out of District Placements (ODP)

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Students Attending Out-Of-District Placements

(page 53)

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Responsibilities of Receiving Districts / Approved Private Schools

A separate Header Sheet is no longer required for each school and district code of each ODP student being tested.

All HEADER SHEETS MUST have the following information:

1. District and school code of the receiving institution (“Testing

Site”).

Out-of-District Placements (ODP)

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This coding is to be done for any student attending a school in their home district that is NOT their “neighborhood” school (LEP and SE ONLY).

All ANSWER FOLDER/TEST BOOKLETS MUST have the following information:

1. District and school code of the school where the student is taking the test under “Testing Site”.

2. District and school code of the neighborhood school under “School Use Only” section.

Out-of-Residence Placements (ORP)

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A separate Header Sheet is no longer required for each neighborhood school for which an ORP student is being tested.

All HEADER SHEETS MUST have the following information:

1. District and school code of the school at which the child is sitting and taking the test (“Testing Site”).

Student results will be reported back to their “neighborhood school”.

Out of Residence Placements (ORP)

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If a student sprains or breaks an arm, wrist, etc., prior to

testing, a district may prepare a temporary Section 504 Plan.

This Plan allows the student to receive testing accommodations

as described in Appendix A of the Test Coordinator Manual.

Necessary testing accommodations, such as the use of a scribe,

must be included in the Section 504 Plan.

TEMPORARY

SECTION 504 PLANS

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Student Roster(APPENDIX C)

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No copying of test booklet and other secure material.

Security is the district’s responsibility.

Security breaches may have:

Financial consequences for the district

Professional consequences for staff

Disciplinary consequences for students

Inform all district and school personnel of NJ ASK test security procedures prior to test administrations.

TEST SECURITY

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Turnkey Training

Storage of Secure Materials

Delivery Problems

Missing Test Booklets

Chain of Command

A Sick Child

Disruptive Students

Fire/Fire Drill Procedures

Inclement Weather

Security Plan

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Turnkey Training Required for ALL Staff Involved in the Test Administration

Special Testing: One-On-One Testing, Scribes, Small Group Testing, etc. THIS INCLUDES TRAINING TEACHERS WHO ARE READING ITEMS TO STUDENTS THAT THEY ARE NEVER TO READ THE READING PASSAGES TO A STUDENT.

Responsibilities of School Coordinator, Examiners and Proctors

ONLY Examiners May Handle Secure Test Materials; Proctors handle Non-Secure Materials ONLY

Examiners and Proctors MUST be ALERT at ALL Times

Examiners may not provide extra sheets of paper unless a student’s IEP or 504 plan indicates this as an accommodation

TRAINING STAFF

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District Receipt Form

District Packing List

District Security Checklist

Sample School Box Label

School Packing List

School Security Checklist

Makeup Security Checklist

District Return Form

Yellow, Pink and Purple Envelopes

SECURITY FORMS

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AUTHORIZATION TO RECEIVE SECURE MATERIALS

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WHITE DISTRICT BOX ONEWHITE DISTRICT BOX ONE

DISTRICT BOX ONE IS WHITE. ALL OTHERS ARE BROWN.

BOX ONE CONTAINS KEY MATERIALS:

o DISTRICT OVERAGE PACKING LIST (LISTS ALL ITEMS IN THE DISTRICT SHIPMENT)

o DISTRICT SECURITY FORMS (RECEIPT & RETURN FORMS, and CHECKLISTS)

o A COPY OF THE SCHOOL PACKING LISTS (LISTS ALL ITEMS IN THE SCHOOL SHIPMENTS)

THE KEY TO YOUR SHIPMENT

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DISTRICT ASSEMBLY contains

PERSONALIZED AIRBILLS

COLORED RETURN LABELS (for returning used (SCOREABLE) test materials)

COLORED RETURN LABELS (for returning unused (NONSCOREABLE) test materials)

METERED DISTRICT RECEIPT/RETURN ENVELOPES

SECURITY RETURN ENVELOPE (MANILA)

SPECIAL ACCOMMODATIONS ENVELOPES (YELLOW, PINK, PURPLE)

ADDITIONAL MATERIALS REQUEST FORM

PRE-SLUGGED DISTRICT HEADER SHEETS

LINKING LABELS, GENERIC

BOXING INSTRUCTIONS FOR RETURNING MATERIALS

DISTRICT BOX ONE (WHITE) CONTENTS Cont’d.

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BROWN DISTRICT BOXES CONTAIN :

TEST COORDINATOR MANUAL

EXAMINER MANUALS

TEST BOOKLETS

MATHEMATICS REFERENCE SHEETS

MATHEMATICS MANIPULATIVE SHEETS

WRITER’S CHECKLISTS (GRADES 6-8)

PERIODIC TABLE (Grade 8 only)

OTHER DISTRICT BOXES

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School Box Label

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SCHOOL BOXES ARE BROWNN.SCHOOL BOX ONE CONTAINS THE FOLLOWING MATERIALS:

SCHOOL PACKING LIST

SCHOOL SECURITY CHECKLISTS

SECURITY ASSEMBLY CONTAINS:

1. PRE-SLUGGED SCHOOL HEADER SHEETS

2. SPECIAL ACCOMMODATIONS ENVELOPES (YELLOW, PINK, PURPLE)

3. PRE-ID LABELS

4. LINKING LABELS, GENERIC

MATHEMATICS REFERENCE SHEETS/MATHEMATICS MANIPULATIVE SHEETS

TEST ADMINISTRATION MANUALS

EXAMINER MANUALS

SCHOOL BOX ONE

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REMAINING SCHOOL BOXES CONTAIN:

ANSWER FOLDER/TEST BOOKLETS

LARGE PRINT and/or BRAILLE KITS

(if ordered, LP/BR may be in separate shipment)

SCHOOL BOXES

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District Packing List

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School Packing List

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WHAT DO I DO ONCE MY BOXES ARRIVE?

1. Locate District Box One [white box] and find the district and school packing lists.

2. Check to be sure you have received all secure materials the packing lists indicate you have been sent [DO NOT OPEN ANY SHRINK-WRAP]:

a. For each packet of test booklets, check the security number on the first booklet, flip the shrink-wrapped package over and check the last number.

b. Count through the shrink-wrap to make sure there are 5 test booklets and 5 answer folders in the shrink-wrap.

c. Verify that the security numbers shown on the packing lists match what has actually been shipped.

3. Check that you have received a sufficient amount of all non-secure materials. If not, you may request additional materials using the Additional Materials Request Form (Appendix H, Test Coordinator Manual).

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WHAT DO I DO ONCE MY BOXES ARRIVE?

4. Sign and return the District Receipt Form to MI in the envelope provided.

Notify the County Office and the Office State Assessments IMMEDIATELY of any shortages in the secure test materials. DO NOT REMOVE ANY SHRINK-WRAP.

Notify MI immediately of any test material shortages.

The District Receipt Form must be returned within 48 to 72 hours of receiving your materials.

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District Receipt Form

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ADDITIONAL MATERIALS REQUEST FORM

(Appendix H)

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Timothy Peters 5/4/09 @ 11:30 am

Timothy Peters 5/4/09 @ 11:30 am

Orlando Vadel

Orlando Vadel

5/4/09 @ 8:00 am

5/4/09 @ 8:00 am

School Security Checklist

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District Security Checklist

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Make-up Test Administration School Security Checklist

(APPENDIX G)

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IRREGULARITY REPORT(APPENDIX F)

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Security Return Envelope

* Use the MANILA DISTRICT SECURITY RETURN ENVELOPE to return:

- District & School Security Checklists

- Make-Up School Security Checklist (if applicable)

* The Security Return Envelope should be returned with your unused test

materials on top of the completed header sheet.

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2009 NJ ASK 5-8 Answer Folder/NJ ASK 3-4 Test Booklet Cover

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SCHOOL USE ONLY SECTION

New code for Student

with Medical

Emergencies

New code for

Homeless

Change in SE codes from alpha to numeric characters

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NJ ASK 2009 HEADER SHEET(APPENDIX E)

Pre-slugged

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Packaging Diagram for Return of USED (Scorable) Test Materials (page 46)

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May 1 – May 28, 2009 Ship USED Test Booklets to Measurement Incorporated via the FEDERAL EXPRESS REGULAR OVERNIGHT.

June 5 , 2009 LAST DAY to Return All USED and UNUSED TEST BOOKLETS from the 2009 Test

Administration to MI via the DESIGNATED CARRIER.

June 5, 2009 USED TEST BOOKLETS Received by MI After This Date Will Not Be Processed

KEY DATES to

RETURN TEST MATERIALS

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District Return Form

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Checklist for Returning Test Booklets

(page 44 – 45)

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Have multiple authorized personnel to

receive test materials when delivered.

Return the District Receipt Form to MI immediately.

Maintain limited access to secure materials at all times.

Keep test booklets in numeric order.

Use ALL of the School Security Checklists.

Provide accurate class rosters for every examiner, including test booklet/answer document numbers.

Be available during test administration dates.

Seat students in a way that helps to prevent cheating.

Make sure examiners are circulating throughout the room during the test administration AT ALL TIMES.

A L W A Y S

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Conduct your own security visits.

Retain a copy of all test responses done on separate sheets of paper.

Retain a hard copy of responses done on a word processor.

Place any extra sheets of paper in the YELLOW envelope labeled Open-Ended Responses for Students with Special Accommodations along with the test document. Follow instructions on envelope.

Verify an accurate test booklet count before signing the District Return Form.

Report irregularities on an Irregularity Report Form and return it in the PURPLE Envelope with USED Materials.

A L W A Y S

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Never refuse a shipment of test materials.

Never abrogate the responsibility for counting or recounting test booklets.

Never distribute booklets out of numeric order.

Never borrow or lend test booklets across schools.

Never allow students to use pen.

Never instruct students to pass test booklets up an aisle/row.

Never provide extra sheets of paper unless an IEP or 504 plan specifies this as an accommodation.

Never cover an existing bar-code on test materials. (Do stick over ‘sample’ barcode indicating placement location of label).

N E V E R

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Record Changes will be done online in 2009 at www.measinc.com/nj

Students will be listed online with all demographic data.

You can add or change data, merge students, correct demographics.

District level user can move a student from one school to another online [You can move a student from one district to another ONLY by contacting MI either through e-mail or the toll-free #].

ODP and ORP Students will be identified.

Record Changes are to be completed online 06/12/09 - 07/02/09.

ALL ONLINE RECORD CHANGES MUST BE COMPLETED NO LATER THAN JULY 2, 2009.

Record Change Instructional Memo will be delivered ~ June 1, 2009

Record Change Requests

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Parent, Student, Teacher Information Guide (Delivered to districts late February, 2009)

Writing Handbooks – grades 5-8 on MI’s website(Delivered to districts Fall 2008)

Note: There is a NEW guide for Grade 8 Explanatory Writing on the MI NJ ASK website as of February, 2009

THINGS TO LOOK FOR

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MI’s NJ ASK WebsiteWWW.MEASINC.COM/NJ

The Measurement Incorporated NJ ASK website contains a host of reference materials and forms, as well as activities to be done throughout the year related to test administration. Please visit often for new reference materials and testing updates. You will receive instructional memos at appropriate times for secure testing-related activities. At other times, please be sure to:

KEEP YOUR DISTRICT CONTACT INFORMATION UPDATED AT ALL TIMES!!!

REGISTER ALL SHIPMENTS OF TEST MATERIALS YOU ARE RETURNING TO MI

CHECK OFTEN FOR IMPORTANT NJ ASK 3-8 NEWS IN THE ‘WHAT’S NEW’ SECTION

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Online DTC Training for NJ ASK Grades 3-8

Thank you for reviewing the District Test Coordinator presentation online. This presentation is the same as the one presented at live training sessions March 17, 18 and 19, 2009.

Please print this page and present it to your supervisor as a record that you have read the entire presentation and that you understand the processes and procedures contained within as related to the administration of the New Jersey Assessment of Skills and Knowledge Grades 3-8.

Should you have questions regarding information contained in this training presentation, please contact the Measurement Inc. NJASK Helpline, Orlando Vadel, NJDOE Program Coordinator, Grades 3-5 or JoAnne Tubman, NJDOE Program Coordinator, Grades 6-8. Contact numbers are listed at the beginning of this presentation.

I acknowledge that I have read and understand the NJASK Grades 3-8 DTC Training Presentation:

_____________________________ ____________________________ _______ Printed Name Signature Date

1 welcome to the new jersey assessment of skills and knowledge for grades 3 through 8 district test...

Documents

information slide

test materials

test security security

test dates

test administration

hasbrouck slide

security plan agenda

accommodations agenda