10/25/2015handout - design - presentation best practices.ppt 1 overview of presentation design best...

04/20/23Handout - Design - Presentation Best Practices.ppt1

Overview of Presentation Design Best Practices

Created by Rick Rava

Handout - Design - Presentation Best Practices.ppt 2

What is Groupware?

Technology that enables: Teamwork Synchronous or asynchronous communication Working from local or remote locations

Normally includes the following technologies: Communication / EMail Programming / Custom Application Development Workflow / Business Rules Web Security


What is Groupware?

Is it WebMail? Is it AOL Instant Messenger? Is it WebCT Discussion Forums?


Ask the CEOImproving a Company’s Communication


Why?

To Improve Teamwork & Communication

Feedback Will to Used to Improve Service to Patients, Families, and Employees

Engineers

ClericalStaff

Nurses Educators

Physicians

Researchers

Technicians

ImprovedServices


Manual Process

Let’s examine how the process would work without any technology!

Ask The CEO Suggestion Box


Manual Process

QuestionsWhat problems did the employee

uncover?What did the CEO notice?What obstacles did the Vice President

uncover?


EmployeeReads Posts

EmployeeAsks Question

EmployeeReads Response

How Does the Technology Solution Work?

Routed toSr. Staff for

Review

Routed to CEOFor Completion

Proofed & Posted by

CommunicationManager

EmployeeSeesThis

What HappensBehind the

Scene

Overview


How Does the Technology Solution Work?

EmployeeCan Only See the Response

CEO Answers

the question

Security

Groupware SecuresInformation to

AuthorizedPersonnel


How Does it Work? The Details…

Question

Employee Posts Question


Question

Route toSr. Staff

Administrative Assistant Routes the Question to the most Appropriate Sr. Staff Person



Question

Route toSr. Staff

Sr. Staff Researches Ideas & Routes to CEO

Sr. StaffIdeas



Question

Route toSr. Staff

CEO Reviews & Writes Response

Sr. StaffIdeas

CEOResponse



Question

Route toSr. Staff

Communication Manager Reviews & PostsSr. Staff

Ideas

CEOResponse

Approval



Question

Route toSr. Staff Employees

Read

Answer

Sr. StaffIdeas

CEOResponse

Approval

Answer

Groupware EnablesWorkflow That

Can be Sequential orRandom



Ask The CEO Demo Employee starts up Ask The CEO from Company

Intranet

Groupware EnablesWeb BasedSolutions

What is an Intranet?


Ask The CEO Demo Employee Asks Question

Joint Strategic Plan

Why is the Joint Strategic Plan between GHSand the Guthrie Clinic so important?

Groupware EnablesCustomizedApplication

Development


Ask The CEO Demo Administrative Assistant Routes Question & Sr. Staff

Person Receives Email

Guthrie Notes Server

Sr. Staff Member

Groupware AidsIn the Processing

of Work(reminders)

What is a doc link?


Ask The CEO Demo Sr. Staff Enters Their Ideas and Forwards it to CEO

or other Sr. Staff Member

Subject:

Strategic Plan

Question:

Why is the joint strategic plan between GHS and the Guthrie Clinic so important?

Response:

Both organizations must plan together…

Reviewed by: anonymous; administrative assistant

Groupware AllowsAll Members of Sr.Staff and the CEOTo Collaborate on

All Posts


Ask The CEO Demo CEO Reviews Ideas and Creates Response &

Forwards to Manager of Communications

Subject:

Strategic Plan

Question:


Response:

I am convinced, as so are the rest of our leadership, that these two organizations

Reviewed by: anonymous; administrative assistant; sr. staff member, ceo


Groupware EnsuresProper Approval

Ask The CEO Demo Manager of Communications Reviews and Posts to

Intranet for Employees to View

Subject:

Strategic Plan

Question:


Response:

I am convinced, as so are the rest of our leadership, that these two organizations

Approved?

Yes


What are the Results?

Improved Communication Fast Turnaround on Questions Elimination of Paper Bottlenecks Accountability More Suggestions and Improvements are

Implemented to Improve Service to Patients, Customers, and Employees

Besides using this solution with CEO’s, where else could this solution be applied?


What are the Results? Latest Trends

0

5000

10000

15000

Sep Nov Jan Mar May Jul Sep Nov Jan2002-2004

Ask The CEO Hits Per Day

2002-2004

Statistics provided by Deb Twigg, Guthrie Web Administrator


Presentation Best Practices


Ask the CEOImproving a Company’s Communication

CustomizedGraphics

Notice anything about the graphic?


What is Groupware?

Is it Email? Is it WebCT Discussion Forums? Is it AOL Instant Messenger?

BulletedBuilds

Why use bulleted builds?


Why? To Improve Teamwork & Communication Feedback Will to Used to Improve Service to

Patients, Families, and Employees

Engineers

ClericalStaff

Nurses Educators

Physicians

Researchers

Technicians

ImprovedServices

IllustrativeDiagram

Why diagrams?


EmployeeReads Posts

EmployeeAsks Question

EmployeeReads Response

How Does it Work?

Routed toSr. Staff for

Review

Routed to CEOFor Completion

Proofed & Posted by

CommunicationManager

EmployeeSeesThis

What HappensBehind the

Scene

Color Triad What color combinations do you dislike?

Can you Read This?


How Does it Work?


Answer the question

Layout


Inclusion



Question

Route toSr. Staff

EmployeesReadAnswer

Sr. StaffIdeas

CEOResponse

Approval

ColorEmphasis

Answer

Much less contrast and impactWith the same color!



Question

Route toSr. Staff

Sr. Staff Researches Ideas & Routes to CEO

Sr. StaffIdeas

Process Diagrams:Animation / Builds

How is this accomplished? (slide 11)


Ask The CEO Demo Manager of Communications Reviews and Posts to

Intranet for Employees to View

Subject:

Strategic Plan

Question:


Response:

I am convinced, as so are the rest of our leadership, that these two organizations must work together rather than separately. It is so fundamental to our combined success that I would even say that to not do so would hurt our organizations.

Screen ShotsAlmost Live!


What are the Results? Latest Trends

0

5000

10000

15000

Sep Nov Jan Mar May Jul Sep Nov Jan2002-2004

Ask The CEO Hits Per Day

2002-2004

Statistics provided by Deb Twigg, Guthrie Web Administrator

Charts


Summary

The following lend to good presentation media design: Contrast of color, size, layout Progressive builds of words and graphic objects Charts, diagrams, and illustrations Screen captures “almost live” Successful use of color combinations give

presentations “zip” Interaction (questions & activities) – “focus on the

audience” Message – “focus on the purpose”


Some Additional Items to Consider


Thank You!

:-)

10/25/2015handout - design - presentation best practices.ppt 1 overview of presentation design best...

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