10/25/12

USPO/USPSO calls/emails to schedule initial intake appointment for offender/defendant

USPO/USPSO forwards:• Program Plan• Aftercare Case Summary

Review program plan to ensure all necessary codes are included

Do not provide any services not listed on the plan.

Maintain a copy in the file.

Ensure form is filled out completely.

Offender/defendant signs

Witness signs.

Copy retained in your file

All Offenders/defendants should be tested upon intake

Testing must occur 7 days a week including holidays

Offenders/defendants must be tested at least one weekend per month

Back-to-back testing (two consecutive days) must occur occasionally for Phase I

Testing should be observed by a person of the same gender.

No more than one unobserved test per month.

Use a code-a-phone/message recorder system

Update message daily

Do not give more than 12 hours notice

Must save recorded messages for 72 hours.

Offender/defendant signs in and out for each service

Each service must be listed on a separate line (i.e counseling and testing)

Vendor also signs each entry

Include DTL with invoice submission monthly

Use a clinical refractometer on all specimens Ensure specific gravity (s.g.) is 1.003 or higher.

DO NOT TEST an invalid specimen If s.g. is lower, allow 1 hour to collect another

sample at no charge Ensure sample is a minimum of 35 milliliters Permit no more than 2 hours to provide a valid

sample if stall occurs

Use Non-Instrumented Testing Devices (onsite) for all testing

Collect urine between the hours of 5:00 am-9:00 am only

Do not allow waiting period to exceed 15 minutes

Do not disclose the schedules of testing or number of tests to offenders/defendants

Do not share personal work schedules Meet monthly with officers in person or

via telephone and document in files Be available by phone, cell phone

and/or email

• The collector fills out the top portion of the COC form (subject’s name, PACTS number, supervising officer/initials)

• Offender/defendant fills out “Prescription Use” section

• After testing via onsite device, complete the entire form including signature of offender/defendant and witness.

• If positive, include laboratory chain of custody number and have offender/defendant fill out comment section.

Only time a sample should be sent to lab unless requested by USPO/USPSO.

Notify USPO/USPSO via email/fax with cc to Officer’s Supervisor immediately.

Follow proper procedures for packaging and mailing specimens as listed in the SOW

Fill out Alere Chain of Custody Form Upon receipt of lab result, email/fax results

(positive or negative) to USPO/USPSO with cc to Officer’s Supervisor immediately and place in file

Must be legible/Print Must keep letters/numbers within the

boxes provided Must include officer initials Must include PACTS number Do NOT request primary or secondary test

panel Request “confirmation only” and list

presumptive positive test(s)

All specimens must be listed on the UA log

Co-payment collection must be included.

Write “onsite” in bar code number column.

Vendor responsible for training staff and calibration of units

Vendor must keep Breathalyzer Instrument Log

on site for audit purposes.

Include all breathalyzer results on Monthly Treatment Report

Keep a monthly breathalyzer log for each client who has breath testing authorized on their program plan

Must be sent to Substance Abuse Coordinator Jennifer Smith by the 10th of each month

Fill out completely Sign and date NO canned language relevant to the

actual client Send to assigned officer and with

invoice monthly

Vendor responsible for creating own notification reports (for review by Substance Abuse Coordinator)

Must include all pertinent information• Type of violation

FTA (counseling/testing/intake) Stall/ low specific gravity Positive result (onsite, breathalyzer, or lab)

Positive Test • Due immediately

Failure to appear for services• Due immediately

Discharge Summary• Due within 15 days

Must keep USPO and USPSO supplies separate Probation Onsite tests, and laboratory supplies

are ordered through Carla Garcia carla_garcia@cacp.uscourts.gov (562) 980-3407

Pretrial supplies are ordered through Adriana Corona-Buergo adriana_corona-buergo@cacpt.uscourts.gov (213) 894-5395

Order before you run out May take 2 weeks (business days) to receive

supplies Order forms can be found on our Internet site

Monthly probation inventory must be submitted by the 10th of each month to Substance Abuse Coordinator- Jennifer Smith

Monthly pretrial inventory must be submitted the 10th of each month to Senior USPSO Adriana Corona-Buergo

Inventory includes # of devices received and used during the proceeding month

Program Plan does not require offender/defendant signature

Maintained in your file If counseling provided,

must complete a typed discharge summary to USPO/USPSO within 15 calendar days

Programs will be reviewed at least two times the first and second year of the contract

If unsatisfactory rating, you will have a follow up review

Deficiencies can result in a Cure Notice that requires a formal response

You will be held to the standards in the proposals you submitted

Program Plan Authorization to Rel. Confidential

Information 11B Monthly Treatment Report Chain of Custody forms (onsite & lab) Laboratory results Daily Treatment Log (outpatient) Individual UA, BA, & Sweat patch logs Chronological notes that include

Officer contact and counseling notes

http://www.cacp.uscourts.gov/?q=tss

Jennifer Smith-Substance Abuse Coordinator jennifer_smith@cacp.uscourts.gov (562) 980-3412

Carla Garcia-Treatment Services Assistant carla_garcia@cacp.uscourts.gov (562) 980-3407

Adriana Corona-Buergo-Senior Pretrial Services Officer adriana_corona-buergo@cacpt.uscourts.gov (213) 894-5395